47PH0219R0012_Request_For_Information_(Questions)_(1).pdf

Amendment 0002 47PH0219R0012 Questions

Number Question

Reference: Section CC, page 12 of 184, paragraph CC.2.4, Building Information Data Sheet Estimates, “The figures contained in the Building Information Data Sheet are estimates”.

Question: Can the government provide copies of the custodial floor plans for each facility?

Answer We don’t have any custodial floor plans.

Reference: Section CC, page 25 of 184, paragraph CC.5.4.13, Fence Lines, “Grass, native grasses, weeds, and other growths at fence lines including Land Ports of Entry, shall be controlled and not exceed 6 inches in height”.

Question: Can the government clarify this statement? Is Land Ports of Entry included in this contract?

Answer There are no land ports of entry in this contract.

Reference: Section CC, page 26 of 184, paragraph CC.6.4, Tree Thinning, “Tree thinning shall reduce the density of live branches towards developing the natural branching structure. Thinning shall result in an even distribution of branches on individual limbs and throughout the crown, to provide free air circulation through the remaining limbs and branches. Not more than 25 percent of the crown should be removed annually”.

Question: Can the government provide the average size tree that will require thinning each year?

Answer The trees are approximately 10ft-40ft in height.

Reference: Section CC, page 27 of 184, paragraph CC.6.7, High Cleaning Above 10 Feet, “Surfaces above 10 feet shall be cleaned and free of dirt, dust, and cobwebs”.

Question: Can the government provide historically the frequency of high cleaning for each facility?

Answer No we cannot provide a historical frequency on high cleaning.

Reference: Section CC, page 29 of 184, paragraph CC.10.1.2, Solid Waste/Trash Removal and Disposal, “The custodial Contractor shall provide solid waste/trash removal and disposal services as described herein”.

Question 1: Can the government provide historically the types and sizes of containers needed for each facility?

Question 2: Can the government provide the pick-up frequencies historically required for each facility?

Answer The facility has two-8yd trash containers. There are two recycle containers provided by the recycling contractor.

Reference: Section CC, page 32 of 184, paragraph CC.10.1.2.5.3, Recycling Collection Containers, “The Contractor shall provide the necessary Government approved collection containers/bins and other equipment for use throughout the building for the collection of recyclable materials”.

Question: Can the government provide quantity, types, and sizes of containers needed for each facility?

Answer We have the blue plastic 3 gallon recycle containers at each desk. We have fourteen 64 gallon recycle cans. 2-cardboard containers outside.

Reference: Section CM, page 59 of 184, paragraph CM.5.3 Adjustments and Corrections, “The Contractor shall be responsible for making immediate adjustments or corrections that fall within the scope of routine preventive maintenance required by this Contract at no additional cost to the Government”.

Question: Is the contractor responsible for any backlog service orders or preventive maintenance services from the previous contract?

Answer No.

Reference: Section CM, page 61 of 184, paragraph CM.8.4 Service Request and Administrative Support, “The Contractor shall operate a service request and administrative support function during normal working hours, to act as a central point of contact for the Government and building occupants to take service requests, and track and maintain service request records in the CMMS”.

Question: Are costs for these services applied to B.1.1, Basic Services, in Figure B-3 Bid Schedule, or B.1.2, Service Order Dispatcher (DOL Wage Classification 01320)?

Answer The contractor is responsible for providing this function. How it is provided is a business decision of the offeror.

Reference: Section CM, page 63 of 184, paragraph CM.10.3, Equipment Inventory, “Some asset identification systems include bar-coding, Radio Frequency identification (RFID), or other equipment tagging”.

Question: Is bar-coding equipment included with the government provided CMMS?

Answer No barcode equipment is included.

Reference: Section CM, page 70 of 184, paragraph CM.25, Demand Response Programs, “If the Government participates in such a program and advises the Contractor of the requirements of the program, the Contractor must cooperate fully in the implementation of the program”.

Question: Is the government participating in the Demand Response Programs for any facilities in this contract?

Answer I am not aware of any demand response program requirements at the specified buildings

Reference: Section CM, page 73 of 184, paragraph CM.35.4, BAS Control Systems, “Control systems shall be maintained as designed. The Contractor is responsible for all system hardware; for keeping software functioning and for reloading software in computers or controllers (application specific controllers -ASC) as necessary; for making set point adjustments as necessary and appropriate; for other than reloading programs and for making operator level changes such as set point adjustments”.

