47PF0024D0011.pdf

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Attached to: Administrative Support Services - 4 Locations Indiana & Illinois
Solicitation number: 47PF0023R0097
Issued by: General Services Administration Public Buildings Service Region 5

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Written by GovTribe AI · Apr 1, 2024

This document is a Request for Proposal (RFP) issued by the U.S. General Services Administration (GSA) Great Lakes Region Public Buildings Service for administrative support services at four federal buildings and courthouses in Indiana and Illinois.

The RFP requires a contractor to provide all labor, supervision, and management necessary to deliver administrative support services such as receptionist duties, office management, timekeeping, file maintenance, and other clerical functions at the Birch Bayh Federal Building and U.S. Courthouse in Indianapolis, IN, the Minton-Capehart Federal Building in Indianapolis, IN, the Hammond Federal Building and U.S. Courthouse in Hammond, IN, and the Melvin Price Federal Building and U.S. Courthouse in East St. Louis, IL. The contract is a firm-fixed price arrangement with a base period of one year and four one-year option periods. Offerors must provide pricing for all option periods. The solicitation includes a Quality Assurance Surveillance Plan and requires the contractor to develop a Quality Control Plan.

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REQUEST FOR PROPOSAL

Request for Proposal (RFP)

U.S. GENERAL SERVICES

ADMINISTRATION

GREAT LAKES REGION

PUBLIC BUILDINGS SERVICE

PROJECT:

Administrative Support Services Birch Bayh Federal Building and U.S. Courthouse 46 E. Ohio Street, Indianapolis, IN 46204 Minton-Capehart Federal Building 575 N. Pennsylvania St., Indianapolis, IN 46204 Hammond Federal Building and U.S. Courthouse 5400 Federal Plaza, Hammond, IN 46230 Melvin Price Federal Building and U.S. Courthouse 750 Missouri Avenue, East St. Louis, IL 62201

REQUEST FOR

PROPOSAL: 47PF0023R0097

ISSUE DATE: September 27, 2023

CLOSING DATE & TIME: October 27, 2023 4:00 PM (Central Time)

CONTRACT NO:

DATE OF AWARD:

ISSUED BY:

U.S. General Services Administration Great Lakes Region Public Buildings Service Acquisition Management Division Southern Services Contracting Team 230 S. Dearborn, Suite 350, Chicago, IL 60604-1505

47PF0024D0011

March 29, 2024 i

TABLE OF CONTENTS

(Sections A through J)

A. SOLICITATION/CONTRACT FORM

A.1 STANDARD FORMS

B. SERVICES, ORDERING AND PRICES

B.1 DESCRIPTION OF SERVICES

C. DESCRIPTION/SPECIFICATION/STATEMENT OF WORK

C.1 DEFINITIONS

C.1.0 Acts of God C.1.1 Additional Services C.1.2 Acceptance C.1.3 Approval C.1.4 Contracting Officer (CO) C.1.5 Contracting Officer's Representative (COR) C.1.6 Contractor C.1.7 Contractor Performance Assessment Reporting System (CPARS) C.1.8 Defective Service (Deficiencies) C.1.9 Designated Ordering Official C.1.10 Emergency C.1.11 Federal Holidays – (F.3 Recognized Holidays) C.1.12 Modification C.1.13 Negligence C.1.14 Performance Based Service Contracting C.1.15 Quality Assurance Surveillance Plan (QASP) – (EXHIBIT 1) C.1.16 Quality Control Program (QCP) – (C.12 Contractor Quality Control Plan)

C.2 OBJECTIVES AND SCOPE

C.2.0 Supervision of Contractor’s Employees C.2.1 Days and Hours of Operation C.2.2 Unanticipated Federal Holidays C.2.3 Unanticipated Building Closures/Shutdowns C.2.4 Telework

C.3 PROJECT MANAGER OR SUPERVISOR

C.4 ADMINISTRATIVE SERVICES - SPECIFIC REQUIREMENTS

C.5 TECHNICAL SKILLS, EXPERIENCE, AND MINIMUM REQUIREMENTS

C.6 SCHEDULED AND UNSCHEDULED ABSENCES

C.7 VACANCIES

C.8 TRAINING

C.9 CONTRACT TRANSITION

C.10 SUPPLIES, MATERIALS, EQUIPMENT AND UTILITIES

C.11 OTHER SPECIAL REQUIREMENTS

C.12 CONTRACTOR QUALITY CONTROL PLAN (QCP)

C.13 FEDERAL REQUIREMENTS

C.14 CONTRACTOR SUBMITTALS / DELIVERABLES CHART

D. PACKAGING AND MARKING

D.1 PAYMENT OF POSTAGE AND FEES

D.2. MARKING

E. INSPECTION AND ACCEPTANCE

E.1 FAR 52.246-4 INSPECTION OF SERVICES—FIXED PRICE (AUG 1996)

E.2 DEDUCTION RATE

E.3 SUSPENSION OF WORK

E.4 CONTRACT CLOSE-OUT PREPARATION

F. DELIVERIES OR PERFORMANCE

F.1 PLACE OF PERFORMANCE

F.2 TERM OF CONTRACT

F.3 RECOGNIZED HOLIDAYS

F.4 OPTIONS

G. CONTRACT ADMINISTRATION DATA

G.1 PAYMENT (GENERAL)

