Fire_Monitoring_Services_SOW_REVISED021318.pdf

U.S. General Services Administration

Template Rev. 2017

STATEMENT OF WORK

REGION 8 U.L. APPROVED CENTRAL STATION FIRE MONITORING

ALL BUILDING LOCATIONS

REVISED FEBRUARY 13, 2018

Project Location Services are for U.S. General Services Administration Region 8, Rocky Mountain Region, Federal Buildings with fire alarm systems. Region 8 has buildings in six states: Colorado, Montana, North Dakota, South Dakota, Utah, and Wyoming. The below are buildings services are applicable to.

Project Points of Contact Contracting Officer: Mara Wild Regional Fire Protection Engineer/COR: Alan Antonio Phone: 303-236-1575 Phone: 720-284-9598 Email: mara.wild@gsa.gov Email: alan.antonio@gsa.gov

Contract Specialist: Sarah Callies Regional Fire Protection Engineer/Alt COR: Joe Carruth Phone: 303-880-5133 Phone: 303-551-2272 Email: sarah.callies@gsa.gov Email: joe.carruth@gsa.gov

PROJECT REQUIRMENTS

Project Summary The General Services Administration, Region 8, is initiating a five (5) year services contract for Fire Monitoring Services for all Federal Buildings located throughout Region 8.

Project Objectives The contractor shall provide labor, materials, equipment and supervision necessary to perform:

• Fire Monitoring Services for Region 8

Contractor shall field verify all requirements at time of pre-bid walk through.

All work shall comply with codes and standards applicable to each type of work through the course of this project. Contractor shall also comply with the requirements of Executive Order 13693 and PBS P100.

Project Duration Fire alarm systems shall be monitored from February 1, 2018 through January 31, 2023.

Extensions will be granted for unforeseen conditions and other factors outside of the contractor’s control at the Contracting Officer’s discretion.

Proposal Pricing When submitting a proposal, provide a cost breakdown for each task into the following categories:

Materials, Equipment, Labor Hours, Subcontractor's Quotes, Overhead, and Profit. Breakout costs for each building shall be provided on bid sheet.

mailto:mara.wild@gsa.gov mailto:alan.antonio@gsa.gov mailto:sarah.callies@gsa.gov mailto:joe.carruth@gsa.gov

Regional Fire Monitoring – Statement of Work

Template Rev. 2016

General Requirements:

Contractor shall provide services to monitor 89 fire alarm system in the buildings listed in the below.

Services shall comply with monitoring requirements of the NFPA 72: National Fire Alarm and Signaling Code.

Contractor shall monitor all alarm, supervisory, and trouble signals. Contact lists shall be updated in coordination with GSA as personnel changes take place. When alarm signals are received the local fire department shall be dispatched followed by telephone calls to those individuals identified in contact lists. For Supervisory and trouble signals the secondary contact list shall be called. Calls for alarms, supervisory and trouble signals shall be made in timely manner in accordance with NPFA 72, Underwriter Laboratory Listing requirements, and applicable industry standards. GSA and its operation and maintenance contractors shall have ability to put systems in “test” or take “offline” in order to conduct maintenance and other services. GSA and O&M contracts shall also have ability to have troubles and supervisory signals disregarded.

All addressable fire alarm systems shall have points list uploaded for monitoring so that monitoring company clear know the exact device that is in alarm, supervisory or trouble.

GSA does not have an exclusive fire alarm manufacturer type or system. There are multiple manufacture types throughout Region 8 (See list below).

Monitoring station shall be UL Listed. If UL Listing status is lost then GSA shall be notified within 30 days and a plan of action to remediate status is required.

GSA will request at times documentation of monitoring history and event history.

All services shall comply with codes and standards applicable to each type of work through the course of this project. Codes shall include but not limited to the current editions of NFPA 70, NFPA 72, IBC and IFC. Contractor shall also comply with the requirements of GSA PBS P-100.

The buildings listed below utilize Plain Old Telephone (POTS) Lines for monitoring. A total of 57 fire alarm systems to be monitored by POTS.

