47QFSA24Q0021_PWS_2024-03-20.docx

General Services Administration Federal Acquisition Service Assisted Acquisition Services Division

APEX 2

Acquisition ID: 47QFSA23S0025 Solicitation ID: 47QFSA24Q0021 Award ID: TBD Date: Est. 10 May 2024

PWS Revisions:

Mod ---: Date: ---

GSA Contract Specialist (CS) Samantha Bouffard Phone: (334) 549-7273 E-Mail: samantha.bouffard@gsa.gov

GSA Senior Contracting Officer (SCO):

Brian Brown Phone: (478) 765-3889 Email: brian.k.brown@gsa.gov

Client Organization/Requiring Activity:

Tactical Aviation and Ground Munitions (TAGM) Project Office Zeus Road, Building 3301 Redstone Arsenal, AL 35898

IA-A #: 47QFSA20S0022

IA-B #: 47QFSA24K0022

Contracting Officer Representative (COR):

Lawrence Ingerson Phone: 256-876-9211 Email: lawrence.h.ingerson.civ@army.mil

Technical Point of Contact (TPOC) Michael Schrenk Office: 256-842-0138 email: michael.a.schrenk.civ@army.mil

Project Name:

Tube-Launched Optically-tracked Wire-guided (TOW) Improved Target Acquisition System (ITAS) Mobile – Collective Skills Trainer (M-CST)

Period of Performance (PoP):

Total PoP available:

10 May 2024 to 09 Nov 2029 Base Year: 10 May 2024 - 09 May 2025 Option Year 1: 10 May 2025 - 09 May 2026 Option Year 2: 10 May 2026 - 09 May 2027 Option Year 3: 10 May 2027 - 09 May 2028 Option Year 4: 10 May 2028 - 09 May 2029

Option to Extend if Exercised:

10 May 2029 - 09 Nov 2029

Commerciality

Contract Type

Funding

Sole Source: FAR 6.302-1(a)(2)(iii) NAICS: 484230: Specialized Freight (except Used Goods) Trucking, Long-Distance PSC: R706: Support- Management: Logistics Support

Performance Work Statement (PWS) for Tube-launched Optically-tracked Wire-guided (TOW), Improved Target Acquisition System (ITAS), Mobile-Collective Skills Trainer (M-CST)

1.0 Introduction

1.1 Client Organization

U.S. Army Tactical Aviation and Ground Munitions (TAGM) Project Office Attn: SFAE-MSLS-CWS Zeus Road, Building 3301 Redstone Arsenal, AL 35898

1.2 Project Background

The Tube-launched Optically-tracked Wire-guided (TOW) Improved Target Acquisition System (ITAS) Mobile Collective Skills Trainer (M-CST) is a training device that allows ITAS crewmen to perform collective crew and operational training. The ITAS M-CST houses a networked environment for the training of a Heavy Weapons Platoon which includes two ITAS High Mobility Multipurpose Wheeled Vehicles (HMMWV), two Heavy Machine Gun (HMG) HMMWVs, one Platoon Leader’s HMMWV and an Instructor Station. See Figure 1 below. The purpose of the M-CST is to provide on-site pre-deployment and sustainment training for crews and leaders.

Individual initial and sustainment gunnery training is performed on the ITAS Basic Skills Trainer (BST). When the gunners have completed training on the BST and are qualified, they, and the other members of a Heavy Weapons Platoon, progress to the M-CST and begin performing more complex and advanced collective training.

The M-CST teaches soldiers to perform tactically as members of a crew, as well as trains the leaders and vehicle commanders to interact as elements of a Heavy Weapons Platoon. It focuses on soldiers being able to successfully perform all the collective and individual tasks necessary for a Heavy Weapons Vehicle crew to operate as part of a Section or Platoon in the basic concepts of move, shoot, and communicate.

Figure 1

1.3 Scope - M-CST Transportation and Operation

The contractor shall provide all necessary services to transport the M-CST to the desired locations identified by the Government. There are generally up to 12 deployments / trips per year. The contractor shall transport the M-CST from a Government-designated location to Government-specified locations and place it into a ready-to-use configuration. Once the M-CST arrives the contractor shall perform all functions necessary to have the trailer fully operational to include extract and level pods, fuel the generator, maintain the generator, and mount all monitors and other items that were stored during transport. Upon completion of the training event at each designated location, the contractor shall prepare the M-CST, returning it to a ready-to-travel configuration, for transportation to the next designated location. The contractor shall provide training support materials that will be issued to students at the end of each event. The contractor shall also provide all maintenance required to keep the trailer fully operational for each trip.

