DOL Mail CBU SOW.pdf

GENERAL SERVICE ADMINISTRATION Region 10

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DOL Mail CBU

U.S. GENERAL SERVICES ADMINISTRATION, NORTHWEST/ARCTIC REGION 10

SCOPE OF WORK

August 8, 2024

Section 1:

Project Location, Building

Number & Point of Contact

Suite 201

909 1ST AVE

Seattle, WA 98104-1055

WA0036ZZ

Section 2:

Project Background

To carry out its mission DOL needs to upgrade the current office mail distribution system. The mailbox is mission critical to receive and maintain security for mail correspondence. The new Cluster Box Unit (CBU) will improve the mail distribution systems.

Section 3:

Work Hours

1. The Contractor is required to perform all work specified for this project, per the following requirements: Daytime hours: 8 am to 5 pm Monday through Friday, excluding weekends and Federal holidays.

2. However, due to several conditions, work that is desired to be performed on the weekend or federal holiday is required to be requested in advance and in writing by the Contractor. The request is required to be reviewed by the Contracting Officer’s Representative (COR) and approved in writing by the CO.

Section 4:

Parking/ Loading Dock

Access to the loading dock requires written coordination with the GSA

Property Management Office (PMO) at least 2 business days in advance and submitting “Mover/Loading Dock Use Request” from (see attached).

Section 5:

General Information

1. Scope: The Contractor shall provide all supplies, equipment, materials, services, project management, trade supervision, and labor to perform the work.

2. Performance: The work shall meet or exceed any and/or all federal, state, and/or municipal laws and regulations. The Contractor shall be responsible for obtaining all necessary local, state, and federal permits, licenses, and clearances.

3. Workmanship: All work under this contract shall be performed in a skillful and competent manner. The Contracting Officer may require, in writing, that the Contractor remove from the work any employee the Contracting Officer deems incompetent, careless, negligent, or otherwise objectionable.

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4. Accident Prevention: The Contractor shall provide and maintain work environments and procedures which will safeguard the public and Government personnel, property, materials, supplies, and equipment exposed to contractor operations and activities. On contracts for construction or dismantling, demolition, or removal of improvements, the contractor shall use physical means to restrict access or direct flow of pedestrians or vehicles around the work area. Contractor’s conduct or operations which create unsafe or unhealthy conditions for building occupants or place Government property in jeopardy are prohibited. The Contractor shall take every precaution to prevent fires during the performance of this contract.

5. Codes and Regulations: All work shall comply with established building standards and finishes, contact Property Management Office to obtain copies of Building Standards. The contractor shall accomplish all work in accordance with the latest edition of Federal, State, and local building regulations and codes. The contractor is responsible for ensuring compliance to national, federal, state, and local codes and design standards as referenced in this document. The following technical standards and guidelines are incorporated and made a part of this contract:

a. International Building Code, NFPA 70, most current issue.

b. National Electrical Code (NEC), most current issue.

c. Occupational Safety and Health Administration (OSHA).

d. Code of Federal Regulations, most current issue.

e. Applicable NFPA codes and standards, most current issue.

f. Facility Standards for the Public Buildings Service PBS-P100, latest edition.

g. Americans with Disabilities Act Accessibility Guide.

6. Building Standards: All equipment, material, and articles incorporated into the work covered by this contract shall be new and of the most suitable grade for the purpose intended.

7. Protection of Existing Spaces and Finishes: The Contractor shall provide all engineering controls to protect all areas being worked on from migration of dirt, dust, over spray and over brushing, and shall return all areas to the original condition. Contractor shall provide all labor, material, and equipment necessary for the protection of personnel, furnishings, equipment, or building structure from damage. The Contractor shall replace or repair to the original condition any items damaged due to work performed under this contract, at no additional cost to the Government.

8. Warranties: Contractor shall be responsible for installing all material and equipment in accordance with original manufacturer specifications and requirements. All warranty documents and manuals shall be provided to the COR.

9. Field Verification: The Government may provide the contractor drawings and specifications. It is the Contractor’s responsibility to field verify all work dimensions, quantities, drawings, specifications, and locations. Contractor

3 | P a g e shall be responsible for any errors that might have been avoided by complying with this paragraph.