• Buildings:

o Wayne Aspinall FB/CH (EST III) o Ft Collins FB/PO (Silent Night 1000) o David Skaggs Research Center (Siemens) o Mike Mansfield FB/CH (Silent Night 1000) o Missoula FB/PO (Silent Night 1000) o Havre Border Patrol HQ (EST III) o Bozeman FB/PO (EST III) o James Battin CH (EST III) o Turner Montana Port Of Entry (EST III) o Piegan POE (Silent Night 1000) o Piegan - Pump House (Silent Night 5808) o Raymond Border Station (Simplex) o Bismarck FB (EST III) o Fargo FB/CH (FCI 7200) o Ronald N Davies FB/CH (EST III) o Bruce M Van Sickle FB/CH (Silent Night 1000) o Grand Forks Border Patrol HQ (FCI 7200) o GF Border Patrol Modular Building (FCI 7200) o William L Guy FB/CH/PO (EST III) o Grand Forks ICE (EST III) o Fargo FB / PO (FCI 7200) o Quentin N Burdick CH (Simplex as of 2/27/17) o Portal Border Station (Silent Night 5808) o St. John Border Station (Silent Night 5808) o Pembina Customs House (Silent Night 5700) o Pembina LPOE (EST III) o U.S. Courthouse - Sioux Falls (Silent Night 1000) o Federal Building/PO/CH Pierre (EST III) o FB/CH, Rapid City (Silent Night 1000) o Federal Building, Huron (Silent Night 1000) o Federal Building, Aberdeen (Simplex) o Frank E Moss CH (EST III) o Ogden UT, IRS building (EST III) o Ewing T Kerr FB/CH (Silent Night 1000) o FOB, Cheyenne (Silent Night 5700) o JC O'Mahoney Fed Building (EST III) o Dick Cheney FB (FCI 7200 as of 2/27/17) o DFC Bldg 19A Army Reserve (Silent Night 5700) o DFC Bldg 17 State Dept (EST III) o Wallace F Bennett FB (EST III) o Forest Service Bldg (Notifier) o Ogden, James W Hansen FB (EST III) o J Will Robinson FB (Silent Night 1000) o Provo, IRS Provo (Silent Night 5700) o St. George FB (Silent Night) o Roosville POE (Simplex) o New SLC Courthouse Annex (EST III) o U.S. Custom House (EST III) o Byron White Courthouse (EST III) o Byron Rogers Federal Office Building (EST III) o Byron Rogers Federal Courthouse (EST III) o California Street Garage (EST) o Welton Street Garage (EST) o Cesar Chavez Federal Building (EST III) o Alfred A Arraj Courthouse (Simplex) o Fox Street Garage (EST) o Dunseith MP (Silent Night)

The buildings listed below utilize AES Intellinet wireless technology in place of POTS. All building listed below are located on the Denver Federal Center in Lakewood Colorado. 32 fire alarm systems to be monitored by radio. Radios monitoring fire alarm systems may require the RF Module (transceiver) be replaced as they are currently specific to the FCC license held by the current company monitoring the fire alarm radio system.

• Buildings:

o DFC Building 40 (Silent Night) o DFC Building 41(Notifier) o DFC Building 44 (Silent Night) o DFC Building 45 (Silent Night) o DFC Building 46 (Silent Night) o DFC Building 50 (EST III) o DFC Building 52 (Silent Night) o DFC Building 53 (Notifier) o DFC Building 54 (Silent Night) o DFC Building 55 (Silent Night) o DFC Building 64/64A (EST III) o DFC Building 710 (Silent Night) o DFC Building 710A (Silent Night) o DFC Building 720 (Silent Night) o DFC Building 56 (Simplex) o DFC Building 67 (EST III) o DFC Building 75 (Silent Night) o DFC Building 85 (EST III) o DFC Building 85A (Silent Night) o DFC Building 810 (EST III) o DFC Building 1/1A (Silent Night) o DFC Building 8 (EST III) o DFC Building 11 (Silent Night) o DFC Building 15 (Silent Night) o DFC Building 16 (Silent Night) o DFC Building 20 (EST III) o DFC Building 21 (Silent Night) o DFC Building 25 (Siemens) o DFC Building 48 (EST) o DFC Building 94 (Silent Night as of 2/27/17 – anticipated to be EST) o DFC Building 95 (Siemens) o DFC Building 74A (Silent Night)

There may be periodic requests to have personnel added or removed from notifications by email and text.