2.0 Detailed Requirements

The contractor shall transport and set up the M-CST at identified locations such as Army bases, National Guard facilities and Conferences/Meetings as required by the Government. Trip costs will be based upon the priced amounts for each contract Contract Line Item Number (CLIN) for each period with mileage, number of days, tour expenses, and generator/power for each deployment coordinated between the Contracting Officer’s Representative (COR), the Contractor, and the GSA Contract Specialist (CS) and/or Senior Contracting Officer (SCO) at least 14 days prior to the start of the trip. Trips may be round trip or point-to-point, and the Government will provide additional funding (or reallocate funding) as needed, based upon the schedule. Requirements / trips may be incrementally funded.

The contractor shall provide the following:

2.1 CLIN X001: M-CST Preparation and Routine Maintenance (trip basis)

2.1.1 The contractor shall provide routine maintenance, tires, and mechanical repairs as necessary to the M-CST. All maintenance repairs shall be completed within 15 calendar days. If repairs are unable to be completed within 15 calendar days due to long-lead items or parts availability, the contractor shall provide the COR/SCO with written notification as soon as practicable after knowledge of inability to repair. In this instance, further guidance will be provided by the COR/SCO on how to proceed.

2.1.2 The contractor shall provide all routine maintenance to the generator and the hydraulic system. The contractor shall ensure proper maintenance on the equipment by providing routine checks, oil analysis, fluid care, and fluid changing as necessary.

2.2 CLIN X002: Tour Driver (daily rate basis)

2.2.1 The contractor shall provide a driver/operator that will be responsible for the delivery and retrieval of the M-CST at each location.

2.2.2 The contractor shall perform all functions necessary to have the trailer fully operational and powered (shore power or generator) on site to include, but not limited to, extract and level the expanding pods, arrange furniture, mount monitors, and mount all other hardware that was stored during transport. The trailer shall also be washed and cleaned once it reaches its destination.

2.2.3 The driver may wear an M-CST “uniform” shirt and/or hat provided by TAGM when supporting deployment activities.

2.2.4 Driver rate begins when the M-CST departs the origination point and ends when the trailer is delivered to the return location. Based upon deployment/event location, the M-CST will typically depart 1-2 days in advance of the deployment/event depending upon mileage and time constraints. The contractor may anticipate the return trip will likewise take 1-2 days depending upon event completion and the deployment schedule. This will be coordinated with the COR when the annual deployment schedule is released and finalized in advance of each deployment/event.

2.2.5 In the event that a contractor provided driver/operator is unable to remain on-site for the duration of the trip (i.e. – family emergency, etc.), the contractor is expected to provide a replacement driver/operator to complete the trip. All transportation/travel costs incurred for the driver/operator swap shall be at contractor expense.

2.3 CLIN X003: Transport Tractor (daily rate basis)

2.3.1 The contractor shall provide a fully operational tractor to move the M-CST to the deployment locations defined by the Government.

2.3.2 The contractor shall provide insurance including tractor, trailer, contents and trailer replacement, and general liability during transportation for each trip.

2.3.3 The contractor is responsible for vehicle permits and highway tolls for the tractor.

2.4 CLIN X004: Mileage (per mile rate)

2.4.1 Contractor will be provided a notional travel schedule for each contract period approximately 30 days before the 1st deployment. As the travel schedule is verified the contractor will receive the approved deployment schedule. If the scheduled deployment dates or locations are updated, the Contractor will be notified at least 14 days prior to the event.

2.4.2 The table below includes notional/anticipated M-CST deployment locations. However, should the need arise; alternate training locations may include other U.S. Army bases, National Guard facilities, and Government conference/meeting events. In the event that an alternate training location is added to or substituted in the current schedule, the Government will inform the contractor as soon as possible, generally 14 days or more prior to the event.

(estimated, one-way)

2.4.3 The Government will set and fund an annual mileage threshold on a not to exceed (NTE) basis using the anticipated schedule.

2.4.4 It is anticipated the M-CST will be returned to Huntsville, AL if there is a break in the training schedule.

2.5 CLIN X005: Travel Accommodations/Per Diem (cost reimbursable no fee) (daily rate)

2.5.1 Short-term Continental United States (CONUS) travel is necessary to fulfill these requirements. The Government will pay the contractor the all-inclusive agreed upon daily rate for each day of contractor travel. This shall not exceed Federal Travel Regulation guidelines and authorizations.