G.2 PAYMENT FOR SERVICES

G.3 GSAR 552.232-77 PAYMENT BY GOVERNMENT CHARGE CARD (NOV 2009)

G.4 EVALUATING CONTRACTOR PERFORMANCE

COPIES OF THE EVALUATIONS, CONTRACTOR RESPONSES, AND REVIEW COMMENTS, IF ANY, WILL BE RETAINED AS

PART OF THE CONTRACT FILE

G.5 SUSPENSION OF WORK

G.6 ADJUSTING PAYMENTS

H. SPECIAL CONTRACT REQUIREMENTS

H.1 CONTRACTOR RESPONSIBILITIES

H.1.0 Supervisors H.1.1 Training

H.2 OCCUPANT EMERGENCY PLAN (OEP)

H.3 USE OF GOVERNMENT INFORMATION TECHNOLOGY

H.4 SECURITY REQUIREMENTS AND PERSONAL IDENTITY VERIFICATION PROCEDURES (NON-CLASSIFIED

CONTRACT)

H.4.1 GSAR 552.237-70 Qualifications of Offerors (MAY 1989) H.4.2 GSAR 552.237-71 Qualifications of Employees (MAY 1989) H.5 Suitability Determinations H.5.0 GSA Criteria for Adjudication H.5.1 Compliance with Security Requirements H.5.2 Identification Credential

H.6 RESERVED

H.7 STANDARDS OF CONDUCT

H.8 REMOVAL FROM CONTRACT WORK

H.9 SENSITIVE BUT UNCLASSIFIED (SBU) BUILDING INFORMATION

H.10 RECORDING PRESENCE

H.11 GOVERNMENT FORMS

H.12 OTHER CONTRACTORS

H.13 ORDINANCES, TAXES, PERMITS AND LICENSES

H.14 DISCREPANCY IN THE SPECIFICATIONS

I. CONTRACT CLAUSES

J. LIST OF ATTACHMENTS (LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS)

EXHIBIT 1 - QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

EXHIBIT 2.CONFIDENTIALITY AND NON-DISCLOSURE AGREEMENT

EXHIBIT 3 CONTRACTOR'S COST WORKSHEETS

EXHIBIT 4 WAGE DETERMINATIONS

A. SOLICITATION/CONTRACT FORM

A.1 Standard Forms – Refer to SF-33 Solicitation/Offer/Award Attached to the RFP

BCFA

03/29/2024

SF33 List of Accounting Strings

Accounting String Amount Obligated

EK-47PF0024D0011.2023.192X.05.P0525220.PG60.PGA91.H03............. $0.00

EK-47PF0024D0011.2024.192X.05.P0525220.PG60.PGA91.H03..IN0133ZZ........... $58,414.56

EK-47PF0024D0011.2024.192X.05.P0525220.PG60.PGA91.H03..IN0048ZZ........... $54,082.20

EK-47PF0024D0011.2024.192X.05.P0525220.PG60.PGA91.H03..IN0300ZZ........... $59,328.96

EK-47PF0024D0011.2024.192X.05.P0525220.PG60.PGA91.H03..IL0069ES........... $56,626.20

PAGE

GENERAL SERVICES ADMINISTRATION

ITEM NO.

(a)

SUPPLIES OR SERVICES

(b)

QUANTITY

ORDERED

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f) described in the scope of work.

46204-1903

$54,082.20

$4,867.88

EK-47PF0024D0011.2024.192X.05.P0525220.PG60.PGA91.H03..

IN0133ZZ

120003

Place of Performance: 46 EAST OHIO STREET INDIANAPOLIS, IN

Obligated: $59,328.96 described in the scope of work.

for administrative services at the Birch Bayh Federal

$58,414.56

Building, Indianapolis, IN. All work shall be completed as

$4,944.08

Contract Type: Firm Fixed Price

$4,506.85

46204-1563

EK-47PF0024D0011.2024.192X.05.P0525220.PG60.PGA91.H03..

IN0300ZZ

for administrative services at the Minton-Capehart Federal

& USCH in Hammond, IN. All work shall be completed as

Contractor to provide all labor, materials, and supervision

PoP: 05/01/2024 - 04/30/2025

$59,328.96

PSC: R6 -- ADMINISTRATIVE SUPPORT SERVICES

Place of Performance: 575 N PENNSYLVANIA INDIANAPOLIS, IN

Contract Type: Firm Fixed Price

EK-47PF0024D0011.2024.192X.05.P0525220.PG60.PGA91.H03..

for administrative services at the Hammond Federal Building

Birch Bayh - Base

PoP: 05/01/2024 - 04/30/2025

Deliverable

PSC: R6 -- ADMINISTRATIVE SUPPORT SERVICES

Minton-Capehart - Base

Contract Type: Firm Fixed Price

Contractor to provide all labor, materials, and supervision

PSC: R6 -- ADMINISTRATIVE SUPPORT SERVICES

described in the scope of work.

Obligated: $54,082.20

Deliverable

IN0048ZZ

Hammond - Base

Obligated: $58,414.56

Deliverable

Building, Indianapolis, IN. All work shall be completed as

PAGE

GENERAL SERVICES ADMINISTRATION

ITEM NO.

(a)

SUPPLIES OR SERVICES

(b)

QUANTITY

ORDERED

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

Obligated: $56,626.20 completed as described in the scope of work.

