47QFCA23R0084_Site_C_RFP_Cover_Letter.pdf

FEDSIM

Request for Proposal Cover Letter

Date: September 14, 2023 Subject: Managed Services Support for Government-Owned Pharmaceutical, Medical Supplies, and Medical Equipment (Site C)

NOTICE TO OFFERORS

This letter transmits Request for Proposal (RFP) 47QFCA23R0084 Managed Services Support for Government-Owned Pharmaceutical, Medical Supplies, and Medical Equipment (Site C).

The scope of this requirement is in Section C of the solicitation. This RFP is issued by the United States (U.S.) General Services Administration (GSA), Federal Systems Integration and Management Center (FEDSIM). The North American Industry Classification System (NAICS) code for this procurement is 49311 - General Warehousing and Storage. The Product Service Code (PSC) R429 – Support- Professional: Emergency Response, Disaster Planning, and Preparedness Support. This is a combined synopsis/solicitation for commercial services prepared in accordance with FAR 12.6, as supplemented with additional information included in this notice.

The Agency name, geographic location for Site C, the RFP, and attachments will be provided to all interested offerors that agree, in writing, to keep confidential that location, the Agency’s identity, and all other sensitive information related to this procurement. Prospective offerors desiring that information must complete and return Attachment G – Corporate Non-Disclosure Agreement (included with this notice) via email to the FEDSIM Contracting Officer (CO), Ryan James at ryan.james@gsa.gov and Contract Specialist (CS), Steven Gray at steven.gray@gsa.gov.

If your company had previously submitted an NDA for Site C under the Request for Information (RFI) posted to SAM.gov on April 11, 2023, you are not required to submit a new copy.

However, you must still contact the CO and CS via email for transmission of the RFP and attachments. Note that the prior submitted Non-Disclosure Agreement and requirements remain in effect for RFP 47QFCA23R0084.

Offer Submission Deadlines and Instructions:

Each offer shall contain three Parts in accordance with the instructions specified in RFP Section L.4.

a. Part I: Preliminary Written Technical Proposal (Pass/Fail Elements)

• Due No Later Than (NLT) 11:00 a.m. Eastern Time (ET) on October 6, 2023.

Each offer must include the address of the proposed facility/site in accordance with RFP Section L.5.1.2.

b. Part II: Written Price Proposal

• Due NLT 11:00 a.m. ET on October 19, 2023.

c. Part III: Remainder of Written Technical Proposal

• Due NLT 11:00 a.m. ET on October 19, 2023.

DocuSign Envelope ID: 017107F2-58BC-4F20-8F6C-396B8C881903

In addition to submitting the electronic copy of blueprints with Part III Remainder of Written Technical Proposal, each offeror must deliver two hardcopy blueprints via mail to the address listed below.

Facility Site Visit (if necessary) and Oral Q&A Session (if necessary) will be determined following proposal receipt. Anticipated dates for planning purposes start the week of October 23, 2023.

In accordance with RFP Sections L.7 and L.10 instructions, offerors shall electronically deliver Parts I through III to the FEDSIM CS, Steven Gray, and the FEDSIM CO, Ryan James.

Subcontractors may also submit proprietary data using the methods identified below to deliver proposals.

The offeror shall also mail two hardcopies of proposed facility working blueprints to the address indicated below:

Ryan James

47QFCA23R0084

GSA FAS AAS FEDSIM

8281 Greensboro Drive, Suite 430 McLean, VA 22102

The blueprints shall be delivered (at the physical location) by mail to the address listed above NLT the Part III due date and time listed above. Blueprints received by the physical location after the Part III deadline but containing a time stamp prior to the deadline is not sufficient and will be considered nonresponsive.

In accordance with RFP Section L.10 instructions, offerors shall electronically deliver I through III to the FEDSIM Contract Specialist (CS), Steven Gray, and the FEDSIM Contracting Officer (CO), Ryan James. Subcontractors may also submit proprietary data using the method identified below to deliver proposals.

