PWS Rotary Wing Airlift RFI Amended.pdf

Air Education & Training Command (AETC)

Special Warfare Training Wing (SWTW)

Performance Work Statement (PWS) for

Special Warfare Training Operations and Support Services (SWTOS)

Rotary Wing Airlift Support Operations

5 May 2023

Table of Contents:

Part Title Page 1 General 5

1.1 Introduction 5

1.2 Background. 5

1.3 Non-Personal Services. 5

1.4 Objectives 5

1.5 Scope of Work. 6

1.6 Contract Structure 6

1.7 Contract Type 7

1.8 Contract Pricing 7

1.9 Limitations on Subcontracting 8

1.10 Contracting Officer's Representative (COR) 9

2 Contract Management 9 3 Program Objectives/Description of Work 9

3.1 Scope 9

3.2 Requirements/Specific Tasks. 10

4 Program Admission and Graduation Requirements 11

4.1 Student Load 11

4.2 Schedule. 11

4.3 Course Master Schedules (CMS). 11

4.4 Long Term Variation. 12

4.5 Training Schedule. 12

5 Tasks/Requirements. 12

5.1 RW Requirements 12

5.2 17

5.3 21

5.4 Air Support 26

5.5 Risk Mitigation Plan 26

5.6 Quality Control Plan 27

5.7 Desired Personnel Categories/Descriptions/Requirements 27

5.8 Blade Hour Categories 29

5.9 Estimated Travel 32

5.10 Trip Reports 33

5.11 Other Direct Costs 34

5.12 Hardware 34

5.13 Green/Sustainable Procurement Practices/Requirements 34

5.14 Warranty Service 36

6 Inspection and Acceptance. 37

6.1 Inspection Terms. 37

6.2 Inspection and Acceptance of Services. 37

GOVERNMENT OBSERVATION 38

7 Deliveries or Performance. 38

7.1 Place of Performance/Hours of Performance 38

7.2 Period of Performance (POP) and FAR Clauses in Full Text or by Reference 40

7.3 Performance Standards and Performance Requirements Summary 40

7.4 Contract Compliance Deliverables Table 42

7.5 Delivery Instructions 42

8 Contract Administration Data 43

8.1 Order Tracking Spreadsheet/Capacity/Level of Effort Tracking 43

8.2 Invoicing/Procedures for Payment 43

8.3 Receiving Agency's Acceptance 45

8.4 Close-out Procedures 46

8.5 Contract Performance Evaluation 46

8.6 Organization Conflict of Interest 47

8.7 Contracting Officer's Representative 49

8.8 Reserved 49

8.9 Insurance 49

8.10 Contractor Responsibility and FAPIIS 50

8.11 Reports 50

8.12 Post Award Small Business Program Re-Representation 51

9 Special Contract Requirements 52

9.1 North American Industry Classification System Code (NAICS) 52

9.2 Homeland Security Presidential Directive-12 (HSPD-12) 52

9.3 Other Considerations 54

9.4 Third Party Schedule Delays of Work on Job Sites 55

9.5 Contractor Observance of Federal Holidays 55

9.6 Ethics and Conduct 56

9.7 Supervision 57

9.8 Transition Plan 57

9.9 Privacy Act 57

9.10 Records/Data 58

9.11 Government Property 58

9.12 Government Furnished Property 58

CONTRACT CLAUSES 62

10 Clause Guidance 62

10.1 Tailored Clause Language 62

10.2 FAR Clauses Incorporated by Reference and Full Test 62

11 List of Appendix 75

11.1 PWS Attachment List 75

11.2 PWS Appendices 75

11.3 Hyperlinks to Applicable Air Force Regulations 75

APPENDIX :1 Definitions 76 APPENDIX 2: Acronyms 77 APPENDIX 3: Quality Assurance Plan 79 APPENDIX 4: Regulations, Policies and Procedures 79

APPENDIX 5: Consent To Purchase (CTP) Form (Travel)

APPENDIX 6: Points Of Contact Appendix A: Change to Definition of High Performance Aircraft Appendix B: SF-1449 Appendix C: Training Schedule TBD

GENERAL INFORMATION

1. General.

1.1 Introduction

The purpose of this PWS is to establish a contract for rotary wing airlift support services. This service is required by the Department of Defense (DoD) and the United States Air Force (USAF) AETC for training purposes within the scope of this PWS. The Contractor shall provide fuel, personnel, equipment, tools, material, maintenance, and supervision necessary to perform air operations located within the Continental United States (CONUS).

1.2 Background

Current DoD military RW training air support does not have the capacity to support DoD, AETC training requirements. Additionally, military air support is tasked with operational requirements that prevent consistent access to training assets. This makes it increasingly difficult to schedule and plan training with local assets that have higher operational priorities resulting in the inability to meet training requirements. Contracted aircraft support shall provide reliable and consistent access to necessary assets to support day/night air operations that include, but not limited to:

Alternate Insertion/Extraction (AIE) training; Tactical/CSAR Scenarios, and Terminal Area Control (TAC) training. The Contractor shall provide platforms, crews, support staff required to perform tasks associated with the delivery of airlift support under coordination with the Government Organization, Contracting Officer Representative (COR) and Contracting Officer

(CO).

1.3 NON-PERSONAL SERVICES. This contract is a non-personal services contract as defined by FAR Subpart 37.101. Contractor personnel rendering services under this contract are not subject to supervision or control by Government personnel. The Contractor shall be responsible for the supervision of the Contractor employees.

