Solicitation Amendment 47PK0525R0011 AM0003 2025 01 23.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

9PQAF

David White, Contracting Officer

The purpose of this Amendment to Solicitation #47PK0525R0011 is to incorporate the answers to questions received and dated January 23, 2025. The due date for proposals is extended from January 23, 2025 to February 4, 2025 4:00 PM (Pacific).

9PQAF

GSA, PBS R9, Acquisition Management Division Simplified Acquisitions Br, San Francisco Sect, 9PQAF 50 United Nations Plaza, Mailbox 9 San Francisco, CA 94102 USA

GSA, PBS R9, Acquisition Management Division Simplified Acquisitions Br, San Francisco Sect, 9PQAF 50 United Nations Plaza, Mailbox 9 San Francisco, CA 94102 USA

EQ9PFJ-24-0030

47PK0525R0011

1 2

1/23/2025

11/21/2024

INSTRUCTIONS (Back Page):

Instructions for items other than those that are self-explanatory, are as follows:

Item 1 (Contract ID Code). Insert the contract type identification code that appears in the title block of the contract being modified.

Item 3 (Effective date).

(1)

(2)

(3)

(4)

(5)

For a solicitation amendment, change order, or administrative change, the effective date shall be the issue date of the amendment, change order, or administrative change.

For a supplemental agreement, the effective date shall be the date agreed to by the contracting parties.

For a modification issued as an initial or confirming notice of termination for the convenience of the Government, the effective date and the modification number of the confirming notice shall be the same as the effective date and modification number of the initial notice.

For a modification converting a termination for default to a termination for the convenience of the Government, the effective date shall be the same as the effective date of the termination for default.

For a modification confirming the contracting officer's determination of the amount due in settlement of a contract termination, the effective date shall be the same as the effective date of the initial decision.

(a)

(b)

(c)

(d)

(e)

(f)

Item 6 (Issued By). Insert the name and address of the issuing office. If applicable, insert the appropriate issuing office code in the code block.

Item 8 (Name and Address of Contractor). For modifications to a contract or order, enter the contractor's name, address, and code as shown in the original contract or order, unless changed by this or a previous modification.

Items 9, (Amendment of Solicitation Number - Dated), and 10, (Modification of Contract/Order Number - Dated). Check the appropriate box and in the corresponding blanks insert the number and date of the original solicitation, contract, or order.

Item 12 (Accounting and Appropriation Data).

When appropriate, indicate the impact of the modification on each affected accounting classification by inserting one of the following entries:

(2) Accounting classification Net decrease $

Include subject matter or short title of solicitation/contract where feasible.

Item 16B. The contracting officer's signature is not required on solicitation amendments. The contracting officer's signature is normally affixed last on supplemental agreements.

(i)

NOTE: If there are changes to multiple accounting classifications that cannot be placed in block 12, insert an asterisk and the words "See continuation sheet".

Item 13. Check the appropriate box to indicate the type of modification. Insert in the corresponding blank the authority under which the modification is issued. Check whether or not contractor must sign this document. (See FAR 43.103.)

Item 14 (Description of Amendment/Modification).

Organize amendments or modifications under the appropriate Uniform Contract Format (UCF) section headings from the applicable solicitation or contract. The UCF table of contents, however, shall not be set forth in this document.

Indicate the impact of the modification on the overall total contract price by inserting one of the following entries:

(i) Total contract price increased by $

(ii) Total contract price decreased by $

(iii) Total contract price unchanged.

State reason for modification.

When removing, reinstating, or adding funds, identify the contract items and accounting classifications.

(g)

(h)

When the SF 30 is used to reflect a determination by the contracting officer of the amount due in settlement of a contract terminated for the convenience of the Government, the entry in Item 14 of the modification may be limited to --

(i) A reference to the letter determination; and

(ii) A statement of the net amount determined to be due in settlement of the contract.

(1)

(2)

(3)

(4)

(5)

(6)

STANDARD FORM 30 (REV. 11/2016) BACK

(1) Accounting classification Net increase $

Solicitation 47PK0525R0011, Answers to Questions Received in Response to the Solicitation

Q: How many total (existing and future expansion) camera connection licenses should we include?

A: Eight (8) camera licenses. 6 existing cameras, one Aiphone, and one soon to be installed camera.

Q: How many client application licenses should we include? Client application is the software installed in a computer/workstation in the same network that can access/connect with the NVR.