Question 1: Can the government provide the software manufacture of the BAS control system?

Answer Tridium Niagara

Reference: Section CM, page 73 of 184, paragraph CM.35.4, BAS Control Systems, “The Contractor shall not modify sequences of operation or control programs or run systems manually without prior approval of the CO or their designee and regional subject matter expert (SME)”.

Question: Can the government provide the name of the subcontractor providing support for the BAS Control System?

Answer No, subcontractors are propritary to the incumbent.

Reference: Section CM, page 76 of 184, paragraph CM.38, Lamps and Ballasts, “The Contractor shall replace failed lamps, to include appropriate ballasts if required, with the most efficient products available in accordance with existing building standards defined by the P100 or CO or designee”.

Note: GSA, Public Buildings Service Operations and Maintenance Standards-2012, ELEC-LTG-02-05Y requires Relamping of fluorescent light fixtures every five years. ELEC-LTG-02-02Y requires washing and Relamping of fluorescent light fixtures every two years. Relamping is defined as 100% replacement of tubes or bulbs in a facility.

Question: Is Relamping and washing of fluorescent light fixtures applicable to this contract per standards ELEC-LTG-02-05Y and ELEC-LTG-02-02Y of the GSA Public Buildings Service Operations and Maintenance Standards-2012?

Answer CM.38 does not include ELEC-LTG-02-05Y and ELEC-LTG-02-02Y.

Reference: Section CM, page 76 of 184, paragraph C.39.1, Architectural and Structural Systems Maintenance, “The Contractor shall conduct routine inspection and minor maintenance and repair of interior and exterior architectural and structural systems components. Region 7 GSA sets the threshold of these type repairs at $200/3 hours of labor”.

Question: Can the government provide the historic data on the number of these type of repairs?

Answer No.

Reference: Section CM, page 77 of 184, paragraph CM.39.7, Historic Building Preservation, “The Contractor shall provide services that protect and preserve the historical integrity of the building. The Contractor shall consider any building 50 years old as historically significant, regardless of National Register status”.

Question: Which buildings on this contract are over 50 years old?

Answer Paul Brown Courthouse.

Reference: Section CM, page 78 of 184, paragraph CM.39.8, Vertical Transportation and Associated Equipment, “The Contractor will be responsible for maintaining light fixtures, ballasts, and lamps installed in elevator cars and within the ceilings of cars”.

Question: Is the contractor responsible for the maintenance and service of the elevators?

Answer No.

Reference: Section CM, page 78 of 184, paragraph CM.40.1, Repairs, “However, the Government recognizes that occasionally there are certain specialized repairs that require specialized skills outside the skill sets of the in-house O&M personnel. If the Contractor identifies a repair that they believe is of such a specialized nature that a specialized subcontractor is required to properly complete the repair, the Contractor shall provide written justification in advance, to the CO or designee, for approval of the need to use a subcontractor”.

Question: Can the government provide a list of subcontractors used on this contract for critical systems, specialized repair, and certifications?

Answer No.

Reference: Section CM, page 78 of 184, paragraph CM.40.1, Repairs, “The Contractor shall repair exterior water leaks underground up to 48” deep unless leaks are below pavement”.

Question: Can the government provide the historic data on the number of these type of repairs?

Answer No.

Reference: Section CM, page 79 of 184, paragraph CM.40.2, Non-Reimbursable Repairs, “A non-reimbursable repair is a repair requiring under $2,500 in cost for repair parts, materials only but no labor cost is included (including approved subcontracting costs)”.

Question: Can the government provide the number of non-reimbursable repairs per year?

Answer No

Reference: Section CM, page 79 of 184, paragraph CM.40.3, Reimbursable Repairs, “Reimbursable repairs are reimbursable to the Contractor, once approved by the CO or designee, for the portion (shared liability) of the cost exceeding the non-reimbursable threshold of $2,500”.

Question: Can the government provide the number of reimbursable repairs per year?

Answer No

Reference: Section CM, page 79 of 184, paragraph CM.40.5, Repair Shared Liability Example, “A repair is identified and estimated by the Contractor to cost $3,000.00 for repair parts and materials only”.