1.4 Objectives

The main objective of the airlift contract is to provide the AF consistent and safe aircraft support to the Special Warfare (SW) Apprentice Course and Major Command (MAJCOM) training. This program shall provide consistent, safe, and reliable aircraft support that will allow the AF to meet their Air Force Specialty Code (AFSC) curriculum requirements. RW support will conduct day/night over land/water Alternate Insertion/Extraction (AIE) training; Tactical/CSAR Scenarios, and Terminal Area Control (TAC) training with platforms that meet AMC CARB certification. RW platforms must maintain the applicable certificates for airdrop and helicopter services during contract performance.

5.1.4.6 The Contractor shall support AETC in the performance of training services as defined herein. The Contractor shall be responsible for providing all startup costs, airlift support (flying hours), aircraft, employee payroll, maintenance, and fuel necessary for training.

5.1.4.3 The CMS, provided within the Air Operations POI are a breakout of AETC’s current curriculum schedules and provide a period-by-period breakdown of the subject matter of the course, the sequence of the instructional program, the time allocated to each subject, the time specified for theory and practical instruction, and the student to instructor ratio for each period.

In this portion of the contract, the POI and CMS provides the Contractor a rough schedule of events for training requirements. The contractor will coordinate with the users to finalize, coordinate the schedules to meet training objectives at the various training locations simultaneously if needed.

5.1.4.7.1 Air Lift schoolhouse STS requirements PJ Course RW requirements; IAW PJ, 1Z1, CFETP Line Items included, but not limited to:

3.1.4. Configure Aircraft with Pararescue Mission Equipment & Litters

3.1.17. Handle Patients & Litters in Aircraft

3.2.3. Day Land Hoist Operations

3.2.5. Use Litters During Hoist Operations

3.2.6. Use Tag Line During Hoist Operations

3.2.7. Use Barrelman Technique During Hoist Operations

3.2.8. Day Rappel

3.2.10. Day Free Fall Swimmer

3.2.12. Day Land Rope Ladder

3.2.14. Day Land FRIES Insertion

3.2.16. Day Water Hoist

3.2.18. Day Water Rope Ladder

3.2.20. Day Water Fast Rope

3.1.16. Perform Land & Water Survivor Recovery

7.19.7 Perform Scenario-Based SIT Medical Exercises - RW aircraft

5.1.4.8.1 Air Lift schoolhouse STS requirements CRO Course RW requirements; IAW CRO, 19Z, CFETP Line Items included, but not limited to:

2.10.6.5. Perform rotary-wing call for fire

3.1.4. Configure FW/RW Aircraft with Pararescue Mission Equipment and Litters

3.1.10. Operate Aircraft Intercom System

3.1.14. Establish Helicopter Landing Zone

3.1.16. Perform Land & Water Survivor Recovery

3.1.17. Handle Patients and Litters in Aircraft

3.2.3. Day Land Hoist Operations

3.2.5. Litter Evac During Hoist Operations

3.2.6. Use Tag Line During Hoist Operations

3.2.7. Use Barrelman Technique During Hoist Operations

3.2.8. Day Rappel

3.2.10. Day Free Fall Swimmer

3.2.12. Day Land Rope Ladder

3.2.14. Day Land FRIES Insertion

3.2.16. Day Water Hoist

3.2.18. Day Water Rope Ladde

3.2.20. Day Water Fast Rope

3.1.16. Perform Land & Water Survivor Recovery

9.1.2. Limited Surface Operation w/aircraft

9.1.3. Extended Surface Operation w/aircraft

5.1.4.9 CCT/STO/SR Course Requirements IAW CCT/STO/SR, 1Z2/19Z/1Z4, CFETP

Line Items included, but not limited to:

6.9.1 Day rotary wing infil and exfil

6.9.2 Night rotary wing infil and exfil

6.10.8 Day helo fast-rope insertion

6.10.9 Night helo fast-rope insertion

6.10.10 Day helo fast-rope insertion with equipment

6.10.11 Night helo fast-rope insertion with equipment

6.10.17 Day helo rappel

6.10.18 Helo rappel with equipment

1.5 Scope of Work

The Contractor shall provide all services necessary to conduct aircraft lift support to the Pararescue (PJ)/Combat Rescue Officer (CRO) and Combat Control (CCT)/Special Tactics Officer (STO) Schoolhouses. The purpose of this contract is to ensure that all required PJ / CCT / CRO / STO candidates receive the required air support for day / night, land / water, AIE, infiltration/exfiltration, medevac training, mission planning, real world support to medical emergencies (life, limb, eyesight or urgent transport during training iterations), Terminal Area Control (TAC) / Call for Fire (CFF) instruction, and other services such as may be necessary to complete the curriculum requirements provided in the Career Field Education and Training Plan (CFETP). The aircraft shall be provided to the Government fully configured for the operations scheduled. The Contractor shall be responsible for providing all hardware and hardware configuring support for aircraft utilized under this contract. In the event additional hardware or hardware configuring services are become required for the performance of this contract, the Contractor shall acquire said hardware/hardware configuration services through the contract established Consent To Purchase (CTP) processes.

1.6 Contracting Officer’s Representative (COR)

The specific rights and responsibilities of the COR shall be described in writing, which upon request, shall be provided to the Contractor at the Task Order (TO) level. A COR has no actual, apparent, or implied authority to bind the Government. CORs will be appointed in writing and the contractor will receive a copy of the COR Designation letter(s).

2. Contract Management

The SWTOS will govern the execution and reporting requirements of this PWS. The Military Liaison Officer (MLO), COR, and SWTW/A3 under the cognizance of AETC, are responsible for technical management of this program.