10. Differing Site Conditions: If the contractor discovers conditions material differ than the statement of work, the contractor shall cease performance and promptly give written notice to the Contracting Officer and the COR.

The CO or the COR shall investigate the site to determine if the conditions do, in fact, materially differ and cause an increase or decrease in the Contractor’s cost or time required for performing any part of the work under this contract.

11. Contractor Use of Premises: The Contractor shall coordinate with the GSA PMO to arrange a schedule for site access during construction.

Construction processes disruptive to normal facility operations shall be coordinated with the GSA PMO in writing at least 3 business days in advance. The Contractor shall be authorized to use building restrooms.

12. Deliveries: Deliveries by independent vendors into the loading dock must be scheduled. Contractor must be present to accept and take custody of materials or equipment that is delivered. All use of the loading dock shall be arranged through the Property Management Office.

13. Utilities: Contractor shall be authorized to use utilities during the course of this project. The contractor is responsible for making connections to the existing utility systems. Temporary electrical work shall meet the requirements of NFPA 70. When temporary connections are removed, the Contractor is responsible for restoring existing utility services to their original condition.

14. Utility Outages and Locates: No utility outages will be approved without the written consent and approval of the GSA Property Management Office.

Requests for utility outages shall be coordinated in writing at least 3 business days in advance with the GSA Property Management Office.

15. Housekeeping: As it accumulates on each shift, the contractor shall replace and dispose of materials, debris, dirt, etc. in accordance with federal, state, and local laws. A final cleaning of the entire construction area will be required at substantial completion of the project. Final Cleaning to include:

a. Removal of all tools, equipment, surplus material, and rubbish/debris.

b. Restore or refinish to original condition surfaces that are damaged due to the work of this contract.

c. Removal of grease, dirt, stains, foreign materials, and labels from work site.

16. Security: All personnel who enter federal property must abide to the security regulations established by the Facility Security Committee, GSA, and the Federal Protective Service (FPS), and the Code of Federal Regulations (CFR). Personnel who are not cleared and badged must run through the x-ray and magnetometer every time they enter the building. All

4 | P a g e personnel are subject to search while on federal property.

17. Disposal: If needed ensure all waste materials and debris shall be disposed of at an approved disposal site, in accordance with applicable environmental regulations. Unless otherwise specified, all material(s) removed becomes the property of the Contractor.

1. Waste Management Plan per the PBS P-100 1.7.2.2 (See attachments in Section 11).

2. The contractor is required to prepare and submit a Waste Management

Plan to the COR no later than 14 days prior to starting Construction Demolition.

3. Construction and Demolition (C&D) Waste Management Requirements: GSA's minimum requirement is to divert 50% of C&D waste from landfills/incinerators, (See Attachments, Waste Management Plan).

4. Document their actual waste diversion performance throughout the project. The Waste Management Plan, therefore, should also include progress reporting procedures to record actual diversion and cost corresponding to each diversion and cost estimate.

5. Provide monthly reports with documentation to the COR.

18. Communications: Contractor project designee shall be available to provide project status updates to GSA each workday.

19. Occupancy: The DOL Office is occupied during normal business hours (7:30am to 5pm) and services may not be adversely affected by construction. Return work areas to a clean condition at the end of each shift.

20. Period of Performance: Period of performance is 140 calendar days after Notice to Proceed to Final Completion.

Section 6:

Project Description

Provide and install new Cluster Box Unit (CBU) at the suite Reception Area.

A. Demolition:

1. Remove existing wood shelves and a metal display case from the wall cove at the suite Reception area.

a. Dispose of the built-in wood shelves.

b. Salvage display case. Store as directed by building Facilities

Manager.

c. Salvage wall corner guards, to be reused.

2. Remove existing floor finishes as required for new walls and mail Cluster Box Unit installation.

B. Provide a new Cluster Box Unit in the wall cove at the Office Reception area.

1. Provide a Cluster Box Unit support wall.

a. Height of the wall shall be such that the bottom of the CBC is not higher than 15” above the finished floor.

b. Wall shall be constructed of metal studs and drywall, per latest edition of P-100.

