RFI Managed Services Site-E 47QFCA20N0003.pdf

General Services Administration (GSA)

Federal Systems Integration and Management Center (FEDSIM)

Request for Information (RFI)

Disclaimer: This RFI does NOT constitute a Request for Proposal and is not to be construed as a commitment, implied or otherwise, by the Government that a procurement action will be issued.

Response to this notice is not a request to be added to a bidders list or to receive a copy of a solicitation. No entitlement to payment of direct or indirect costs or charges by the Government will arise as a result of the submission of the requested information. No reimbursement will be made for any costs associated with providing information in response to this announcement and any follow up information requests. Responses to this RFI may be considered in the future determination of an appropriate acquisition strategy for the program. The Government may not respond to any specific questions or comments submitted in response to this RFI or information provided as a result of this request. Any information submitted by respondents as a result of this notice is strictly voluntary.

To Be Released on the Open Market:

This RFI is being issued by FEDSIM on behalf of a U.S. Government Agency (the Agency) that is considering a requirement for managed services including the secure storage, management, distribution, and transportation of medical supplies and pharmaceuticals at a single site, “Site E.”

The Site E geographic location will be disclosed to prospective offerors that agree, in writing, to keep confidential that location, the Agency’s identity, and other sensitive information.

Prospective offerors desiring that information should complete and return the attached Non-

Disclosure Agreement (NDA) via e-mail to the FEDSIM Contracting Officer, Brendan Miller at brendan.miller@gsa.gov and the Contract Specialist Amanda Morgan at

Amanda.morgan@gsa.gov as soon as possible. Note, it is not mandatory to submit the NDA in order to respond to this RFI – submission of the NDA and receipt of the site and Agency information is at the prospective offeror’s option, but only those that do so will receive the sensitive information.

BACKGROUND:

FEDSIM is considering soliciting for contractor support on the Open Market using FAR Part 12, Commercial Acquisition, for the logistical management of Government owned pharmaceuticals, medical supplies, and medical equipment at a site located within the United States and its territories. The contractor will provide all necessary expertise, labor, materials, equipment, and use of space to safely and securely receive, stage, kit and prepare for shipment pallets and other containers holding these items.

SCOPE:

1. Site: Shall be located within 15 driving miles of an international airport capable of large aircraft (exceeds 41,000 lbs.) takeoff and landing. Site offered should be located no more than 5 miles from a limited access highway, as defined by Federal Highway

Administration guidelines. It will be used to manage Schedule II, III, IV, and V controlled products (refer to Title 21 Code of Federal Regulations (CFR), Part 1308) as well as medical equipment and related medical items. In addition, multiple reach-in validated refrigeration units monitoring and maintenance is required to maintain the

Temperature Range -30 to 8 degrees Celsius. There will be a requirement for the warehouse to be fully conditioned and have the necessary security in order to gain

Government approval and receive product for storage and emergency preparedness within approximately 180 days of award. Conditioning time may vary for each location and will be coordinated by the contractor based upon location specific requirements and corresponding licensures. The Contractor shall manage a minimum of 40,000 pallets of medical products at this site, broken out as 34,750 pallets ambient and 4,800 pallets of refrigerated/frozen. Ten percent of floor positions should accommodate 83” high pallets with the remaining positions accommodating 60” high pallets. This inventory is managed with a combination of Tri-wall containers and rolling containers suitable for medical and pharmaceutical products. The space occupied will consist of pallets of varying heights in accordance with International Organization for Standardization (ISO). A typical pallet is

48“x 42“at the base. For planning purposes, the National Fire Protection Association

(NFPA) classification for the stored products is Class IV. Additionally, the contractor shall use single rack storage to accommodate timely response to an event. This site shall also include 20,000 of dedicated square feet (sq. ft.) open area space, partitioned from main warehouse space, dedicated for agency specific equipment, containers, and pallets

(must have access to docks and a drive in ramp separate from the main warehouse space).

2. Logistics: The contractor will provide staff for normal hours of operation, which are

Monday to Friday, 7AM to 5PM. The contractor will also provide materials handling equipment necessary for storage and retrieval of the pallets, containers and equipment in accordance with Current Good Manufacturing Practice (cGMP). The Government will manage transport of medical materials and other stock to and from the facility; the contractor will only be required to stage, sort, and load inventory on site. The contractor will also be prepared to provide emergent surge support of the managed services on short notice for up to 200 pallets. Ambient temperature is preferred but not required. Skilled management of inventory will be critical to emergency preparedness; flexibility and scalability is desired as inventory is evaluated and replenished over the duration of the contract. More information will be provided at the time of a potential solicitation.

PURPOSE:

FEDSIM is issuing this notice as a RFI for market research and to obtain industry comments about the structure of potential Request for Proposal (RFP) as described below.

The Government anticipates that the potential contract will be for a total period of ten years, structured with a five-year base and five one-year optional periods on a firm fixed price (FFP) basis for the mandatory managed services. Monthly FFP Managed Service Charges will commence after the contractor provides the use of a facility that satisfies ALL requirements and the contractor begins receiving the products for storage and management. The monthly Managed

Service Charges shall include all management and operational costs. The conditioning costs shall be proposed as a separate FFP line item. The contractor will be required to obtain independent financing for any necessary facility modifications, although the Government is willing to consider progress payments for transition-in milestones to lessen the financial burden of preparing the facility for long-term use.