IL0069ES

HAMMOND, IN 46320-1840

Building & USCH in East St. louis, IL. All work shall be

62201-2954

Place of Performance: HAMMOND COURTHOUSE 5400 FEDERAL PLAZA

Place of Performance: 750 MISSOURI AVE EAST ST LOUIS, IL

EK-47PF0024D0011.2024.192X.05.P0525220.PG60.PGA91.H03..

for administrative services at the Melvin Price Federal

Contract Type: Firm Fixed Price

PoP: 05/01/2024 - 04/30/2025

Contractor to provide all labor, materials, and supervision

PoP: 05/01/2024 - 04/30/2025

$4,718.850004

Melvin Price - Base $56,626.20

PSC: R6 -- ADMINISTRATIVE SUPPORT SERVICES

Deliverable

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

5P2QCA

7ZGB4

John Melton, LLC Manager Jennifer Dunne, Contracting Officer

RFP 47PF0023R0097, ADMINISTRATIVE SUPPORT SERVICES

LOCATION(S): Location 1: Birch Bayh Federal Building & US Courthouse, 46 E. Ohio Street, Indianapolis, IN 46204:

Location 2: Minton-Capehart Federal Building, 575 N. Pennsylvania St., Room 120, Indianapolis, IN 46204: Location 3:

Hammond Federal Building & US Courthouse, 5400 Federal Plaza, Suite 2100, Hammond, Indiana 46320: Location 4: Melvin Price Federal Building & US Courthouse,...

[See Description of Modification Continuation Page]

R5 AMD Repair & Alterations Contracting Branch Chicagoland Team 230 S Dearborn St Chicago, IL 60604 USA

Chihuahua Procurement, LLC 320 Gold Ave, SW Suite 1200 Albuquerque, NM 87102

EQ5P2SS2F2-23-0048

47PF0023R0097

1 3

10/4/2023

9/27/2023

John Melton Digitally signed by John Melton Date: 2024.02.09 07:26:12 -06'00'

02/09/2024

Description of Modification Continuation Page

... 750 Missouri Ave, East St. louis, IL 62201

Amendment 0001 is being issued to incorporate GSA Form 527, uploaded to sam.gov as separate attachment.

47PF0023R0097/0001

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

5P2QBB

Dorell Dubiak, Contracting Officer

[See Description of Modification Continuation Page]

5P2QBB

R5 AMD Building Services Contracting Branch Southern Team 230 S Dearborn St Chicago, IL 60604 USA

EQ5P2SS2F2-23-0048

47PF0023R0097

1 3

2/6/2024

9/27/2023

Chiricahua Procurement, LLC 320 Gold Ave, SW Suite 12000 Albuquerque, NM 87102

7ZGB4

John Melton, LLC Manager

02/09/2024

Description of Modification Continuation Page

RFP 47PF0023R0097 Administrative Support Services Birch Bayh Federal Building & U.S. Courthouse, 46 E. Ohio Street, Indianapolis, IN 46204

Minton-Capehart Federal Building, 575 N. Pennsylvania St., Room 120, Indianapolis, IN 46204

Hammond Federal Building & U.S. Courthouse, 5400 Federal Plaza, Suite 2100, Hammond, IN 46230 Melvin Price Federal Building & U.S. Courthouse, 750 Missouri Avenue, East St. Louis, IL 62201

Amendment 0002 is issued with the following:

1) Incorporates the following Wage Determinations:

WD 2015-4783 Rev 21 dated 12/26/2023 WD 2015-5075 Rev 25 dated 12/26/2023 WD 2015-4787 Rev 25 dated 12/26/2023

2) Revised Section B and Revised Cost Worksheets;

3) Modifies the following in the Performance Work Statement as follows:

B.1 Description of Services Old language:

Location 2:

Minton-Capehart Federal Building 575 N. Pennsylvania St., Room 120 Indianapolis, IN 46204

One (1) General Clerk II

New language:

Location 2:

Minton-Capehart Federal Building 575 N. Pennsylvania St., Room 120 Indianapolis, IN 46204

One (1) General Clerk Ill

C.4 ADMINISTRATIVE SERVICES - SPECIFIC REQUIREMENTS

Replaces Duty Location #2 in its entirety with the following:

Duty Location #2 - General Clerk Ill - Minton - Capehart Federal Building (IN0133ZZ)

1. Receptionist duties such as answer phone, respond/receive phone messages, greet clients

2. Support Property Manager in the management of office automation initiatives including technical system maintenance i.e., fax machine, copier, scanner, office printers, labels, etc.

3. Provide administrative support for office personnel and clients

4. Timekeeper for the So.IL/IN Service Center - Enter and track timekeeping utilizing HR Links computerized timekeeping system.

5. Liaison between Agencies, Property Management and General Contractors

6. Create/Post Flyers for building

7. Building access control system PIV enrollments. Investigate, test and troubleshoots access issues.

4 7PF0023R0097 /0002

Page2

Page3

8. Digital fingerprinting of individuals requiring background clearances (credentialing) and other comparable duties as assigned.