2.5.2 The contractor shall provide all travel related expenses for the driver/operator on each trip, to include per diem, hotel accommodations including lodging taxes, rental car, taxi, parking, and other travel expenses as required.

2.6 CLIN X006: Generator Fuel (cost reimbursable no fee)

2.6.1 The contractor shall coordinate with the COR regarding availability of shore power for the generator. When generator power is needed, the M-CST shall be delivered to the deployment location with the fuel required.

2.6.2 The contractor shall have the ability to provide generator refueling and servicing during each deployment event if requested. This may entail use of a local third-party vendor to have fuel delivered to the location.

2.6.3 The two on-board fuel tanks hold 50 gallons and 109 gallons, respectively.

2.6.4 Generator fuel will be acquired by the contractor on a cost-reimbursable no-fee (CRNF) basis. Receipts shall be submitted with the invoice to receive payment.

2.7 CLIN X007: Tour Expenses (cost reimbursable no fee)

2.7.1 It is important for the M-CST to disseminate information to the military community regarding the availability and functionality of the M-CST and the hands-on training experiences it provides. The contractor shall provide soldier recognition items (such as hats, pins, and/or certificates serving as a record of course completion) as required to be presented to soldiers upon completion of the M-CST course. The value of individual items is a maximum of $5, and each item must say M-CST (or a derivative) as approved by the COR and the GSA Contract Specialist (CS) and/or Senior Contracting Officer (SCO). The recognition items will be provided on an as needed basis by the TAGM office, unless coordinated and approved in advance by the COR and the GSA Contract Specialist (CS) and/or Senior Contracting Officer (SCO).

2.7.2 The contractor may be required to obtain supplies, and/or materials in support of this contract prior to or during a deployment. The supplies and/or materials must be incidental to, and associated with, the overall functions being performed through this contract. Prior approval from the COR and SCO must be obtained before any material purchases. Materials may include but are not limited to classroom items, paper, trashbags, trash cans, printouts, and/or other materials/supplies.

2.7.3 If unanticipated tour expenses arise or become apparent and are not otherwise covered by the CLIN structure, they may be expensed under this CLIN with the express prior approval of the COR and the SCO. Such approval must be included when the item(s) is invoiced.

2.8 CLIN X008: Other Than Routine Maintenance / Repairs (fixed-price NTE, negotiated as needed)

2.8.1 The contractor may provide other than routine maintenance or repairs to the M-CST on a Not-to-Exceed (NTE) basis. This will occur in coordination with the Government and will be based upon the availability of funding and approval from the COR and SCO.

2.8.2 Other than routine maintenance may occur anytime throughout the life of the contract. The Government will award a NTE amount for the life of the contract which may be applied when other than routine maintenance/repairs are required. If cumulative (or major) repairs indicate a higher amount is needed, the NTE amount may be increased at the discretion of the Government and SCO approval.

3.0 Deliveries or Performance and Acceptance

3.1 INSPECTION & ACCEPTANCE

3.1.1 Inspection

The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to witness any contractor efforts to accomplish the requirements of the contract. Additionally, the Inspection clause of the contract establishes Government access to contractor records as well as rights to inspections and tests, and recourse for failure to provide services which meet contract requirements. If maintenance and/or repairs require replacement equipment, the contractor must provide Product Technical Documentation from the manufacturer for the newly installed / provided items.

3.1.2 Acceptance

The Government expects all contractor services to be provided in a professional and timely manner. The Government expects all contractor provided items to be in good working order, even if not directly demonstrated.

The COR will review the Contractor’s performance in accordance with all requirements and specifications stated in this Performance Work Statement (PWS). Only the COR, CS, or the SCO has the authority to inspect, accept or reject performance and/or deliverables.

3.2 MEETINGS

3.2.1 Kick-off Meeting

A Kick-Off meeting will be conducted within ten (10) workdays of the date of contract award. The Contractor shall coordinate with the requiring organization, the TPOC, the COR, CS, and SCO on the meeting agenda and record the minutes of the meeting with special attention to contacts / contact information, milestones, dates, deliverables, actions required, and administration details of the order.

3.2.2 Administrative / Work Status Meetings

The COR or SCO may require an authorized contractor representative to meet or participate in a teleconference with authorized Government personnel as often as deemed necessary to discuss performance and/or administrative issues. The contractor may also request a meeting with the SCO when deemed necessary.

3.2.3 Performance Management Reviews (PMRs)

Program Management Reviews (PMRs) may be required on an as-needed basis as directed by the SCO. Upon review of contract deliverables, review of other performance information developed throughout the performance of the contract, and/or at the discretion of the SCO, the Government may require a PMR be held. PMRs will be conducted between the Government and the contractor at a time determined by the SCO to be convenient for all parties.