If monitoring fails at fault of contractor or sub-contractors, the contractor shall provide solutions while monitoring is down to reduce risk. Contractor shall also provide all labor and materials to restore monitoring to all systems in a timely manner.

Required Monthly Deliverable Contractor shall provide the following to the COR by the 5th day of the month:

1. A monthly monitoring report for all reported building fire alarms.

2. Notification of GSA personnel for fire alarm incidents.

3. Notification of Supervisory Alarms

4. Notification of Operation and Maintenance Personnel

5. Building Fire Protection System placed in “off line”

Options Contractor shall provide option to provide call list with email and text message notifications in addition to phone call notifications. Call list will be updated frequently.

I. Submittals A. Contractor shall submit a Method of Procedures (MOP) to the Regional Fire Protection Engineers, for approval prior to commencement of work. At a minimum, the MOP shall include:

1. Brief narrative describing method of accomplishment, techniques, for monitoring services.

2. Schedule of reprogramming

3. Service/Utility Outages

4. Reprogramming of Fire Panels within the Federal Buildings

B. All products specified are to establish a standard of quality. Submittal response by the government shall be (7) calendar days or less. If product samples are not submitted in a timely fashion, any delays caused by the contractor will not warrant a time extension. After completion of all work, the Contractor shall submit to the project manager the manufacturer's specifications, instructions and material specification sheets in original form. Additionally, the Contractor shall submit all inventory changes (removals, additions, upgrades, etc., and new condition codes) to the COR and input complete equipment and warranty information into the GSA Computer Maintenance Management System (CMMS).

C. Contractor shall provide documentation showing monitoring company is UL Listed.

II. Equipment The contractor shall provide all equipment necessary to perform monitoring services associated with the requirement, operate in a safe manner and adhere to all OSHA and GSA standards.

III. Contractor Use of the Premises A. Monitoring Services are required 24/7. Installation of transceiver devices will be coordinated with each building specifically.

IV. Progress Meetings A. Progress meetings are not required for this project. The project manager and building team representative shall make daily inspections of the work progress.

V. Fire System Impairment and Hot Work When a fire suppression or alarm system impairment is required, contractor shall provide written outage request to GSA for approval in advance of impairing any systems. Contractor shall be responsible for having a GSA approved NICET certified fire alarm contractor perform all system impairments. During fire alarm/suppression impairments or hot work procedures, contractor shall provide a fire watch per the GSA Regional Fire Watch Guidelines. Request applicable permits allowing at least 5 day notification time to affected customers (ie: Fire request permit or burn permit)

VI. Badging and Security All contractor and sub-contractor personnel must obtain an HSPD-12 badge. An HSPD-12 badged worker may escort up to five non-badged workers at a time for up to 15 days.

VII. Housekeeping The project site shall be kept in a neat, orderly, and safe condition at all times. The contractor shall provide enough containers for collecting debris and materials to be recycled.

VIII. Environmental Issues There are no known environmental issues at the building site.

The Contractor shall comply with the Region 8 GSA Sustainability and Environmental Management System (SEMS) procedures that can be found at www.gsa.gov/sems. The following is a list of the categories of environmental procedures inclusive of subcategories under Services Contracts that apply to the contract or purchase order requirements.

IX. Indoor Air Quality (if applicable) A. The General Contractor or other qualified party shall meet the following criteria:

For projects involving:

• HVAC or ventilation, heating and air-conditioning modifications

• Demolition

• Use of paints, sealants, adhesives, etc. (commonly referred to as “wet work”)

• Other projects that affect indoor air quality

1. Activities shall be planned to meet or exceed the standards included in Chapter 3 of the Sheet Metal and Air Conditioning National Contractors’ Association (SMACNA) “IAQ Guidelines for Occupied Buildings under Construction”, 2nd Edition 2007. This requirement includes, but is not limited to the following:

i. Protection of existing building HVAC systems, to include shutting down systems where possible and protecting supply and return ducts within the work area by covering or filtering.

ii. Controlling pollution sources.

iii. Suppressing dust with wetting agents or sweeping compounds.

iv. Interrupting dust pathways via dust curtains or temporary enclosures.

v. Isolating areas of work to prevent contamination. Pressure differentials shall be used where feasible to prevent migration of dust/contaminants.