The offeror shall email the FEDSIM CO and CS to verify that the files were received and confirm proposal acceptance by FEDSIM. In the event that the Government cannot view the offeror’s submission, in whole or in part, the Government may consider the applicable proposal submission element as not being provided by the offeror. In addition, an email or a Google Drive/Secure Link file with a time stamp after the due date/time will be considered late, which may render the proposal nonresponsive.

The offeror and any subcontractors may use one of three methods to deliver its proposal:

a. Google Drive

b. Secure Industry Link

c. Encrypted Email

Option 1: Google Drive The Government will utilize Google Drive to receive proposal information. The only individuals with access to the proposal information uploaded to Google Drive will be the offeror’s Point of Contact (POC) and the Government’s evaluation team members. The offeror’s POC shall create a GSA Affiliated Customer Account (GACA) profile using the following instructions.

a. Go to http://mail.google.com/mail/signup.

http://mail.google.com/mail/signup

b. Enter first and last name of POC.

c. Enter the username as follows: GSA. [Initials of POC] [Offeror company name]

d. Complete all Required Fields

Once the GACA account is established, the offeror shall contact the FEDSIM CO and CS and provide the GACA username so that the offeror can be given access to the Google Drive folder to upload all proposal documents in Parts I through III. The offeror shall submit requests for a GACA profile by October 4, 2023. The offeror’s access to the Google drive will terminate upon the due date and time established herein for the respective proposal parts.

GACA accounts are limited to 15 GB of storage.

Option 2: Secure Industry Link The offeror shall provide the FEDSIM CO and CS with a secure link to download the electronic copy of all proposal documents in Parts I through III. A secure link has the following characteristics:

a. It is password protected.

b. It includes a timestamp feature for all proposal Parts.

c. It expires 24 hours after the proposal due date.

The offeror shall include the appropriate URL and passcode to download all documents. Offerors are encouraged to test the secure link. The offeror may email a trial link to the FEDSIM CO and CS at least one week prior to the due date of Proposal Part I and FEDSIM will test the secure link.

Option 3: Encrypted Email The offeror shall send its proposal through encrypted email to the FEDSIM CO and CS. The offeror shall provide, if applicable, the passcode to download all documents under separate correspondence. The email shall submit Parts I and III separately. GSA’s email system has a 25MB size limitation for individual emails.

The offeror is encouraged to test its password-protected document(s). The offeror may email a test email to the FEDSIM CO and CS at least one week prior to the due date of Proposal Part I and FEDSIM will test the password-protected document. FEDSIM utilizes Gmail as its email system. By default, Gmail can receive encrypted email and attachments. FEDSIM does not have the capability to send certificates to offerors, so the trial email can be beneficial to the success of proposal delivery.

Submission of Questions In accordance with RFP Section L.9, Submission of Questions, prospective offerors shall submit any questions about the RFP package via email to the following individuals NLT 11:00 a.m. ET on September 26, 2023:

Steven Gray, FEDSIM Contract Specialist, steven.gray@gsa.gov Ryan James, FEDSIM Contracting Officer, ryan.james@gsa.gov Prospective offerors are requested to submit questions grouped by RFP Section and make reference to the particular Section/Subsection number. Questions shall be received before the date specified for receipt of questions using the format provided in RFP Section J.1, Attachment Y. When submitting questions, please reference “RFP Questions 47QFCA23R0084” in the subject line.

Questions or requests for extension submitted after the cut-off date may not be considered. Any information given to a prospective offeror concerning this solicitation will be furnished promptly to other prospective offerors as an amendment to the solicitation.

Sincerely, Ryan James GSA FEDSIM Contracting Officer ryan.james@gsa.gov 202-412-4134 Federal Systems Integration and Management Center (FEDSIM) FEDSIM is part of GSA’s Federal Acquisition Service