Elevator_Inspection_Solicitation_.pdf

SECTION A

STANDARD FORM SF1449 – SOLICITATION

1. GENERAL:

The Government intends to award a Firm Fixed Price for Elevator Inspection and Testing Services for various buildings located in San Jose, CA. The award will be issued for one year base and four 1-year option periods for a total of 5 years.

2. PROPOSAL DUE DATE:

The proposal is due 1:00 pm, PST, March 21, 2019. Questions regarding this proposal are due by 1:00 pm, PST March 6, 2019. The electronic copy of the proposal shall be emailed using Adobe Reader (.pdf format). In addition, one printed copy of the technical and price proposal to include resumes, licenses, and all other submittals must be submitted before the closing date and time of the RFQ to:

Allen Tse U.S. General Services Administration Sansome Field Office 90 7th street San Francisco, CA 94103

3. PROPOSAL ACCEPTANCE:

The offeror must complete Blocks 17, and 30 A – C of the SF 1449 to constitute your acceptance of the terms and conditions of the solicitation.

4. PRE-WORK CONFERENCE:

Upon award of the contract a pre-work conference will be conducted at the 280 South 1st Street San Jose, CA 95113. The date of the conference will be determined after award. Attendance may be by telephone conference. Key personnel’s attendance will be required.

A. Standard Form SF1449 - Solicitation

AllenTse Typewritten Text

AllenTse Typewritten Text

AllenTse Typewritten Text

AllenTse Typewritten Text

AllenTse Typewritten Text

AllenTse Typewritten Text

AllenTse Typewritten Text

1. DESCRIPTION OF SERVICES.

The contractor shall provide all management, supervision, labor, and Qualified Elevator Inspector QEI inspection equipment. The contractor shall plan, schedule, coordinate and assure effective performance of all services described herein. The contractor shall provide all services in accordance with the requirements of these specifications for multiple buildings located in San Francisco, CA. The contract will be for the base year plus with 4 one year options.

Provide yearly totals from GSA Offer Sheet (Attachment 1).

Contract Term Total dollar Amount Base Year - Mar 25, 2019 – Jan 31, 2020 $ Option 1 - Mar 25, 2020 – Jan 31, 2021 $ Option 2 - Mar 25, 2021 – Jan 31, 2022 $ Option 3 - Mar 25, 2022 – Jan 31, 2023 $ Option 4 - Mar 25, 2023 – Jan 31, 2024 $

B. SERVICES

Table Of Contents

Section Description Page Number

Section B Supplies or Services and Prices or Costs 6 Section C Description-Specs-Work Statement 7 Section D Packaging and Marking 21 Section E Inspection and Acceptance 22 Section F Deliveries or Performance 23 Section G Contract Administration Data 25 Section H Special Contract Requirements 28 Section I Contract Clauses 28

AllenTse Typewritten Text

AllenTse Typewritten Text

AllenTse Typewritten Text

AllenTse Typewritten Text

AllenTse Typewritten Text End

AllenTse Typewritten Text

BACKGROUND

The Contractor shall provide certified elevator inspection services in accordance with ANSI/ ASME A17.1 Safety Code for Elevators and Escalators. This scope of work applies to the following Federal Buildings and U.S. Courthouses listed below, which are under the management of the U.S. General Services Administration, Pacific Rim Region, Region 9:

U.S. Geological Survey (USGS) Campus Buildings (GSA Building Numbers.CA0901OO, CA0902OO,CA0903OO,CA0914OO,CA0915OO,andCA0918OO–Geo Kids Childcare)

345MiddlefieldRoad Menlo Park CA, 94025

Robert F. Peckham Federal Building & Courthouse (GSA Building No. CA0260ZZ) 280 1st Street

San Jose, CA 95113

Robert E. Coyle Federal Building & Courthouse (GSA Building No. CA0309ZZ) 2500 Tulare Street Fresno, CA 93721

Bakersfield US Courthouse (GSA Building. No. CA0363ZZ) 510 19th Street

Bakersfield, CA 93301

Point of Contact Robert Moctezuma, GSA Building Manager (408) 343-4684 work phone or robert.moctezuma@gsa.gov

Period of Performance:Work will be scheduled by the GSA Central California Field Office and shall be completed prior to the end of the month. Reference attached ASME A17.1 Inspection and Testing Schedule and elevator equipment data sheet for U.S. GSA’s Central California Field Office.

For any inspections past due at the time of award only the period of performance will be 30 calendar days from notice to proceed; future inspections shall be completed prior to the end of the month; Reference attached ASME A17.1 Inspection and Testing Schedule and elevator equipment data sheet for U.S. GSA’s Central California Field Office.

C. DESCRIPTION/SPECIFICATION/WORK STATEMENT

Section C Page 6

General Scope of Work

The Contractor shall provide inspection services for the elevators listed in the attached Equipment Data Sheet for the GSA building(s) located above. The term “Elevator” when used in this scope of work shall cover any A17.1 and A18.1 code compliant equipment such as escalators, dumbwaiter, and related equipment in the elevator inventory list.