9. Create, Send, Follow-up, Organize NCMMS service tickets & ERG tickets.

10. Create/Update phone lists such as Tenant Fact Sheet, Phonebook

11. File items such as RWA, Form 139, Form 49, maintenance reports, sign in sheets, key card applications, UPS shipping orders, service tickets, various agency information

12. Type documents for notices, building memos, newsletters, etc.

13. Customer service for walk in service requests

14. Stock Indy Go schedules

15. Create daily parking access lists

16. Fleet Management duties including requesting vehicles and reporting mileage

17. Regular maintenance on various office equipment such as refill paper, change toner/ink

18. Submit office supply requests

19. Send, Receive and Disburse incoming and outgoing mail and packages for Office Personnel

20. Assist Property Management staff with various duty requests such as reminders, phone calls, memos, emails, data gathering

21. Create laminated documents-posters, parking tags

22. Provide required verification on guests & vendors coming in and out of building

23. Schedule appointments as necessary

24. Make service calls for building, technical equipment, and elevators

25. Handle requests for keys

26. Conference room reservations

27. Operate computer programs such as Google, Internet Explorer, Word, Excel, Microsoft Publishers for various office functions as required

28. Other administrative duties as requested by the Supervisory Property Manager

29. Developing and maintaining a current Procedures Manual. The Contractor shall provide a written Procedures Manual covering the key tasks or functions performed by the administrative services positions for both current and back-fill employees. Additional procedures will be developed for special projects that are performed by these positions on a continual basis. The Manual will be used as both a training document for back-up employees, as well as a reference document for the current staff

4) All other terms and conditions remain the same.

4 7PF0023R0097 /0002

B. SERVICES, ORDERING AND PRICES

B.1 Description of Services

The Contractor shall provide all labor, supervision and management necessary to deliver the administrative support services described herein at various locations in Illinois & Indiana. Work under this contract is anticipated to commence on or about .

May 1, 2024. Services are currently being provided at each of the locations listed below:

Location 1:

Birch Bayh Federal Building & US Courthouse 46 E. Ohio Street Indianapolis, IN 46204

One (1) General Clerk II

Location 2:

Minton-Capehart Federal Building 575 N. Pennsylvania St., Room 120 Indianapolis, IN 46204

One (1) General Clerk II

Location 3: Location 4:

Hammond Federal Building & Melvin Price Federal Building & US Courthouse US Courthouse 5400 Federal Plaza, Suite 2100 750 Missouri Ave Hammond, Indiana 46320 East St. Louis, IL 62201

One (1) General Clerk III One (1) General Clerk III

The Government requires that a contract employee be provided at each location for every day that the building is open for operation; this includes coverage for any scheduled or unscheduled absences.

R.8/23/2022

Contractor Name

Contractor Address

Chiricahua Procurement LLC

320 Gold Ave SW Suite 1200 Albuquerque, NM 87102

Section B Electronic Offer Sheet

S.IL/IN Administrative Services IN0048ZZ - Birch Bayh FBCH, Indianapolis, IN

IN0133ZZ - Minton Capehart FB, Indianapolis, IN IN0300ZZ - Hammond USCH, Hammond, IN

IL0069ES - Melvin Price FBCH, East St. Louis, IL

Instructions

1. All the contractor’s labor hour prices must include expenses for overhead, General and Administrative (G&A) and profit. Thus no separate allowance for travel time, parking, overhead, G&A or profit will be applied when hourly services are ordered.

2. Offeror must submit offers for all locations in order to be considered for award. The contract will be awarded to the responsible offeror submitting the best offer in the aggregate for all locations. Offerors MUST quote prices for all four of the renewal options, in addition to the initial period, in order to be considered for award. Renewal options shall be priced using the wage determination contained in this solicitation. Upon exercising a renewal option, the contract price will be adjusted in accordance with FAR 52.222-43 Fair Labor Standards Act and Service Contract Labor Standards—Price Adjustment (Multiple Year and Option Contracts) (May 2014).

3. OPTION TO EXTEND SERVICES UNIT PRICE (Additional Option Period Up to 6 Months per FAR 52.217-8) - The price must reflect the rates specified for the preceding 12 month performance period and may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. This electronic offer sheet automatically pulls the last option year pricing into the Option to Extend column. The standard service unit prices are multiplied by 6 months and the above standard service unit prices are multiplied the quantity (in column C) to calculate the total price for extension.

4. The contractor is required to perform the requirements of Section C.3.1.7. However, if the contractor plans to divert onsite personnel from performing lower priority cleaning tasks to perform the requirements of Section C.3.1.7 until building occupancy increases, then the monthly amount listed below for the initial 12 month period will not be funded. The Standard Service pricing listed below will become effective once the Contractor, Contracting Officer Representative and Contracting Officer agree that based on increased building occupancy, it is no longer viable to divert onsite personnel from performing lower priority cleaning tasks to perform the requirements of Section C.3.1.7. At that time, a subsequent modification will be issued to obligate funding and result in an increase in the monthly price.

Notes Note 1: RESERVED

Note 2: RESERVED

Note 3: Quote a price per hour for providing Above Standard Services when ordered that are in addition to the services specified herein for the standard services. Orders for above standard service may be placed orally when the amount of the order totals $2,500.00 or less or in the event of an emergency. All orders which exceed $2,500.00 must be placed or confirmed by issuance of a GSA Form 300, Order for Supplies or Services and will be paid by GSA Finance. The GSA Form 300 will describe the service to be provided and will establish, excluding emergencies as determined by the Contracting Officer (CO) or the Contracting Officer’s Representative (COR), the maximum number of hours for which the contractor will be compensated. Orders of $2,500.00 or less may be processed using the Governmentwide commercial purchase card, which is the preferred method to purchase and to pay for micro purchases. Individual orders for above standard services involving more than forty (40) hours will only be issued with the assent of the contractor. This above standard services provision is intended to be used to satisfy the Government's short term non-recurring needs for service. Should a continuing need for additional service arise, a contract modification will be negotiated pursuant to the "Changes Fixed Price" clause. Above standard services cannot be accomplished by diverting resources from work that is supposed to be accomplished

Note 4: These quantities are for evaluation purposes only and are based on an estimate of the Government’s anticipated need for such service.