Question: The repair shared liability example demonstrates reimbursement of only repair parts and materials. How is the contractor compensated for labor cost for services exceeding the liability amount?

Answer The contractor is responsible for the first $2,500.00 of repairs over the threshold. GSA will reimburse all remaining cost.

Reference: Section CM, page 80 of 184, paragraph CM.40.5, Repair Shared Liability Example, “In this example, the Contractor will pay the first $2,500 of the repair and GSA will pay the remaining $500.00.”.

Question: How often can a contractor anticipate paying the shared liability amount of $2,500 each year?

Answer The government does not track that information.

Reference: Section CM, page 83 of 184, paragraph CM.41.14, Confined Spaces, “The Contractor shall identify and label all confined spaces in accordance with OSHA requirements”.

Question: Are all confined spaces currently identified for all locations in this contract?

Answer No confined space has been identified by GSA Regional Safety Inspector as unlabeled.

Reference: Section CM, page 83 of 184, paragraph CM.41.15 Asbestos Management, “The Contractor shall be expected to perform, on occasion, Class III and Class IV asbestos work as defined in 29 C.F.R.

1926.1101”.

Question: Can the Government provide historic data as to the occurrence of Class III and Class IV asbestos services performed?

Answer No.

Reference: Section CM, page 88 of 184, paragraph CM.42.8, Portable Fire Extinguishers, “All portable fire extinguisher inspections, tests, and maintenance performed under this contract shall comply with the NFPA 10, Standard for Portable Fire Extinguishers”.

Question: Can the government provide hydrostatic test dates for the Portable Fire Extinguishers?

Answer No.

Reference: Section CM, page 88 of 184, paragraph CM.42.9, Non-Water-Based Fire Extinguishing Systems, “Services consist of, but are not limited to, the inspection, testing, and preventive maintenance of the following types of non-water-based fire extinguishing systems”.

Question: Can the government provide hydrostatic test dates for all special hazard cylinders?

CC.5.4 3. States trees and shrubs shall be maintained by an arborist or arborist trainee. Are trees and shrubs currently maintained by in-house Contractor personnel, or is a subcontractor providing this service? If by subcontractor(s), please provide contact information.

Answer Subcontractor information is propriatary information to the incumbent and can not be provided.

CC.5.4.18. states the Contractor shall utilize the Integrated Pest Management Plan for controlling pests and diseases. Is pest control, to include application of chemicals, trapping of rodents, etc. performed by certified in-house contractor personnel, or is this function performed by a subcontractor? If by subcontractor, please provide contact information.

Answer Subcontractor information is propriatary information to the incumbent and can not be provided.

CM.2.14 references the Computerized Maintenance Management System (CMMS) and states that the National CMMS (N-CMMS) is a central repository (Database) for all maintainable GSA Assets.” Is the CMMS for both facilities in this solicitation part of N-CMMS? Does each facility have its own CMMS link to N- CMMS, or is maintenance documented by the Contractor from one central location for both sites? If so, which location(s)?

Answer Each building has its own NCMMS Building Inventory and Service Call/Work Order Log

CM.35.4.1 i.) BAS Operating Standards, states, “…This controls training does not qualify the contractor’s employee(s) to program or maintain the buildings’ BAS.” Is preventive maintenance to the BAS currently being performed by in-house Contractor staff at both locations, or a subcontractor(s)? If a mix, please provide which locations are in-house contractor maintained and which are subcontracted. If by subcontractor(s), please provide contact information.

Answer Subcontractor information is propriatary information to the incumbent and can not be provided.

CM.35.4.2, Reporting, states, ”…If the Contractor does not have a manufacturer trained or equivalent BAS operator onsite…, the contractor shall enter into a subcontract including regular scheduled support…” Is this repair and reprograming of the BAS currently being performed by in-house Contractor staff or subcontractor? If by subcontractor, please provide contact information.

Answer Subcontractor information is propriatary information to the incumbent and can not be provided.

HM.15.3.1, Qualifications of Fire Alarm System Technicians. Sub-paragraph a), requires Technicians to be NICET Level 2 trained and subparagraph b) requires Technicians modifying program software to be factory trained and certified. Are there current in-house Contractor NICET Level 2 factory trained and certified Fire Alarm System Technicians performing PMs, inspections, testing, repairs and programming modifications to the Fire Alarm Systems on this contract, or is the work currently being subcontracted? If subcontracted, please provide contact information.

