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Request for Proposal Request for Dining Services Department of Labor Solicitation No. 47PM0923R0049 – Dining Services/EQWPMAB-23-0013 Amendment No. 2 – Request for Information
| 1 |
| Will the DOL have the kitchen clean and sanitized prior to taking over? |
| Yes, DOL will be responsible for initial cleaning of the spaces. Additionally, DOL will also manage the pest control services throughout the spaces, although anything above our levels will be the responsibility of the vendor. |
| 2 |
| How much revenue is the coffee shop doing in the lobby? What are their hours? |
| Coffee shop is not part of the Dining Services contract and is managed by the Randolph-Sheppard (R/S) Program for the Blind – Revenue not available. Hours of operation are as |
follows: Mon: 7am to 11am; Tuesday - Thursday 7am to 3pm;
Fri: 7am to 11am
| 3 |
| Will they be replacing the dishwasher that was removed? |
| No. The dishwasher will not be replaced, however there is a garbage disposal and 3 compartment sink in the kitchen area. |
| 4 |
| Will the hoods be cleaned prior to operation? |
| Yes, they will be serviced, inspected, and certified prior to opening. |
| 5 |
| Will the broken cabinets and aesthetics be repaired prior to opening? |
| Please provide locations. Repairs will be made that are needed to support operations, but not for visual appeal. |
| 6 |
| What is the return to work strategy moving forward? |
| DOL completed its final re-entry phase in May 2022. |
| 7 |
| What type of internet connectivity is available for the POS system? |
| None, internet connectivity will need to be arranged, installed and paid by the vendor in coordination with our IT Office. |
| 8 |
| Does DOL own the existing POS system? If owned by DOL, would the technology be available for use by the successful bidder? |
| DOL does not own a POS system. Vendor will need to install and pay for a POS system. |
| 9 |
| If DOL does not own the existing POS system, will DOL pay for POS system and related costs? |
| No |
| 10 |
| Will DOL cover the costs of pre-opening cleaning?* |
| Yes, DOL will be responsible for initial cleaning of the spaces. Additionally, DOL will also manage the pest control services throughout the spaces, although anything above our levels will be the responsibility of the vendor. |
| 11 |
| Will DOL cover the cost of making infrastructure changes based on operator recommendations? |
| DOL welcomes innovative concepts to enhance efficiency and |
customer services. Changes will be made that are needed to support operations and budget availability.
| 12 |
| Please confirm which forms/documents need to be signed and returned with the RFP. |
| Instructions/guidance is provided in the RFP. Please read the entire RFP carefully. |
| Can you please provide the gross revenue for fiscal year 2020? More specifically from October 2019 to April 2020? |
| 2019 sales figures are noted on the RFP. Sales for 2020 are January 1 through March 20, 2020 is $361,794. Closed March 20th. |
| 14 |
| May I schedule a time to see the operation before submitting our proposal? |
| The tour of facility was held on July 18, 2023. |
| 15 |
| Do you have any pictures or a equipment list for the kitchen and dining room area? |
| No we do not provide pictures. Equipment inventory list will be provided to the successful bidder. |
| 16 |
| Are there any set asides for this contract? |
| No |
| 17 |
| Will the DOL/GSA consider extending the date and time of the submission of responses to the Q&A? |
| No extension will be granted |
| 18 |
| Please provide the floor plan of the dining facility |
| The floor plan of the facility will not be provided. The purpose of the Pre-bid meeting is to allow for prospective offerors to take pictures, sketches, and notes of the facility. |
| 19 |
| Is the Contractor expected to manage the Randolph-Sheppard operations? |
| No |
| 20 |
| Please confirm term of contract |
| Please refer to the RFP |
| 21 |
| Please provide the average daily occupancy for January 2023 to June 2023 for staff and visitors |
| Please refer to the RFP |
| 22 |
| Please define the term Average Daily PIV Swipe in. |
| The average amount of staff entering the building utilizing their PIV access identification. |
| 23 |
| For 2019 and 2020, please provide the monthly average check, participation rate and daily customers for Breakfast, Lunch PM Break |
| Not available |
| 24 |
| Is on-premises and off-premises catering allowed? If so, are there catering restrictions? |
| Yes, with consultation with DOL/GSA |
| 25 |
| Please provide the historical P&L for 2020, 2019, and 2018 |
| Not available. Annual sales have been provided. Please refer to RFP |
| 26 |
| Please provide a list of government-owned equipment for the dining services |
| Inventory listing is part of this amendment. Please refer to the |
attachment.
| 27 |
| Please provide a current maintenance service schedule |
| Not available |
| 28 |
| Please prove a list of inoperable equipment. Will these items be removed? |
| Not available |
| 29 |
| Please confirm the concepts/stations that were provided before closure in 2020 |
| Not available. It is to the best interest to provide the Government what your organization will provide as food concepts |
| 30 |
| Please provide previous menus |
| Not available |
| 31 |
| Are there meal subsidies? If so, what is the subsidy for each meal? |
| No |
| 32 |
| Can staff use food delivery apps such as Grubhub and Door Dash to receive meals? |
| Yes |
| 33 |
| Has DOL/GSA allocated any budget or financial support to restart the cafeteria operations? If so, what has been budgeted? |
| No |
| 34 |
| Are there any stipulations regarding removal or downsizing of serving area equipment or reconfiguring the layout? |
| Depends upon budget availability. |
| 35 |
| Will there be any marketing and communication strategies to attract customers back to the cafeteria by DOL/GSA? |
| Marketing is provided by the Contractor. DOL will assist in distribution of the contractor marketing. Please refer to RFP |
* = Duplicate question/comment
Special note: Potential bidders are to keep their proposal to 100 pages and answer in the order of the solicitation. If your proposal is over 100 pages and not answered in the order of the solicitation, proposal will be declined.
End of Amendment No. 2 Prospective Vendor(s) Acknowledgement is Requested