2. Absorptive materials shall be protected from moisture damage when stored on-site and after installation.

3. Filtration media shall be installed to protect ductwork and/or equipment used during the process using a minimum efficiency reporting value (MERV) of 8 must be used at each return air grille, as determined by ASHRAE Standard 52.2-1999.

4. Dust covered materials that will be disturbed shall be pre-cleaned using an effective http://www.gsa.gov/sems dust collecting method, such as damp cloth, wet mop, etc., and shall be immediately bagged, sealed, and removed from the project area.

5. A Sequence of Finish Installation Plan shall be developed, highlighting measures to reduce the absorption of VOCs by materials that act as ‘sinks’.

6. Replace all filtration media immediately prior to occupancy.

7. Immediately prior to occupancy, the building shall be subject to an outside air flush out, OR, shall be subject to pre-occupancy air quality testing.

X. Salvage/Recycling Requirements A. Achieve end-of-Project rates for salvage/recycling of 50 percent minimum by weight of total non-hazardous waste generated by the work unless additional rates are indicated. Practice efficient waste management in the use of materials in the course of the Work. Use all reasonable means to divert waste from landfills and incinerators. Facilitate recycling and salvage of materials.

1. Salvage/recycling goal is 50 percent.

2. Mandatory minimum salvage/recycling requirement is 50 percent.

3. C& D waste is defined as non-hazardous waste generated by construction or demolition activities in GSA small construction projects such as furniture, appliances, carpeting, wood flooring, light fixtures, etc. Diversion is defined as diverting materials from landfills via methods such as recycling, reuse, repurposing, scrap, or donation.

B. Required Submittals:

1. To demonstrate compliance with the above listed recycling requirements, contractor shall submit the following to GSA project manager:

i. Waste Management Plan: Submit plan within 14 days of date established for the Notice to Proceed, prepare and submit a Waste Management Plan including, but not limited to, the following:

1. List of the recycling facilities, reuse facilities, municipal waste landfills and other disposal area(s) to be used. Include:

a. Name, location, and phone number.

b. Copy of permit or license for each facility.

2. Identify materials that cannot be recycled or reused. Provide explanation or justification.

3. Revise and resubmit Plan as required by Owner.

a. Approval of Contractor’s Plan will not relieve the Contractor of responsibility for compliance with applicable environmental regulations.

ii. Waste Reduction Calculations: Before request for Substantial Completion, submit calculated end-of-Project rates for salvage, recycling, and disposal as a percentage of total waste generated by the Work.

iii. Recycling and Processing Facility Records: Indicate receipt and acceptance of recyclable waste by recycling and processing/salvaging facilities licensed to accept them. Include manifests, weight tickets, receipts, and invoices.

iv. Landfill and Incinerator Disposal Records: Indicate receipt and acceptance of waste by landfills and incinerator facilities licensed to accept them. Include manifests, weight tickets, receipts, and invoices.

v. Upload C&D data into ePM using the Master C&D Waste Report OR tracked in another tracking method (if the project(s) falls below the KPI threshold for the year the project was completed).

XI. Green Purchasing Requirements A. Key sustainable products: Any of the five below listed materials purchased as part of this project must comply with their respective sustainability standards. Contractor shall submit product data for each material used demonstrating that the material meets the sustainability standard.

Product Sustainability Standard

Nylon carpet

NSF 140 Gold certification and ≥ 10% post-consumer recovered content

Interior latex paint

≤ 50 grams per liter (g/L) VOCs post-tint (SCAQMD Rule 1113 standard)

Gypsum board

Greenguard Gold certification

Acoustical ceiling tiles

Meets the California Section 01350 standard for low-VOC materials and Total recycled content ≥ 20% and Recyclable in a closed loop process and USDA Certified BioPreferred and Environmental Product Declaration (EPD) available

Concrete (ready-mix and site-mix)