CLIN Description Quantity Unit of Issue

Unit Price (Initial 12 Month

Period)

Option 1 Unit Price (First Additional 12

Month Period)

Option 2 Unit Price (Second Additional 12 Month Period)

Option 3 Unit Price (Third Additional 12

Month Period)

Option 4 Unit Price (Fourth Additional 12

Month Period)

Option to Extend (Up to 6 Additional

Months) Total Price

Administrative Services - General Clerk II

12 MONTH $4,506.85 $4,506.85 $4,506.85 $4,506.85 $4,506.85 $4,506.85 $297,452.10

RESERVED N/A N/A N/A N/A N/A N/A N/A N/A $0.00

$54,082.20 $54,082.20 $54,082.20 $54,082.20 $54,082.20 $27,041.10 $297,452.10

CLIN Description Quantity (Note 4)

Unit of Issue

Unit Price (Initial 12 Month

Period)

Option 1 Unit Price (First Additional 12

Month Period)

Option 2 Unit Price (Second Additional 12 Month Period)

Option 3 Unit Price (Third Additional 12

Month Period)

Option 4 Unit Price (Fourth Additional 12

Month Period)

Option to Extend (Up to 6 Additional

Months)

Total Price

Additional Services - General Clerk II 1 HR $25.48 $25.48 $25.48 $25.48 $25.48 $25.48 $152.88

Reserved N/A N/A N/A N/A N/A N/A N/A N/A $0.00

Reserved N/A N/A N/A N/A N/A N/A N/A N/A $0.00 Reserved N/A N/A N/A N/A N/A N/A N/A N/A $0.00 Reserved N/A N/A N/A N/A N/A N/A N/A N/A $0.00 Reserved N/A N/A N/A N/A N/A N/A N/A N/A $0.00 Reserved N/A N/A N/A N/A N/A N/A N/A N/A $0.00 Reserved N/A N/A N/A N/A N/A N/A N/A N/A $0.00 Reserved N/A N/A N/A N/A N/A N/A N/A N/A $0.00 Reserved N/A N/A N/A N/A N/A N/A N/A N/A $0.00 Reserved N/A N/A N/A N/A N/A N/A N/A N/A $0.00 Reserved N/A N/A N/A N/A N/A N/A N/A N/A $0.00

$25.48 $25.48 $25.48 $25.48 $25.48 $25.48 $152.88

$54,107.68 $54,107.68 $54,107.68 $54,107.68 $54,107.68 $27,066.58 $297,604.98

TOTAL EVALUATED PRICE FOR STANDARD SERVICES

IN0048ZZ - Birch Bayh Federal Building & USCH 46 E. Ohio Street, Indianapolis, IN 46204

Administrative Services

Basic Services (Refer to Instructions and Notes Tab)

Additional Services for Custodial (Refer to Instructions and Notes Tab)

TOTAL EVALUATED PRICE FOR ADDITIONAL SERVICES

TOTAL EVALUATED PRICE

CLIN Description Quantity Unit of Issue

Unit Price (Initial 12 Month

Period)

Option 1 Unit Price (First Additional 12

Month Period)

Option 2 Unit Price (Second Additional 12 Month Period)

Option 3 Unit Price (Third Additional 12

Month Period)

Option 4 Unit Price (Fourth Additional 12 Month Period)

Option to Extend (Up to 6 Additional

Months) Total Price

Administrative Services - General Clerk III

12 MONTH $4,867.88 $4,867.88 $4,867.88 $4,867.88 $4,867.88 $4,867.88 $321,280.08

RESERVED N/A N/A N/A N/A N/A N/A N/A N/A $0.00

$58,414.56 $58,414.56 $58,414.56 $58,414.56 $58,414.56 $29,207.28 $321,280.08

CLIN Description Quantity (Note 4)

Unit of Issue

Unit Price (Initial 12 Month

Period)

Option 1 Unit Price (First Additional 12

Month Period)

Option 2 Unit Price (Second Additional 12 Month Period)

Option 3 Unit Price (Third Additional 12

Month Period)

Option 4 Unit Price (Fourth Additional 12 Month Period)

Option to Extend (Up to 6 Additional

Months)

Total Price

Additional Services - General Clerk III 1 HR $27.98 $27.98 $27.98 $27.98 $27.98 $27.98 $167.88

Reserved N/A N/A N/A N/A N/A N/A N/A N/A $0.00

$27.98 $27.98 $27.98 $27.98 $27.98 $27.98 $167.88

$58,442.54 $58,442.54 $58,442.54 $58,442.54 $58,442.54 $29,235.26 $321,447.96

TOTAL EVALUATED PRICE FOR STANDARD SERVICES

IN0133ZZ - Minton-Capehart Federal Building 575 N. Pennsylvania Street, Indianapolis, IN 46204

Administrative Services

Basic Services (Refer to Instructions and Notes Tab)

Additional Services for Custodial (Refer to Instructions and Notes Tab)

Issue

Unit Price (Initial 12 Month

Period)

Option 1 Unit Price (First Additional 12

Month Period)

