47QFAA21Q0057 - RFQ Post-Closing Amendment 03 - Vault Toilet Pumping.pdf

Project Title: Northwest Oregon District Vault Toilet Pumping / Bureau of Land Management Project #: 47QFAA21K0024

RFQ #: 47QFAA21Q0057

REQUEST FOR QUOTE (RFQ)

RFQ #: 47QFAA21Q0057

Northwest Oregon District Vault Toilet Pumping in support of:

Bureau of Land Management (BLM)

Conducted under Federal Acquisition Regulation (FAR)

Parts 12 and 13

Issued to:

All Small Businesses

Applicable NAICS:

562112 一 Hazardous Waste

Collection

Issued by:

General Services Administration (GSA)

Federal Acquisition Service (FAS) Office of Professional Services and Human Capital Categories (PSHC)

400 15th Ave SW Auburn, WA 98001

8/27/2021 9/8/2021 9/13/2021 9/23/2021

(Post-Closing Amendment 03)

RFQ #: 47QFAA21Q0057

Table of Contents

SECTION B: SUPPLIES OR SERVICES AND PRICES / COSTS 5

B.1 GENERAL 5

B.2 ORDER TYPES 5

B.3 SERVICES AND PRICES / COSTS 5

SERVICES AND PRICE SCHEDULE 5

SECTION C: DESCRIPTION / SPECIFICATIONS / PERFORMANCE WORK

STATEMENT (PWS) 13

C.1 OBJECTIVE / SCOPE 13

C.1.1 DEFINITIONS

C.1.2 DESCRIPTION, ESTIMATED FREQUENCY OF SERVICE, AND

LOCATIONS OF VAULT TOILETS 13

C.2 TASKS 19

C.2.1 TASK 1 – VAULT PUMPING 19

C.2.2 DELIVERABLES 19

SECTION D - PACKAGING AND MARKING 21

SECTION E: INSPECTION AND ACCEPTANCE 22

E.1 PLACE OF INSPECTION AND ACCEPTANCE 22

E.2 SCOPE OF INSPECTION 22

E.3 BASIS OF ACCEPTANCE 22

E.4 WRITTEN ACCEPTANCE / REJECTION BY THE GOVERNMENT 22

SECTION F: DELIVERIES OR PERFORMANCE 23

F.1 PERIOD OF PERFORMANCE 23

F.2 PLACE OF PERFORMANCE / DELIVERY 23

F.3 WORK HOURS 23

F.4 HOURS OF OPERATION 23

F.5 DELIVERY SCHEDULE 23

F.6 DELIVERABLES MEDIA 24

F.7 PLACE(S) OF DELIVERY 24

F.8 NOTICE REGARDING DELAY IN SERVICE 24

SECTION G: CONTRACT ADMINISTRATION DATA 25

G.1 CONTRACTING OFFICER’S REPRESENTATIVE (COR) 25

G.2 CONTRACT ADMINISTRATION 25

G.3 INVOICE SUBMISSION AND PAYMENT 25

SECTION H: SPECIAL CONTRACT REQUIREMENTS 27

H.1 GOVERNMENT-FURNISHED PROPERTY AND INFORMATION 27

H.2 CONTRACTOR FURNISHED PROPERTY AND SERVICES 27

RFQ #: 47QFAA21Q0057

H.3 SECURITY REQUIREMENTS / CONTRACTOR IDENTIFICATION 27

H.4 CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM (CPARS)

H.5 ENVIRONMENTAL INTERRUPTION OF WORK 27

H.5.1 ENVIRONMENTAL 27

H.5.2 ENDANGERED SPECIES 27

H.6 PRESERVATION OF HISTORICAL AND ARCHEOLOGICAL DATA 28

H.6.1 DATA PRESERVATION 28

H.6.2 DISCOVERY PROTOCOL 28

H.6.3 DISCOVERY DELAYS 28

H.6.4 PRESERVATION CLAUSE INCLUSION 28

H.7 ENVIRONMENTAL IMPACT 28

H.8 HAZARDOUS MATERIALS 29

H.9 GREEN PROCUREMENT REQUIREMENTS 29

H.10 RESTORATION OF RESOURCES 29

H.10.1 CLEANUP 30

H.10.2 SITE AND ACCESS ROADS 30

H.11 UNAUTHORIZED PERSONNEL 30

H.12 OREGON FARM / FOREST LABOR CONTRACTOR’S LICENSE 30

H.13 FIRE DANGER SEASON 30

H.13.1 FIRE REQUIREMENTS PROCEDURES OUTLINE 30

H.13.2 CLOSED FIRE SEASON 30

H.13.3 FIRE PRECAUTION LEVELS 31

H.13.4 FIRE TOOLS REQUIRED DURING CLOSED FIRE SEASON 32

H.13.5 ADDITIONAL WATER SUPPLY 32

H.14 PERFORMANCE REQUIREMENTS SUMMARY (PRS) AND QUALITY

ASSURANCE SURVEILLANCE PLAN (QASP) 32

H.15 KICKOFF MEETING 34

SECTION I: CONTRACT CLAUSES 35

I.1 FAR 52.252-2, CLAUSES INCORPORATED BY REFERENCE (FEB 1998) 35

I.2 CLAUSES INCORPORATED BY FULL TEXT 36

I.3 DEPARTMENT OF INTERIOR ACQUISITION REGULATION (DIAR) 44

SECTION J: LIST OF ATTACHMENTS 45

SECTION K: REPRESENTATIONS, CERTIFICATIONS, AND OTHER OF

OFFERORS OR RESPONDENTS 46

K.1 FAR 52.252-1, SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

(FEB 1998) 46

K.2 PROVISIONS INCORPORATED BY FULL TEXT 46

RFQ #: 47QFAA21Q0057

SECTION L: INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS OR

RESPONDENTS 50

L.1 FAR 52.252-1, SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

(FEB 1998) 50

L.2 GENERAL INSTRUCTIONS 50

L.3 SUBMISSION OF QUESTIONS 51

L.4 GENERAL INFORMATION 51

L.5 SUBMISSION OF QUOTE 51

*** THE DUE DATE FOR THE SUBMISSION OF THE QUOTE IS 9:00 AM PT

(PACIFIC TIME) ON 9/20/2021. *** 51

L.5.1 PART I – PRICING 52

L.5.2 PART II – TECHNICAL 52

L.6 QUOTE CONTENTS 52

L.6.1 PART I – PRICING 52

L.6.2 PART II – TECHNICAL 53

SECTION M: EVALUATION FACTORS FOR AWARD 55

M.1 FAR 52.252-1, SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

(FEB 1998) 55

M.2 METHOD OF AWARD 55

M.3 PRICE PACKAGE EVALUATION 56

M.4 TECHNICAL PACKAGE EVALUATION 56

M.5 TECHNICAL EVALUATION FACTORS 57

M.5.1 FACTOR 1: TECHNICAL APPROACH AND MANAGEMENT / QUALITY

CONTROL 57

M.5.2 FACTOR 2: RELEVANT CORPORATE EXPERIENCE 57

M.6 EXCHANGES WITH BEST-SUITED CONTRACTOR 57

RFQ #: 47QFAA21Q0057

SECTION B: SUPPLIES OR SERVICES AND PRICES / COSTS

B.1 GENERAL

The work shall be performed in accordance with all sections of this purchase order.

