47QDCB21K0024 RFQ Instructions 2021-07-30.pdf

Federal Acquisition Service GSA Great Lakes Region

MacBook Pro Laptops Solicitation 47QDCB21Q0024

REQUEST FOR QUOTE

COMMODITY

INSTRUCTIONS AND INFORMATION FOR THE OFFEROR

Issued by GSA Region 5, Federal Acquisition Service

Product Name: Macbook Pro Laptops with Apple Care

ASSIST ACQUISTION # 47QDCB21K0024

ASSIST Solicitation #: 47QDCB21Q0024

Contract Type: Firm Fixed-Price

Requiring Activity(s): General Services Administration, Federal Acquisition Service (FAS), Office of Enterprise Strategy Management (QP) located at 1800 F Street, NW Room 6344 Washington, DC 20405 General Services Administration, Office of Chief Information Officer (OCIO) located at 230 S Dearborn St. Chicago, IL 60604 Federal Supply Schedule: INFORMATION TECHNOLOGY, SIN 33411

PURCHASING OF NEW ELECTRONIC EQUIPMENT

NAICS Code: 334111 Electronic Computer Manufacturing Product Service Code: 7E20 IT and Telecom – End User (Hardware, Software and Other Equipment)

Contents

1. Introduction

2. Background

3. Item Description and Prices

4. Delivery Requirements

4.1 Time of Delivery

4.2 Place of Delivery

5. Quote Contents

6. Quotation Submission

6.1 Submission

MacBook Pro Laptops

6.2 e-Buy Attachment Restrictions

6.3 ITSS Registration Requirement

6.4 Quotation Retention

7. Quote Review

8. Delivery Order Award

8.1 Type of Contract

8.2 Basis of Award

8.3 Award Format and Contents

9. Inspection and Acceptance

10. Invoicing and Payment

11. Proposal Preparation and Pre-Award Costs

12. Representations and Certifications

13. Subcontracting Plan

14. Funding

15. Privacy

16. Requests for Changes, Clarifications or Additional Information

17. Attachments

1. Introduction The Federal Acquisition Service, General Services Administration, Region 5, Contracting Division, on behalf of the above-named requiring activity, hereby issues a request for quote (RFQ). Identifying information is provided on this title page of this RFQ.

The Government anticipates awarding a delivery order under the Federal Supply Schedule (FSS) referenced above. Unless otherwise stated, the terms and conditions of the referenced FSS solicitation and contract apply to this RFQ and any resulting awarded Delivery Order.

2. Background Office of Enterprise Strategy Management and Office of Chief Information Officer intends to place an order for MacBook Pros with Apple Care Support. The government intends to order the MacBook Pro Laptops to support three different divisions within QP in the Federal Government. These divisions support the Government-wide category management effort requiring significant data mining power, and the Acquisition Gateway Division and Stakeholder Engagement Division are working jointly on the Acquisition Gateway website which serves 21,000+ acquisition professionals government-wide.

3. Item Description 12 MacPro Laptops described below:

4. Delivery Requirements

4.1 Time of Delivery

The required delivery date for all items delivered under this delivery order is 30 days after award.

4.2 Place of Delivery

All items shall be delivered FOB Destination to the following location.

Screen Size Processor Memory Storage

13" M1 8 GB 512 GB

13" M1 8 GB 512 GB

13" M1 16GB 512 GB

13" M1 8 GB 512 GB

13" M1 8 GB 512 GB

13" M1 8 GB 512 GB

13" M1 16GB 512 GB

13" M1 8 GB 512 GB

13" M1 16GB 512 GB

13" M1 8 GB 512 GB

13" M1 16GB 512 GB

13" M1 16GB 512 GB

GSA IT, JCK FB

230 S. Dearborn, Suite 3928 Chicago, IL 60604

5. Quote Contents Quotes must –

5.1. Confirm that the offeror will furnish the item(s) described in this RFQ (or attached Bill of Materials).

5.2. Confirm that the offeror will make delivery of the items in accordance with the Delivery Requirements.

5.3. State the offered firm fixed-price of the item(s) based on the offeror’s FSS contract price schedule. Discounts are requested consistent with the size of this requirement.

5.6. Reference the applicable FSS contract.

5.7. Provide a copy of the applicable manufacturer’s commercial warranty.

5.8. Confirm compliance with Section 508 of the Rehabilitation Act of 1973. [All services and/or products provided in response to this solicitation shall comply with Section 508 of the Rehabilitation Act of 1973 (29 U.S.C. 794d), and the Architectural and Transportation Barriers Compliance board Electronic and Information Technology (EIT) Accessibility Standards (36 CRF Part 1194).]

5.9. Confirm SAM (System for Award Management) registration [The Contractor must be registered in SAM to receive an award in response to this solicitation. Vendors may register at http://www.sam.gov.]

6. Quotation Submission

6.1 Submission

Offerors shall submit quotes electronically through the eBuy system. Proposal must be received by the date and time specified in ebuy system to be considered.

6.2 e-Buy Attachment Restrictions Quotations submitted to eBuy, as attachments, must conform to formats compatible with Microsoft Office software (i.e., MS Word, MS Excel, etc.) with all external objects embedded (not linked) or Portable Document Format (PDF). [Note: This stipulation is for compatibility with government software, only, and is not an endorsement of Microsoft Corporation, Adobe, Inc., or other manufactures of compatible software or of their products.] Multimedia files will not be accepted, e.g., QuickTime or Windows Media Player, RealPlayer, etc.