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c. New wall finish and color to match adjacent walls.

d. New wall shall be capable of supporting the weight and content of the Cluster Box Unit.

e. Provide a new wall base, to match existing.

f. Install salvaged corner guards, cut to fit.

g. Patch all existing walls and ceiling affected by the work. Paint to match existing wall finish, texture, and color.

2. Cluster Box Unit shall include:

a. Thirteen (13) “B” mail compartments.

b. One (1) parcel locker.

c. Minimum mail compartment size 12-3/4" W x 4-7/8" H.

d. Minimum locker compartment size 12” W x 10” H x 15” D.

e. Include a carrier access door for the U.S.P.S. installed master lock.

f. One (1) compartment labeled "Outgoing Mail" and a minimum 11-

3/4" W x 3/4" H mail slot.

g. Carrier access door for USPS installed master lock.

h. Doors with a heavy duty 5 5-pin cylinder cam lock with spring-loaded cover on each unit

i. Two (2) keys for each lock.

j. USPS-1172 910B lock.

k. Front access master door.

l. Powder coated bronze finish.

m. Replacement locks (10).

3. Cluster Box Unit shall be:

a. USPS-B-1118 Specification compliant.

b. Americans with Disabilities Act Accessibility Guidelines (ADAAG) compliant.

c. Manufactured to USPS “F” specifications.

d. Officially licensed product of the U.S. Postal Service for centralized mail delivery.

4. Provide Cluster Box Unit: Model # 3313BRZ-U by Salsbury Industries or equal.

5. Secure Cluster Box Unit to the new support wall and existing adjacent walls per Unit manufacturer’s recommendations. There shall be no exposed unfinished fasteners.

6. Protect work of other trades against damage from paint application.

Correct damage to work of other trades by cleaning, repairing, replacing, and refinishing and leave in an undamaged condition.

7. At completion of construction activities of other trades, touch up and restore damaged or defaced painted surfaces.

8. Remove all paint where spilled, splashed, splattered or sprayed as work progresses using means and materials that are not detrimental to affected surfaces.

9. Replace any floor covering damaged during construction.

10. Keep the work area free from an unnecessary accumulation of tools, equipment, surplus materials, and debris.

11. At work’s conclusion, leave premises neat and clean.

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END OF SCOPE OF WORK

C. Historic building.

1. This building is listed on the National Register of Historic Places. All wor must comply with the Secretary of Interior's Standards and Guidelines fo the Treatment of Historic Properties.

2. Protect existing wood doors, hardware, and trim from damage from debris, paint, solvents, and any construction material, tool, or activity.

3. Protect surrounding materials during operations and minimize the risks of

Section 7:

Submittals adverse effects on historic materials.

4. Remove overspray, run, drip, or any other paint, compounds, or liquids immediately and without damage to the existing materials and/or finishes

5. Prior to repairing any damage, notify GSA Project Manager and obtai government approval for any corrective actions.

All products specified are to establish a standard of quality. Products and materials shall comply with the GSA Key Sustainable Products list. Contractor shall submit product data for government acceptance including all fume producing materials such as caulk, adhesives, solvents, paints, etc.

Adhesives, sealants, cleaners, paints, stains, and coatings shall be low VOC and shall comply with Green Seal Standards and Certifications. Contractor shall provide manufacturer cut sheets, manuals, shop drawings and specifications, run tests, TAB reports, and training as required for proposed items. Daily Quality Control Report and photos will be submitted within 24 hours after worked performed.

Section 9:

Inspections

Contractor shall inspect the work to identify discrepancies prior to requesting an inspection with the COR. The contractor shall request a final inspection at least two workdays prior to completion of work. The contractor, Stakeholder(s) and COR will inspect the work and identify any remaining punch list items that do not meet the requirements of the contract. The contractor shall submit a plan and schedule of corrections of punch list items to the COR for acceptance.

Section 10:

Pictures

Daily Work photos shall be submitted attached to daily report.

Section 11:

Attachments

1. Vendor Security Training_6_2021

2. Controlled Unclassified Information (CUI) 3490.3

3. Project Management Information System

4. Submittal Transmittal Form

5. PBS P-120

6. C&D_Waste_Mgmt_Plan_&_Reporting_Template

7. R10 NCMMS Asset ImpExp Template

8. Mover/Loading Dock Use Request form.

9. Design Intent Drawings.