B.2 ORDER TYPES

The contractor shall perform the effort required by this purchase order utilizing a Firm-Fixed Price (FFP) contract type for all Contract Line Item Numbers (CLINs).

B.3 SERVICES AND PRICES / COSTS

To calculate the “total price” for each of the FFP CLINs identified in the Services and Price Schedule, multiply the proposed unit price by the quantity of units identified for that item.

The Optional Line Items for the Shotgun Creek Wastewater Treatment Plant (CLINs X004AM) will be exercised in accordance with FAR 52.217-7, Option for Increased Quantity-Separately Priced Line Item.

SERVICES AND PRICE SCHEDULE

***** BASE PERIOD *****

POP: Date of Award - Month 12

FFP

CLIN Location Est.

Quantity Unit Unit Price Total

0001 Benton County Sites

0001AA Alsea Falls Campground 8,000 Gal. $ $

0001AB Alsea Falls Day Use 8,000 Gal. $ $

0001AC Fall Creek Trailhead 2,000 Gal. $ $

0001AD Missouri Bend 2,000 Gal. $ $

0002 Clackamas County North Sites

0002AA Sandy Ridge Trailhead 6,000 Gal. $ $

0002AB Barlow Wayside 3,000 Gal. $ $

0002AC Marmot Dam 1,000 Gal. $ $

0003 Clackamas County South Sites

0003AA Three Bears Campground 4,000 Gal. $ $

0003AB Hardy Creek Trailhead 2,000 Gal. $ $

RFQ #: 47QFAA21Q0057

0003AC Cedar Grove Campground 4,000 Gal. $ $

0003AD Ivor Davies Wayside 3,000 Gal. $ $

0003AE Turner Creek 2,000 Gal. $ $

0003AF Aquila Vista 1,000 Gal. $ $

0003AG Table Rock Wilderness Trailhead 2,000 Gal. $ $

0004 Lane County East Sites

0004AA McGowan Creek Environmental Center 1,000 Gal. $ $

0004AB Row River Trail: Mosby Creek Trailhead 2,000 4,000 Gal. $ $

0004AC Row River Trail: 1-mile past Dorena Dam 1,000 Gal. $ $

0004AD Row River Trail: Harms Park 1,000 Gal. $ $

0004AE Row River Trail: Smith Creek; MP 11 1,000 Gal. $ $

0004AF Row River Trail: Culp Creek Trailhead 2,000 Gal. $ $

0004AG Row River Trail: Mosby Creek Trailhead 2,000 Gal. $ $

0004AH Sharps Creek Campground 6,000 Gal. $ $

0004AI McKenzie River: Taylor Landing 2,000 Gal. $ $

0004AJ McKenzie River: Silver Creek 2,000 Gal. $ $

0004AK Shotgun Creek OHV: Cascade View Staging Area 2,000 Gal. $ $

0004AL Shotgun Creek OHV: Crooked Creek Staging Area 2,000 Gal. $ $

0004AM OPTION: Shotgun Creek Wastewater Treatment Plant 32,000 Gal. $ $

0005 Lane County West Sites

0005AA Clay Creek Campground 16,000 Gal. $ $

0005AB Whittaker Creek Campground 16,000 Gal. $ $

0005AC Hult Reservoir 4,000 Gal. $ $

0005AD Hult Reservoir Equestrian Trailhead 2,000 Gal. $ $

RFQ #: 47QFAA21Q0057

0005AE Lake Creek Day Use 4,000 Gal. $ $

0005AF Carpenter Bypass Trailhead 4,000 Gal. $ $

0006 Linn, Marion, and Polk County Sites

0006AA Yellowbottom Campground 2,000 Gal. $ $

0006AB Yellowbottom Camp Host 1,000 Gal. $ $

0006AC Yellowbottom Day Use 2,000 Gal. $ $

0006AD Dogwood 1,000 Gal. $ $

0006AE Old Miner’s Meadow 2,000 Gal. $ $

0006AF Mill Creek – BLM 1,000 Gal. $ $

0007 Tillamook and Yamhill County Sites

0007AA Dovre Campground 2,500 Gal. $ $

0007AB Fan Creek Campground 2,500 Gal. $ $

0007AC Elk Bend Campground 1,250 Gal. $ $

0007AD Alder Glen Campground 2,500 Gal. $ $

0007AE Sheridan Peak 1,250 Gal. $ $

TOTAL QUOTE $

***** OPTION PERIOD ONE *****

POP: Month 13 - Month 24

FFP

CLIN Location Est.