Option 2 Unit Price (Second Additional 12 Month Period)

Option 3 Unit Price (Third Additional 12

Month Period)

Option 4 Unit Price (Fourth Additional 12 Month Period)

Option to Extend (Up to 6 Additional

Months) Total Price

Administrative Services - General Clerk III

12 MONTH $4,944.08 $4,944.08 $4,944.08 $4,944.08 $4,944.08 $4,944.08 $326,309.28

RESERVED N/A N/A N/A N/A N/A N/A N/A N/A $0.00

$59,328.96 $59,328.96 $59,328.96 $59,328.96 $59,328.96 $29,664.48 $326,309.28

CLIN Description Quantity (Note 4)

Unit of Issue

Unit Price (Initial 12 Month

Period)

Option 1 Unit Price (First Additional 12

Month Period)

Option 2 Unit Price (Second Additional 12 Month Period)

Option 3 Unit Price (Third Additional 12

Month Period)

Option 4 Unit Price (Fourth Additional 12 Month Period)

Option to Extend (Up to 6 Additional

Months)

Total Price

Additional Services - General Clerk III 1 HR $28.41 $28.41 $28.41 $28.41 $28.41 $28.41 $170.46

Reserved N/A N/A N/A N/A N/A N/A N/A N/A $0.00

$28.41 $28.41 $28.41 $28.41 $28.41 $28.41 $170.46

$59,357.37 $59,357.37 $59,357.37 $59,357.37 $59,357.37 $29,692.89 $326,479.74

TOTAL EVALUATED PRICE FOR STANDARD SERVICES

IN0300ZZ - Hammond Federal Building & USCH 5400 Federal Plaza, Hammond, IN 46320

Administrative Services

Basic Services (Refer to Instructions and Notes Tab)

Additional Services for Custodial (Refer to Instructions and Notes Tab)

Issue

Unit Price (Initial 12 Month

Period)

Option 1 Unit Price (First Additional 12

Month Period)

Option 2 Unit Price (Second Additional 12 Month Period)

Option 3 Unit Price (Third Additional 12

Month Period)

Option 4 Unit Price (Fourth Additional 12 Month Period)

Option to Extend (Up to 6 Additional

Months) Total Price

Administrative Services - General Clerk III

12 MONTH $4,718.85 $4,718.85 $4,718.85 $4,718.85 $4,718.85 $4,718.85 $311,444.10

RESERVED N/A N/A N/A N/A N/A N/A N/A N/A $0.00

$56,626.20 $56,626.20 $56,626.20 $56,626.20 $56,626.20 $28,313.10 $311,444.10

CLIN Description Quantity (Note 4)

Unit of Issue

Unit Price (Initial 12 Month

Period)

Option 1 Unit Price (First Additional 12

Month Period)

Option 2 Unit Price (Second Additional 12 Month Period)

Option 3 Unit Price (Third Additional 12

Month Period)

Option 4 Unit Price (Fourth Additional 12 Month Period)

Option to Extend (Up to 6 Additional

Months)

Total Price

Additional Services - General Clerk III 1 HR $27.12 $27.12 $27.12 $27.12 $27.12 $27.12 $162.72

Reserved N/A N/A N/A N/A N/A N/A N/A N/A $0.00

$27.12 $27.12 $27.12 $27.12 $27.12 $27.12 $162.72

$56,653.32 $56,653.32 $56,653.32 $56,653.32 $56,653.32 $28,340.22 $311,606.82

TOTAL EVALUATED PRICE FOR STANDARD SERVICES

IL0069ES - Melvin Price Federal Building & USCH 750 Missouri Ave, East St. Louis, IL

Administrative Services

Basic Services (Refer to Instructions and Notes Tab)

Additional Services for Custodial (Refer to Instructions and Notes Tab)

C. DESCRIPTION/SPECIFICATION/STATEMENT OF WORK

C.1 DEFINITIONS

C.1.0 Acts of God An act, event, happening or occurrence due to natural causes and inevitable accident, or disaster and is in no sense attributable to human acts.

C.1.1 Additional Services Services requested by and performed for the convenience of GSA that are not required under Basic Services. Examples of such services include additional work to be performed other than during normal working hours.

C.1.2 Acceptance The term constitutes acknowledgment that the supplies or services required in the contact conform to applicable contract quality and quantity requirements.

C.1.3 Approval ‘Approval’ means the Government has reviewed the submittals, deliverables, or administrative documents [e.g., insurance certificates, Safety Data Sheets (SDS), etc.], and has determined that the documents conform to contract requirements.

Government approval shall not relieve the Contractor of responsibility for complying with Federal, State, and local laws and regulations.

C.1.4 Contracting Officer (CO) The CO has the responsibility for the administration of this contract. The CO alone, without delegation, is authorized to take action on behalf of the Government to amend, modify or deviate from the contract terms, conditions, requirements, specifications, details and/or delivery schedules, make final decisions on disputed deductions from contract payments for nonperformance or unsatisfactory performance; terminate the contract for convenience or default; and issue final decisions regarding contract questions or matters under dispute. However, the CO may delegate certain other responsibilities to authorized Government representatives.