3. Description of Work

To ensure that all students receive the required training, the Contractor shall provide all personnel, aircraft, support systems (e.g. night vision goggles [NVGs], AIE equipment, etc.), maintenance and fuel for aircraft for air operations as defined in this PWS. The Government will have command authority over the students. The Contractor shall provide the air support IAW applicable AFI and Specials Operations Command (SOCOM) manuals for insertion and extraction techniques. The aircrew shall provide a safe and functional aircraft IAW CFR and FAA mandates. The Contractor shall coordinate schedules with the user to ensure their training goals and objectives are met.

3.1 Requirements

The Contractor shall provide all aircraft, aircraft equipment, AIE equipemnt, aircrews, and maintenance personnel to support air operations sorties flown. All RW aircraft will be required to meet AMC CARB certification requirements and be listed on the CARB listing. CARB certification shall be maintained for the duration of the contract.

5.1.4.4 The Contractor shall provide all direct labor, supervision, RW aircraft, maintenance, and all other items and services (not specifically identified herein to be Government- furnished).

The Contractor shall provide the stated number of full-time pilots for each class as stated in the POI. In addition, the Contractor shall provide all support personnel as required to provide the parachute and AIE training IAW this PWS and the standard generally acceptable to the Military Aviation Industry performing related or similar requirements.

5.1.4.5 This PWS sets forth the requirements for providing aircraft lift support for two separate schoolhouse courses at separate locations, conducting up to three classes annually. There are estimated six total classes, with up to 45 students per class each year. Both courses (Kirtland AFB and Pope AAF) run three times a year. The PJ/CRO course requires 120-150 working/training days, while the CCT/STO course requires 75-100 working/training days. The PJ/CRO course is located at Kirtland AFB, however, requires aircraft support at multiple locations away from Kirtland AFB, NM. The CCT/STO/SR course is located at and around Pope AAF. Additionally, this PWS sets forth the requirements for providing aircraft lift support for SW instructors assigned to AETC to maintain currency/proficiency in RW related tasks for professional development /upgrade training.

AETC requires an estimated annual total of ~552 hours (RW) per year to support mission qualification, and currency training. Pilots and aircrews shall perform night operations using NVGs. Contractor shall ensure the pilots and aircrew are trained and current in NVGs flying operations prior to arrival to support training. Training qualifications shall be captured in the Contractor’s training records.

5.1.4 Personnel Requirements

5.1.4.1 All prospective Contractor personnel must be evaluated and qualified by the Contractor as meeting Air Force minimum standards as stated herein for technical proficiency.

The training courses that the contract will support are considered “high-risk,” and as such, AETC/351 and 352 SW TS/CCs retain the right to assess the Contractor’s behavior and, if appropriate, has the authority to interrupt/delay the contractor from conducting operations for safety reasons at no additional cost to the Government. In such cases, the CO shall be notified immediately and further action will be coordinated between the Contractor’s POC and the

AETC/COR. In all cases, AETC personnel will work with the aircrew to determine work priorities for the Contractor.

5.1.4.2 The Contractor shall provide fully qualified pilots and aircrew who demonstrate experience in AIE, and TAC training, and have the requisite background specified within this PWS, along with support services as designated in the contract. Services support consists of aircraft, flight crew, maintenance and fuel for AETC support. Air Force or other DoD personnel receiving training under this contract will possess the necessary prerequisite training and skills for the courses.

5.5.1 Pilot: All pilots for DoD airdrop operations, at a minimum, shall possess the following qualifications:

5.5.1.1 The Captain shall have a minimum of 200 hours in type of aircraft flown and, first officer (if required to operate the type of platform selected) shall pass the Contractor developed check ride for the type of aircraft flown. Pilots shall carry a current FAA Commercial Pilot's license.

5.5.1.2 The Pilot in Command (PIC) shall have a minimum of 200 hours as PIC in aircraft type. The PIC must have performed the required airborne operations or have received instruction and a currency signoff, and deemed safe to conduct the operation from the CFI, Government instructor pilot, or company check pilot prior to execution of the task.

5.5.1.3 Pilots shall receive an airdrop check ride a minimum of once every 18 months from AETC A3Q. The airdrop check ride will evaluate the flight planning, briefings, aircraft maintenance, flight operations (pre-, in-, and post-flight), and airdrop operations. The check ride will evaluate safety, compliance to Contractor developed checklists.

5.5.1.4 If the aircraft requires two pilots, first officer/co-pilot will be held to the same requirements as the PIC with the exception of the total hours required in type of aircraft. The minimum hours required in type of aircraft for the first officer is 50 hours.

5.1.3.7 The Contractor shall ensure their pilots are familiar with local range procedures and processes, to ensure the contract aircraft are providing safe and properly coordinated operations and support.

5.5.2 Aircrew: Shall be familiar and deemed safe to conduct the operations by CFI, Government instructor pilot, or company check pilot prior to execution of the task.

5.5.3 Program Manager: The Contractor shall provide a PM responsible for performance.

Both the primary PM and alternate(s) shall be designated in writing to the COR and CO NLT 15 days prior to contract and/or TO performance start. The PM, or alternate(s), shall be physically present during scheduled flying. The Supervisor of Flying Operations/Senior Aircrew flying member act as the PM’s alternate as long as properly designated in writing. The PM or alternate(s) shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The PM or alternate(s) shall be on-site during normal hours of operation and available within two hours to meet with Government personnel.