Quantity Unit Unit Price Total

1001 Benton County Sites

1001AA Alsea Falls Campground 8,000 Gal. $ $

1001AB Alsea Falls Day Use 8,000 Gal. $ $

1001AC Fall Creek Trailhead 2,000 Gal. $ $

1001AD Missouri Bend 2,000 Gal. $ $

RFQ #: 47QFAA21Q0057

1002 Clackamas County North Sites

1002AA Sandy Ridge Trailhead 6,000 Gal. $ $

1002AB Barlow Wayside 3,000 Gal. $ $

1002AC Marmot Dam 1,000 Gal. $ $

1003 Clackamas County South Sites

1003AA Three Bears Campground 4,000 Gal. $ $

1003AB Hardy Creek Trailhead 2,000 Gal. $ $

1003AC Cedar Grove Campground 4,000 Gal. $ $

1003AD Ivor Davies Wayside 3,000 Gal. $ $

1003AE Turner Creek 2,000 Gal. $ $

1003AF Aquila Vista 1,000 Gal. $ $

1003AG Table Rock Wilderness Trailhead 2,000 Gal. $ $

1004 Lane County East Sites

1004AA McGowan Creek Environmental Center 1,000 Gal. $ $

1004AB Row River Trail: Mosby Creek Trailhead 2,000 4,000 Gal. $ $

1004AC Row River Trail: 1-mile past Dorena Dam 1,000 Gal. $ $

1004AD Row River Trail: Harms Park 1,000 Gal. $ $

1004AE Row River Trail: Smith Creek; MP 11 1,000 Gal. $ $

1004AF Row River Trail: Culp Creek Trailhead 2,000 Gal. $ $

1004AG Row River Trail: Mosby Creek Trailhead 2,000 Gal. $ $

1004AH Sharps Creek Campground 6,000 Gal. $ $

1004AI McKenzie River: Taylor Landing 2,000 Gal. $ $

1004AJ McKenzie River: Silver Creek 2,000 Gal. $ $

1004AK Shotgun Creek OHV: Cascade View Staging Area 2,000 Gal. $ $

RFQ #: 47QFAA21Q0057

1004AL Shotgun Creek OHV: Crooked Creek Staging Area 2,000 Gal. $ $

1004AM OPTION: Shotgun Creek Wastewater Treatment Plant 32,000 Gal. $ $

1005 Lane County West Sites

1005AA Clay Creek Campground 16,000 Gal. $ $

1005AB Whittaker Creek Campground 16,000 Gal. $ $

1005AC Hult Reservoir 4,000 Gal. $ $

1005AD Hult Reservoir Equestrian Trailhead 2,000 Gal. $ $

1005AE Lake Creek Day Use 4,000 Gal. $ $

1005AF Carpenter Bypass Trailhead 4,000 Gal. $ $

1006 Linn, Marion, and Polk County Sites

1006AA Yellowbottom Campground 2,000 Gal. $ $

1006AB Yellowbottom Camp Host 1,000 Gal. $ $

1006AC Yellowbottom Day Use 2,000 Gal. $ $

1006AD Dogwood 1,000 Gal. $ $

1006AE Old Miner’s Meadow 2,000 Gal. $ $

1006AF Mill Creek – BLM 1,000 Gal. $ $

1007 Tillamook and Yamhill County Sites

1007AA Dovre Campground 2,500 Gal. $ $

1007AB Fan Creek Campground 2,500 Gal. $ $

1007AC Elk Bend Campground 1,250 Gal. $ $

1007AD Alder Glen Campground 2,500 Gal. $ $

1007AE Sheridan Peak 1,250 Gal. $ $

TOTAL QUOTE $

RFQ #: 47QFAA21Q0057

***** OPTION PERIOD TWO *****

POP: Month 25 - Month 36

FFP

CLIN Location Est.

Quantity Unit Unit Price Total

2001 Benton County Sites

2001AA Alsea Falls Campground 8,000 Gal. $ $

2001AB Alsea Falls Day Use 8,000 Gal. $ $

2001AC Fall Creek Trailhead 2,000 Gal. $ $

2001AD Missouri Bend 2,000 Gal. $ $

2002 Clackamas County North Sites

2002AA Sandy Ridge Trailhead 6,000 Gal. $ $

2002AB Barlow Wayside 3,000 Gal. $ $

2002AC Marmot Dam 1,000 Gal. $ $

2003 Clackamas County South Sites

2003AA Three Bears Campground 4,000 Gal. $ $

2003AB Hardy Creek Trailhead 2,000 Gal. $ $

2003AC Cedar Grove Campground 4,000 Gal. $ $

2003AD Ivor Davies Wayside 3,000 Gal. $ $

2003AE Turner Creek 2,000 Gal. $ $

2003AF Aquila Vista 1,000 Gal. $ $

2003AG Table Rock Wilderness Trailhead 2,000 Gal. $ $

2004 Lane County East Sites

2004AA McGowan Creek Environmental Center 1,000 Gal. $ $

2004AB Row River Trail: Mosby Creek Trailhead 2,000 4,000 Gal. $ $

2004AC Row River Trail: 1-mile past Dorena Dam 1,000 Gal. $ $

RFQ #: 47QFAA21Q0057

2004AD Row River Trail: Harms Park 1,000 Gal. $ $

2004AE Row River Trail: Smith Creek; MP 11 1,000 Gal. $ $

2004AF Row River Trail: Culp Creek Trailhead 2,000 Gal. $ $

2004AG Row River Trail: Mosby Creek Trailhead 2,000 Gal. $ $

2004AH Sharps Creek Campground 6,000 Gal. $ $

2004AI McKenzie River: Taylor Landing 2,000 Gal. $ $

2004AJ McKenzie River: Silver Creek 2,000 Gal. $ $

2004AK Shotgun Creek OHV: Cascade View Staging Area 2,000 Gal. $ $

2004AL Shotgun Creek OHV: Crooked Creek Staging Area 2,000 Gal. $ $

2004AM OPTION: Shotgun Creek Wastewater Treatment Plant 32,000 Gal. $ $

2005 Lane County West Sites

2005AA Clay Creek Campground 16,000 Gal. $ $

2005AB Whittaker Creek Campground 16,000 Gal. $ $

2005AC Hult Reservoir 4,000 Gal. $ $

2005AD Hult Reservoir Equestrian Trailhead 2,000 Gal. $ $

2005AE Lake Creek Day Use 4,000 Gal. $ $

2005AF Carpenter Bypass Trailhead 4,000 Gal. $ $

2006 Linn, Marion, and Polk County Sites

2006AA Yellowbottom Campground 2,000 Gal. $ $

2006AB Yellowbottom Camp Host 1,000 Gal. $ $

2006AC Yellowbottom Day Use 2,000 Gal. $ $

2006AD Dogwood 1,000 Gal. $ $

2006AE Old Miner’s Meadow 2,000 Gal. $ $

2006AF Mill Creek – BLM 1,000 Gal. $ $

RFQ #: 47QFAA21Q0057

2007 Tillamook and Yamhill County Sites

2007AA Dovre Campground 2,500 Gal. $ $

2007AB Fan Creek Campground 2,500 Gal. $ $

2007AC Elk Bend Campground 1,250 Gal. $ $

2007AD Alder Glen Campground 2,500 Gal. $ $

2007AE Sheridan Peak 1,250 Gal. $ $

TOTAL QUOTE $

TOTAL QUOTED PRICE (Including Base and All Option Periods)

RFQ #: 47QFAA21Q0057

SECTION C: DESCRIPTION / SPECIFICATIONS / PERFORMANCE WORK

STATEMENT (PWS)

C.1 OBJECTIVE / SCOPE

The intent of this purchase order is to pump, clean, and water vault toilets and holding tanks at each individual recreation site and host location, then remove and dispose of all effluent and trash in an acceptable manner at a licensed disposal facility in accordance with all state and federal rules, regulations, laws, and specifications of this purchase order. There are 60 vault toilets and tanks to service are located at 34 various recreation sites and areas sites throughout the Northwest Oregon District of BLM (see Section C.1.2).