A: Three (3) client application licenses

Q: Does the government still need to display camera(s) on those (2) TV monitors with the capability to change the display layout (1x1, 2x2, 3x3, 4x4)?

A: Yes, 3x3

Q: What are the IP cameras’ make and model that were recorded on this NVR? Need to know because some of the NVR VMS software can waive the camera connection licenses if they are under the same brand.

A: Illustra brand cameras, model numbers are unavailable. One Aiphone as well.

Q: Does someone have the admin password to all the existing cameras that were recorded on the NVR?

A: Yes, however NVR is currently non-functional

Q: Is the existing NVR a standalone unit not part of any enterprise system and not integrated with the access control or any other systems?

A: Yes, currently a stand-alone system

Q: Should the contractor provide a KVM switch to be installed on the IT rack where the NVR sits?

A: No, a rack mounted KVM console with keyboard and monitor are existing

Q: The RFP stated the camera locations/types. What’s the camera count in each location/type to properly calculate the video storage?

A: One camera in each of the following locations;

a. 1 exterior door

b. Evidence vault

c. Lobby

d. Lobby

e. Interior lobby 2nd floor

f. Interior lobby 2nd floor #2

g. Aiphone

h. Cell space (future)

Q: For future cameras; what locations/types should it be based on to calculate the video storage?

A: No future expansion is planned at this time, the requirement for calculation for future expansion capacity has been removed from the scope.

Q: Please confirm only need (1) two-hours training session

A: Yes, only one (1) two (2) hour training session is required, scope has been updated to reflect the revised requirement

Q: What is the minimum required camera resolution?

A: As stated in the original scope of work under NVR Storage Capacity Calculation para 1-g, “Good video quality with a minimum resolution of 40 pixels-per-foot (PPF) at the target distance

Q: What is the minimum required camera framerate?

A: As stated in the original scope of work (SOW) under the section for NVR System Specifications, there is a requirement for a minimum of 15 frames per second (fps) for most situations during business hours and 7.5 fps during some situations outside of normal business hours. Please refer to the NVR specifications in the SOW for more complete details.

Q: What are the existing cameras (brand and model)?

A: Illustra brand cameras, model numbers are unavailable

Q: Is there a preference for the VMS?

A: No preference

Q: In my research, video licenses are in 1, 3, 5 and 10 years increments. Should the proposal include pricing for the each year increment or should I only price a one year license?

A: As stated in the SOW under NVR Software and License Requirements, “All software and licenses shall be one time purchase only; recurring or subscription software is not acceptable.”

Q: Are you looking for an American Dynamics NVR? If so, could you please provide the specific model number required?

A: No brand preference, proposed make/model must meet specifications.

Q: How many days of recording storage capacity are needed?

A: As stated in the SOW under NVR Storage Capacity Calculation “A minimum of 30 days of storage for each camera”

Q: For American Dynamics systems, the Victor application is typically installed on a separate PC to view the cameras. Would you like us to provide that PC as well, along with the Victor application license?

A: No

Q: Will the NVR be connected to the local o ice network?

A: No, NVR and camera system will be a stand-alone system

Q: Is the door contact cable currently tested and confirmed to be working properly?

A: The new cabling included with the door contact sensor should be installed back to the panel.

Q: Camera Specifications: The solicitation mentions a license for seven cameras, but the unit we are replacing supports up to 16 cameras. Are you activating only seven cameras within the software, or does this limitation extend to both hardware and software? Please explain.

A: There will be 8 cameras being activated and no further expansion planned at this time.

Q: NVR Storage Calculations: Will the storage calculations for the Network Video Recorder (NVR) be directed to an onsite server or a cloud-based system or the only the Western

Digital 10TB hard drive ?

A: Only the hard drive

Q: Configuration Details: What is the configuration with the existing racking and power supply?

A: The current NVR is dead. The power supply was attached to the NVR. The NVR, KVM console and power supply are all rack mounted equipment.

US General Services Administration Central California Field Office

280 South First Street, Suite 378 San Jose, CA 95113

Date: 01/02/25 REVISION 1 - 01/23/25 Project Name: HSI NVR Upgrade and Door Contact Replacement Project Location: 280 S. First St, San Jose, CA 95113 Project Number: WR3318647

PROJECT OVERVIEW

Provide Network Video Recorder (NVR) replacement for a failed unit.