The contracted elevator inspector is responsible for witnessing and certifying the tests in accordance with the ANSI/ASME A17.1 Safety Code for Elevators and Escalators. Inspection procedures shall be in accordance with the ANSI/ASME A17.2 Guide for Inspection of Elevators, Escalators, and Moving Walks.

The qualified elevator inspector (QEI-1) shall be ANSI/ASME QEI-1 certified in accordance with the latest ASME’s Qualification for Elevator Inspectors Standards. A minimum of 10 years as an active certified elevator inspector is required for any contract employee who will be performing the ASME A17.1 and A18.1 safety code inspections.

The certified elevator inspector must be a current, active status QEI-1 and in good standing with his or her ANSI/ASME certifying organization.

Photocopies of the elevator inspector’s current QEI-1 card will be required for the Government’s Regional Equipment Specialist’s review. The Government will conduct reference checks to determine all professional staff qualifications prior to award. Submit requested certification documents and employee information with your proposals.

Scheduling for Work

The elevator inspection service contractor shall contact the GSA Contracting Officer’s Representative (COR) at the GSA building containing the inspected elevator for Central Cal Field Office to establish the day and time of the inspections.

The GSA COR shall notify the elevator maintenance service contractor, in writing, of the exact scheduled date(s) and time(s) for the inspections as soon as they are confirmed.

Inspections and tests shall be conducted during normal business hours for this building. Any inspections and tests that need to be conducted after hours or on weekends must be approved by the COR. This would be done with no additional cost to the Government.

If the elevator maintenance services contractors are no-shows, unprepared for the scheduled inspections, do not conduct the tests, or delay the inspector and inspections, GSA will hold them responsible for the additional costs incurred by the QEI firm’s inspectors to reschedule and return to the buildings.

Emergency Tests & Inspections

The Government’s work request can and will often require the Elevator Inspection firms to answer questions by phone, provide immediate field response, follow-up code inspections, and re-inspections. This scope of work service requires the successful firm to be able to provide this service as part of the original scope of work.

Additional travel costs or charges will not be accepted by the Government for these re-inspections so the Contractor’s proposal should identify separately the anticipated costs associated for follow-up site inspections and related work.

There may be safety tests and inspections required of the elevator equipment covered by this contract at times other than as scheduled due to unforeseen events and emergencies such as earthquakes, flood, Section C Page 9 acts of terrorism, and other disasters. These tests and inspections shall be negotiated on a case-by case basis between the Government and elevator inspection service contractor. Tests and inspections conducted shall evaluate and certify the condition of the systems in accordance with the ANSI/ASME A17.1 and A18.1 codes.

Reporting Requirements

The inspector shall fully debrief the COR of all findings and noteworthy observations.

If the elevator(s) did not pass inspection, the COR shall be notified both verbally at the time of the visit and in writing.

Section C Page 7

The inspector’s findings and report format must be similar to the ANSI/ASME A17.2 “Inspection Checklist” in Appendix A. The reports must have information applicable to the type of vertical transportation equipment inspected, as well as the inspector’s QEI certification number, printed name and signature. The reports shall be completed and submitted to the COR within the timeframe stated in the scope of work purchase order.

The original is to be provided to the COR. A copy of all QEI-1 reports must be submitted to the Regional Equipment Specialist at the email address listed below.

A GSA Form 55, “Certificate of Elevator Inspection” (Attachment 2), shall be completed and signed following the safety inspections. This certificate of inspection is filed on site at the building manager’s office.

Liability on Tests

The elevator inspection service contractor will not be liable for damage to Government equipment being tested when the damage results directly from and as a result of the tests specified in this contract and not due to negligence by the inspection contractor, his agents, or employees.

Inspections and Tests by the Government

All inspections performed by the elevator inspection service contractor shall be subject to re-inspection and examination by Government inspectors at any and all times.

Interference with Business

The COR shall be consulted as to the manner of starting the inspection work so as to cause a minimum of interference with the building’s occupants and the public. Inspections shall be carried out in a manner such that there will be no interruption to or interference with the proper execution of Government business.

Special Requirements and Verification of Elevator Equipment

The Firefighters’ Service Emergency Operations Phase I and Phase II shall also be tested and inspected on all elevators with the firefighters’ key-operated switches. The elevators may be undergoing modernization, renovation, or emergency repairs during the months of the scheduled ASME A17.1 inspections. The elevator inspector’s responsibility, under this scope of work, is to conduct QEI inspections. If the QEI is unable to inspect the equipment due to construction, GSA may reschedule the required ASME A17.1 tests for a later date.

The information submitted in the attached elevator equipment inventory is subject to change due to modernization upgrades, replacements, or construction activity. The QEI shall indicate, in his or her reports, the new information as it applies to the elevator equipment such as changes in car speeds, type of use (freight elevator is now a service elevator), the new hydraulic elevator is a different manufacturer from the old one, etc. Any concerns or questions shall be brought to the immediate attention of the local property management office’s GSA Property Manager and the regional equipment specialist.