≥ 15% fly ash or ≥ 25% ground granulated blast-furnace (GGBF) slag

Waste Basket Liners 30% Post-Consumer Recycled Content Paper Towels 50% Post-Consumer Recycled Content and

100% total recycled content Bathroom Tissue 25% Post-Consumer Recycled Content and

100% total recycled content Hand Soap Green Seal(GS-41) or Ecologo(UL 2784) or

EPA Design for the Environmental and USDA certified Biobased

Multipurpose Cleaner Green Seal (GS-37) or EcoLogo (UL 2759) or EPA Design for the Environment (DfE)

B. In addition to the above listed key sustainable products, all other interior finishes must meet, at a minimum, the baseline environmental requirements specified in the 2015 GSA P100 facilities standards, Chapter 3, Architecture and Interior Design. Contractor shall submit product data for each finish material used, demonstrating compliance with the appropriate environmental requirements.

C. Sustainability requirements for specific interior finishes and materials may also be found at www.sftool.gov

D. Energy Efficient Products & Appliances

1. Buildings must purchase energy efficient products, including purchasing Environmental

Protection Agency’s (EPA) Energy Star-labeled, Federal Energy Management Program (FEMP) designated, or other energy efficient products, for any equipment in which GSA directly pays for or exercises operational control.

2. Contractor must provide proof of compliance for applicable products, equipment replacements, and installations (if applicable) (See examples for contractor proof of compliance in the Resources section) – Proof should be a standard construction submittal – not extra work.

E. Water-Efficient Products (Fixtures http://www.sftool.gov/ https://www.energystar.gov/products http://www.energy.gov/eere/femp/energy-and-water-efficient-products https://docs.google.com/document/d/1xhSVyEvMQiRazjyI3nvHEFYVCXMnx-96244x0vFFO-I/edit https://docs.google.com/document/d/1xhSVyEvMQiRazjyI3nvHEFYVCXMnx-96244x0vFFO-I/edit

1. Purchase water conserving products, including WaterSense and FEMP-designated products.

F. Lighting

1. Interior Fixtures

i. High efficiency T-8, T-5, or LED light fixtures (and associated ballasts or drivers) shall be installed as either ceiling grid or pendant mounted for an open-office plan.

ii. Ceiling grid fixtures shall be either 2’ wide by 4’ long or 2’ wide by 2’ long.

iii. Lessor shall provide, as part of Shell Rent, a minimum overall lighting fixture efficiency of 85 percent.

iv. Lamps shall maintain a uniform color level throughout the lease term.

2. Existing Buildings

i. Maximum fixture power density shall not exceed 1.4 watts per ABOA SF

3. New Construction

i. Maximum fixture power density shall not exceed 1.1 watts per ABOA SF

4. Lighting Levels with Task Lighting

i. Fixtures shall have a minimum of two (2) tubes and shall provide:

a. 30 foot-candles at desktop level (30” above finished floor) with a maximum uniformity ratio of 1.5:1 for _XX_ percent of the total space,

b. and 50 foot-candles at desktop level (30” above finished floor) with a maximum uniformity ratio of 1.5:1 for _XX_ percent of the space.

ii. Lessor shall provide, as part of Shell Rent, 10 average foot-candles in all other Building areas within the Premises with a uniformity ratio of 4:1

iii. Emergency egress lighting levels shall be provided in accordance with the local applicable building codes (but not less than 1 foot-candle) by either an onsite emergency generator or fixture mounted battery packs.

5. Daylighting Controls

i. If the Lease is > 10,000 ABOA SF, Lessor shall provide daylight dimming controls in atriums or within 15 feet of windows and skylights where daylight can contribute to energy savings.

ii. Daylight harvesting sensing and controls shall be either integral to the fixtures or ceiling mounted and shall maintain required lighting levels in work spaces.

6. Occupancy/ Vacancy Sensors

i. The Lessor shall provide ceiling mount occupancy sensors, or vacancy sensors

(preferred), or scheduling controls through the building automation system (BAS) throughout the space in order to reduce the hours that the lights are on when a particular space is unoccupied.

ii. No more than 1,000 square feet shall be controlled by any one sensor.

iii. Occupancy sensors in enclosed rooms shall continue to operate after the BAS has shut down the building at the end of the workday.