Replace one Intrusion Detection System (IDS) door contact

SCOPE OF WORK

Provide all labor, materials, and equipment to complete the following:

1. Network Video Recorder (NVR) replacement including:

a. Calculation of storage capacity and identification of suitable replacement NVR.

b. Replacement of failed NVR

c. Configuration and startup of system.

d. Provide and install 7 8 camera licenses and software as required.

e. Provide 2 1 two-hour user training sessions.

f. Return of failed NVR to HSI/ICE (do not discard)

g. Provide 3 client application licenses.

2. Replace one failed Intrusion Detection System (IDS) door contact that was previously diagnosed as faulty by an outside vendor.

NVR SYSTEM SPECIFICATIONS

For reference: Existing NVR is American Dynamics/TYCO VideoEdge Model: ADVER12N0H2G

New NVR/Software to be:

Compatible with existing VSS components and peripherals.

Compatible with existing racking and power supply.

Have the following performance characteristics.

a. Ability to produce an open file format such as .avi or .mov and a proprietary water-marked format for download or export.

b. A system that includes the ability to visually present a variety of groupings of real-time video as selected by the administrator or local operator.

c. Basic camera management functions.

d. A system that is capable of detecting a duress activated alarm and displaying the closest camera to the location of the alarm in full screen on a preselected monitor until reset to normal video display operation, as specified by FSM.

e. Ability to change recording times and frame rates based on occupancy schedule and inputs such as motion.

f. Any available software or firmware updates applied prior to deployment.

Network Video Recorder (NVR) equipment is required for the storage and review of historical security camera video. NVR systems shall be capable of changing the recording frame rate and frames- per-second (fps) based upon a set schedule and analytical inputs such as motion. The NVR system shall have the capability to assign multiple levels of logins with password protection (Administrator, Supervisor, User). The typical minimum recording solutions for each camera location are listed below:

Exterior Perimeter: 24/7 minimum 15 fps continuous

Public entrance/exit (interior side), transaction windows, lobbies:

Business hours (One hour before facility opens to one hour after facility closes): minimum 15 fps continuous.

Non-business hours (One hour after closing to one hour before opening): Motion and alarm activated, a minimum of 15 fps from 10 seconds before to 30 seconds after. (motion period shall include 2 hours of 15 fps recording for storage calculations)

Detainee areas (Sally Port, holding, processing, etc.), evidence rooms, armory:

Business hours (One hour before facility opens to one hour after facility closes): minimum 15 fps continuous Non-business hours (One hour after closing to one hour before opening) minimum

7.5 fps continuous. With motion and alarm activation recording increases to a minimum of 15 fps to include 10 seconds before and 30 seconds after. (non-business motion period shall include 2 hours of 15 fps recording for storage calculations)

Non-public entrance/exit, stairwells, hallways, non-detention elevators: 24/7 Motion and alarm activated, a minimum of 15 fps from 10 seconds before to 30 seconds after. (motion period shall include 6 hours of 15 fps recording for storage calculations)

NVR SOFTWARE AND LICENSE REQUIREMENTS

1. All software and licenses shall be one time purchase only; recurring or subscription software is not acceptable.

2. Software loads and configuration shall be done prior to deployment or on-site; no remote access will be permitted

3. License information shall be recorded and included in project close-out documentation.

4. Any default passwords shall be changed and included in the project close-out documentation.

5. Any available software updates applied prior to deployment.

NVR STORAGE CAPACITY CALCULATION

1. NVR hard disk drives used for video storage, such as the Western Digital ITB-10TB (a.k.a.

Purple Surveillance Storage), must be built to withstand continuous read/write activity. The Contractor will determine the storage capacity of the NVR(s) based on the following criteria:

a. Quantity of cameras

b. Period of motion activated recording per camera

c. Frames-per-Second (fps) for each camera

d. A minimum of 30 days of storage for each camera

e. H.264 or better compression

f. Camera resolution

g. Good video quality with a minimum resolution of 40 pixels-per-foot (PPF) at the target distance The video system will be calculated to accommodate an additional 20% for storage capacity and future expansion of additional camera channels. Documentation illustrating this calculation shall be submitted to the FSM for review, including a list of cameras and their respective recording rate and duration. This requirement is capped at 10 additional video channels and storage space. The requirement may be lowered by the FSM with written authorization.

