47PF0023R0097 ADMIN SERVICES QUESTIONS.pdf

1. Page 2 states that evidence of acceptable must be submitted to the Government “within @@_____ days.” Please confirm that evidence of acceptable insurance is due after contract award. Yes after award

2. Page 3 states: “Offerors should note the requirements of paragraph entitled License Requirement, on page, that evidence of having or having made application for all appropriate permits and licenses for the state specified must be submitted with their offer.” There is no paragraph in the solicitation entitled “License Requirement”. Please clarify what, if any, permits and licenses are required. This sheet is to make sure offers review spec, if there is no license section then there are not any.

3. Page 3 states that “GSA Form 527 – Contractor’s Qualification and Financial Information” is required with proposal submissions. This Form was not included in the solicitation. Please provide. Incorporated via Amendment 001

4. Page 5 states: “The Act requires contractors and subcontractors to submit a report, per FAR 52.222-37, at least annually to the Secretary of Labor regarding employment of protected veterans.” Please confirm that this report is NOT required for this contract.

Click on link provided in that paragraph to determine if you are required to submit report.

5. Section C.1.11 states that there are a minimum of 14 paid holidays per year for the Peoria Federal Building and USCH. Are these 14 holidays for any of the locations on this contract? No the 14 are listed just for Peoria, as stated in RFP C.1.11 Federal Holidays – (F.3 Recognized Holidays)

6. Can the Government please provide anniversary dates for the incumbent personnel before award since it impacts pricing? As stated in the RFP C.9.2 the Service Contract act does not require incumbent to provide that till after award.

7. Section L.4 states: “Price Proposal. Prices for the proposal shall consist of (1) a signed Standard Form 33, Solicitation, Offer and Award and (2) pricing information to be completed under Section B, Supplies or Services and Prices.” The cost worksheets for each location are not listed. Please confirm that those cost worksheets are required with the proposal submission. The worksheets are required and were posted as separate attachments.

8. In reviewing the requirements for the QCP, the solicitation asks the Contractor to provide a roster by name of all operational personnel, both full time and temporary relief personnel, as well as employee information of each employee (in the form of a roster).Can you please define "operational personnel" outside of the requested Project Manager identified? Is this request for key personnel, or for each employee proposed for the contract?Yes, the roster should have all key personnel that will work on the contract that includes both full time and temporary relief personnel.

9. In the solicitation document for solicitation number 47PF0023R0097, the following locations are indicated:Location 1: Birch Bayh Federal Building & US Courthouse Location 2: Minton-Capehart Federal Building Location 3: Hammond Federal Building & US Courthouse Location 4: Melvin Price Federal Building & US Courthouse.

However, on page 17 of the solicitation, under Section C.4 Administrative Services--Specific Requirements, Duty Location #3, there appears to be an additional six locations indicated. Duty Location #3 – General Clerk III – Hammond Federal Building (IN0300ZZ) The below duties and responsibilities are for Hammond Federal

Courthouse in Hammond, IN, Robert A. Grant Federal Building & USCH in South Bend, IN, the E. Ross Adair Federal Building & USCH in Ft. Wayne, IN, & the Charles A. Halleck Federal Building & USCH in Lafayette, IN. The admin will be located in Hammond, IN but will have responsibilities for the entire Northern Indiana Field Office which includes the Hammond FB, Robert A. Grant FB, E. Ross Adair FB, & Charles A. Halleck FB. No travel is required other than to the main duty station at the Hammond Federal Building &

USCH.

10. As part of our contingency staffing plan, will the government allow contractors to have temporary staff undergo a background suitability clearance (HSPD-12) to backfill long-term staff absences or vacancies? Yes, all contractors that will work on the contract will need to be cleared.

11.12 Contractor Quality Control Plan – Section e & f. “Inspection Plans and Reports”.

The government is requiring that a monthly inspections reports will be provided to the COR each month. a. Is the government requesting that these inspections be done in-person for each site monthly? b. Can these inspections be done remotely by interviewing the government stakeholders at each location? The admins will need to provide a monthly inspection report. A blank form/template will be provided and all they need to do is fill it out and submit it no later than the first of the month to the COR.

12. Notice Page states site visit is encouraged ? Site visit is not required for administrative services contracts.

13. In Section B.1 “Description of Services”, the staffing for each location reflects the following:Location 1: Birch Bayh Federal Building & US Courthouse – 1 General Clerk II:

Location 2: Minton-Capehart Federal Building – 1 General Clerk II:Location 3: Hammond Federal Building & US Courthouse – 1 General Clerk III:Location 4: Melvin Price Federal Building & US Courthouse – 1 General Clerk III. However, the pricing templates for each location show the following staffing levels: Birch Bayh Federal Building & USCH - General Clerk II & Secretary II: Hammond Federal Building & USCH – General Clerk III & Secretary II:

Minton-Capehert Federal Building – General Clerk II & Secretary II: Melvin Price Federal Building & USCH – General Clerk III & Secretary II: Question: Can the government please clarify the correct staffing level for each location? The cost proposal worksheets are a template that you complete with information that is applicable. The statement of work is the requirements document.