COMPASS_Industry_Day_Presentation_5.6.2019.pdf

FEDSIM is a Client Support Center housed within GSA FAS AAS

COMPASS

Industry Day

Comprehensive Operations Management, Procurement, &

Administrative Support Services

2 2

Agenda

▪ Introductions &

Administrative Overview

▪ FEDSIM Background

▪ Project Introduction

▪ Procurement Information

▪ Organizational Conflict of

Interest

▪ Question & Answer

Session

AGENDA

AGENDA:

Introductions & Administrative Overview

John Terrell, Contracting Officer – FEDSIM

• Registration sign-in sheet

• Silence electronic devices

• Please do not record during event

• Please do not photograph speakers or audience

• Presentation will be posted to FBO

• All information presented is subject to change

Administrative Overview

Disclaimer

● This exchange of information does NOT constitute a

Request for Proposal and is not to be construed as a commitment, implied or otherwise, by the Government that a procurement action will be issued.

● The Government may not respond to any specific questions or comments. Any information submitted by respondents during this exchange is strictly voluntary.

COMPASS – Procurement Information

● NAICS 541611 Administrative Management and General Management

Consulting Services

● Size Standard $15 Million

● 100% Set Aside for Service Disabled Veteran Owned Small Business (SDVOSB)

● Period of Performance = Base Year Plus One Option Year

● Contract Type = Labor Hour Contract

● Best Value Award; Trade Offs of Price and Technical where Technical will be significantly more important than price

● Three part proposal:

Part 1 – Affirmation of intent to propose Part 2 – Written Price & Technical Proposal (separately bound) Part 3 – Oral Technical Proposal Presentation

COMPASS – Procurement Information

● Place of Performance - 1800 F - work environment and the

Contractor worksite.

● Suitability Adjudication for all contractor employees (SF 85)

● Security Clearances- Certain projects and employees may require higher clearance levels, potentially up to the Top

Secret level post award. Decisions to pursue additional clearance levels will be handled post award.

COMPASS - ORAL PRESENTATION

● Majority of the Technical proposal will be presented orally

● Slides MUST be submitted with the written section of the Technical Proposal

● No changes to slides past submission date

● Each offeror will be given an assigned date to present

● Bring your own IT equipment for the presentation, we only provide the screen

● A firm 60 minutes, uninterrupted to conduct presentation

● Slides not presented will not be considered

● Key Personnel shall present

● Introductory speeches by Executives (not evaluated) count against 60 minutes

● After Presentation, Government Technical Evaluation Board will caucus for clarification questions

● Each offeror will be given time to verbally respond to all clarification questions, then be excused for the day

● Technical Evaluation Board will then convene to evaluate that offeror’s

Technical Proposal for the remainder of the day

COMPASS - Procurement Information

Estimated Procurement Milestones

1. Solicitation – June 2019

2. Evaluation – July / August 2019

3. Award – September 2019

Organizational Conflict of Interest (OCI)

Please be advised that the awardee (and any subcontractors, consultants, or teaming partners) shall be ineligible from proposing (to include as prime, subcontractor, or consultant) on any procurement issued by FEDSIM for the duration of the resulting contract. There is no mitigation strategy to resolve this organizational conflict of interest.

FEDSIM Background

Organization Chart

Mike Donaldson Director

PROGRAM

MANAGEMENT OFFICE

Erin Childs Director

PROGRAM

MANAGEMENT OFFICE

Health & Financial

CIVILIAN SECTOR

Kristen Knapper Sector Director

Ken Evans Sector Director

Mike Marquez Sector Director

Jim Piché Sector Director

DEPUTY DIRECTOR

Pete Burr

DIRECTOR

Chris Hamm

Civilian Acquisition

GSA & Regulatory

Agricultural & Environmental

DoD

Defense Acquisition

Air Force

JIDO

Navy

Army/Navy Acquisition

Army

CCMD

NetOps

Homeland Acquisition

Cyber

DoD/AIR FORCE SECTOR ARMY/NAVY SECTOR HOMELAND SECTOR

PROGRAM

MANAGEMENT OFFICE

Corey Nickens Group Manager

ACQUISITION PROJECT

MANAGERS

* Acting

EMERGING

PROGRAMS

Last revised 11/15//2018

Mark Aucello Director

PROGRAM

MANAGEMENT OFFICE

REGIONAL

OUTREACH

Overview

FEDSIM provides end-to-end solutions on large, complex projects.

As an acquisition and project management organization, we specialize in:

Professional Services IT Solutions https://fedsim.gsa.gov/

FEDSIM’s Acquisition IPT brings together program, acquisition, and financial expertise to meet a client’s mission.

Integrated Project Team (IPT)

IPT Ancillary Support

FEDSIM focuses on Defense and Civilian projects that typically meet the $100 million threshold.

Our Client Base

80% Defense

20% Civilian

COMPASS Project Introduction

Comprehensive Operations Management Procurement & Administrative Support Services

Project Introduction

Comprehensive Operations Management, Procurement, & Administrative

Support Services (COMPASS) supports the PMO and aligns with our COR and task leads.

OBJECTIVE

The objective of this contract is to provide quality support services to:

a. Provide support to FEDSIM’s growing workforce to ensure acquisition, financial, and service quality to client projects.

b. Ensure that quality is consistently maintained across all FEDSIM projects.

c. Ensure activities among acquisitions are coordinated at the program level and that acquisitions have the logistical support necessary to meet scheduled milestones.

d. Support the growth of FEDSIM’s portfolio of large, complex IT and professional services projects.