IDS DOOR CONTACT SPECIFICATIONS

For reference: existing door contact is Edwards Signaling Technologies P/N: SI 2707A-L

1. Replace door contact assembly with cable as diagnosed by others during a service call.

2. All wiring shall be labeled at both ends for future identification.

TRAINING REQUIREMENTS

1. Provide 2 (1) two-hour training session for end users covering the following topics:

a. Location and identification of VSS components.

b. Accessing camera views.

c. Moving and focusing cameras.

d. Changing monitor view mode from single to multiple cameras view.

e. Enabling and administering privacy masking.

f. Searching, retrieving and reviewing camera video.

g. Setting occupancy schedules and frame rates.

h. Downloading video in both proprietary and open formats.

i. Adding personnel to the system as both operator and administrator roles.

j. Password management.

k. How to obtain and install any future software/firmware updates.

WARRANTY REQUIREMENTS

1. Provide a one-year parts warranty

2. HSI shall receive full benefit of any manufacturer's warranty that extends beyond the one-year warranty period

WORK HOURS

This project will be performed during normal business hours, M-F 0900-1700, coordinated in advance with onsite personnel.

SUBMITTALS

● Submittals for all major components to be installed - Approval required prior to purchase and installation.

● Listing of all persons to perform onsite (ROCAL) - within 15 days of award.

● Work Schedule - 2 weeks prior to onsite mobilization.

● Warranty Letter - at project completion.

● Software license documentation - at project completion.

● Password documentation - at project completion.

● Installation and operations manuals - at project completion.

PROJECT TEAM

The GSA management team for this project will be:

Contracting Officer: David White - 9PQAF Project Manager: Robert Moctezuma - 9PFJ Procurement Technician: Michaelene Kyler

PERMITS / DRAWINGS

No permits will be required for this project.

The Public Buildings Amendments of 1988, 40 U.S.C. 3312 (formerly section 21 of the Public Buildings Act of 1959, 40 U.S.C. 619), require that each building constructed or altered by GSA, or any other federal agency shall, to the maximum extent feasible, be in compliance with one of the nationally recognized model building codes and with other applicable nationally recognized codes.

CLEAN UP

Daily cleanup is required.

SECURITY

Prior to start of work, the contractor shall comply with GSA Building Security requirements.

Contractor to verify site access requirements and locations prior to start of work.

mailto:david2.white@gsa.gov mailto:robert.moctezuma@gsa.gov

SUSTAINABLE PRODUCT REQUIREMENTS

GSA purchases for products and services must meet sustainable product requirements. Every contractor shall comply with these sustainable product requirements by using products that meet the criteria and standards listed in the PBS Sustainable Product Requirements document at the time of contract award, and or exercise of option modification. The contractor is also responsible for providing sufficient documentation to confirm that the products provided have the required sustainable criteria, upon the Government's request. See attached PBS Sustainable Products Requirements List.

SAFETY

The contractor will provide a hazard free work site, complying with all Occupational Safety and Health Administration (OSHA), National Electrical Code, and all other applicable safety standards.

Briefings: Prior to any worker for the Prime or subcontractors beginning work, they shall undergo a safety briefing provided by the Prime Contractor’s Competent Person per OSHA requirements. This briefing shall include information on the construction limits, safety guidelines, means of egress, etc.

Site and Building Access: Maintain free and unobstructed access to facility emergency services and for fire, police and other emergency response forces.

Means of Egress: Do not block building exits, including paths from exits to roads.

Fire Extinguishers: Provide and maintain extinguishers in construction and storage areas in accordance with 29 CFR 1926.

Flammable and Combustible Liquids: Store, dispense and use liquids in accordance with 29 CFR 1926.

Existing Fire Protection: Do not impair automatic sprinklers, smoke and heat detection, and fire alarm systems without prior approval of the Contracting Officer/GSA Project Manager.

Smoking: Smoking is prohibited on the premises.

Daily Cleanup: Dispose of waste and debris from buildings daily.

HAZARDOUS MATERIALS

The Contractor shall maintain on-site and submit to the Contracting Officer/GSA Project Manager, Material Safety Data Sheets (MSDS), meeting the requirements of 29 CFR 1910.1200(g) and the latest version of Federal Standard No. 313, for all hazardous materials brought to the work site.

DOCUMENT DISPOSITION INSTRUCTIONS FOR NON-BIDDING RECIPIENTS

If you are not intending to submit a price proposal, the contractor shall return the solicitation packet, scope of work and all drawings to this office.

If you are not the intended recipient, you are hereby notified that any reading, copying, use or distribution (whether materially, verbally or electronically) of this document is strictly prohibited and illegal. Solicitation documents no longer needed by the plan holder shall be destroyed or returned to the following address: 280 S First St, STE 378, San Jose, CA 95113