6.3 ASSIST Registration Requirement

A delivery order resulting from this solicitation will be awarded and administered through the GSA ASSIST procurement portal (https://portal.fas.gsa.gov/assist-home) under the solicitation number noted above. An offeror must register in ASSIST to receive an award. If your company is not registered in the ASSIST system, you are strongly encouraged to do so at your earliest convenience to ensure that your registration process is completed prior to the quotation due date of this announcement. This will ensure that your quote is properly processed. Instructions for registering are provided on the web site (https://portal.fas.gsa.gov/assist-home). Additionally, phone technical http://www.sam.gov/ support for ITSS is available by calling toll free 877 / 472-4877 and follow the prompts.

6.4 Quotation Retention

In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful quotes.

7. Quote Review The quote(s) will be reviewed for compliance with the item specification(s) and FSS contract pricing. Additionally, prices will be verified to ensure that they are fair and reasonable.

8. Delivery Order Award

8.1 Type of Contract

An order resulting from this solicitation will be made on a firm fixed-price basis.

8.2 Basis of Award

The Government will make an award resulting from this solicitation (RFQ/RFP) to the firm offering the required product(s) at the lowest price. The award shall be based on the pricing and terms of the offeror’s applicable Federal Supply Schedule Contract.

8.3 Award Format and Contents

The delivery order resulting from this solicitation will be awarded electronically on a GSA Form 300 in the GSA ASSIST system. The vendor receiving the award will be notified by email through the ASSIST system automated notification function. The delivery order will contain all applicable vendor, product identification, order processing, price, and invoicing and payment information.

9. Inspection and Acceptance Items delivered under a delivery order resulting from this solicitation will be inspected and accepted by the Government in accordance with the applicable inspection and acceptance provisions of the offeror’s applicable Federal Supply Schedule Contract.

10. Invoicing and Payment The Contractor may invoice for items or services upon their delivery. Billing and payment shall be accomplished in accordance with the contract terms and GSA payment procedures.

Initially, the Contractor shall submit a copy of each invoice to the following individuals for review and approval. This review will ensure that the invoice is compliant with the terms of the contract and that the goods or services listed on the invoice have been received and accepted.

1. Contracting Officer, via email with reference to GSA ITSS # 47QDCB21Q0024.

2. Stephanie Schuster Office of Strategy Management (QP) GSA Federal Acquisition Service stephanie.schuster@gsa.gov mailto:stephanie.schuster@gsa.gov

3. Elizabeth Duvall Office of Strategy Management (QP) GSA Federal Acquisition Service elizabeth.duvall@gsa.gov

Following review of each invoice, the Contracting Officer or Contracting Officer’s Representative will notify the Contractor that the invoice is (1) approved for payment or (2) requires correction.

Once approved, either initially or following corrections, the Contractor shall submit the invoice to the GSA Finance Office through the GSA Office of the Chief Financial Officer, Vendor and Customer Self Service (VCSS) web portal, (https://vcss.ocfo.gsa.gov). Upon receipt of the invoice in the VCSS web portal GSA will make payment.

The funding reference to use when submitting invoices in VCSS is <b>QP002xxxx to be determined</b>.

If you have problems submitting your invoice in VCSS, please contact one of the following, as applicable.

VCSS General System, Login ID, password issues:

GSA Financial Systems Service Desk:

Ph: 866-450-6588 Email: OCFOServiceDesk@gsa.gov

Invoice & Payment related questions:

BCEB Help Desk:

Ph: 800-676-3690, Opt 3 Fax: (816)926-7800 Email: kc-accts-payable.finance@gsa.gov

VCSS Inquiries with invoicing issues:

Email: kc-acctspayable.vcss@gsa.gov

11. Proposal Preparation and Pre-Award Costs This RFQ does not commit the Government to pay any quote preparation and submission or other pre-award costs.

12. Representations and Certifications The Government shall rely on the offeror’s Representations and Certifications, as submitted in response to the applicable FSS contract when making any award based on this solicitation.

13. Subcontracting Plan N/A

14. Funding The Government will fully fund this requirement.

mailto:elizabeth.duvall@gsa.gov https://vcss.ocfo.gsa.gov/ mailto:OCFOServiceDesk@gsa.gov mailto:kc-accts-payable.finance@gsa.gov mailto:kc-acctspayable.vcss@gsa.gov

15. Privacy Information received by the Government, from vendors, in response to this solicitation that is subject to the Privacy Act shall be used in complete accordance with all rules of conduct as applicable to Privacy Act Information.

16. Requests for Changes, Clarifications or Additional Information The government Contracting Officer is the offeror’s single point of contact for questions, clarifications, comments, and additional information regarding this solicitation. ADDRESS ALL

QUESTIONS REGARDING THIS SOLICITATION TO THE CONTRACTING OFFICER BEFORE

PROPOSALS OR QUOTATIONS ARE DUE.

Additionally, no representative of the vendor or the Government is authorized to negotiate or otherwise change the terms and conditions of this solicitation, or enter into any additional agreements regarding this solicitation without the written approval of the Contracting Officer.

Address correspondence to – Primary

Chris Payton Contracting Officer U.S. General Services Administration Federal Acquisition Service, Great Lakes Region Acquisition Operations Division 230 S. Dearborn, 3800 Office Phone: (312) 353-0783 chris.payton@gsa.gov

Alternate Mr. Eben Greybourne Supervisory Contracting Officer U.S. General Services Administration Federal Acquisition Service, Great Lakes Region Acquisition Operations Division 230 S. Dearborn, 3800 Office Phone: (312) 886-3811 eben.greybourne@gsa.gov

17. Attachments

Limited-Source Justification Price Schedule

889 Clause certification mailto:chris.payton@gsa.gov mailto:eben.greybourne@gsa.gov