Vickie Hashimoto Regional Equipment Specialist Robert E. Coyle Federal Building & U.S. Courthouse 2500 Tulare St, Rm. 1220 Fresno, CA 93721 Email: vickie.hashimoto@gsa.gov Office (559) 487-5585 Cell (415) 516-8635

DEFINITIONS

- Imminent Danger – Description of condition for a unit, which, in the professional judgment of a qualified inspector, poses a threat of accident or failure in such a manner that, could cause death or serious injury to persons or sizable damage to property.

NOTE: If an “imminent danger” condition exists or the equipment is unsafe, circumstances must be reviewed by the Customer Service Center Manger. The unit shall not be placed back in service until written certification is provided to that Manager assuring that the unit is safe for operation.

Section C Page 8

- Unit - Any individual type of vertical transportation equipment such as passenger, service or freight elevators, escalators, lifts, dumbwaiters, window washers, and wall gliders.

- Elevator Maintenance Personal - A GSA representative or other GSA contracted entity performing elevator maintenance service.

INSPECTORS

Critical to performance of this Scope of Work (SOW) are the positions identified as inspectors or inspection personnel and the experience of the people in those positions. The proposed inspection personnel will reflect and understand the different skill sets necessary as well as the different functions to be performed.

ASME A17.1, Sections 8.10.1.1 and 8.11.1.1, requires inspectors and inspection supervisors to be certified by an organization accredited by ASME in accordance with the requirements contained in the most recent edition of the ASME QEI “Standard for the Qualification of Elevator Inspectors".

The Offeror shall identify and provide resumes and copies of required QEI Certificates of those personnel in inspector positions.

New copies of “Re-Certified” QEI Certificates shall be provided annually, after the recertification of the credential, to the CO & COTR for verification of QEI-1 requirements.

Personnel Changes/Additions

Should it become necessary to replace or add inspection personnel, the Offeror shall submit to the Contracting Officer (CO), the resume and copies of required certificates. No changes shall be made until written approval is given granted by the CO. No increase in the cost of this contract will be allowed when such addition or change of personnel is authorized.

Section C Page 9

SECURITY CLEARANCE

SECURITY REQUIREMENTS AND PERSONAL IDENTITY VERIFICATION PROCEDURES

A. GENERAL: The Contractor shall comply with directions provided by the Contracting Officer (CO) regarding all security requirements. All contract employees shall receive a favorable suitability determination, security clearance, and/or meet all security requirements, prior to reporting to work or performing work under this contract. Employees that cannot obtain a favorable security determination, security clearance, or meet security requirements, will not be allowed to work in the Government facility.

If the Contracting Officer or his/her representative receives an unfavorable or unsuitable report on any employee, or if the Contracting Officer's Representative finds a prospective employee to be unsuitable or unfit for his/her assigned duties, the Contractor shall be advised immediately that such employee will not be allowed to work or be assigned to work under the contract.

B. The Government has full and complete control over granting, denying, withholding or terminating clearances for employees. The Government may authorize and grant temporary clearance to employees of the Contractor. However, the granting of a temporary clearance shall not be considered, as assurance that full clearance will follow. The granting of either temporary or full clearance shall not prevent, preclude, or bar the withdrawal or termination of any such clearance by the Government.

C. HOMELAND SECURITY PRESIDENTIAL DIRECTIVE (HSPD)-12: HSPD-12 is the “Policy for a Common Identification Standard for Federal Employees and Contractors” (the Directive) and became effective August 5, 2005. The Directive requires all Federal governmental departments and agencies to conduct background investigations and adjudicate the results (HSPD-12 compliant suitability determinations) for all contract employees requiring routine unescorted access to Federally-controlled facilities and/or information systems for more than 6 months before identification cards will be issued.

Contract employees working less than 6 months will be considered “temporary” and all facility access control procedures will apply. GSA may require low risk suitability determinations for “temporary” employees, or has the option of clearing “temporary” contractors with an HSPD-12 compliant suitability determination. “Temporary” contract employees that are not required to receive a favorable suitability determination shall be escorted at all times while in non-public space.

The Contractor shall comply with guidance concerning implementation of this Directive as provided herein and by the Contracting Officer (CO).

D. The Government may, as it deems appropriate, authorize and grant temporary suitability determinations to employees of the Contractor. However, the granting of a temporary suitability determination to any such employee shall not be considered as assurance that a favorable suitability determination will follow as a result or condition thereof and the granting of either temporary or full determination shall in no way prevent, preclude or bar the withdrawal or termination of any such determination by the Government. Depending on the contract and work, a full Notice-to Proceed shall be issued after the initial favorable preliminary suitable clearance process is completed for those required to work on the contract OR partial Notice- To-Proceed shall be issued as the favorable preliminary suitable clearance process is completed for phases of work under the contract in or on the Federally- controlled facility.