C.1.5 Contracting Officer's Representative (COR) The COR shall be appointed by letter from the CO at time of award and if necessary revised by letter during the contract period to assist him/her in discharging his/her responsibilities. The responsibilities of the COR include, but are not limited to: Evaluating Contractor performance with the Government's representative at the work site; advising the Contractor of proposed deductions for nonperformance or unsatisfactory performance; compliance with contract requirements insofar as the work is concerned;

issuing purchase orders, and advising the CO of any factors which may cause delay in work performance. The COR will assist in the discharge of the Contracting Officer's responsibilities when the Contracting Officer is unable to be directly in touch with the contract work. The CO uses CORs are the primary Government representatives for the administration of the contract. CORs shall have proper training and experience in inspecting contracts, but do not have the authority to modify the contract.

C.1.6 Contractor The “Contractor” as used in this document refers to the company or firm awarded this contract.

C.1.7 Contractor Performance Assessment Reporting System (CPARS) Web based contractor performance evaluation system used by Government agencies including GSA to evaluate contractors on a semi-annual basis. The CPARS was created as a Federal multiple-agency, shared-file system that collects, maintains, and disseminates contractor performance information as required by Federal Acquisition Regulation (FAR), Subpart 42.15.

C.1.8 Defective Service (Deficiencies) A unit of service that does not conform to the level of performance specified

C.1.9 Designated Ordering Official A designated ordering official is an employee of GSA who is authorized in writing by the Contracting Officer to issue and modify orders under this contract.

C.1.10 Emergency The term ‘emergency’ includes, but is not limited to bombings, and bomb threats, civil disturbances, fires, explosions, electrical failure, loss of water pressure, building flooding, sanitary and sewer line stoppage, chemical and gas leaks, medical emergencies, hurricanes, tornadoes, floods, and earthquakes.

C.1.11 Federal Holidays – (F.3 Recognized Holidays) Federal holidays are New Year’s Day, Martin Luther King Day, President’s Day, Memorial Day, Juneteenth Day, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day. When Federal Holidays fall on weekends, a weekday is typically designated as the holiday.

Peoria Federal Building & USCH: A minimum of fourteen paid holidays per year: New Year's Day, Martin Luther King Jr's Birthday, Washington's Birthday, Good Friday, Memorial Day, Juneteenth Day, Independence Day, Labor Day, Columbus Day, Veterans' Day, Thanksgiving, Day after Thanksgiving, Christmas Eve, and Christmas Day. (A contractor may substitute for any of the named holidays another day off with pay in accordance with a plan communicated to the employees involved.)

(See 29 CFR 4.174)

C.1.12 Modification Modification is a bilateral or unilateral change in the terms of a contract.

C.1.13 Negligence Is the failure to use care under the circumstances, it is the doing of some act which a person of ordinary prudence would not have done under similar circumstances or failure to do what a person of ordinary prudence would have done under similar circumstances.

C.1.14 Performance Based Service Contracting This is a procurement strategy that seeks to issue technical requirements that set forth outcomes for performance instead of specific requirements on how to perform the service. This strategy shifts the risk of performance to the Contractor by allowing the Contractor to design the methods of achieving desired results as defined by the performance quality standards established by the Government.

C.1.15 Quality Assurance Surveillance Plan (QASP) – (EXHIBIT 1) The QASP is the Government’s surveillance method for monitoring and evaluating the Contractor's performance under a Performance Based Statement of Work (PBSOW) to ensure services meet contract requirements.

C.1.16 Quality Control Program (QCP) – (C.12 Contractor Quality Control Plan) The Quality Control Program is a system for identifying and correcting deficiencies in the quality of services before the level of performance becomes unacceptable. It includes those continuous actions taken by a Contractor to control the performance of his or her employees and subcontractor's services so that they consistently meet the contract requirements. Preparation of this document is the responsibility of the Contractor.

C.2 OBJECTIVES AND SCOPE

The Contractor shall provide all management, supervision and manpower necessary to perform the administrative services described herein, except for those items and services identified as Government furnished.

The support services provided under this contract are not related to Federal employment requirements nor do they involve temporary help services that may be authorized under 5 CFR Part 300. Work performed under this contract will not be for personal services. In order to preclude an employer/employee relationship, the Government shall only provide technical, task related instructions sufficient for Contractor’s employees to properly perform services under the contract. See FAR Part 37 for more details.

C.2.0 Supervision of Contractor’s Employees In accordance with the Federal Acquisition Regulation (FAR 37.104) this contract may not be used to provide personal services.

GSA’s contract administration and monitoring will not be detailed or continual as to constitute supervision of the contractor personnel. Government personnel may not perform any supervisory functions of contractor personnel. The Contractor/Project Manager will be responsible for interviewing, appraising individual performance, scheduling of leave, or providing direction regarding office protocol. The Contractor, and not the U.S. Government, is the legally responsible employer and supervisor and will maintain that relationship during the time their employees are performing work under this contract. Discipline issues shall be the responsibility of the employer, not the Government.

The contract personnel assigned to render services shall at all times be employees of the Contractor and under the direction and control of the Contractor. Notwithstanding any other provisions of this contract, the Contractor shall at all times be responsible for the supervision of its employees in the performance of the services required. At no time shall the Contractor personnel be considered employees of the United States Government.

C.2.1 Days and Hours of Operation Days of operation are Monday through Friday. Work shall not be required on the following Federal holidays or on days observed in lieu thereof:

Federal holidays are New Year’s Day, Martin Luther King Day, President’s Day, Memorial Day, Juneteenth Day, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day. When a Federal Holiday falls on a weekend, weekdays are typically designated as the holiday. Holidays that fall on Saturday are observed on the previous Friday and holidays that fall on a Sunday are observed on the following Monday. Veterans’ Day is always on the 11th of November and

Thanksgiving is always the 4th Thursday of November.