Equipment Requirements

5.5.4 Aircraft Requirement Specifications. The Contractor shall provide aircraft meeting the required standards to execute this contract. If the Contractor uses more than one type of aircraft, the contractor will provide instructors and students with familiarization training on each type of aircraft prior to operations. All aircraft shall meet the minimum requirements listed below to be considered acceptable by the Government to execute:

5.5.4.2 FAA certification required for normal category or higher. Any aircraft not previously certified shall be certified prior to training/mission use.

5.5.4.3 Aircraft takeoff and landing requirements: During takeoff and landings each passenger requires a personnel restraint/tie-in. Hover altitudes and duration require the helicopter to be outside/above ground effect (power should be equal to or above Out of Ground Effect (OGE) plus 5%).

5.5.6 Flight Duration: RW aircraft must be able to provide a minimum of 2 hours time on station. On station time is the time overhead the training area in support of the courses.

Flight time to and from fuel is separate from the two hours of training time needed over the students. Flight duration may be shorter at times due to increased density altitude, fuel load, etc. Shorter flight durations will be coordinated with COR, or designated representative.

5.1.3.2 RW aircraft shall be CARB certified for the tactical operations to be conducted and shall maintain their certifications for the duration of the contract period of performance.

5.1.3.3 Be equipped with communications and navigation capability as required by the FAA and International Civil Aviation Organization (ICAO) equipment pre-requisites, and shall be solely responsible to provide such equipment.

5.1.3.4 Maintain a complete set of wiring and schematic diagrams covering all equipment installed onboard the aircraft. This information will be available at the home base and at permanent operating sites and available for Government inspection. The Government shall consider specific installation designs and concepts as Contractor proprietary and shall not be provided to other contractors.

5.1.3.5.3 One type of FAA approved Navigation System such as a TACAN, Automatic Direction Finder (ADF) Receiver System, with ADF indicator; Very High Frequency Omni Directional Range (VOR); Global Positioning Systems (GPS)/LORAN, etc. A GPS must be available for operations in remote areas where other navigational aids are not available.

5.1.3.5.4 At least one Very High Frequency (VHF) radio.

5.1.3.5.5 At least one Ultra High Frequency (UHF) radio.

5.1.3.5.6 Air-to-Air Tactical Air Navigation (TACAN) – desired, not required.

5.1.3.5.7 NVG flight and operations. Aircrew and cabin configuration will be configured in a safe manner suitable to support night operations with night vision goggles.

Note: Contractor shall have NVGs available and on hand for all contractor aircrew members.

3.1.1 The RW aircraft will be capable of a minimum on station time of 120-minutes between refueling, for a maximum of nine hours of flying per day.

Aircraft support durations: RW two hours prior to refueling. Refer to section below (Flight Duration).

Operational Tasks

The unique mission/flight parameters and strict aviation safety requirements required for contract performance shall necessitate the Contractor to provide RW air support capable and configured to support the following operations:

5.1.3.5.1 Land AIEs RW aircraft supporting land AIEs shall be able to support 8 combat equipped personnel and one instructor minimum with day/night AIEs at altitudes relevant to Kirtland AFB, NM. RW aircraft supporting land AIEs/operations shall be configured with a cabin door on both sides of the aircraft. RW aircraft will have a functional hoist rated to 600 lbs.

and FRIES bar or attachment point on at least one side. RW aircraft will be capable of operations over land including, but not limited to; hoist (personnel and litter), tag line, fast rope, rappel and rope ladder AIEs (minimum of 10 feet and maximum of 100 feet). RW aircraft shall be configured to support the type of operation planned using Contractor provided equipment.

5.1.3.5.1 Water AIEs RW aircraft supporting water AIEs shall be able to support up to six water equipped personnel and one instructor for day/night AIEs. RW aircraft supporting water AIEs/operations shall be configured with a cabin doors and FRIES bar on both sides of the aircraft. RW aircraft will have a functional hoist rated to 600 lbs. RW aircraft will be capable of operations over water including, but not limited to; hoist (personnel and litter), tag line, fast rope, helocast and rope ladder AIEs (minimum of 10 feet and maximum of 100 feet). RW aircraft shall be configured to support the water AIE operations planned using Contractor provided equipment.

5.1.3.5.1 Tactical/ CSAR Scenarios RW aircraft supporting tactical scenarios shall be able to support 8 combat equipped personnel and one instructor minimum with day/night AIEs at altitudes relevant to Kirtland AFB, NM. Additionally, RW aircraft supporting tactical medevac/CSAR scenarios shall be able to support 2 combat equipped medics, 4 litter patients, and one instructor minimum at altitudes relevant to Kirtland AFB, NM. RW aircraft shall be configured with an FAA approved Triple Litter Stacking system. RW aircraft supporting tactical/CSAR scenarios shall be configured with a cabin door on both sides of the aircraft. RW aircraft will have a functional hoist rated to 600 lbs. and FRIES bar or attachment point on at least one side. RW aircraft shall be configured to support the type of operation planned using Contractor provided insertion/extraction equipment. When required, the Contractor will provide face-to-face mission planning/debriefs to the team. Mission planning requirements shall consist of pre- and post-mission analysis, safety planning, cargo planning, training scenario, and mission specific considerations. Time required for mission planning typically varies from 60-120 minutes depending on the complexity of the training scenarios, weather, and terrain factors. The Government is responsible for any final mission planning products for training scenarios.

Contractor aircrew, military instructors, and military students are expected to participate in the mission planning scenarios. During tactical medevac scenario training, the aircraft will have reduced cargo capacity due to litter-borne patients and medical gear (i.e. oxygen and medical bags) accompanying them.