The contractor will provide all labor, supplies, supervision, materials, equipment, and transportation necessary to provide pumping, cleaning, and watering of vault type toilets and holding tanks (host tanks, step tanks/wet wells). The contractor will provide pumping and disposal services for pumped wastewater material and garbage pulled from the vaults. All pumping shall be performed by a licensed pumper as per Oregon Secretary of State Administrative Rules (OAR) 340-071-0330(5). All wastewater shall be disposed of offsite in a legal manner. It is estimated that BLM will need between 80,000 and 132,000 gallons of wastewater pumped per year.

The contractor will wash down sewer vaults while pumping them out and add between 100-150 gallons of fresh water to the vault after it has been pumped / cleaned. It is estimated that the contractor will need between 8,100-12,150 gallons of fresh water for the tanks and 2,050 gallons of wash down water per year with expected pumpings (25 gallons per vault).

C.1.1 DEFINITIONS

USDOI – United Stated Department of Interior BLM – Bureau of Land Management NWO – Northwest Oregon District CO – Contracting Officer COR – Contracting Officer’s Representative VT – Vault Tank OAR – Oregon Administrative Rules ODEQ – Oregon Department of Environmental Quality EPA – Environmental Protection Agency NFPA Codes – National Fire Protection Association OSHA Standards – Occupational Safety and Health Administration Gal – Gallon

C.1.2 DESCRIPTION, ESTIMATED FREQUENCY OF SERVICE, AND

LOCATIONS OF VAULT TOILETS

BENTON COUNTY

1. Alsea Falls Recreation Site

● Located approximately 10 miles southeast of the town of Alsea

● Two double VT approximately 4,000 gallons in the campground each pump

RFQ #: 47QFAA21Q0057

● Two double VT approximately 4,000 gallons in the day use area each pump

● Picnic Area: Open Year Round; Camping: Open April 30 - October 31

● Pump twice yearly

2. Fall Creek Day Use Trailhead Site

● Located approximately 10 miles southeast of the town of Alsea

● One single VT approximately 1,000 gallons each pump

● Open Year Round

● Pump twice yearly

3. Missouri Bend Recreation Site

● Located approximately 9 miles west of the town of Alsea

● One single VT approximately 1,000 gallons each pump

● Open Year Round

● Pump twice yearly

CLACKAMAS COUNTY NORTH

4. Sandy Ridge Day Use Trailhead

● Located 15 miles northeast of Sandy

● One double VT approximately 2,000 gallons each pump

● Open Year Round

● Pump three times yearly

5. Barlow Wayside (see Sandy Ridge map)

● Located approximately 15 miles northeast of Sandy, Oregon

● One single VT approximately 1,000 gallons each pump

● Open Year Round

● Pump twice three times yearly

6. Marmot Recreation Site

● Located approximately 9 miles northeast of Sandy, Oregon

● One single VT approximately 1,000 gallons each pump

● Open May 15, 2021 - April 30, 2022

● Pump once yearly

CLACKAMAS COUNTY SOUTH

7. Three Bears Recreation Site

● Located approximately 11 miles southeast of Molalla, Oregon

● Two single VT approximately 2,000 gallons each pump

● Open May 15, 2021 - October 15, 2021

● Pump once yearly

8. Hardy Creek Trailhead

● Located approximately 11 miles southeast of Molalla, Oregon

● One single VT approximately 1,000 gallons each pump

RFQ #: 47QFAA21Q0057

● Pump twice yearly

9. Cedar Grove Recreation Site

● Located approximately 12 miles southeast of Molalla, Oregon

● One Two single VT approximately 1,000 2,000 gallons each pump

● Open May 15, 2021 - October 15, 2021

● Pump once yearly

10. Ivor Davies Wayside

● Located approximately 13 miles southeast of Molalla, Oregon

● One single VT approximately 1,000 gallons each pump

● Pump three times yearly

11. Turner Creek Day Use Site

● Located approximately 16 miles southeast of Molalla, Oregon

● One single VT approximately 1,000 gallons each pump

● Pump twice yearly

12. Aquila Vista Recreation Site

● Located approximately 18 miles southeast of Molalla

● One single VT approximately 1,000 gallons each pump

● Open Year Round

● Pump once yearly

13. Table Rock Trailhead

● Located approximately 27 miles southeast of Molalla

● One single VT approximately 1,000 gallons each pump

● Open Year Round

● Pump once twice yearly

LANE COUNTY

14. McGowan Creek Education Center

● Located approximately 5 miles up McGowan Creek Road, off Marcola road

● One single VT approximately 1,000 gallons each pump

● Open Year Round

● Pump once yearly

15. Row River Trail (RRT)

● Open Year Round

● One double VT approximately 2,000 gallons each pump at Mosby Creek Trailhead approximately three miles southeast of Cottage Grove, Oregon

○ Pump twice yearly

● One single VT approximately 1,000 gallons each pump located approximately 1-mile past Dorena Dam, Row River Road

○ Pump once yearly

● One single VT approximately 1,000 gallons each pump located at Harms Park on

RFQ #: 47QFAA21Q0057

Row River Road

○ Pump once yearly

● One single VT approximately 1,000 gallons each pump located at Smith Creek on Row River Road, milepost 11. Smaller truck required to drive along trail surface (2-4” thick asphalt)

○ Pump once yearly

● One single VT approximately 1,000 gallons each pump located at Culp Creek Recreation Site (13 miles to the end of RRT)

○ pump twice yearly

● One host holding tank approximately 1,000 gallons each pump at Mosby Creek Trailhead approximately three miles southeast of Cottage Grove, Oregon

○ Pump twice yearly

16. Sharps Creek Campground

● Located approximately 17 miles southeast of Cottage Grove, Oregon

● Three single VT 3,000 gallons each pump

● Open May 28, 2021 - October 31, 2021

● Pump twice yearly

17. Taylor Landing Boat Launch

● Located approximately 15 miles east of Springfield, Oregon

● One single VT 1,000 gallons each pump

● Open Year Round

● Pump twice yearly

18. Silver Creek Boat Launch

● Located approximately 38 miles east of Springfield, Oregon on HWY 126

● One single VT approximately 1,000 gallons each pump

● Open Year Round for Day Use

● Pump twice yearly

19. Shotgun Creek OHV

● Located approximately 15 miles east of Springfield, Oregon up Shotgun Creek

Road, off Marcola Road

● Open Year Round

● One double VT at Cascade View Staging Area, approximately 2,000 gallons each pump

○ Pump once yearly

● One single VT at Crooked Creek Staging Area, approximately 1,000 gallons each pump