Answer Subcontractor information is propriatary information to the incumbent and can not be provided.

HM.15.3.14 Qualifications of HVAC Technicians, requires N.A.T.E HVACR Certification, HVAC Excellence Professional Level Certification or UA Star HVACR Mastery Certification. Are the current HVAC Technicians working this contract certified in accordance with this requirement? Are they in-house Contractor personnel or subcontractors? If subcontractors, please provide contact information.

Answer Yes. In house.

HM.15.3.15 Qualifications of BAS Technicians states “All BAS Technicians shall be certified in the building-specific integrated system controls certification (i.e. Tridium Niagra, JCI/Metasys, Siemens Apogee, etc.)”.

Which of these BAS systems is in place at each facility?

Answer Tridium Niagara.

HM.15.3.15 Qualifications of BAS Technicians, requires Technicians involved in operations, adjustments and maintenance of the BAS to be certified in the building specific integrated systems controls. Are the BAS Technicians currently performing operations, adjustments and maintenance on the BAS at the required locations certified in accordance with this requirement? Are they in-house Contractor personnel or subcontractors? If subcontractors, please provide contact information.

Answer Subcontractor information is propriatary information to the incumbent and can not be provided.

HM.15.3.16 Qualifications of Electrical Technicians, requires Technicians involved in inspection, testing and maintenance of switchgear to be ANSI/NETA ETT-2000 Level 3 or 4 certified. Are the Electrical Technicians currently performing preventive maintenance, inspection and testing of switchgear certified in accordance with this requirement? Are they in-house Contractor personnel or subcontractors? If subcontractors, please provide contact information.

Answer Subcontractor information is propriatary information to the incumbent and can not be provided.

37 General: Is the operations and maintenance of the elevators part of this solicitation?

38 General: Please provide the square footage of each building.

Answer Square footages are listed on the building information sheets.

39 General: What is the current contract amount?

Answer Current contract amount $9.7M on a 10 year Blanket Purchase Agreement

CC.5.3.1: The last sentence states, “This does not include snow and ice removal requiring heavy equipment (ride-on equipment such as front end loaders, backhoes, bobcats, snow plows, etc.).” However, Paragraph CC.6.5 states that “The Contractor shall furnish the necessary heavy equipment…” On occasions where heavy equipment must be used, will the Contractor be reimbursed for these services?

Answer Yes, if heavy equipment is needed for Snow and Ice Removal.

41 CC.10.1.2.3: Is the compactor provided by the government, or must the contractor provide?

Answer There is no compactor. We have two 8yd dumpsters.

42 CM.2.38: What are the normal working hours and days for each location?

Answer 6am - 6pm Monday - Friday 43 CM.1.1.o: Is the contractor responsible to raise and lower the flag?

Answer Yes.

CM.41.4: Who is responsible for the costs of the permits? If the contractor, please provide a listing of all current permits.

Answer Contractor is responsible for flue gas testing on boilers and emissions test on generator.

CM.41.5: Please provide a listing of all above and below ground storage tanks to include location, size, and what’s contained therein.

Answer 100 gallon diesel fuel above ground belly tank.

L.4 and L.4.2.3: Section L.4 indicates that proposals are to be mailed to the address shown; however, L.4.2.3 states “Proposals should be submitted electronically.”

a) Please clarify whether hard copies of proposals are to be mailed to the address provided in L.4.

b) If hard copies are to be mailed, how many copies each are required of Parts 1, 2 and 3?

Answer

a) Refer to section L.4.2.3 electronic copies

b) Refer to section L.4.2.3 Proposals should be submitted electronically.

L.4.2.1: Instructions state that Schedule B is to be submitted as a part of “Miscellaneous Documents.” Is Schedule B referring to “Figure B-3 Pricing of Services?” If so, is Figure B-3 to be submitted in both the Price Proposal (reference L.6) and the Miscellaneous Documents?

Answer

a) Yes, Schedule B refers to "Figure B-3 Pricing of Services:

b) Yes, follow solicitation instruction and provide in both places

Figure L-2: The form included is pre-populated with Location, Position Title, Annual Productive and Anticipated Work Schedule information. Does the inclusion of this information dictate minimum required staffing levels for the contract?