5.1.3.5.1 Call For Fire/TAC Training. RW aircraft supporting Call For Fire training shall be able to support up to eight combat equipped personnel and one instructor at altitudes relevant to Kirtland AFB, NM. RW aircraft shall be configured to support the type of operation planned using Contractor provided equipment.

5.1.3.5.3 Real world support to Medical Emergencies. Real world support to medical emergencies is defined as life, limb, eyesight, or urgent medical transport of student(s) or instructor staff. During mission planning, medical plans will be reviewed/briefed to include use of RW assets and nearest evacuation sites, hospitals, etc. When required, patients shall be moved in coordination with instructors and primary medical personnel on sight.

5.1.1 Operating Instructions

5.1.1.1 RW aircraft shall operate out of airfields with improved surfaces but shall be capable of conducting air operations to/from unimproved surfaces as well as over salt/fresh water as defined in the Federal Aviation Regulations/AIM. AIE operations will be conducted both day and night over land and water.

5.1.2 Operation of Aircraft

5.1.2.1 All systems must be maintained IAW the aircraft, airframe, engine and avionics as per manufacturers’ specifications. Contractor shall maintain OEM/FAA technical bulletin documentation on the aircraft provision for annual inspection.

5.1.2.2 A GFR and GGFR and/or their designated representative will perform an annual inspection of aircraft operations, flight crew certification/currency and qualifications and aircraft maintenance procedures. This inspection will commence within six months after award of contract and will be under the general guidelines of the procedures contained in the DCMA Tri-Service Instruction 8210 series “Contractor’s Flight and Ground Operations” in effect on the date of contract award. This will be applicable to the primary contractor and any sub-contractors.

5.1.2.3 Definitions contained in 14 CFR Part 1 apply to all situations and conditions related to flight operations, aircraft maintenance, and flight crew certifications and qualifications, except as noted or defined otherwise herein.

5.1.2.4 The aircraft shall carry a valid FAA airworthiness certificate for non-public use activities that are similar to the mission required to be performed under this PWS for the duration of the contract. The aircraft shall be operated and maintained as civil aircraft and follow current Federal Aviation Regulation and DODI 4500.53. All pilots and crew shall be FAA and CARB certified.

5.1.2.5 Installation and infrastructure modifications and flight approvals to carry any external stores must be FAA STC or OEM or DER/DAR airworthiness certified. The contractor shall provide applicable FAA-STC or DER or DAR or OEM approval airworthiness certification for aircraft.

5.1.2.6 All aircraft shall be operated IAW applicable Government aeronautical regulations, including USN, USAF, USMC, and local military flying directives. The Contractor shall comply with DoD requirements for operation of civil aircraft in support of military operations. The Contractor shall submit DD Form 2400-Civil Aircraft Certificate of Insurance; DD Form 2401-Civil Aircraft Landing Permit; and DD Form 2402-Civil Aircraft Hold Harmless Agreement through the (to be determined at contract award). These agreements and any other that may be specified must be kept current during the entire period of operations under the contract. Aircraft approved under this contract are considered transient military aircraft and not subject to landing fees at DoD controlled airfields.

5.1.2.7 Designated onsite Contractor safety officer or designated safety representative will report all aircraft accidents and incidents immediately to the Program Manager, CO, AETC COR/QAP and if on a military range, the Commanding Officer IAW the M/IRG.

5.1.2.8 This procedure provides a standardization guide for initial reporting required in the event of an aviation Mishap/Incident, non-aviation mishap or event requiring special reporting involving aircraft or personnel under the cognizance of HQ AETC. The M/IRG covers mishap reporting procedures and is applicable during periods of supporting tasking directed by the HQ AETC when operating from military bases for transit or permanent basing. The senior contractor’s representative at the mishap/incident site will contact the Supported location Customer lead, COR, and CO immediately; they, in turn, will contact the appropriate offices.

5.1.2.9 Contractor shall provide the following information at a minimum to the PM, COR, and unit supported. Name of person reporting, best method of communications, what happened, type of incident, quantity of people involved, numbers and types of injuries as applicable, location, date and time of incident (Local and Zulu time), describe actions taken, details as they appeared to the person reporting the incident.

5.1.2.10 Any person who has knowledge of a mishap or incident involving injury to personnel, damage to Government property or aircraft operating under AETC Commercial Air Services’ contracts shall immediately report the facts in subparagraph above to the PM’s Office. The senior contractor’s representative at the mishap/incident site will contact the unit supported lead, and AETC COR. Do not leave messages. Call until contact is made with an AETC representative. While in support of AETC operations the Contractor will follow the notification guidance for the AETC location supported.

5.1.2.11 The aircraft Contractor site manager will have a copy of the Base Safety Officer, Operations Officer, and Emergency Response units Mishap/Incident procedures.

The Contractor shall coordinate and ensure that Crash/Fire/Rescue is in place prior to operations.

5.1.2.12 In the event of accidents/damage to the aircraft which occur during operation of the aircraft shall be the responsibility of the contractor in so far as the accident/damage is the consequence of contractor personnel action or decision. Equipment failure and or malfunction resultant from contractor negligence or failure to maintain airworthiness of aircraft or functionality of auxiliary equipment for which the contractor has responsibility shall be the responsibility of the contractor.

Accidents / damage resultant from government personnel and/or equipment will be the responsibility of the government. The Contractor shall not be responsible for bodily injury, or any physical damage to airframes, auxiliary equipment, or other contractor owned equipment in the event of such damage resulting from government or non-FAA approved equipment being utilized on/near airframes.