Contract workers may be added throughout the performance period required by the contract, but must complete the clearance process prior to working in or on the Federally- controlled facility.

Section C Page 10

E. PERSONAL IDENTITY VERIFICATION OF OR PERSONNEL: The Contractor shall comply with agency personal identity verification procedures that implement Homeland Security Presidential Directive-12 (HSPD-12) as required by the clause of this FAR 52.204-9 and all other security and clearance requirements provided herein and by the Contracting Officer (CO).

F. GSAM 552.237-71 QUALIFICATIONS OF EMPLOYEES (MAY 1989): The Contracting Officer or a designated representative may require the Contractor to remove any employee(s) from GSA controlled buildings or other real property should it be determined that the individual(s) is either unsuitable for security reasons or otherwise unfit to work on GSA controlled property.

The Contractor shall fill out and cause each of his employees on the contract work to fill out, for submission to the Government, such forms, as may be necessary for security or other reasons.

Each employee of the Contractor shall be a citizen of the United States of America, or an alien who has been lawfully admitted for permanent residence as evidenced by Alien Registration Receipt Card, Form I-151. The employee may also present other evidence from the Immigration and Naturalization Service that employment will not affect his immigration status.

G. REQUIRED INFORMATION SUBMISSIONS Unless otherwise specified, the Contractor shall submit the information required below to the Government, as directed by the CO, as soon as possible after award (but not later than 14 calendar days before start date) for all personnel.

The following information will be submitted to the Government for all new or replacement personnel not later than 14 calendar days before beginning contract work. The CO will advise the Contractor on where this information will be submitted.

(1) All employees (including employees, sub employees, and officers of the firm) requiring unescorted access to federally controlled facilities and/or information systems for more than 6 months, and/or who may visit the work site during the period of this who need unescorted access shall submit the following:

(a) One copy of the FPS “or Information Sheet” which will be provided to the Contractor at time of award. The Contractor shall complete the Contractor and Contractor Applicant Information Sections as directed by the Government.

(b) One original copy of completed SF 85P with original signature, Questionnaire for Public Trust Positions, with SF 86A, Continuation Sheet. The medical release form attached to the back of the 85P form is not required to be completed for NACI and NACIC background investigations. The SF-85P and 86A are available for download at http://www.gsa.gov/formslibrary. Alternatively, Contractors may be required to submit this information electronically through a web-based network.

(c) Two original completed FD-258, Fingerprint Cards. The Government will furnish blank forms upon request.

(2) “Temporary” contract employees (including employees, sub employees, and officers of the firm) requiring unescorted access to federally controlled facilities for less than 6 months, or other “Temporary” employees as designated by the CO, who may visit the work site during the period of this contract who need unescorted access shall submit the following:

(a) One copy of a FPS “or Information Sheet” which will be provided to the or at time of award. The Contractor shall complete the Contractor and Contractor Applicant Information Sections as directed by the Government.

(b) One original copy of completed "Statement of Personal History" (FPS 176T or other prescribed form) which will be provided to the Contractor at time of award.

(c) Two original completed FD-258, Fingerprint Cards. The Government will furnish blank forms upon request.

http://www.gsa.gov/formslibrary

Section C Page 11

H. The Contractor shall furnish the required information to the Government, as specified by the CO, in a sealed envelope together with a transmittal letter on company letterhead for each applicant. The transmittal letter shall be attached to the outside of the envelope and list the following:

(1) The Contractor Applicant’s full name;

(2) The contract number and if applicable, the order number;

(3) The Contracting Officer’s name;

(4) The Contracting Officer’s Representative (COR) or Contracting Officer’s Technical Representative (COTR) name;

(5) The Prime Contractor name, address, and telephone number;

(6) If applicable, the subcontractor, name, address and telephone number; and

(7) The name, address, and title of the Contractor representative submitting the security packet.

I. GENERAL DESCRIPTION OF THE CLEARANCE PROCESS

(1) Name Check and Fingerprint Check. Upon receipt of the sealed envelope containing the required forms, the Government will forward each clearance package to the clearance processing office for initial processing. A preliminary review will be conducted of various national criminal and security data files. If these checks are favorable the Contractor employee may be granted limited access to Federally-controlled facilities and Federal information systems with a preliminary favorable suitability determination. This process takes approximately 3 to 10 business days but could take longer.

(2) For Contractor employees who receive a favorable preliminary check as described above, and depending on the location and type of work to be performed, a more detailed agency check may also be initiated. The check may include record searches with selected sources covering specific areas of the employee’s background, including credit, and written inquiries covering specific areas of the employee’s background.

(3) Issuance of Identification Credential. Upon receipt of favorable suitability determination, each contract employee may be issued a 5-year identification credential in accordance with the federally-controlled facility procedures and, if applicable, be granted access to those Federal information systems necessary to accomplish the Contract. A temporary ID may be issued after a preliminary favorable suitability determination. The Contractor shall ensure that all contract employees display their credentials in accordance with facility procedures. The Contractor shall also ensure that such credentials are returned to the government as employees are dismissed, terminated, or upon expiration of the contract. The Contactor will be assessed a fee for each identification credential that is lost or otherwise not returned.