○ Pump twice yearly

20. Shotgun Creek Wastewater Treatment Plant, WWTP — OPTIONAL ITEM

● Located approximately 15 miles east of Springfield, Oregon—going up Shotgun

Creek Road, off Marcola Road

● Emergency pumping up to 32,000 gallons from influent lift station wet well and/or aeration basin at Shotgun Creek WWTP upon request by the COR

RFQ #: 47QFAA21Q0057

21. Clay Creek Recreation Site

● Located approximately 40 miles southwest of Eugene, Oregon off HWY 126

● Four double VT approximately 8,000 gallons each pump

● Open May 28, 2021 - October 31, 2021

● Pump twice yearly

22. Whittaker Creek Recreation Site

● Located approximately 30 miles west of Eugene, Oregon off HWY 126

● Four double VT approximately 8,000 gallons each pump

● Open May 28, 2021 - October 31, 2021

● Pump twice yearly

23. Hult Reservoir SRMA

● Located approximately 40 miles northwest of Eugene, Oregon, on Horton Rd off

HWY 36

● One double VT approximately 2,000 gallons each pump at Hult Reservoir

● One single VT approximately 1,000 gallons each pump at Hult Equestrian

Trailhead

● Open Year Round

● Pump twice yearly

24. Lake Creek Falls SRMA

● Located approximately 40 miles west of Eugene, Oregon on HWY 36

● One double VT approximately 2,000 gallons each pump

● Open Year Round

● Pump twice yearly

25. Carpenter Bypass Day Use Trailhead

● Located approximately 25 miles southwest of Eugene

● One double VT approximately 2,000 gallons each pump

● Open Year Round

● Pump twice yearly

LINN, MARION, AND POLK COUNTIES

26. Yellowbottom Recreation Site

● Located approximately 29 miles northeast of Sweet Home

● Two double VT approximately 2,000 gallons each pump in campground

● One double VT approximately 2,000 gallons each pump in day use

● One 1,000-gallon wastewater holding tank at the host site

● Open Year Round

● Pump once yearly

27. Dogwood Recreation Site

● Located approximately 24 miles northeast of Sweet Home

● One double VT approximately 1,000 gallons each pump

RFQ #: 47QFAA21Q0057

● Open Year Round

● Pump once yearly

28. Old Miner’s Meadow Recreation Site

● Located approximately 30 miles northeast of Sweet Home

● One double VT approximately 2,000 gallons each pump

● Open May 28, 2021 - October 31, 2021

● Pump once yearly

29. Mill Creek Recreation Site

● Located approximately 28 miles northwest of Salem

● One single VT approximately 1,000 gallons each pump

● Open Year Round

● Pump once yearly

TILLAMOOK AND YAMHILL COUNTIES

30. Dovre Recreation Site

● Located approximately 20 miles west of Carlton or 28 miles north of Willamina

● Two single VT approximately 2,500 gallons each pump

● Closed Summer 2021

● Pump once yearly

31. Fan Creek Recreation Site

● Located approximately 23 miles west of Carlton or 25 miles north of Willamina

● Two single VT approximately 2,500 gallons each pump

● Open Year Round

● Pump once yearly

32. Elk Bend Recreation Site

● Located approximately 26 miles west of Carlton or 22 miles north of Willamina

● One single VT approximately 1,250 gallons each pump

● Closed Summer 2021

● Pump once yearly

33. Alder Glen Recreation Site

● Located approximately 29 miles west of Carlton or 19 miles north of Willamina

● Two single VT approximately 2,500 gallons each pump

● Open May 1, 2021 - November 29, 2021

● Pump once yearly

34. Sheridan Peak Recreation Site

● Located approximately 20 miles west of Carlton or 22 miles north of Willamina

● One single VT approximately 1,250 gallon each pump

● Open Year Round

● Pump once yearly

RFQ #: 47QFAA21Q0057

C.2 TASKS

There is one task associated with this requirement.

C.2.1 TASK 1 – VAULT PUMPING

● Waste Disposal Management

○ This includes disposal arrangements of all sewage, debris, and trash, and payments of all fees. Sewage removed from BLM vaults must be disposed of in a licensed and / or permitted sewage disposal facility.

Proof of proper disposal is required. For each haul, the contractor shall provide the Government’s representative with a mobile waste hauler manifest from a licensed disposal facility documenting proper disposal and gallons pumped from vaults.

● Trash Removal

○ Vaults may contain trash such as beverage containers, plastic bags, etc.

Removal of these items is a requirement of the purchase order. The contractor must have capability to remove garbage/trash deposited in vaults.

The contractor shall be responsible for the removal, transport, and proper disposal of trash and refuse found within the vault.

● Pumping

○ This includes pumping all wet effluent from toilet vaults. Vaults must be pumped dry, with less than one inch of effluent remaining in the vault for each pumping. Then the contractor will wash down sewer vaults while pumping them out and add between 100-150 gallons of fresh water to the vault after it has been pumped / cleaned.

● Spill Prevention

○ The contractor shall be responsible for preventing spillage during pumping and hauling of all waste material. Handling of all waste material shall be in accordance with all applicable health regulations.

● Contamination Clean Up

○ This includes cleaning up any spill or contamination of the interior walls or floors of the toilet room and any spillage on the surrounding soil. Any contamination in the toilet room requires a thorough cleaning with a disinfecting solution approved by the COR to include walls, floors, ceiling, and fixtures at the contractor’s expense.

● Sewage Transportation

○ Sewage removed from BLM vaults must be disposed of in a licensed and/or permitted sewage disposal facility. Proof of proper disposal is required. For each haul, the contractor shall provide the Government’s representative with a mobile waste hauler manifest. The disposal, transportation, and use of chemicals shall conform to all Federal, State, and local laws and ordinances.

C.2.2 DELIVERABLES

# Deliverable Description Due By

RFQ #: 47QFAA21Q0057

1 Mobile Waste Hauler Manifest

For each haul, the contractor shall provide the Government’s representative with a mobile waste hauler manifest from a licensed disposal facility documenting property disposal and gallons pumped from vaults.

The manifest must be sent via email to the COR within five business days of disposal.

2 Incident Report

The contractor shall clean up any spill or contamination immediately. Then the contractor shall submit an incident report that details the size of the spill, all clean-up procedures taken, and photos of before and after.

The incident report must be sent via email to the COR within five business days of clean-up.

3 Work Progress Plan

This plan will detail the proposed workforce and schedule to provide orderly completion of the work within the purchase order performance time.

Kickoff meeting

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SECTION D - PACKAGING AND MARKING

Section D does not apply to this purchase order.