PMRs are an opportunity for all parties to discuss accomplishments, problems and issues, and planned actions. In addition, PMRs provide a platform for the contractor to highlight accomplishments achieved under this contract.

3.2.4 Service Contract Reporting Requirements

In accordance with 10 United States Code 2330(a), the contractor shall provide a Service Contract Report for each contract that meets the DoD Contract Reporting criteria and is in excess of $3,000,000. The contractor shall report the total amount invoiced and contractor labor hours expended on the services performed during the previous fiscal year. Prime contractor labor hours, including any required Tier 1 subcontractor information, shall be reported in the System for Award Management (SAM). The reporting period for contractors is open from mid-October to mid- December for reporting against the prior fiscal year. SAM will only enable reporting for entities with contracts that meet the SCR criteria and thresholds. Additional information and user manuals for government personnel and contractors is available at https://www.sam.gov. SCR eligibility, reporting rules and criteria is located on the DoD Procurement Toolbox at https://dodprocurementtoolbox.com/site-pages/service-contract-reporting-scr.

3.3 Changes

Any change to this contract shall be made in writing, and such change shall be executed by modification of the contract by the SCO. The contractor is responsible for ensuring that all contractor personnel are notified of this contract provision. All changes, whether within or out-of-scope of this contract, performed by contractor personnel without specific prior written authorization from the SCO are not considered to be authorized by the Government and shall not be binding on the Government, nor shall the Government be obligated to pay any costs associated therewith. The contractor assumes liability for any and all costs resulting directly or indirectly from the performance of unauthorized work by contractor personnel.

3.4 Identification of Contractor Employees

Contractor workforce shall ensure that Federal employees and the public know that they are not Federal employees.

Contractor employees shall initially identify themselves by name and company affiliation when answering the telephone, presenting briefings, conducting or attending meetings/seminars or other situations where their contractor status may not be obvious.

Official contractor correspondence (written, facsimile, and email display) shall include their company name; other documents or reports produced by contractors shall be identified as contractor products or contractor participation shall be disclosed.

All contractor employees shall be identified as such by wearing badges at all times while performing work at Government facilities and when performing work for the Government under the scope of this requirement at other installations or Non-Government sites to include attendance at meetings and seminars. The badges may be either affixed to clothing or be displayed from a chain or other mechanism worn around the neck. Badges shall include contractor’s company name and employee’s name. No other items shall be placed on the badge.

3.5 Specified Labor

The Contractor shall accomplish the work utilizing personnel qualified to meet the CLIN requirements. Personnel must possess the appropriate combinations of education, training, and experience/skills required. Personnel with higher skill levels may be substituted during performance at no additional cost.

3.6 Federal Holidays

The following United States (US) Federal Holidays are recognized, and the contractor is not required to work on these dates, unless otherwise specified in individual taskings:

*Observed the Friday before or the Monday after if the holiday falls on a weekend day.

4.0 Quality

4.1 Quality Control Plan (QCP)

The contractor shall ensure all work will be performed in accordance with the contract requirements, in compliance with the FAR clause 52.246.4 Inspection of Services - Fixed Price. The contractor shall provide and maintain a QCP. As a minimum, the items listed in 5.2 shall be provided to the SCO for acceptance not later than seven (7) days after the start of this contract. The SCO will notify the contractor of acceptance or required modifications to the plan within 7 days. The contractor shall make appropriate modifications and submit the revised QCP to the SCO within 7 days of the notification of required changes.

The plan shall include the following requirements, as a minimum,

· A description of the inspection system to cover all services listed in the Performance Matrix. The description shall include specifics as to the areas to be inspected on both a scheduled and unscheduled basis, frequency of inspections, and the title and organizational placement of inspectors.

· A description of the methods to be used for identifying and preventing defects in the quality of service performed.

· A description of the records to be kept to document inspections and corrective or preventive actions taken.

All records of inspections performed shall be retained and made available to the Government upon request throughout the contract performance period, and for the period after contract completion, until final settlement of any claims under this contract.

4.2 Quality Assurance (QA)

The Government will evaluate the contractor’s performance of this effort. For those services listed in the Performance Matrix, the COR will follow the method of surveillance specified in this order. Government personnel will record all the surveillance observations. When an observation indicates defective performance the COR will require the contract manager or representative at the site to initial the observation. The initialing of the observation acknowledges that he or she has been made aware of the defective performance and does not necessarily constitute concurrence with the observation. Government surveillance of services not listed in the Performance Matrix or by methods other than those listed in the Performance Matrix (such as provided in the inspection of services clause) may occur during the performance period of the order. Such surveillance will be done according to the standard inspection procedures or other contract provisions. Any action taken by SCO as a result of surveillance will be according to the terms and conditions of this contract.