(4) Unsuitable Employees. If the Government receives an unsuitable report on any prospective Contractor employee, or if the Government finds a prospective Contractor employee to be otherwise unsuitable or unfit for his assigned duties, the Contractor shall be advised immediately by the CO that such employee will not be allowed to work under this contract. The Contractor must then take action immediately to relieve the employee of all duties and responsibilities related to this contract and return his Identification Credentials, if such credentials were issued. The Contractor will not be compensated for such actions. Unsuitable employees may be escorted off Federal property by DHS/ICE/FPS or other law enforcement entities depending on the reason for the unsuitable determination.

(5) Site-Specific Requirements. Specific federally-controlled facilities or those areas located within a given facility may have additional security clearance requirements in addition to those cited above. These will be specified by the Government through the CO or designated representative.

Section C Page 12

(6) Prior Clearances and the Re-Clearance Process. All employees are required to be cleared every 5 years and favorable contract employee background investigations are good for 5 years.

If anytime during a 5 year period, a cleared contract employee is to work on a different contract that they were previously cleared to work on, then the original clearance notices must be submitted by the CO or his representative to DHS/ICE/FPS to update and clearance information. During the 5 year period, unless specifically requested to do so by the CO or designated representative, no further forms or information will be required from the Contractor.

However, if threat levels or security conditions change during the cleared period, access and clearance requirements may change with limited advanced notice which may require previously cleared Contractor employees to have clearances updated, renewed, or reprocessed.

J. IDENTIFICATION CREDENTIAL

(1) Upon receipt of favorable suitability determination as indicated herein, each employee of the Contractor will be issued an identification credential. At all times while working on the contract a contract employee, including subcontractor employees, must have in his/her possession the specific Government identification credential issued to them by the Government. The identification credential shall be displayed and be visible at all times while on Government property. The COR, GSA personnel designated by him/her, Government law enforcement, or security personnel shall periodically verify passes of Contractor employees with their personnel identification. Contractor employees shall comply with security verification procedures at all times.

(2) The Contractor shall see that every contract employee has a Government issued identification credential before the employee enters on duty. As required by the Government, the Contractor shall make his employees available for photo identification badges, on a schedule to be worked out with the Contracting Officer’s Representative. The Government will make the identification credentials badges after a favorable security determination has been received for the Contractor’s employees. Each identification credential shall have an expiration date and Contractor employees shall sign each badge at the time of photographing.

(3) The Contractor shall be responsible for ensuring that all identification credentials are returned to the Contracting Officer's Representative as his employees leave the contract (contract is completed, employees leave employment of the company, employees are dismissed or terminated). The Contractor will notify the Contracting Officer’s Representative when employee badges are lost.

K. ESCORT REQUIREMENTS: It may be necessary to escort temporary employees that do not have favorable preliminary or final suitability determinations and must work in Federally-controlled space.

In those cases, ALL un-cleared employees must be escorted in non-public space by a Government employee or another responsible cleared employee that is approved by the Contracting Officer or his/her designee. Other Government agencies may have specific agency security requirements for their own space that may only allow escort by Government employees or those designated by their agency. Government employees or approved cleared employees that provide escorts for un-cleared contract employees must always be in close proximity and eyesight of the un-cleared contract employee. The Government escort must watch un-cleared contract employees and remain with un-cleared contract employees for the entire time they are in the building and/or Federally-controlled space. An un-cleared contract employee cannot be left alone or out of eyesight at any time they are in non-public space. A cleared and approved escort may not bring several un-cleared contract employees, into Federally-controlled space, that are not within close proximity or eyesight at all times. A cleared and approved escort may not have multiple

Section C Page 13

Un-cleared contract employees in non-public space on different parts of one floor or different floors at the same time. Any security violation of escort requirements by a cleared and approved Government employee will result in immediate removal from the contract of all employees involved, i.e., escorts and un-cleared contract escorted employees. Also, violations of escort requirements by contract employees in accordance with security requirements may be grounds for termination of the contract.

L. STANDARDS OF CONDUCT: The Contractor shall be responsible for maintaining satisfactory standards of employee competency, conduct, appearance, and integrity and shall be responsible for taking such disciplinary action with respect to his employees as may be necessary. The Contractor is responsible for ensuring that his employees do not disturb papers on desks, open desk drawers or cabinets, or use Government telephones, except as authorized. Each employee is expected to adhere to standards of behavior that reflect favorably on his/her employer, and the Federal Government. No smoking is allowed in the building.

M. Under the following conditions, the Contracting Officer or his/her representative may request the Contractor to immediately remove any employee(s) from the work site. When the Government determines such employee to be: incompetent, careless, insubordinate, unsuitable or otherwise objectionable; or whose continued employment the Government deems contrary to the public interest, inconsistent with the best interests of security, or is identified as a potential threat to the health, safety, security, general wellbeing or operational mission of the facility and its population.