Accidents, incidents, or damage for which responsibility cannot be assigned to the decisions or actions of a single party shall be negotiated in good faith, with financial responsibility to be divided as agreed upon by both parties. In the event of good faith negotiations not being able to determine an equitable division of responsibility, the Contract Officer shall act as final arbitrator through the issuance of a decision.

4. Program Admission and Graduation Requirements.

4.1 Student Load. The projected student load and master schedule estimates are provided below Student loads may be accelerated, or decelerated within Government financial and student scheduling constraints, when the Contractor is capable of accepting an increased student load. In spite of the best forecasting efforts, deviations may occur. The Contractor shall honor short-term (calendar quarter) variations of approximately + / - 20 students. Should variations exceed 20 students; a 60-calendar day notification will be given to the Contractor to allow time to adjust personnel and schedules. The Government will allow maximum flexibility to the Contractor should the student load estimate increase by more than 40 students per event. The Contractor is expected to coordinate with the Government to handle these deviations as they occur.

4.2 Schedule. The Contractor may request that the number of training days scheduled be modified to improve efficiency of operations. Normally, training days are Monday through Friday, however some training does occur on weekends and holidays. The Contractor shall coordinate with the COR and user to develop the schedule and operating procedures.

4.3 Course Master Schedules (CMS). The sample sites training estimate is included and details the estimated locations, quantity of events, and daily schedule of events required to meet the learning and performance objectives. Annual schedules are created in April of the prior year.

4.4 Long-Term Variation. It is the intention of the Government to provide a steady number of users from ~300-450 students per calendar year. The Government reserves the right to surge up to an additional 300 students per year, as required to accommodate student throughput.

4.5 Training Schedule. HQ AETC COR will establish training start and stop dates with the Contractor and program those dates into the Training Planning System (TPS). The Government shall make every attempt to provide the Contractor with not less than two weeks’ notice of unscheduled mission iteration to be performed under the contract.

4.5.1 RW pilots shall receive a Contractor developed airdrop check ride that meets the intent of the Federal Aviation Administration (FAA) at least once every 6 months. RW aircrew shall remain current, qualified, and certified for live AIEs. This shall be documented in an “Instructor Training Jacket” to allow a single site that the Government and the Contractor can use to track training levels and currency of the providers. The Contractor shall also capture NVG training and familiarity. The Contractor shall also certify that their crews meet the FAA requirements for these types of operations. All pilots shall ensure familiarity with operating procedures used at each training site.

5.3 Risk Mitigation Plan

A risk mitigation plan shall be provided. The Contractor shall define the risk management methodology to be used, identify the risk assumptions, and establish the roles and responsibilities, and the timeframes upon award of contract. The Contractor shall define the risk communications and risk tracking process.

5.4 Quality Control Plan (QCP).

The Contractor shall develop a QCP providing methods of surveillance the Contractor will utilize to monitor performance. The QCP shall be developed using the Contractor’s internal quality control methods and shall address surveillance of all deliverables. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor shall develop and maintain a quality process to ensure services are performed IAW commonly accepted commercial practices, existing quality control systems, and the requirements defined within the PWS. The Contractor may modify the Performance Requirements Summary (PRS) minimum standards of performance compliance as appropriate to improve the required compliance level; however, the compliance levels may not be adjusted down. The Contractor shall maintain substantiating evidence that services conform to contract quality requirements and furnish such information to the Government if requested. The QCP shall be revised, updated and submitted to the CO and COR for approval NLT 15 days after contract award. Reference “Airlift Quality Assurance Surveillance Plan (QASP).

5.7 Travel

Contractor employees may be required to travel for the purpose of program reviews, training support, and unscheduled aircraft maintenance.

All travel shall be scheduled, to the greatest extent possible, at least two weeks in advance, and shall be approved by the COR prior to making travel reservations. All travel shall be coordinated and approved on the Consent to Purchase (CTP) form, Appendix 5 of this document. If travel is not approved in advance of the travel taking place, the Government will not reimburse for the travel expenses. Emergency requirements shall be defined/initiated and approved/validated by the COR. All travel shall be IAW the Federal Travel Regulation (FTR) and all lodging shall be at or below allowable, published lodging rates for the respective locality. The Contractor shall locate and utilize the airport that will provide the lowest total cost of travel. Excessive travel costs shall not be allowed.

In the event lodging is not available at or below the published lodging rates , the Contractor shall request approval by submitting a complete explanation of the circumstances in advance of the travel dates, and the backup documentation from at least three hotels in the TDY location to substantiate the unavailability claim form, directly to the COR. Travel charges over and above allowable lodging rates and/or per diem without proper approval and support documentation from three lodging facilities, shall be paid at the expense of the Contractor. The Contractor shall make every effort to stay at hotels that are below the Government rate, negotiate the lowest airfares and car rentals, and shall plan travel as far in advance as possible.

NOTE: The Government reserves the right to audit, thus; the Contractor shall keep on file all support documentation for travel made on behalf of the Government.

5.8 Trip Reports

The Contractor shall submit Trip Reports NLT five working days after completion of a trip for all long-distance travel and for local travel when requested by Government Task Lead located at Operation centers.

The Trip Report shall include the following information:

Number and names of personnel who traveled; dates of travel; destination(s); purpose of trip; TO effort supported and TO number; MAJCOM supported (if applicable); training (be specific); actual trip costs, fuel expended in support of the activity; approval authority; summary of events (as required describe any challenges experienced, issues, discussions, recommendations); status and accountability of ITAR controlled items; and any proposed improvements that could make the overall process more effective and efficient.