NOTE: Some Wage Determination(s) for this area include 11 paid holidays with the inclusion of Good Friday. It is the responsibility of the Contractor to account for this labor within the price proposal submission. Service within the facility is required on all days that the Government is working and the Government typically works on Good Friday.

Unless specifically requested or approved by the Contracting Officer (CO) or the Contracting Officer’s Representative (COR), all work shall be performed Monday through Friday, Federal holidays excluded, as stated below for each location:

Location 1: Birch Bayh Federal Building & US Courthouse - 8:30 a.m. – 5:00 p.m. EST

Location 2: Minton-Capehart Federal Building – 7:30 a.m. - 4:00 p.m. EST

Location 3: Hammond Federal Building & US Courthouse - 7:30 a.m. – 4:00 p.m. CST

Location 4: Melvin Price Federal Building & US Courthouse - 8:00 a.m. – 4:30 p.m. CST

Any changes in the work hours for any location will be established by mutual agreement between the Contractor and the Government. The workload should not exceed reasonable expectations for 8 hours skilled labor per day.

C.2.2 Unanticipated Federal Holidays Unanticipated holidays declared by the President will be treated as a federal holiday. For the Department of Labor Wage Determination covered positions, the Contractor will be paid for any unanticipated Federal holiday if they are normally scheduled to work that day.

C.2.3 Unanticipated Building Closures/Shutdowns In the situation of an unanticipated closure of the building, employees may be provided the option to make up work through the remainder of the pay period (calendar month), if beneficial to the Government as determined and coordinated with the Contracting Officer’s Representative.

If a contract employee is located in a building which is provided an “optional early dismissal” (typically weather related), the contract employee shall be provided the following options: take leave without pay, make up work throughout the remainder of the pay period (calendar month) at the discretion of the Contracting Officer’s Representative, or use leave provided by the Contractor.

C.2.4 Telework The Government allows for the use of teleworking by all contract administrative support personnel ONLY during National emergencies, pandemics, planned building closures or any other situation where teleworking would be deemed preferable by the COR. Prior to any contract administrative support personnel teleworking, the following must be provided to the COR in writing:

(1) Proof that telework tools are installed on each Government-owned computer. Telework tools include, but are not limited to Cisco AnyConnect, Citrix Receiver, Jabber and any other tool the COR deems necessary to perform work outside of the worksite listed in Section B.

(2) Details about each contract administrative support personnel’s' internet connection at home, including, but not limited to, Name of Provider and Internet Speed.

If telework has been instituted under this contract by the COR (as described above), the COR is required to provide 24 hours’ notice before requiring the employee to come back to the worksite listed in Section B.1.

C.3 PROJECT MANAGER or SUPERVISOR

On-site supervision is not required however, a Project Manager or Supervisor shall be appointed/named to assure conformance with the contract requirements. The Contractor shall provide all management and supervision as an overhead function (not to be direct charged to GSA). In other words, this cost shall be priced into the proposed prices for each location.

The Project Manager/Supervisor will be required to travel to each location a minimum of once (1 time) per contract year.

These trips will not be paid for by the Government but shall be included in the Contractor’s overhead.

Responsibilities of Project Manager/Supervisor:

a. This is the individual with overall responsibility for personnel working under this contract.

b. Shall coordinate with the Contracting Officer’s Representative (COR) regarding absences, scheduled or unscheduled of contract personnel and substitute personnel as provided.

c. Shall coordinate with the COR for the processing of security clearance for employees under contract as well as removal of employees (ensuring collection of HSPD-12 badges, Government issued equipment, etc.)

d. Promote healthy culture and work environment.

e. Ensure GSA customer needs are met.

f. Disseminate information to contract employees regarding building closures, inclement weather, suspension of performance, etc.

g. Provide to the COR monthly employee timesheets not later than the first (1st) working day following month end.

h. Timely submission of all required deliverables.

When the Project Manager/Supervisor is temporarily unavailable to manage the contract effort for a period longer than 48 hours, including absence due to vacation or illness, the Contractor will provide the CO and COR a written designation of an alternate supervisor.

C.4 ADMINISTRATIVE SERVICES - SPECIFIC REQUIREMENTS

Duty Location #1 – General Clerk II – Birch Bayh Federal Building (IN0048ZZ)

1. Receptionist duties such as answer phone, respond/receive phone messages, greet clients

2. Support Property Manager in the management of office automation initiatives including technical system maintenance i.e. fax machine, copier, scanner, and office printers

3. Provide administrative support for office personnel and clients including various duty requests as reminders, phone calls, memos, emails, data gathering

4. Liaison between Agencies, Property Management and General Contractors

5. Responsible for receiving, processing, distributing, and ensuring compliance of mechanical/custodial service requests including use of the NCMMS

6. Timekeeper for the So.IL/IN Service Center - Enter and track timekeeping utilizing HR Links computerized timekeeping system

7. Establishing and maintaining file program

8. Collect and catalogue all FSS information

9. Submit office supply requests

10. Send, Receive and Disburse incoming and outgoing mail and packages for Office Personnel

11. Issue keys to client representatives and contractors

12.…

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File details come from the government source that posted it. Updated Apr 1, 2024.