4.3 Past Performance Requirements

The Government will provide and record past performance information for acquisitions over the Simplified Acquisition Threshold (currently $250,000) utilizing the Contractor Performance Assessment Reporting System (CPARS). Contractors are required to register in CPARS (https://www.cpars.gov/) and review and comment on past performance reports submitted through CPARS within 60 days, the required timeline. If the contractor fails to review and comment on the CPARS, the SCO will finalize the CPARS within the prescribed timeline (max 120 days following the end of the period of performance).

5. GOVERNMENT SURVEILLANCE AND PERFORMANCE REQUIREMENTS SUMMARY/DELIVERABLES

5.1 Government Surveillance

The Government shall monitor the contractor's performance under this contract using the quality assurance criteria specified in the Performance Requirements Summary and the Quality Assurance Surveillance Plan (QASP). The contractor shall cooperate with inspectors and auditors and provide any requested information relating to the operations covered by the contract. The contractor shall allow inspectors and auditors to periodically access work areas required in relation to this contract. The contractor shall correct discrepancies and/or violations noted during inspections and prepare a written response providing information on action taken to correct discrepancies and/or violations. The contractor shall provide this response to the COR within the time frame specified by the inspecting agency. When an observation indicates defective performance, the COR will require the contractor’s representative at the site to initial the observation documentation. The contractor’s representative initialing the observation documentation does not constitute concurrence with the observation, only acknowledgment.

The contractor shall notify the COR, within one workday of complaints in writing received by the contractor under this contract. The contractor is responsible for researching and submitting proposed answers to all deficiencies to the COR within five calendar days of the problem notification. All issues shall be resolved to the COR’s satisfaction within 30 calendar days of problem notification. The COR will document all defects using a “Task Discrepancy Report (TDR)”. The COR will verbally notify GSA of the defect and will submit a copy of the TDR as an Action Memo in ASSIST to the GSA SCO. The COR will ensure the TDR is completed in its entirety and coordinated through the SCO. The contractor will also be furnished a copy of the TDR. The contractor shall furnish their response to the TDR. The contractor’s response will address the accuracy and validity of the defect, planned corrective action, and actions to prevent recurrence. The TDR information will be included when assessing the contractor’s overall performance (i.e., past performance assessments, exercise of options, etc.).

Government surveillance of tasks may occur at any time during the performance period. Performance of a service will be evaluated to determine whether it meets the performance threshold. Re-performance is the preferred method of correcting any unacceptable performance. The contractor shall provide the COR a written response why the performance threshold was not met, how performance will be returned to acceptable levels, and how recurrence of the cause will be prevented in the future Performance.

5.2 Performance Evaluation/Performance Requirements Summary (PRS) The Contractor shall meet the requirements of this PWS and provide the deliverables / reports as detailed in the Performance Requirements Summary (PRS) table below. Failure to comply with may result in rejection of invoices and/or non-payment. Deliverables must be submitted in ASSIST as a Post-Award Collaboration (PAC).

The Government COR has five business days to review deliverables for content and presentation. If a deliverable is unacceptable, the Government will return to the Contractor and the revised deliverable is due within two business days or another agreed upon timeline that is acceptable to the Government.

Performance of a service will be evaluated to determine whether or not it meets the performance threshold. The contractor shall provide the COR a written response detailing why the performance threshold was not met, how performance will be returned to acceptable levels, and how recurrence of the cause will be prevented in the future.

The PRS identifies critical success factors for the contract. It identifies both the performance objectives for those factors and the performance threshold required for each performance objective. The Government reserves the right to surveil all services called for in the contract to determine whether or not the performance objectives were met.

1) The PRS contains performance objectives the Government will monitor,

2) The absence of any contract requirement from the PRS shall not detract from its enforceability nor limit the rights or remedies of the Government under any other provision of the contract.

3) The PRS will be used as the baseline to develop a QASP. The QASP will identify the surveillance methods the Government will use to evaluate the contractor’s performance.

4) Methods of surveillance can change after contract award based on, but not limited to: Acceptance of a contract or QC plan, and Performance

Performance Requirements Summary Table

Assessment of Transportation Requirement

(PWS 2.0)

Assessment of Operational Requirement

(PWS 2.0)

Responsiveness to Customer

(PWS 2.4.1, 2.4.2)

Provide quotes to customer within 1 week of request to coordinate deployment requirements w/COR (mileage, stops, days, generator/ power needs, etc.)

