2019 SOW Maintenance Wind Turbine Pembina Final 01-28-20.pdf

U.S. General Services Administration

SCOPE OF WORK

WIND TURBINE MAINTENANCE PROGRAM

Pembina Land Port of Entry

Pembina, ND

January 2020

PROJECT LOCATION

Pembina Land Port of Entry (LPOE) Wind Turbine

Highway 29 just S of Canada/US boarder

Pembina, ND

PROJECT POINTS OF CONTACT

Contracting Officer: Tito Register

Phone: 303-462-5082

Contract Specialist: Cody Lee

Phone: (701)-566-6124

Project Manager /COR: Curtis Schumaier

Phone: (701)-552-9852

Phone: (701)-340-5954

Property Manager: Curtis Schumaier

Phone: (701)-552-9852

Phone: (701)-340-5954

Project Scope/ Duration

Once award has been issues, the contractor shall furnish all material, labor, equipment, and supervision necessary to accomplish all the work described herein. Contractor shall provide a proposal presenting a

12 month maintenance plan with options to renew the contract yearly for a total of 5 years.

Extensions will be granted for unforeseen conditions and other factors outside of the contractor’s control.

The proposal shall at a minimum include monitoring, scheduled, preventative, and unscheduled maintenance.

Scheduled Maintenance

Scheduled maintenance shall incorporate recommendations based on the specifications for the Nordic

Windpower N1000 operations manual and account for service requirements that change by year.

Scheduled maintenance shall include 2 site visits per year, monthly reporting, monitoring support, management of quick response resets, consumables. It is the GSA desire for the contractor to procure and purchase wind turbine maintenance consumables that will be stored on-site for future use. The

Wind Turbine Maintenance – Statement of Work

1/28/2020 consumables inventory will allow the contractor to dispatch technicians knowing that lubricants and other basic supplies are available. Items considered as consumable include but are not limited to:

Yaw grease

Generator grease

Yaw auto grease

Gear oil

Hydraulic fluid

Yaw motor

Assorted Filters

Unscheduled maintenance/Spare Parts

It is the GSA desire for the contractor to purchase (with review and discussion by GSA) spare parts that will be stored on-site for future use. Items considered as spare parts include but are not limited to:

Anemometer

Cabling

Lightening arrestor

Assorted sensors

Rotary union

Semi-Annual Inspections

Semi-Annual inspections will be conducted 2 times per year allowing technicians to visually inspect the turbine, investigate availability issues, investigate faults, and perform tuning and adjustments that maximize turbine performance and availability.

Monitoring Support and Reporting

Provide daily monitoring and remote resets for the wind turbine. Contractor shall establish a local point of contact to perform hands-on resets. Hands on-resets shall be accomplished with- in 24 hours of notification. Contractor shall be on-site with-in 3 days of notification to correct unscheduled maintenance problems. . Contractor shall provide monthly reporting to GSA project manager containing monthly production and turbine availability. Contractor is responsible for all training of current and future staff. Contractor is responsible for providing safety equipment to all staff.

Monthly reports shall contain the following information:

- Daily performance data

- Monthly performance data-current month and previous years monthly data

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- Downtime/un-scheduled maintenance summary- problems encountered and what fixed the problem, repair time

-Scheduled maintenance

- Spare parts inventory/parts consumed

- Summary/Action items

Other Special Instructions

All work performed above shall conform to all applicable safety, health, security, codes and regulations and be in accordance with other terms and conditions as specified in the existing contract.

Environmental Issues

There are no known environmental issues at the site.

Environmental Procedures/Hazard Communication:

Individuals in charge of activities shall be responsible:

1. To fully support the hazard communication program

2. For the implementation of the written hazard communication program

3. To maintain an inventory of all hazardous materials used, stored or otherwise handled during normal work activities

4. To obtain a copy of the applicable SDS’s for each hazardous material used, stored or otherwise handled during normal work activities

5. To maintain a binder or other acceptable holder on-site for the written plan, inventory and

SDS’s

6. To furnish the appropriate team property manager a copy of the hazardous materials inventory, at least annually and more often if current supplies are exhausted or deleted from the inventory, or new materials are added.