REQUEST FOR INFORMATION

The purpose of this RFI is to determine the capabilities of the open market to provide services that support the Agency’s requirements. The RFI responses will assist FEDSIM and the Agency with selection of the most appropriate procurement source. The Government requests information that includes the vendor’s corporate experiences related to providing pharmaceutical supply chain logistics and management. More information about the requirements will be provided with the solicitation, depending on the Government’s choice of an acquisition vehicle.

All prospective offerors are requested to respond to attached Sections 1, 2, and 3, herein.

Section 1 - Market Research Data Submission

Section 2 - Corporate Capabilities

Section 3 - Medical Warehouse Management Corporate Experience

The Corporate Non-Disclosure Agreement for Managed Services is not a requirement as part of the RFI submission, but IS a requirement to receive the Site Location for consideration.

Responses should be concise and meet the following limitations: an editable Word document with a maximum of 10 pages, using one inch margins and a font size no greater than or equal to

Times New Roman 12. There is no font size restriction for graphics if any are provided. Cells in the Corporate Experience table in Sections 1 and 3 may be stretched as needed to fit required information, subject to the overall page limitation.

Responses to this RFI are due no later than 10:00AM ET, January 27, 2020, via e-mail to the

FEDSIM Contracting Officer, Brendan Miller at brendan.miller@gsa.gov and Contract

Specialist, Amanda Morgan at Amanda.morgan@gsa.gov.

Section 1: Market Research Data Submission

All respondents are requested to provide the following Company Data, Corporate Capabilities, and Corporate Experiences. This information could help to determine if the potential final RFP will be set-aside for Small Business.

Company Data:

Name of Company

Name of Business Unit Responding to the RFI (as applicable)

DUNS Number

CAGE Code

Corporate Address

Total Number of Full Time Employees

Website URL

Small Business under NAICS 493120 □ YES □ NO

Type of Small Business, if Applicable (e.g. Woman-Owned, Service Disabled Veteran Owned, 8(a), HUBZone)

One Point of Contact Name (Enter Name, phone number and email address)

Please identify which, if any, of the below formal accreditations or certifications are held by your firm (Do not include any self-certifications):

Hazmat Level I Certification □ YES □ NO

DEA Certification (Level II, III, IV, and V) □ YES □ NO

State Business Pharmaceutical Licenses. If so, please list each applicable state.

□ YES □ NO

cGMP Certification □ YES □ NO

Other Certifications, please specify: □ YES □ NO

Section 2: Corporate Capabilities

Please provide, to the extent of your capabilities, the following information:

1. What concerns, if any, does the prospective offeror have with respect to the requirement that payment under this contract will not begin until the facility fully meets the

Government’s requirements and the contractor is able to receive, store, secure, and manage 100% of the product?

a. If the upfront investment is a concern, what milestones of the transition-in process would you recommend as potentially billable services in order to offset costs of facility conditioning during the base period?

2. If the prospective offeror has existing and available suitable space(s), what are its specifications and location(s)?

3. Describe your corporate capabilities with respect to parameters for special handling of pharmaceutical and medical supplies in accordance with Current Good Manufacturing

Practices (cGMP). Please describe experience with special handling of supplies, including but not limited to; vaccines, hazmat products, and controlled substances.

4. Describe the approach of your company/business unit for inventory control processes, as well as standard operating procedures for shipping/receiving product. Do you employ any specific tools or technologies? If so, please list.

5. Describe your company’s/business unit’s experience with Enterprise Resources Planning

(ERP) management systems and/or technology with specific tools as recommended.

6. Describe your company/business unit’s experience with cold-chain management.

7. Describe your company’s/business unit’s capabilities, experience, and methods for staffing warehouse technicians and management, and supply chain logistics contracts.

8. Describe your company’s/business unit’s experiences and methods for handling surge

(emergency response) requirements while maintaining day-to-day operations. If your company has participated in emergency response, please define the emergency response time requirements during a surge exercise, and provide examples of situations supported.

Please define the role of your company and the scope of the response during a natural disaster, attack, or other public health emergency.

9. What information is critical to a bid/no-bid decision for this scope of services?

Section 3: Medical Warehouse Management Corporate Experience

FEDSIM and the Agency are principally concerned with the prospective offerors’ corporate experience with services similar to the Agency’s requirements mentioned in this RFI. Please provide up to three examples of corporate experience, stating which company or business unit is performing or previously performed the work. Note, internal, commercial, and state or local experience as well as U.S. Government contract work experiences are of interest.

Corporate Experience

Contractor / Business Unit Performing the Work

Dollar Value of Warehouse and Supply Chain Logistics Services (Total and Annual)

Scope (e.g., Primary Tasks)

List the types of products stored in warehouse facility.

Describe the inventory process.

Describe the layout of the warehouse facility (e.g. racking, cross-docking capability, pallet capacity, ambient storage, refrigerated storage).

Client Organization

Client Organization Name

Client Organization Locations

Client Points of Contact

Contractual/Programmatic Technical/Medical

Name Name

Title Title

Organization Organization

Phone Phone

Email Email

Corporate Experience Information

Project Name/Title

Contract Identification (Number, Title)

Contract Type (FFP, LH, CPAF, CPFF, etc.)

Period During Which Service Was/Is Provided

Specific Responsibilities of Prime Contractor

Specific Responsibilities of any Subcontractors

Percentage of overall work directly provided/performed by the Prime Contractor