FBO_Vendor_Q&A.pdf

U.S. GENERAL SERVICES ADMINISTRATION, PACIFIC RIM REGION 9

50 UNITED NATIONS PLAZA, SAN FRANCISCO, CALIFORNIA

VENDOR QUESTIONS & GSA RESPONSES

Architectural Interiors Photography for Total Workplace Projects

09/07/2017

GSA responses to vendor questions are in red.

1. Where will the Planning meeting take place? If meeting is outside our base of California, to keep costs down, is it acceptable to do meeting over a video conference with a set of plans being provided beforehand?

The planning meeting will take place at 50 United Nations Plaza, San Francisco, CA. It is preferred that the meeting is in person; however, a webinar can be set up to accommodate (for those who require travel) in order to keep costs down. Plans can be provided prior to the meeting for review. If travel is required for this meeting, please indicate the cost in the proposal.

2. To ascertain LOE and equipment, what is the intended purpose of the images? Example:

a. To be published in a coffee table style book?

b. To be printed large for an exhibition

c. To be used in digital archive as documentation

The photographs will be used for presentations, print materials and serve as a digital archive documentation of the space. Per the scope, the high resolution photos shall be TIFF files in CMYK color mode that has a minimum resolution of 300 DPI for an image size of 10x14 inches. At a minimum, the low resolution photos should be JPEG files in RGB color mode with a resolution of 100 DPI for an image size of 8x10 inches.

3. Does GSA wish to have the same photographer for all locations? Again to keep costs down, we can provide additional photographers for MN, and DC. respectively.

The same photographer does not have to be used for all locations as long as the level of services and deliverables meet the same quality and standard.

Information and photoshoot experience at the project sites shall be shared among the photographers (ex. What worked well, what didn’t work well, GSA preferences on angles, etc.)

4. POST AWARD CONFERENCE: The Contracting Officer will notify the Contractor as to the time and place when the PreWork/Performance meeting will take place. This meeting will allow the Contracting Officer or his/her designee an opportunity to review the information with the contract manager. Does this mean I need to have an in‐person meeting prior to each location or can this be done several days before the scheduled photography session? I am just curious if I need to make a separate trip to the locations prior to the photography?

Per the scope, there will be (1) planning meeting prior to the onsite photoshoots. The planning meeting will take place at 50 United Nations Plaza, San Francisco, CA. It is preferred that the meeting is in person; however, a

VENDOR QUESTIONS ‐ RESPONSES

webinar can be set up to accommodate (for those who require travel) in order to keep costs down. If travel is required for this meeting, please indicate the cost in the proposal.

GSA is planning for an onsite walkthrough at the site a day prior to the staging and photoshoot. The purpose of the walkthrough is to finalize the best angles and locations within the suite based on the conditions. However, at the discretion of the photographer the onsite walkthrough, staging, and photoshoot can occur on the same day. Staging and the photoshoot must be completed within one day.

Please keep in mind that these locations are active workspaces. Separate pricing is being requested for work to occur during standard business hours (7am ‐6pm). The onsite meeting can occur during normal business hours but the staging and photoshoot may have to be non‐business hours, depending on the tenants.

5. Do I complete anything in Section K, specifically pages 32‐34. Do I need to print out the page, complete it, scan and save it and send back? Do I need to print out all 133 pages and send back to you?

Section K, page 26‐47 need to be completed as it applies to you. If it is not applicable then note it as such. It is not a fillable form. If the form cannot be completed digitally, print out the applicable pages (pg 2632‐4734), complete it, scan it and send it back. The bidder does not need to print out and send back the entire document (133 pages). Please see page 54, Section L, Instructions to Offerors, paragraph (b), “submission of offers”.

6. Clarifying the number of photos needed: in the chart, where it says “estimated minimum number of images to be provided” is the total per site, and not per space within each site?

The “estimated minimum number of images to be provided” is total number of images per site.

7. It says on the RFP that I need to send back 2 copies of my proposal to you. Is there an option to send 2 electronic scans of these documents?

Digitally signed or scanned signed copies are acceptable.

8. As photos are to be provided on a CD, DVD etc. will the estimate have to take into consideration any local SF/California sales tax?

The contract price includes all applicable Federal, State, and local taxes. No adjustment will be made to cover taxes which may subsequently be imposed on this transaction or changes in the rates of currently applicable taxes.

However, the Government will, upon the request of the Contractor, furnish evidence appropriate to establish exemption from any tax from which the Government is exempt and which was not included in the contract price.

VENDOR QUESTIONS ‐ RESPONSES

FAR Page 23 under Section I, GSAM Clause 552.229‐70, Federal, State, and Local Taxes (Apr 1984).

9. All offerors must be registered in the System for Award Management (SAM) database in order to do business with the Government. The website is https://www.sam.gov/portal.

[END OF QUESTIONS/RESPONSES]