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SECTION E: INSPECTION AND ACCEPTANCE

E.1 PLACE OF INSPECTION AND ACCEPTANCE

Inspection of all work performance, reports, and other deliverables under this purchase order shall be performed by authorized representatives of BLM in coordination with the COR. Final acceptance of all work performance, reports, and other deliverables under this purchase order shall be performed by the COR with coordination with the CO. The name and contact information for both the CO and COR will be provided to the contractor at the time of award.

E.2 SCOPE OF INSPECTION

All deliverables will be inspected for content, completeness, accuracy, and conformance to purchase order requirements by authorized representatives of BLM in coordination with the COR. Inspection may include validation of information or software through the use of automated tools, testing, or inspections of the deliverables. The scope and nature of this inspection will be sufficiently comprehensive to ensure the completeness, quality, and adequacy of all deliverables. Feedback to the contractor as to required revisions will be provided, and the contractor shall re-submit the management reports and materials after such revisions are made.

E.3 BASIS OF ACCEPTANCE

The basis for acceptance shall be compliance with the requirements set forth in the purchase order and relevant terms and conditions of the purchase order. Deliverable items rejected shall be corrected in accordance with the applicable clauses.

For each CLIN, the final acceptance will occur when all discrepancies, errors, or other deficiencies identified in writing by the Government have been resolved, through documentation updates, program correction, or other mutually agreeable methods.

Reports, documents, and narrative-type deliverables will be accepted when all discrepancies, errors, or other deficiencies identified in writing by the Government have been corrected.

All of the Government's comments on deliverables must either be incorporated in the succeeding version of the deliverable, or the contractor must demonstrate to the Government's satisfaction why such comments should not be incorporated.

If the Government finds that a final deliverable contains spelling errors, grammatical errors, or improper format, or otherwise does not conform to the requirements stated within this purchase order, the document may be immediately rejected without further review and returned to the contractor for correction and resubmission. If the contractor requires additional Government guidance to produce an acceptable deliverable, the contractor shall arrange a meeting with the COR and CO.

E.4 WRITTEN ACCEPTANCE / REJECTION BY THE GOVERNMENT

The CO and / or COR will provide written notification of acceptance or rejection of all final deliverables. All notifications of rejection will be accompanied with an explanation of the specific deficiencies causing the rejection.

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SECTION F: DELIVERIES OR PERFORMANCE

F.1 PERIOD OF PERFORMANCE

The purchase order shall commence from the date of award for a period up to three years if options are exercised.

F.2 PLACE OF PERFORMANCE / DELIVERY

Place of Performance is 34 various recreation sites and area sites throughout the Northwest Oregon District. Please refer to the maps in Section J, Attachments C and D.

F.3 WORK HOURS

Unless otherwise specified in Section C, Specifications, work hours under this purchase order shall be limited to the time between one-half hour before sunrise to one-half hour after sunset each day. The contractor should provide a proposed work schedule and time frame to the

COR.

The contractor shall schedule, coordinate, and arrange all work so as to cause the least interference with the normal occurrence of facilities operations. In those cases where some interference is unavoidable, the contractor shall make every effort to minimize the impact of the interference and its effects on the occupants or users. All detailed work schedules required by this statement of work shall be electronically documented and updated and made available to the COR upon request, oral or written. If the COR determines that the contractor’s schedule conflicts with critical facility operations, the contractor shall modify the schedule as required.

F.4 HOURS OF OPERATION

The contractor will dictate the work hours for its own employees. Normal work days are Monday through Friday with the exception of the following Federal Holidays:

● New Year’s Day

● Birthday of Martin Luther King, Jr.

● Washington’s Birthday

● Memorial Day

● Juneteenth

● Independence Day

● Labor Day

● Columbus Day

● Veterans Day

● Thanksgiving Day

● Christmas Day

F.5 DELIVERY SCHEDULE

The contractor will service the requested sites within five business days of request and will submit invoices within 30 days of service.

Each optional FFP CLIN is expected to be exercised prior to the POP start date indicated in the Services and Price Schedule in Section B.3.

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The time frame stated for the periods of performance and deliverables below can only be changed by written agreement between the contractor and the CO.

# Deliverable Description Due By

1 Mobile Waste Hauler Manifest

For each haul, the contractor shall provide the Government’s representative with a mobile waste hauler manifest from a licensed disposal facility documenting property disposal and gallons pumped from vaults.

The manifest must be sent via email to the COR within five business days of disposal.

2 Incident Report

The contractor shall clean up any spill or contamination immediately. Then the contractor shall submit an incident report that details the size of the spill, all clean-up procedures taken, and photos of before and after.

The incident report must be sent via email to the COR within five business days of clean-up.

3 Work Progress Plan

This plan will detail the proposed workforce and schedule to provide orderly completion of the work within the purchase order performance time.

Kickoff meeting

F.6 DELIVERABLES MEDIA

The contractor shall deliver all electronic versions by email and removable electronic media.

The following are the required electronic formats, whose versions must be compatible with the latest, commonly available version on the market.

● Text MS Word

● Spreadsheets MS Excel

● Briefings MS PowerPoint

● Drawings MS Visio

● Schedules MS Project

F.7 PLACE(S) OF DELIVERY

Unless otherwise specified elsewhere in this purchase order, unclassified correspondence deliverables shall be delivered to the CO and COR.

F.8 NOTICE REGARDING DELAY IN SERVICE

The contractor shall notify the CO and COR as soon as it becomes apparent to the contractor that a scheduled service will be late. The contractor shall provide the rationale for delay in service, the expected date for the service, and the project impact of the delayed service. The CO and COR will review the new schedule and provide guidance to the contractor. Such notification in no way limits any Government contractual rights or remedies including, but not limited to, termination.

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SECTION G: CONTRACT ADMINISTRATION DATA

G.1 CONTRACTING OFFICER’S REPRESENTATIVE (COR)

The CO will appoint a COR in writing through a COR Appointment Letter that will be provided to the contractor upon award. The COR will receive, for the Government, all work called for by the purchase order and will represent the CO in the technical phases of the work.

The COR will provide no supervisory or instructional assistance to contractor personnel. The COR is not authorized to change any of the terms and conditions, scope, schedule, and price of the contract. Changes in the scope of work will be made only by the CO by properly executed modifications to the Contract. Responsibilities and limitations on authority specific to the resultant purchase order shall be identified within the appointment letter. Any changes to the COR or assigned duties therein shall be made in writing by the CO. The CO will provide a COR appointment letter at the time of award identifying the COR for this purchase order.

G.2 CONTRACT ADMINISTRATION

Individuals Authorized to Commit the Government: For purposes of the resultant purchase order, only Contracting Officers within the GSA – FAS – PSHC – Office of Contract Operations, acting within the scope of their warrant authority, are empowered to execute contractual actions, as well as any modifications thereto.