5.9 Other Direct Costs (ODCs) ODCs are defined as items/services that are not on contract, pre-priced, and proven fair and reasonable at time of award. ODCs and are fully incorporated into the contract through the CTP form (see Appendix 5). Due to the rapid changes in the technology, the contract will allow flexibility to add emerging technology and other materials and services to the contract, as the need becomes known. The cognizant COR and CO will make a determination that the items/services are within scope and will take the necessary steps to negotiate and add materials and or services as needed throughout the life of the contract.

Note: All equipment and materials purchased by the Contractor for direct support and use under this contract and TOs shall be returned to the Government at the end of the period of performance.

6.0 DELIVERIES OR PERFORMANCE

6.1 Place of Performance/Hours of Performance

Work should be performed on (or in the vicinity of) both military installations and commercial airports in the CONUS. See list of potential primary and alternate locations below. These locations are subject to change based on AETC/SWTW mission requirements.

Performance Locations:

- Pope AAF / Fort Bragg (RW) (ICAO: KPOB & KFBG) KPOB – Pope AAF, 12 miles NW of Fayetteville, North Carolina; and KFBG – Simmons AAF, 1 mile East of Fort Bragg, NC

-- 3x RW trips per year, 20 hours per trip, (RW, ~60 hours)

- Patrick SFB, FL (FW) (ICAO: KCOF) KCOF – Patrick Space Force Base, 3 miles S of Cocoa Beach, FL;

-- 1x FW trips per year, 10-20 hours per trip. (FW, ~20 hours)

- Lake Havasu, AZ (FW) (ICAO: KHII) KHII – Lake Havasu City Airport, 6 miles N of Lake Havasu City, AZ;

-- 3x RW trips per year, 15-20 hours per trip, (RW, ~60 hours)

- Kirtland AFB, NM (RW Only) (ICAO: KABQ) KABQ – Albuquerque International Airport, 3 miles SE of Albuquerque, NM;

-- 3x RW trip per year, 50 hours per trip, (RW, ~150 hours) -- 3x RW trips per year, 10 hours per trip. (RW, ~30hours)

- Belen Regional Airport, NM (RW Only) (ICAO: KBRG)

KBRG – Belen Regional Airport, 3 miles W of Belen, NM;

-- 3x RW trips per year, 15-20 hours per trip, (RW, ~60 hours)

Note: The above hours are estimates and may be subject to change depending on program requirements

6.1.1 A period (the start of the training) starts when students or instructors report for a mission briefing or other official duty and ends when the engine is shut down at the end of the last mission of the day. Normal operating hours for airlift operations are Monday through Friday, though training does sometimes occur on weekends and holidays. Day and nighttime operations will be required; sunrise and sunset are recorded by the National Almanac Office, U.S. Naval Observatory, Washington DC, 20390. Saturday and / or Sunday training, while not normally planned, may be authorized by the COR. The Contractor may be required to train on a weekend.

The maximum Hours of Operation (HOO) is 12 hours.

6.1.2 Contractor personnel will not report to Government facilities to work nor remain at the work locations any time the Government is unexpectedly required to close their offices. The contractor shall be responsible for notifying their staff during times of closure.

6.1.3 The Contractor shall coordinate daily reporting and departure times. When variations to the normal schedule are necessary, they shall be made at least 24 hours in advance unless circumstances do not allow. The Contractor shall immediately notify the COR when

BIDDINGER, DAVID J CIV USAF AETC 351 SWTS/DOT

SMSgt Babin- Please review and adjust numbers to reflect your requirements

BIDDINGER, DAVID J CIV USAF AETC 351 SWTS/DOT

Norman James - Need to add a 2 blade hour per day minimum for contractors, excluding cancelations due to contractor maintenance/personnel issues factors change the training schedule. Reporting and departure times shall allow for adequate crew rest.

6.1.4 Airlift Crew Rest. Crew rest is required for students, instructors, and aircrew prior to in-flight duties. The crew rest period is normally a minimum 12-hour non-duty period before the HOO begins. Its purpose is to ensure the students, instructors, and aircrew are adequately rested before performing flight or flight related duties. Crew rest is free time, which includes time for meals, transportation, physical training, and rest. Rest is defined as a condition that allows an individual the opportunity to sleep. USAF aircrews require an opportunity for at least eight hours of uninterrupted sleep during the 12 hours immediately prior to the duty period. If an instructor or student remains after operations to perform official duties, the crew rest period begins after termination of these duties. Crew rest is required prior to any of the following flight related duties: mission planning and briefing, preflight, start, taxi, and operation of the aircraft.

6.1.5 Daily Training Schedule. The Contractor shall prepare a daily training schedule designed to maximize student-training opportunities, make best use of available drop zones and airspace, and reduce the mid-air collision potential (aircraft and jumpers). The flying schedule shall be maintained with a computer-based program. The Contractor shall develop a method of scheduling airspace that provides aircraft / jumper accountability.

6.1.6 Weekly Flying Schedule. The Contractor shall prepare a Weekly Flying Schedule.

The Contractor shall provide the Weekly Flying Schedule to the COR NLT 1000 hours local on Thursday the week prior (the previous duty day if Thursday is a holiday). The weekly schedule is intended to be sortie based (Contractor’s scope of flying activities for the week); while the daily schedule is intended to match instructors and students against those sorties to accomplish specific syllabus activities.

6.1.7 Scheduling Breaks. A training break of two weeks will be scheduled in the late December early January timeframe. Dependent on location, breaks due to local weather phenomenon can be negotiated with the Government. For example, Yuma stops training in June and July due to annual high winds.