The Contracting Officer may also request the Contractor to immediately remove any employee(s) from the work site(s) should it be determined that individuals are being assigned to duty who have been disqualified for either suitability or security reasons, or who are found to be unfit for performing duties during their tour(s) of duty.

Contractor employees who are removed from contract work shall be required to leave the work site immediately.

The Contractor must comply with any removal request. For clarification, a determination to remove an employee will be made for, but is not limited to, incidents involving the most immediately identifiable types of misconduct or delinquency as set forth below:

(1) Failure to receive a suitability determination, temporary clearance, or clearance from GSA or a tenant agency.

(2) Violation of Federal, State, or local law.

(3) Violation of the Rules and Regulations Governing Public Buildings and Grounds, 41 CFR 101-20.3. This includes the carrying or possession of explosives, or items intended to be used to fabricate an explosive or incendiary device.

(4) Neglect of duty, including sleeping while on duty, unreasonable delays, or failure to carry out assigned tasks, conducting personal affairs during official time, refusing to render assistance, or cooperate in upholding the integrity of the security program at the work site.

(5) Falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records, or concealment of material facts by willful omissions from official documents or records.

(6) Disorderly conduct, use of abusive or offensive language, quarreling, intimidation by words or actions, fighting, or participation in disruptive activities, which interferes with the normal efficient operations of the Government.

(7) Theft, vandalism, immoral conduct, or any other criminal actions.

Section C Page 14

(8) Selling, consuming, or being under the influence of intoxicants, drugs, or substances which produce similar effects while in or on Federally-controlled property.

(9) Improper use of Government identification.

(10) Unauthorized use of communication equipment on Government property.

(11) Violation of security procedures or regulations.

(12) Violation of Title 18, U.S.C., Section 930, which prohibits the knowing possession or the causing to be present of firearms or other dangerous weapons in Federal facilities and Court facilities.

The Contracting Officer will make all determinations regarding the removal of any employee(s) from work site(s), except under certain conditions. When a Contracting Officer is not available, either during the day or after hours, or in situations where a delay would not be in the best interest of the Government or is identified as a potential threat to the health, safety, security, general wellbeing or operational mission of the facility and its population, the Contracting Officer’s Representative will have the authority to immediately remove the contract employee from the work site.

Law enforcement officers of the DHS/ICE/Federal Protective Service will have the authority to immediately remove any contract employee from the work site who is found to be in violation of any of the items mentioned above and where a delay in removal would not be in the best interest of the Government, security, or is identified as a potential threat to the health, safety, security, general wellbeing or operational mission of the facility and its population. The Contracting Officer will be notified as soon after the incident as practical or at the beginning of the next business day if an action happened after hours. The Contracting Office will make all official notifications to the Contractor. In the event of a dispute, the Contracting Officer will make a final determination.

Specific reasons for removal of an employee(s) will be provided to the Contractor in writing.

The Contractor is responsible for providing replacement employees in cases where contract employees are removed from working at the work site or on the contract.

N. SENSITIVE BUT UNCLASSIFIED (SBU) BUILDING INFORMATION

(1) GSA Contractors that do not have HSPD-12 compliant clearances cannot obtain Sensitive but Unclassified (SBU) information (Privacy Act data, building information, and financial information) through GSA’s IT systems.

(2) Contractors and prospective bidders with a need to know, that do not have HSPD-12 clearances and access rights to GSA IT systems, cannot be provided SBU building information, drawings, etc., in accordance with GSA Order 3490.1 that provides for the dissemination of paper and electronic SBU building information for all Federally-controlled space (owned, leased and delegated).

(3) SBU information includes but is not limited to:

(a) Paper and/or electronic documentation of the physical facility information

(b) Building designs (such as floor plans)

(c) Construction & renovation/alteration plans and specifications

(d) Equipment plans and locations

(e) Building operating plans

Section C Page 15

(f) Information used for building service s and/or guard services

For all GSA controlled facilities, any other information considered a security risk, shall be considered covered under this category.

(4) All SBU building information, either in electronic or paper formats, shall have specific imprinting on each page to designate it is Government property and indicate the prohibition of copying, dissemination, and distribution

(5) Contractors authorized to receive SBU information shall provide the following identification:

(a) A copy of a valid business license

(b) Verification of a valid DUNS Number

(c) A Valid IRS Tax ID Number

(d) A Valid picture state driver’s license

(6) Contractors shall sign a Document Security Notice when they receive the information.

(7) Contractors shall be responsible for safeguarding SBU information. At the completion of work, secondary and other disseminators shall be required to turn over their Document Security Notice dissemination records to GSA to be kept with the permanent files.

(8) Authorized contract users shall destroy all SBU information and documents when no longer needed. Destruction shall be done by burning or shredding hardcopy, and/or physically destroying CD’s, deleting and removing files from the electronic recycling bins, and removing material from computer hard drives using permanent erase utility or similar software.