Contracting Office:

GSA, FAS, PSHC, Office of Contract Operations 400 15th Street SW Auburn, WA 98001

G.3 INVOICE SUBMISSION AND PAYMENT

The contractor shall submit billings within 30 days of service. A FFP CLIN shall be billed only after the deliverable(s) for the specific CLIN has / have been accepted by the Government.

Payment shall be made in accordance with the clause found at GSAM 552.232-25, Prompt Payment (Nov 2009) (see Section I.1 below) following receipt of properly executed invoices prepared in accordance with the requirements of this purchase order.

On each invoice, the contractor shall provide a summary of each billed CLIN. The summary shall include by each invoiced CLIN: CLIN number and description, as well as the invoiced amount. The invoice shall also provide a total amount, across all CLINs, billed to date. The contractor shall not bill, nor be reimbursed, for any charges that are not specifically stated in this purchase order or incorporated via a written modification issued by the CO.

The invoice shall be submitted via the GSA ASSIST system for evaluation and payment . Failure to submit through GSA ASSIST shall result in rejection of the invoice.

The following information is required for all invoices:

a. Invoice date

b. Invoice number (contractor-generated)

c. ASSIST number (provided by GSA)

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d. Physical remittance address

e. Contractor name

f. Point of contact and phone number

g. Invoice amount

h. Service period (dates of service)

i. Discount terms, if any

j. CLIN number and associated service description

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SECTION H: SPECIAL CONTRACT REQUIREMENTS

H.1 GOVERNMENT-FURNISHED PROPERTY AND INFORMATION

Form DI-105, Receipt of Property, will be issued to the contractor for all Government materials issued to the contractor. The Government will provide the following materials and information:

● Key to open vault pumping access doors

● Key to access Row River Trail System

● Key to recreation site gates

H.2 CONTRACTOR FURNISHED PROPERTY AND SERVICES

The contractor will provide all labor, supplies, supervision, materials, equipment, and transportation necessary to provide pumping, cleaning, and watering of vault type toilets and holding tanks (host tanks, step tanks, wet wells).

H.3 SECURITY REQUIREMENTS / CONTRACTOR IDENTIFICATION

As stated in 48 CFR 211.106, Purchase Descriptions for Service Contracts, contractor personnel shall identify themselves as contractor personnel by introducing themselves or being introduced as contractor personnel and by displaying distinguishing badges or other visible identification for meetings with Government personnel. Contractor personnel shall appropriately identify themselves as contractor employees in telephone conversations and in formal and informal written correspondence.

The contractor shall not employ persons on this award if such employees are identified to the contractor by the client agency as a potential threat to the health, safety, security, general well-being, or operational mission of BLM and their recreation site users.

H.4 CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM

(CPARS)

In accordance with FAR 42.15, contracting agencies are required to prepare evaluations of contractor performance and submit them through CPARS which provides timely and relevant information on contractor performance for use in source selection. Since this solicitation is for an amount estimated to exceed the simplified acquisition threshold, in accordance with FAR

42.1502 (b), the awardee is hereby notified that the Government intends to prepare a CPARS report upon the completion of each purchase order period, including any options exercised.

H.5 ENVIRONMENTAL INTERRUPTION OF WORK

H.5.1 ENVIRONMENTAL

The CO, by issuance of a suspend work order, may direct the contractor to shut down any work that may be subject to damage due to weather conditions, fire danger, or because it is impracticable to work during the winter season. The contractor will be given a resume work order which will document the date the work suspension ends. An allowance has been included in the contract time for all environmental delays. The count of contract time will therefore continue during all periods of suspension due to normal weather conditions, including fire danger. The contractor will not be entitled to additional contract time for any suspensions except to the extent that they are due to unusually severe weather conditions.

The contractor will not be entitled to additional monetary compensation for such

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suspensions regardless of duration.

H.5.2 ENDANGERED SPECIES

The Government may direct the contractor to discontinue all operations in the event that listed or proposed threatened or endangered plants or animals protected under the Endangered Species Act of 1973, as amended, or Federal candidate (Category 1 and 2), sensitive or state listed species, identified under BLM Manual 6840, are discovered to be present in or adjacent to the project area.

H.6 PRESERVATION OF HISTORICAL AND ARCHEOLOGICAL DATA

H.6.1 DATA PRESERVATION

Public Law 93-291, May 24, 1974, provides for the preservation of scientific, prehistorical, and archeological data (including relics and specimens) which might otherwise be lost due to alteration of the terrain as a result of any Federal construction project.

H.6.2 DISCOVERY PROTOCOL

The contractor agrees that should any contractor employee, in the performance of this contract, discover evidence of possible scientific, prehistorical, historical, or archeological data the contractor will notify the CO immediately in writing giving the location and nature of the findings.

H.6.3 DISCOVERY DELAYS

Where appropriate by reason of discovery, the CO may order delays in the time of performance and / or changes in the work. If such delays and / or changes are ordered, the time of performance and order price shall be adjusted in accordance with the applicable clauses in Section I of this purchase order.

H.6.4 PRESERVATION CLAUSE INCLUSION

The contractor agrees to insert this requirement in all subcontracts which involve the performance of work on the terrain of the site.

H.7 ENVIRONMENTAL IMPACT

All waste materials generated by any work under the purchase order performed on a Government facility shall at all times be handled, transported, stored, and disposed of by the contractor and by his subcontractors in accordance with all applicable Federal, state, and local laws, ordinances, regulations, court orders, and other types of rulings having the effect of the law, including, but not limited to Executive Order 12088, 13 October 1978, Federal Compliance with Pollution Control Standards; the Federal Water Pollution Control Act, as amended (33 U.S.C. 1251 ET SEQ); the Clean Air Act as amended (42 U.S.C. Sec 7401 ET SEQ); the Endangered Species Act, as amended (16 U.S.C. Sec 1531, ET SEQ); the Toxic Substances Control Act, as amended (15 U.S.C. Sec 2601, ET SEQ); the National Historic Preservation Act, as amended (16 U.S.C. Sec 470, ET SEQ); the Solid Waste Disposal Act, as amended (42 U.S.C. 6901 ET SEQ); and the Archaeological and Historic Preservation Act, as amended (16 U.S.C. Sec 469, ET SEQ). Should the United States Government be held liable for any neglect or improper actions by the contractor or any subcontractor regarding removal or disposal of any hazardous waste, the contractor shall reimburse the Government for all such

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liability.

H.8 HAZARDOUS MATERIALS

Any material suspected of being hazardous that is encountered during performance of a project shall immediately be brought to the attention of the CO, at which time a determination will be made as to whether hazardous material testing shall be performed. If the CO directs the contractor to perform tests, and / or the material is found to be of a hazardous nature requiring additional protective measures, a purchase order modification may be required, subject to equitable adjustment under the terms of the purchase order. The contractor is advised that friable and/or non-friable asbestos-containing material may be encountered in project areas.