6.1.8 High Priority Events. Occasionally a higher priority event may preclude a student (or entire class) from accomplishing a MFF event. The Government will identify deviations as early as possible.

6.2 Period of Performance (POP)

The POP for this contract is a one-year base period, and four one-year option periods.

6.3 Performance Standards and Performance Requirements Summary

This contract is a performance-based contract with measurable standards in terms of quality and timeliness of deliverables and compliances. Deliverables shall be provided to the Government COR and other persons as designated by the Government. Deliverables shall be delivered electronically using Microsoft Office Products, such as Word, Excel, Project, etc and/or Adobe format unless otherwise agreed upon.

6.3.1 Service Summary (SS). The following service summary reflects the objectives and thresholds used to track Contractor performance for the TO awarded against the basic contract. The COR, IAW the QASP, will evaluate all or part of the following elements:

Table 1 - Service Summary

Performance Objective Performance Threshold Method of

Surveillance

PO-1: Provide all personnel (pilots, aircrew, and aircraft maintainers), RW aircraft, maintenance and fuel for aircraft, hoist for personnel insertions and extractions, fast rope (min 60’), rope ladder (min 60’), tie in points for rappel operations, cockpit and cabin lighting for night operations required for air operations as defined in this PWS (e.g.

operating altitudes, load capacity, and configuration)

94% Compliance (a minimum 94% score on all personnel inspection reports)

Each class / Periodic

Inspection

PO-2: Provide all personnel (pilots, aircrew, riggers, and aircraft maintainers), RW aircraft, maintenance and fuel for aircraft, configured for AIE operations, tie in points, cockpit and cabin lighting for night operations required for air operations as defined in this PWS

Compliance with applicable

AFI 11-410, AF 13-217, TC

3-21-220 and USSOCOM

Manual 350-3 to meet schoolhouse training needs

Each Class / Periodic

Inspection

PO-3: Provide 2 hours of overhead air support for RW air support. The Contractor shall have sufficient platforms and fuel (including fuel reserves) to provide the required support

100% Compliance Periodic Inspection or

Customer Complaint

PO-4: Coordinate and confirm a sufficient level of Crash/Fire/Rescue support is present prior to operations

IAW AFI 13-217.

100% Compliance Each Class / Periodic

Inspection PO-5: Conduct activities required to maintain Air Mobility Command (AMC) Commercial Air Review Board (CARB) certification for RW support services.

100% Compliance Quarterly / Periodic

Inspection

PO-6: Provide Task Order Flying Schedule 100% Compliance Periodic Inspection

Objective Performance Threshold Method of

Surveillance

PO-7: Maintain a ground and flight safety program that meets the requirements mandated by OSHA, FAA, USPA, CARB, etc. Identify Safety Point of Contact for the contractor to the COR. The Contractor shall work with airport operations, range operation authorities and other local flying agencies to review at least annually the Mid-Air Collision Avoidance program and update it as necessary.

The Contractor shall maintain flight and ground safety programs as required by OSHA, FAA, and CARB.

100% Compliance Annual Inspection

PO-8: Follow crew rest IAW Applicable FAA guidance 100% Compliance Periodic Inspection

PO-9: Maintain a Go/No Go Checklist system; ensure all aircrews accomplish items before every flight

Zero safety of flight deviations (FCIF, DNIF status, non- current status).

Periodic Inspection

PO-10: Provide security for Contractor facilities and aircraft before every flight

100% Compliance Periodic Inspection

PO-11: Coordinate Emergency, Fire, Crash and Rescue services at required airfields. Ensure Emergency, Fire, and Crash and Rescue services are available at all times during training operations. Contractor shall be responsible to move disabled aircraft from runways or ranges when landing off field.

100% Compliance Periodic

Inspection

PO-12: Maintain appropriate insurance coverage. Ensure insurance coverage is maintained for the duration of the contract sufficient for the contract as described in 14 CFR 205.

100% Compliance Periodic Inspection

PO-13: Provide sufficient numbers of aircraft to meet student loads and scheduled support dates based on Appendix C “Training Schedule” (will be provided in updated PWS).

100% Compliance Periodic

Inspection or Customer Complaint

PO-14: Maintain Aircraft IAW Manufacturer/ Vendor Manuals and Applicable CFRs to maintain CARB certification

Zero Airworthiness Directive discrepancies allowed; 95% error- free documentation

Periodic

Objective Performance Threshold Method of

Surveillance

PO-15: Maintain logbooks, maintenance forms, and maintenance records

No missed safety of flight entries allowed; no more than three minor documentation errors each month

PO-16: Comply with Federal, state and local environmental laws and regulations. Provide data required to complete applicable environmental impact analysis (e.g. 32 CFR 989)

100% No Notices of Violation (NOV)

Periodic Inspection or

Receipt of Complaints

PO-17: Provide CARB aircraft that meet requirements for RW operations as specified in the PWS, and ensure employees are qualified, trained, and certified to perform their assigned duties and able to meet CARB requirements for RW operations.

100% Compliance Periodic

Inspection

PO-18: Provide FW aircraft that meet the requirements for schoolhouse support training as specified in the PWS, and ensure employees are qualified, trained, and certified to perform their assigned duties and able to meet requirements for tactical air land operations.

100% Compliance Periodic Inspection

PO-19: Maintain an OSHA program. Ensure violations are not the result of Contractor action/inaction.

Zero OSHA reportable violations

Quarterly/

6.3.2 Deliverables/Milestones

6.3.2.1 Provide the assigned squadron with a Trip Report following Contractor services at other locations. This report should include: days operated, itemized costs, lessons learned (if applicable), after- action report, and flight hours per day.