Kick-off Meeting

(PWS 3.2.1)

Includes required elements Virtual Deliverables as PAC(s) Within 10 workdays of award/ Agenda due 1 day prior Quality Schedule Management

Quality Control Plan

Includes required elements

5.3 Quality Assurance Surveillance Plan

A Quality Assurance Surveillance Plan (QASP) is developed to evaluate contractor actions while implementing this PWS. It is designed to provide an effective surveillance method of monitoring contractor performance for each listed objective on the Services Summary. The QASP provides a systematic method to evaluate the services the contractor is required to furnish on a quarterly basis. The QASP shall be administered at the contract level.

Government surveillance may occur at any time during the performance period.

5.4 Annual Performance Self-Assessment

The Contractor is strongly encouraged to provide an annual self-assessment report no later than (NLT) 21 calendar days before the end of the PoP. The self-assessment report can be submitted in the contractors format, and should discuss its performance relative to Quality, Schedule and Management during the preceding 11 months. The Contractor should provide the annual self-assessment report to the COR, CS and SCO via email. If the Contractor identifies accomplishments that exceed any contractual standards (for example, delivering a higher quality product or service, or submitting ahead of schedule), the Contractor's self-assessment must include all associated facts and clearly describe how those exceeded standards translated into a direct benefit to the Government from a project/program perspective.

6.0 Government Furnished Property

6.1 Reporting of Government Property

6.1.1 The contractor shall create and maintain records of all Government property accountable to the contract in accordance with FAR 52.245-1(f)(1)(iii), Records of Government Property.

6.1.2 The contractor shall record receipt and return of GFP in accordance with the Department of Defense Instruction (DoDI) 4161.02, Accountability and Management of Government Contract Property. Government Furnished Property is being provided under this contract. The M-CST trailer and all contents are being provided as Government Furnished Property.

6.2 Loss of Government Property

6.2.1 Definition of Loss of Government Property: In accordance with DFARS 252.245-7005, Management and Reporting of Government Property, “loss of Government property” means unintended loss of or damage to Government property including property that cannot be found after a reasonable search, loss due to inadequate storage, theft, loss due to lack of security, damage requiring repair to restore the item to usable condition, or damage that renders the property useless for its intended purpose or Beyond Economical Repair. Loss of Government property does not include manufacturing defects, obsolescence, normal wear and tear, or purposeful destructive testing. Unless otherwise stated in the contract/order, loss of Government property does not include normal and reasonable inventory adjustments, i.e., losses of low priority consumable material, such as common hardware, as agreed to by the contractor and the Government Property Administrator.

6.3 Reporting Loss of Government Property

6.3.1 The contractor shall report loss of Government property in the GFP Module located in the Procurement Integrated Enterprise Environment (PIEE), https://piee.eb.mil/piee-landing/. Training on how to utilize the GFP module can be found at https://dodprocurementtoolbox.com.

6.4 Return/Retention of Government Property:

6.4.1 All property provided by the Government remains the property of the Government and shall be returned to the Government upon completion of the contract/order. All Government property shall be returned to the Government in the condition provided unless approved in advance by the PCO. All material generated under the contract/order becomes the property of the Government and shall be returned to the Government upon completion of the contract/order. All deliverables become the property of the Government upon receipt.

7.0 Invoicing Procedures

· Invoices shall be submitted not later than twenty (20) calendar days into the next month for the previous month’s services and/or deliverables. A copy of the invoice must be submitted electronically through the Central Invoice System (CIS) via the GSA ASSIST portal at https://assist.gsa.gov. The COR and GSA CO or CS must approve the invoice in ASSIST prior to payment. The payment information must be a three-way match between the ASSIST contract information, CIS, and System for Award Management (SAM) (https://www.sam.gov/) for the invoice to be successfully processed for payment. A hard copy invoice or mismatched information will result in the invoice being rejected.

7.1 Invoice Requirements

The invoice shall include itemized charges and other direct costs (ODCs) authorized by the COR which are within scope of this contract (e.g., travel and/or materials) and reflect the details specified below.

The contractor may submit a draft or advance copy of an invoice to the GSA CS for review prior to its submission to GSA. The contractor shall provide the following information on each invoice submitted:

1) Name and address of the contractor / Unique Entity Identifier (UEI)

· Legal Business Name and DBA (Doing Business As) Name

· Employer’s Identification Number – Federal Tax ID

2) Invoice Number (do not use any special characters)

3) GSA Contract Number

4) Each Contract Line Item Number (CLIN) (include the description, quantity, unit of measure, unit price, and extended price of supplies delivered or services performed).