Friable asbestos-containing material is any material that contains more than one percent asbestos by weight, and that hand pressure can crumble, pulverize or reduce to powder when dry. Non-friable asbestos containing materials are materials in which asbestos fibers are bound by a matrix material, saturation, impregnation or coating.

Non-friable asbestos-containing materials do not normally release airborne asbestos fiber during routine handling and end-use. However, excessive fiber concentrations may be produced during uncontrolled abrading, sanding, drilling, cutting, machining, removal, demolition, or other similar activities. 29 CFR 1910.1001 shall be referenced in the event asbestos-containing materials are encountered. Friable asbestos-containing materials are not authorized for use in new construction or maintenance projects.

H.9 GREEN PROCUREMENT REQUIREMENTS

In the performance of this service or construction contract, the contractor shall make maximum use of products identified on the mandatory environmental purchasing list at the following links, if applicable:

● U.S. EPA Comprehensive Procurement Guidelines published at www.epa.gov/cpg/products.htm.

● USDA Biobased product listings published at www.biopreferred.gov.

● Energy Star® product listings published at www.energystar.gov/products.

● FEMP Low Standby Power product listings published at http://energy.gov/eere/femp/covered-productcategories

Contractor shall comply with all reporting requirements stated in the applicable clause(s):

● FAR 52.223-1, Biobased Product Certification

● FAR 52.223-2, Affirmative Procurement of Biobased Products under Service and

Construction Contracts

● FAR 52.223-4, Recovered Material Certification

● FAR 52.223-9, Estimate of Percentage of Recovered Material Content for EPA

Designated Items

● FAR 52.223-15, Energy Efficiency in Energy Consuming Products

● FAR 52.223-17, Affirmative Procurement of EPA Designated Items in Service and

Construction Contracts

H.10 RESTORATION OF RESOURCES

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H.10.1 CLEANUP

The contractor is responsible for cleaning up all camp and worksites before leaving the area. Final payment or other alternative deemed feasible may be withheld until the contractor has complied with this requirement.

H.10.2 SITE AND ACCESS ROADS

Site and public or private access roads damaged by the contractor shall be restored to the same condition they were in at the commencement of work, at the expense of the contractor.

H.11 UNAUTHORIZED PERSONNEL

The contractor shall inform all personnel working under his jurisdiction (including subcontractor and visiting supplier personnel) that access to restricted areas outside of the immediate work area; excluding direct haul and access routes, contracting and Civil Engineering offices and points of supply and storage; is prohibited. Circulation of said personnel will be limited to official business only. Persons in violation of the above will be apprehended and appropriately disciplined.

H.12 OREGON FARM / FOREST LABOR CONTRACTOR’S LICENSE

If the State of Oregon requires an Oregon Farm / Forest Labor Contractor's License, then the contractor awarded this purchase order and all first-tier subcontractors shall be required to obtain and maintain, during the term of this purchase order, such a license. Contractors not having a current license will be required to furnish evidence of having obtained such license within 10 days after receipt of written notification of purchase order award. Failure to obtain, keep and maintain a current license during the term of this purchase order or the extension thereof shall be a basis for termination for default.

Information on obtaining this license may be obtained from https://www.oregon.gov/boli/employers/Pages/farm-forest-labor-contractors.aspx

H.13 FIRE DANGER SEASON

If the COR allows the contractor to continue work during periods of declared fire danger or season, the contractor shall comply with all applicable state laws relating to fire prevention and with all special conditions of work as directed by the COR and outlined in this section.

H.13.1 FIRE REQUIREMENTS PROCEDURES OUTLINE

This outline covers the fire protection requirements of a contractor or private party who performs service or construction contracts on BLM land. In western Oregon, the BLM allows Oregon Forest Law (Oregon Revised Statutes (ORS) Chapter 477) and OAR to apply to these operations on BLM lands rather than develop similar rules applicable only to BLM lands.

H.13.2 CLOSED FIRE SEASON

The closed fire season means that fire season has been declared. ORS 477.505 gives the State Forester the authority to establish the fire season. The authority has been delegated to the District Foresters around the state who issue public notices through the newspapers and https://www.oregon.gov/boli/employers/Pages/farm-forest-labor-contractors.aspx

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radio when fire season will be closed for their individual districts. Closed fire season depends upon the drying of forest fuels, rainfall, and time of year. During the closed fire season, the following requirements must be met:

● Fire tools must be on site;

● Fire extinguisher must be in all vehicles;

● Chainsaws must have a .023-inch mesh screen installed in the exhaust;

● Only unmodified saws are to be used in the forest;

● Approved spark arrestors must be on all internal combustion engines;

● Watchman service must be provided for 3 hrs after shutdown of power equipment for the day;

● No smoking is permitted while working or traveling through any operations area in the forest;

● No use of explosives is permitted unless approved by the State Forester's representative;

● Permits to burn are required unless waived by a representative of the State Forester.

● Permits to operate power-driven machinery shall be obtained by the contractor prior to commencing operations unless waived by a representative of the State Forester (ORS 47.625).

Changes or modifications to the above requirements are possible depending upon changes in State of Oregon law and requirements of the State Districts and Protective Associations.

H.13.3 FIRE PRECAUTION LEVELS

There are four fire precaution levels that begin with level 1 at the start of the closed fire season and can go through level 4 if conditions warrant. The fire precaution levels restrict certain forest operations as the fire danger increases. It is the responsibility of the individual operating on forest land to know the precaution level for the day and take the correct fire precautions. There are no precaution levels prior to the closed fire season. Each fire precaution level requires adherence to the restrictions applicable to all lower levels in addition to the limits placed by that level.

Level 1 is the lowest level of fire danger usually occurring early in the season and perhaps again after significant rainfall during the season. All requirements listed above apply.

Waivers may be issued by the State Districts or Protective Associations and these MUST be approved by the BLM. Waivers will only be considered if the conditions on the worksite are not as severe as predicted. The requirements for fire tools on site, screens installed in saws, and fire extinguishers with saws will not be waived.

Level 2 is the partial hootowl where saws can operate from first light in the morning until 1:00 p.m. in the afternoon. From 1:00 p.m. until the end of the day saws are to be shut down. Waivers for operating beyond the 1:00 p.m. shutdown will be evaluated on a site-by-site basis.

Level 3 is the partial shutdown of all forest industrial operations and shuts down contractor operations with few exceptions. Waivers may be issued on a site-by-site basis.

Level 4 is the general shutdown of…