G. Ozone-Depleting Compounds & High GWP Chemicals Phase-out

1. All refrigerant-containing equipment and all other building components/products containing ozone depleting HCFC and HFC compounds and/or high GWP chemicals must be replaced with equipment containing non-HCFC and/or HFC refrigerants/SNAP-approved substitutes at the end of the useful life of the equipment or components or sooner if feasible.

H. Water-Efficient & Pollinator-friendly Landscaping (If Applicable)

1. Irrigation https://www3.epa.gov/watersense/ http://www.energy.gov/eere/femp/energy-and-water-efficient-products

i. If facilities have ≥ 25,000 square feet of irrigated landscape, a water meter must be installed.

2. Native Plants – Consider and implement using native species where possible.

3. Pollinator- habitat

i. Future landscaping projects at all Federal facilities shall, to the maximum extent appropriate, use plants beneficial to pollinators – per the Presidential Memorandum, Creating a Federal Strategy to Promote the Health of Honey Bees and Other Pollinators

ii. Example metrics should include:

a. Square footage or acreage converted to pollinator-friendly habitat for nesting or foraging

b. Capital and maintenance costs pre and post planting

c. Number of plant species, diversity and abundance of pollinators

d. Frequency of pollinator visits

e. Periods of bloom for the plant species

f. External collaborations including volunteer support.

XII. Safety and Health Program A. Contractor Responsibility: The Contractor shall assume full responsibility and liability for compliance with applicable codes, standards and regulations pertaining to the health and safety of personnel during execution of the Work, and shall hold the Government harmless for any action on the Contractor's part, or that of the Contractor's employees or subcontractors, that results in illness, injury or death.

B. References: In addition to publications referenced in the Contract Clauses, the following Code of Federal Regulations (CFR), publications apply to conduct of the work. State and local safety and health regulations that apply are not cited herein. Current editions at the date of the agreement apply. The more stringent requirements apply.

1. 29 CFR, Part 1910: Occupational Safety and Health Administration (OSHA) General Industry and Health Standards.

2. 29 CFR, Part 1926 " Safety and Health Regulations for Construction"

3. 40 CFR 260, "Hazardous Waste Management System"

4. 40 CFR 261, "Identification and Listing of Hazardous Waste."

5. 40 CFR, Part 761, EPA Polychlorinated Biphenyls (PCBs), Manufacturing, Processing, Distribution in Commerce and Use Prohibitions. [GSA Project Team: Check if any work involves sealant removal as PCBs may be present.]

6. National Fire Protection Association (NFPA) 70E Electrical Safety Requirements for Workplace Safety

7. U.S. Army Corps of Engineers (USCOE) Safety and Health Requirements Manual, EM 385-1-1, current edition.

8. Federal Standard: Fed. Std. 313A, Material Safety Data Sheets, Preparation and the Submission of.

C. The Contractor shall submit for approval a project safety and health program, including but not limited to the following:

1. Occupational Noise Exposure.

2. Fall Protection.

3. Personnel Protective Equipment.

4. Control of Hazardous Energy.

5. Electrical Safety Related Work Practices.

6. Lead.

7. Asbestos.

8. Polychorlinated Biphenyls (PCBs)

9. Respirator Protection.

10. Confined spaces.

D. In addition to specific safety and health programs applicable to the project, Contractor shall submit firm's general safety plan at the orientation conference listing emergency procedures and contact persons with home addresses and telephone numbers.

XIII. Cleaning & Closeout A. Final inspection shall be coordinated and scheduled through the project manager.

B. Before commencement of the final inspection, the Contractor shall:

1. Remove all tools, equipment, surplus material, and rubbish;

2. Restore or refinish, to original condition, surfaces that are damaged due to the work of this contract;

3. Remove grease, dirt, stains, foreign materials, and labels from finished surfaces;

4. Thoroughly clean building interiors;

5. Pickup all debris from the site; and

C. At the time of final inspection, project shall be thoroughly cleaned and ready for use. Any asbuilts/red-lines, equipment manuals, waste manifests, and project related documentation shall be submitted to the Project Manager/Contracting Officer for review and acceptance as closeout documents.