5) Shipping and payment terms (include shipping and payment terms, bill of lading number and weight of shipments)

6) Name and address of the contractor official to whom payment is to be sent

7) Contractor POC Name (title, phone number, email, and mailing address of the person to be notified in the event of a defective invoice)

8) Remittance Address

9) Delivery date or Period of Performance for the billing period

10) Charges, identified by deliverable or line item(s), with a narrative description of the service performed or items delivered. Labor, reimbursable costs, and other charges (e.g., G&A) must be broken out

11) Back-up documentation substantiating other direct costs (i.e. materials, travel, receipts, etc.)

12) Prompt Payment Discount, if offered

13) Total Invoice Amount

14) Grand Total for the Invoice and Cumulative Billed to Date Amounts

15) GSA Point of Contact and Phone Number

16) The final invoice must be marked “FINAL”

7.2 Invoice Submittal

The invoice and back-up documentation must be submitted electronically via the GSA ASSIST portal at https://assist.gsa.gov and must be approved by the COR and GSA CS or SCO prior to payment. NO hard copy invoices will be accepted for payment.

Invoice information must match the ASSIST document and SAM (https://www.sam.gov/) for the invoice to be successfully processed. Missing, incorrect, and/or mismatched information will result in the invoice being rejected.

Steps to Submit Invoice:

a. log into ASSIST,

b. search for the contract number #47QFSA24CXXXX,

c. select the “Invoices and Acceptance Reports” Link,

d. fill out the invoice form,

e. attach a copy of your vendor invoice and supporting documents,

f. “Submit” the form.

If a revised invoice is submitted, the revised invoice must include: 1) a unique invoice number, 2) a brief explanation, and 3) a cross-reference to any previous invoice submittals for tracking purposes and to avoid duplication. The Contractor should distinguish revised invoices by appending the letter “R” plus a number to it. For example, INV12345 (original) becomes INV12345R1 (revised).

For reimbursable expenses, the invoiced charges shall not exceed the limit specified in the contract. No charges will be paid by the Government, which are not specifically identified in the contract / purchase order and approved in advance by the Government. Copies of receipts shall be attached to the invoice to support the charges. Original receipts shall be maintained by the contractor and made available to Government auditors upon request.

7.3 Final Invoice and Closeout

Invoice for final payment must be identified as such and submitted when the requirements have been completed and no further charges are to be billed. The Contractor shall submit a final invoice within 45 calendar days after the end of the final Performance Period. The Contractor may submit a completed and signed Release of Claims (ROC) (GSA Form 1142, or equivalent) with the final invoice, entering the final invoice amount on the ROC, to expedite closeout. Otherwise, after the final invoice has been paid, the Contractor shall furnish a completed and signed ROC to the SCO within 15 calendar days of final payment. When the contract / purchase order has been closed, the closeout tab in ASSIST will show the final invoice date, final payment date, funds reconciliation, and contracting officer certification. If the final invoice results in a zero balance and no ROC is received, the SCO may unilaterally close the file after 30 calendar days of the final payment. The SCO’s “Contracting Officer Certification” is the final step of contract closeout.

7.4 Vendor Information

The vendor information must satisfy an exact match between GSA ASSIST for the invoice to be successfully processed for payment.

Revised Invoice. If the contractor submits a revised invoice, the revised invoice shall include:

a. A unique invoice number,

b. A brief explanation of the reason for a revised invoice, and

c. A cross-reference to any previous invoice submittals for tracking purposes and avoiding duplication.

Supporting Documentation. Receipts, travel vouchers, etc. to support charges for other than employee labor hours shall be completed in accordance with applicable Government regulations and other terms of the contract and shall be attached to the applicable invoice. The contractor shall maintain originals and make them available to the Government upon request. The contractor shall provide copies upon request.

8.0 Access to Government Facility or Military Installation

The Contractor shall ensure contractor/subcontractor personnel who require access to a Government facility or military installation comply with the security requirements of the facility or installation.