7. The Contractor needs to obtain Safety Data Sheets (SDS) of the chemical products that the contractor intends to use in their job function. This is required for safety concerns in case of a fire.

Equipment

The contractor shall provide all equipment associated with the entire project, operate in a safe manner and adhere to all OSHA and applicable standards.

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Equipment and Material Storage

The contractor shall provide and store all equipment, the materials specified above, and any other materials required to complete the project. If applicable, the materials are required to be kept clean and dry throughout the duration of the project. Storage area is contingent on available storage space.

Proposal Pricing

When submitting a quote/proposal, provide a cost breakdown for each task into the following categories:

Monitoring and Reporting, Scheduled Maintenance, Semi-Annual Maintenance, Unscheduled

Maintenance, Consumables/Parts, Analysis/Fault Studies, Labor Hours, Overhead, and Profit.

Contractor Use of the Premises

The contractor shall make every effort to protect the Government facility and property.

Any damage caused will be repaired at the contractor’s expense.

Progress Meetings

The contractor shall schedule quarterly meetings with the GSA. The meeting agenda will include the following as a minimum: review of work progress, field observations, problems and decisions, identification of problems which impede planned progress, review of submittals, payments.

Sanitary Facilities

Contractors may use the sanitary facilities within the building located in the public restrooms within the facility.

Utilities

The GSA will pay for electricity, water, and gas during the course of this project. The contractor is responsible for making connections to the existing systems. Temporary electrical work shall meet the requirements of the current NFPA 70 codes. When temporary connections are removed, restore existing utility services to their original condition.

Motorized Equipment

No motorized equipment, hand-held or wheeled, shall be used inside any building unless approved by project manager.

Utility Outages and Locates

No utility outages will be approved without the written consent and approval of the project manager.

Requests for utility outages (electrical) must be received 14 calendar days before the outage date.

Security

Contractor is responsible to follow GSA’s security and badging requirements as detailed in the attached

Badging & Security Requirements (Vendor Fitness Determination Training Manual).

US Access shared enrollment centers can be found at fedidcard.gov. Travel distances to the nearest center should be accounted for during the badging process

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Material Removal

The contractor shall provide dumpsters as necessary to handle any demolition or excess materials from the project. The location of these dumpsters will need to be coordinated with the tenant and GSA at the start of the project. The contractor shall be responsible for the transportation of the waste material to a landfill as well as the disposal costs.

Contractor Use of Premises

During the period of the project, the contractor will have access to the site only during business hours of

7:00 am 7:00 pm. No on-site work shall be performed outside these hours or on holidays unless otherwise approved by GSA building manager, Contracting Officer and Project manager. The contractor will need to coordinate with the Contracting Officer to arrange access to the LPOE. The contractor shall make every effort to cause a minimum of damage to all public areas including parking areas, sidewalk facilities, any other paved areas, any items that need to be moved during the course of the project, and any areas not included in this scope of work. Any damage caused will be repaired at the contractor’s expense.

Telephone

Telephone service is not available on-site for the Contractor’s use.

Housekeeping

The project site shall be kept in a neat, orderly, and safe condition at all times. The contractor shall provide enough containers for collecting construction debris and construction materials to be recycled.

Disposal

Unless otherwise specified, all removed material becomes the property of the contractor and shall be disposed of outside Government facilities and land. The contractor shall dispose of refuse in a legal manner, at a public or private dumping area.

Transportation and Deliveries

The contractor shall arrange deliveries of materials by coordinating with COR and building manager/O&M staff.

Cleaning

The Contractor shall:

(1) Store all inventory items in a neat and orderly manner.

(2) Pickup all debris from the site daily while on-site.