Answer Refer to section L.5.1.2 of solicitation

During the site visit it was stated that 2 of the chillers at Farmers Branch are 2 years old. What if any warranty still remains on these systems?

Answer Approximately 3 years.

The Building Information sheet for Farmers Branch shows that there is only 772 sq. ft. of vacant space, however during the site visit we saw 2 floors that were vacant. What is the actual vacant space square footage and does the Government expect the offeror to submit based on total footage or occupied footage only?

Answer

Please submit based on total square footage. Vacant space will be deducted as needed. Vacant space reporting is based on if the space has been acquired by an agency. The spaces seen are currently paying rent; however, the tenants have not moved into the space as of yet. Submit your proposal based on total cleanable square footage of the building.

The Building Information sheet for Sherman shows that there is zero sq. ft. of vacant space, however during the site visit we saw at least one office (3rd floor, top of stairs) that was vacant. What is the actual vacant space square footage and does the Government expect the offeror to submit based on total footage or occupied footage only?

Answer Please submit based on total square footage. There is no vacant space at the Sherman Courthouse.

Can you confirm that the only key personnel is the On-site PM and Onsite Mechanical supervisor that we need to provide contact information on in Part 3.

Part 3 - Miscellaneous Documents

Signed Standard Form 33

Signed Standard Form 30 (s), if any

Completed Schedule B with proposed prices

List of offeror key personnel and point of contact information

Answer List of all company key personnel and point of contact information to include senior leadership (i.e.

CEO, President, VP)

53 Please confirm that the cleaning hours are our side of the 6am-6pm hours.

Answer Refer to section CC.2.3 for cleaning hours

54 Are there any Canopies, Sally Ports, or overhangs that this requirement would apply?

Answer Yes.

55 Has this building already had a trash audit or does one need to be done?

Answer A waste audit will be needed per the contract requirements.

56 Any Advanced meters being used and if so at which building?

Answer Not at this time.

57 Is GSA Link being used and if so at which building?

Answer Yes GSA Link is in use at Centre Phase V.

58 If a major PM was not preformed and it was identified during initial inspection will it be reimbursed?

Answer The GSA Regional Equipment Specialist will identify all deficiencies from the previous. These items will be reimbursable.

59 Is RFID or barcodes being used?

Answer No RFID and no barcodes in use.

60 Is the reference library currently up to date?

Answer Yes equipment inventory is up to date.

61 Is the electrical circuits labeling up to date?

Answer To the best of our knowledge the panel schedules are up to date.

62 When was the last 3 year electrical testing done? Is this just inferred testing?

Answer Complete maintenance services and electrical testing. Inferred testing not acceptable.

63 Is sparks currently in use at any of the building and if so which ones?

Answer Yes GSA Link is in use at this building. GSA Link provides the Sparks.

64 Please confirmed approved subcontract cost can be used to meet threshold.

Answer It is not clear what threshold is being referred to. Subcontracting cost should be included in base price.

65 Please confirm the 15 hours are normal business hours.

Answer It is not clear what hours are being referred to. Refer to section CM.2.38 Normal Working Hours.

66 Which AQMD permit are in use?

Answer No Air Quality Management District Permit at either building.

67 How large is the fuel tank and is it above or underground?

Answer It is an above ground 100 gallon diesel fuel belly tank.

68 Can the building load be used for the load test?

Answer Yes, before or after hours

69 Does the current custodial supervisor meet the RFP requirements?

Answer Yes

70 Does the current PM meet the RFP requirements?

Answer Yes

71 Does the current Mechanic Supervisor meet the RFP requirements?

Answer Yes

72 Does the current Mechanics meet the RFP requirements?

Answer Yes

73 Please confirm no hard copies are required and only 1 CD-r per volume.

Answer Refer to section L.4.2.3 of solicitation

74 Please confirm cover page, TOC don’t count towards page count.

Answer Refer to section L.5 for page limitations set forth in solicitation.

75 Can CPARS be provided for our project and included in the proposal in lieu of PPQs?

Answer Refer to section L.5.3 of solicitation.

I am reaching out to you regarding Solicitation Number: 47PH0219R0012 - Full Maintenance - Farmers Branch and Sherman, Texas I was wondering if there is currently an Incumbent for this requirement. If so, could you provide me with the Contractor name and Contract ID?

Answer Current contractor: C&W Government Services

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