(9) All authorized contract users of SBU building information shall notify the GSA Disseminator in writing that they have properly disposed of the SBU building information/documents.

(10) The GSA Disseminator shall maintain all records of SBU building information disposal (along with the signed Document Security Notices) pursuant to the GSA system of keeping long-term records and plans. All Document Security Notices and Records of Disposals shall be kept with the permanent files.

CONTACTS

Management of this contract will be performed by the following Government personnel. If the following CO or COTR changes during the term of this contract, Offeror will be notified via email.

GSA East Bay Field Office Contracting Officer (CO)

Rowland Hank Terlaje, Deputy Property Manager/Contracting Officer U.S. General Services Administration Central California Field Office 280 South 1st Street, Suite 378 San Jose, CA 95113

(408) 343-4681 - Office

(808) 753-3217- Cell rowland.terlaje@gsa.gov

Section C Page 16

GSA Central Califonia Field Office Contracting Officer Representative (COR)

(Authorities are limited to delegation by CO)

Robert Moctezuma, Building Manager U.S. General Services Administration - Central California Field Office 280 South First St - Suite 378 San Jose, CA 95113

(408) 421-9741 robert.moctezuma@gsa.gov

INCREASE OR DECREASE IN SERVICES AFTER AWARD

By signing its offer, the offeror agrees to provide additional service for the same prices offered for basic services if additional services are ordered by the Contracting Officer (CO) pursuant to FAR 52.212-4 “ terms and conditions – Commercial Items,” paragraph (c) “changes.” Similarly, the offeror agrees to maintain the same prices for service if the Government reduces the amount of service required for basic services. This pricing agreement is limited to changes that are within the general scope of this contract. Services may include other additional services, including but not limited to, Consulting Services, Additional Inspections, Due Diligence Inspections, etc.

Section D Page 20

D. PACKAGING AND MARKING

D.1. PAYMENT OF POSTAGE AND FEES

All postage and fees related to submitting information including forms, reports, etc., to the CO or the COR shall be paid by the Contractor.

D.2. MARKING

All deliverables shall be preserved, packaged, packed, and marked and must conform to normal commercial packing standards to assure safe delivery at the destination.

All information submitted to the CO or the COR shall clearly indicate the number of the contract for which the information is being submitted.

Section E Page 21

E.1. FAILURE TO PERFORM

1. If any of the services do not conform to contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. If the work remains deficient, the Contracting Officer may have the work accomplished by other means and deduct the cost thereof from the monthly payment.

2. If the Contractor fails to promptly perform the services in conformity with the contract requirements or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may:

a. By contract or otherwise, perform the services and charge to the Contractor any cost incurred by the

Government that is directly related to the performance of such service; or

b. Terminate the contract for convenience or cancel the contract.

E.2. ADDITIONAL REQUIREMENTS FOR INSPECTION OF SERVICES

1. Government inspections and tests are for the sole benefit of the Government and do not; Relieve the

Contractor of responsibility for providing adequate quality control measures; Relieve the contractor of responsibility for damage or loss of the material before acceptance; Constitute or imply acceptance; or Affect the continuing rights of the Government after acceptance of the completed work under paragraph

(D) Below.

2. The presence or absence of a Government inspector does not relieve the contractor from any contract requirement, nor is the inspector authorized to change any term or condition of the specification without the CO’s written authorization.

3. The contractor shall, without charge, replace or correct work found by the Government not to conform to contract requirements, unless in the public interest the Government consents to accept the work with an appropriate adjustment in the contract price.

4. Unless otherwise specified in the contract, the Government shall accept, as promptly as practicable after completion and inspection, all work required by the contract or that portion of the work the CO determines can be accepted separately. Acceptance shall be final and conclusive except for latent defects, fraud, or the Government’s rights under any warranty or guarantee.

5. The Government may charge the Contractor any additional cost of inspection or test when work is not ready at the time specified by the contractor for inspection or test or when prior rejection makes re-inspection or retest necessary.

E.3. FAR 52.246-4, INSPECTION OF SERVICES-FIXED-PRICE 9AUG 1996)

(a) Definition: “Services,” as used in this clause, includes services performed, workmanship, and material furnished or utilized in the performance of services.

(b) The Contractor shall provide and maintain an inspection system acceptable to the Government covering the services under this contract. Complete records of all inspection work performed by the Contractor shall be maintained and made available to the Government during contract performance and for as long afterwards as the contract requires.

(c) The Government has the right to inspect and test all services called for by the contract, to the extent practicable at all times and places during the term of the contract. The Government shall perform inspections and tests in a manner that will not unduly delay the work.

(d) If the Government performs inspections or tests on the premises of the Contractor or a subcontractor, the Contractor shall furnish, and shall require subcontractors to furnish, at no increase in contract price, all reasonable facilities and assistance for the safe and convenient performance of these duties.

E. INSPECTION AND ACCEPTANCE

Section E Page 22

(e) If any of the services do not conform to contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defects in services cannot be corrected by re-performance, the Government may --

(1) Require the Contractor to take necessary action to ensure that future performance conforms to contract requirements; and

(2) Reduce the contract price to reflect the reduced value of the services performed.