Minimum Key Personnel

Program Manager (PM)

Contract Technical Expert and Lead

Lead Acquisition Specialist

Task 3 - Acquisition Management Technical Expert and Lead

Lead Quality Assurance Coordinator

Task 4 - Acquisition Governance Technical Expert and lead

FEDSIM desires Key Personnel stay on contract for the duration.

Program Management Support

Program management support includes the management and oversight of all activities performed by contractor personnel, including subcontractors, to satisfy the requirements identified in this Statement of Work (SOW).

– Coordinate A Project Kick-off Meeting

– Prepare a Monthly Status ReporT

– Prepare a Project Management Plan (PMP)

– Update the Project Management Plan (PMP)

– Prepare Trip Reports

– Provide Quality Management

– Prepare Monthly Financial Reports

Office Management and Operational Support The contractor will provide operational and administrative support to a variety of initiatives managed by the FEDSIM PMO inclusive of Recruitment and Staffing Support, Workforce Management Support, and Program Coordination Support.

Objective: Perform day-to-day activities that lead to the overall organizational success of FEDSIM. Provide support to the FEDSIM PMO as they create and maintain the infrastructure needed to meet the requirements of hiring and working within the federal government.

Type of work: Activities will be mainly administrative in nature and will support FEDSIM staff and managers in doing their core job functions. Some examples of contractor work performed under this task include maintaining and updating organizational charts and employee onboarding resources, scheduling interviews and arranging logistics, acting as a liaison across government leads to resolve HR and payroll issues, and collecting and organizing personnel information for analysis.

Acquisition Management Support The objective of this task is to provide effective, timely pre-award support to FEDSIM IPT’s procuring and managing large, complex DoD and Civilian acquisitions.

● Requirements gathering

● Documentation support

○ Acquisition Strategy/Planning

○ Solicitation Package Development

○ Technical Evaluation Results

● Project schedule support

● Acquisition event support

○ Industry Day

○ Due Diligence

○ Tech Eval Board

Example use cases:

● Serving as a primary pre-award member of the FEDSIM IPT in lieu of FEDSIM APM

● Pairing with a new FEDSIM APM or FEDSIM PM acting in the APM role, contributing to the

IPT in a secondary role

● Contingency support due to project schedule conflicts of FEDSIM APMs

TYPICAL ENVIRONMENT

● Transition from FTE to PB acquisition

● Cost reimbursable, incrementally funded task orders

● Predominantly Part 16 Alliant and OASIS

(including sizeable Tool/Travel/ODC amount)

● 5 -7 year PoPs / $100M - $1B orders

● 7-9 month competitive / 2-3 month sole source schedule

Acquisition Governance Support

FEDSIM Acquisition Governance supports organizational quality management programs and the execution of continuous improvement efforts across FEDSIM.

Objective: The objective for this task is to ensure quality is consistently maintained across all FEDSIM projects. Quality is one of FEDSIM’s Core Values, which is defined as having the people, systems, and practices that produce consistent and compliant outputs to transform our federal acquisition services.

Type of work: Some examples of contractor work performed under this task are conducting internal audit reviews, providing technical writer support for pre-award documents, and serving as a project coordinator on a variety of internal quality checks.

Graphic Design and Outreach Support

The contractor shall provide internal design support, translate FEDSIM University materials into formats suitable for use in FEDSIM media services in support of internal and external events, as well as for all external communication mediums targeting the vendor community, FEDSIM clients and potential clients, and all FEDSIM stakeholders. This requirement includes supporting outreach at multiple events and conferences nationwide on a monthly basis.

Objective: The objective for this task is to ensure quality materials are available for use in a variety of forums.

attending conferences and events located across the United States and coordinating with other GSA offices to represent FEDSIM, crafting internal Newsletters and written content for a variety of platforms, designing standard communication templates (ie. slide decks), and creating visuals from provided written content.

Data Analysis and Automation FEDSIM requires data analysis and automation support for a variety of data-driven programs at FEDSIM for pre-award and post-award activities throughout the acquisition lifecycle.

– Provide Post-award Data Analysis and Automation Support

– Provide Pre-award Price/Cost Analysis Support

Objective: The objective for this task is to ensure data quality and availability while also producing data driven assets to identify continuous improvement opportunities and business efficiencies.

Type of work: Data management, analysis, and manipulation. The contractor will work with diverse data sets and translate data into dashboards and reports. Analysis of cost proposals and associated reporting. Additionally, the contractor will compile historical pricing information to aid FEDSIM’s development of project estimates.

Examples: Create and maintain Tableau Dashboards, manipulate data using Business Objects and SQL, review and verify accuracy of costs proposals, and prepare contractual documentation.

Contract Specialist Support (Optional)

Optional Task where support is not needed immediately upon award. Task is included in the event FEDSIM workload or priorities change during performance of this effort.

Objective: To provide a contract mechanism for FEDSIM to surge staff capacity in response to workload and priorities.

cost or price analysis, contract file documentation, debrief materials, and assisting the CO with the development of contract correspondence. Lastly, and perhaps most likely in performance of this effort, FEDSIM may require assistance in closing out TOs, Contracts, and IAs in accordance with established FEDSIM close-out procedures.

● Provide your Note Card to FEDSIM for Q&A

● Please state name and company

● Government will not answer questions on cost or proposal approach

● All information presented is subject to change

Q&A