9.0 Safety Requirements

Mishap Notification/Investigation: The contractor shall report mishaps involving damage or injury to United States Government (USG) interests. Damage or injury includes: damage to DoD property; occupational illness to DoD military or civilian personnel; injury to on- or off-duty DoD military personnel; injury to on-duty DoD civilian personnel; and damage to public or private property or injury or illness to non-DoD personnel caused by Government operations. In the event of a mishap, the contractor shall cooperate with Government safety investigations and within four hours, notify the following:

· Contracting Officer

· Contracting Officer’s Representative

· The closest base command post

10.0 Affirmative Procurement Programs

In accordance with FAR 23.404, Agency Affirmative Procurement Programs, 100% of purchases of Environmental Protection Agency (EPA)- designated products included in the Comprehensive Procurement Guidelines (CPG) list [http://www.epa.gov/cpg/products.htm] and/or United States Department of Agriculture (USDA)-designated products included in the bio-based product listings [http://www.biopreferred.gov] shall, at a minimum, meet the EPA or USDA standards for recovered materials or bio-based content, respectively, unless an item cannot be acquired competitively within a realistic timeframe, meet appropriate performance standards, and/or be acquired at a reasonable price.

11.0 Trafficking in Persons

The contractor shall comply in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract as it relates to Trafficking in Persons. Additional information about Trafficking in Persons is available at the site for the Department of State’s Office to Monitor and Combat Trafficking in Persons: http://www.state.gov/j/tip

12.0 Definitions/Acronyms

13.0 Federal Regulations and Applicable Standards, Documents, and Attachments

52.252-2 Clauses Incorporated by Reference (Feb 1998). This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

13.1 FAR Clauses

52.203-17

13.2 DFARS Clauses

13.3 GSAM/R CLAUSES

13.4 CLAUSES INCORPORATED BY FULL TEXT

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (JUN 2023)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (NOV 2021) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (NOV 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

(5) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) ( 31 U.S.C. 3903 and 10 U.S.C. 3801).

(6) 52.233-3, Protest After Award (AUG 1996) ( 31 U.S.C. 3553).

(7) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108-78 ( 19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

X (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (JUN 2020), with Alternate I (NOV 2021) ( 41 U.S.C. 4704 and 10 U.S.C. 4655).

X (2) 52.203-13, Contractor Code of Business Ethics and Conduct (NOV 2021) ( 41 U.S.C. 3509)).

(3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (JUN 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

X (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020) (Pub. L. 109-282) ( 31 U.S.C. 6101 note).

__ (5) [Reserved].

_ (6) 52.204-14, Service Contract Reporting Requirements (OCT 2016) (Pub. L. 111-117, section 743 of Div. C).

__ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (OCT 2016) (Pub. L. 111-117, section 743 of Div. C).

X (8) 52.204-27, Prohibition on a ByteDance Covered Application (JUN 2023) (Section 102 of Division R of Pub. L. 117-328).

X (9) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (NOV 2021) ( 31 U.S.C. 6101 note).

X (10) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (OCT 2018) ( 41 U.S.C. 2313).

__ (11) [Reserved].

X (12) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (OCT 2022) ( 15 U.S.C. 657a).

__ (13) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT 2022) (if the offeror elects to waive the preference, it shall so indicate in its offer) ( 15 U.S.C. 657a).

__ (14) [Reserved] __ (15) X (i) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2020) ( 15 U.S.C. 644).

__ (ii) Alternate I (MAR 2020) of 52.219-6.

__ (16)

(i) 52.219-7, Notice of Partial Small Business Set-Aside (NOV 2020) ( 15 U.S.C. 644).

__ (ii) Alternate I (MAR 2020) of 52.219-7.

X (17) 52.219-8, Utilization of Small Business Concerns (OCT 2022) ( 15 U.S.C. 637(d)(2) and (3)).

__ (18)

(i) 52.219-9, Small Business Subcontracting Plan (OCT 2022) ( 15 U.S.C. 637(d)(4)).

__ (ii) Alternate I (NOV 2016) of 52.219-9.

__ (iii) Alternate II (NOV 2016) of 52.219-9.

__ (iv) Alternate III (JUN 2020) of 52.219-9.

__ (v) Alternate IV (SEP 2021) of 52.219-9.

__ (19)

(i) 52.219-13, Notice of Set-Aside of Orders (MAR 2020) ( 15 U.S.C. 644(r)).

__ (ii) Alternate I (MAR 2020) of 52.219-13.

X (20) 52.219-14, Limitations on Subcontracting (OCT 2022) ( 15 U.S.C. 637s).

__ (21) 52.219-16, Liquidated Damages—Subcontracting Plan (SEP 2021) ( 15 U.S.C. 637(d)(4)(F)(i)).

__ (22) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (OCT 2022) ( 15 U.S.C. 657f).

X (23) 52.219-28, Post Award Small Business Program Representation (MAR 2023)(…