(f) If the Contractor fails to promptly perform the services again or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may --

(1) By contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service; or

(2) Terminate the contract for default.

Section F Page 23

F. DELIVERIES OR PERFORMANCE

F.1. FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: https://www.acquisition.gov/far

FAR 52.242-15 Stop Work Order Aug 1989 FAR 52.242-17 Government Delay of Work Apr 1984

F.2. PLACE OF PERFORMANCE

The services to be provided by this contract shall be accomplished at the location(s) listed in Section C.

F.3. TERM OF CONTRACT

The term of this contract is from the contract start date through 1 year thereafter, with 4 options that may extend the period of performance for an additional 1 year for each option, if exercised.

F.4 CONTRACT DELIVERABLES REFERENCE

The Contractor will be responsible for performing a complete “GSA Maintenance Contract Compliance Inspection” and “Code Compliance Inspection” including semi-annual inspections, annual inspections and 5-year full load full speed test/inspections on each elevator listed in this request for proposal. Test weights for 5 year safety tests shall be provided by the elevator maintenance contractor. The Contractor shall act as the “Government’s Representative” when witnessing the required inspections/tests, and use its experience, expertise and professional judgment to try to insure against any unnecessary equipment damage prior to the accomplishment of the inspection/tests. The Contactor shall provide all labor, tools, equipment, supplies, reports and travel necessary to complete the specified semi-annual and annual inspections/tests and periodic testing as identified. The inspections and tests shall include but are not limited to the following systems, equipment and components:

All maintenance practices, cleanliness and maintenance compliance Hoist way and car doors, hangers, guides and operating devices Hoisting machines, sheaves, and brakes Motors and motor generator sets Hoisting, governor, safety, compensation and operating cables Controllers (including contacts, switches, etc.)

Signal systems, controls, and traveling cables Governors, safeties, interlocks, and contacts Guide rails and oiling devices Terminal, slowdown and leveling devices Elevator cars, counterweights, and buffers Machine rooms, hoist ways and pits Automatic and manual emergency fire services (Phase I & Phase II) Emergency Power Operations Pit Flood Monitoring Device (if applicable) http://www.acquisition.gov/far

Section G Page 24

G.1. POINTS OF CONTACT FOR CONTRACT ADMINISTRATION

In order to expedite administration of the contract, the Contractor will direct inquiries to the appropriate point of contacts.

(a) Contracting Officer, Rowland Hank Terlaje, rowland.terlaje@gsa.gov , 408.343.3481

(b) Contracting Officer Representative, Robert Moctezuma, robert.moctezuma@gsa.gov.

408.343.4684

G.2. ADMINISTRATIVE FUNCTIONS AND LIMITATIONS

The Contracting Officer will delegate the day-to-day administrative duties under this contract to the Contract Specialist; however, the Contracting Officer has the overall responsibility for the administration of this contract.

Only the Contracting Officer can amend, modify, or deviate from the contract terms, conditions, requirements, specifications, and/or delivery schedules; make final decisions on disputed deductions from contract payments for nonperformance or unsatisfactory performance; terminate the contract for convenience or default; and/or issue final decisions regarding contract questions or matters under dispute.

(a) The Contracting Officer Representative (COR) will assist the Contracting Officer in certain delegated administrative duties under this contract. In accordance with Section E, the COR will accomplish inspection and acceptance of deliverables and monitor contractor performance under this contract. The COR does not have the authority to alter the Contractor's obligations or change the terms and conditions of the contract. If, as a result of technical discussions, it is desirable to alter contract obligations or the statement of work, a modification must be issued in writing and signed by the Contracting Officer. Unless terminated sooner, this appointment is effective for the period of performance of this contract including any options, if exercised. No change in COR assignment shall be made without written notice by the Contracting Officer, who will modify the contract to reflect the change of COR assignment.

(b) The COR may delegate to Contact Inspectors the day-to-day inspection and monitoring of the Contractor's work. The responsibilities of the Contract Inspectors include, but are not limited to, inspecting the work to ensure compliance with the contract requirements; documenting through written inspection reports the results of all inspections conducted; following through to assure that all defects or omissions are corrected; recommending deductions from contract, withholding of monthly contract payment for nonperformance or unsatisfactory performance; conferring with representatives of the Contractor regarding any problems encountered in the performance of the work.

G.3. PAYMENT

The GSA Finance Division (BCFA), PBS Payments Branch, P.O. Box 17181, Fort Worth, TX 76102-0181, is responsible for payments under this contract. Payment for any service rendered will be due in accordance with the Prompt Payment clause in Section I. In the event the contract begins or ends prior to the last day of month, payments will be prorated based on the number of workdays in the respective month

G.4. SUBMISSION OF INVOICES FOR RECURRING MONTHLY SERVICES

Payment for recurring inspection services will be made on the basis of a…