2021-06-08_Pre-Proposal Conference Call Agenda - AJC Ramp Repairs.pdf

Meeting Agenda

June 8, 2021 PRE-PROPOSAL CONFERENCE // RAMP WATER INFILTIRATION REPAIRS // GSA – CLE – AJC 1

GSA Public Buildings Service www.gsa.gov

PRE-PROPOSAL CONFERENCE

DATE: Tuesday | 6.8.2021 TIME: 1:30 PM – 2:00 PM ET

PROJECT NAME:

RAMP AREA WATER INFILTRATION REPAIRS PROJECT FACILITY:

ANTHONY J. CELEBREZZE

FEDERAL BUILDING

AGENCY: GENERAL SERVICES ADMINISTRATION (GSA) PROJECT LOCATION: CLEVELAND, OH

A/E FIRM: REEDER ARCHITECTS, INC. PROJECT CONTROL #: ROH11046

DIAL-IN INFO: (601) 658-0534 | PIN: # 1 8831930 4

VIRTUAL INFO: GOOGLE HANGOUTS MEET | https://meet.google.com/tjy-qjet-frx

CONF PURPOSE: To allow prospective bidders an opportunity to familiarize themselves with the project and the project site, as well as to explain the policies and procedures to be followed during the construction work of this project in accordance with the contract documents and specifications.

CONTACT INFO: Contracting Officer Jennifer Dunne

230 S Dearborn St, Ste 3500 Chicago, IL 60604

Cell: (312) 353-8796 Jennifer.Dunne@gsa.gov

Project Manager / COR Chris Clayton, PE

201 Superior Ave, Suite 450 Cleveland, OH 44114 Cell: (216) 408-2725

Chris.Clayton@gsa.gov

Building Property Manager Evan Shooltz

1240 East Ninth Street, Suite 769 Cleveland, OH 44199 Cell: (216) 386-0899

Evan.Shooltz@gsa.gov

AGENDA ITEMS

1. ATTENDANCE LIST

A. Verify attendees for today’s call as well as tomorrow’s walkthrough.

2. INTRODUCTIONS & ROLES

A. Contracting Officer (CO)

i. Administers the contract and performs official contract actions, including issuing award letter, change orders, etc.

ii. Sole authority for authorizing changes in, or departures from, the requirements of the construction contract. Any such changes, to be binding on the government, must be in writing from the CO.

B. Project Manager (PM) and Contracting Officer’s Representative (COR)

i. Responsible for the successful execution and completion of the project. The project quality, budget, and schedule are the primary objectives.

ii. Act as the CO’s technical representative, processes payment requests, and issues requests for proposals on potential change orders, among other duties.

C. Building Property Manager (BPM)

i. Assists in coordination of work, facilitation of security measures, and manages building access.

ii. Contractors must give GSA advanced notice of all requests for building or room access, escorting requirements, deliveries, shutdowns, etc. per the AJC Info for General Contractors document.

a. Contractors are responsible for receiving and unloading shipments. If GSA is not notified with (2) full business days’ notice in advance, then shipments may be turned away.

D. Architect / Engineer (A/E)

i. Assists with management and review of RFIs and submittals, as well as holding progress meetings and performing periodic site inspections.

https://meet.google.com/tjy-qjet-frx mailto:Jennifer.Dunne@gsa.gov mailto:Chris.Clayton@gsa.gov mailto:Evan.Shooltz@gsa.gov

AGENDA ITEMS (CONTINUED…)

June 8, 2021 PRE-PROPOSAL CONFERENCE // RAMP WATER INFILTIRATION REPAIRS // GSA – CLE – AJC 2

3. PROJECT OVERVIEW

A. Scope

i. To address water infiltration issues originating from the ramp concrete slabs and retaining walls, including removal, replacement, and/or repair of concrete spalling and cracks, reinforcement corrosion, waterproofing, and other preventative measures.

ii. To minimize disruptions to traffic flow during the period of performance, work shall be executed in a phased approach and primarily performed after-hours, which is typically is Monday through Friday from 6:00 PM to 6:00 AM ET, excluding Federal Holidays, or at the discretion of the building property manager.

iii. The contractor shall be responsible for providing personnel, as well as any temporary equipment, signage, barriers, structural support, and other means or methods as necessary, to ensure that individuals, as well as vehicles, are able to safely utilize operational controlled building and garage access points adjacent to the work areas at all times, including when work is not actively being performed.

iv. Refer to the construction drawings, specifications, and other documentation included in the project’s solicitation package for more information.

a. Sprinkler work and door removal/replacement is no longer within the scope of this contract.

B. Schedule

i. Interim Notice to Proceed (NTP) is expected upon award.

a. Opportunity for key submittals and security clearances for GC and subcontractors.

ii. Estimated on-site work to begin March/April 2022.

iii. Substantial completion is required 120 days after the CO issues On-site NTP.

a. The cooperative efforts of all involved will be required to successfully complete the project within the time period after receipt of On-Site NTP work as specified in the contract.

4. SOLICITATION OVERVIEW

A. Proposals are due Monday, June 28, 2021 by 4:00 PM CT and should be sent directly to the CO.

B. No oral or written statements made by a Government representative during this pre-proposal conference or walkthrough can add to, modify, or otherwise vary from the written provisions of the solicitation and/or amendments.

Any changes or clarifications made will be issued by the CO as a formal written amendment to the solicitation.

i. All questions shall be submitted in writing directly to the CO no later than Wednesday, June 16, 2021 by 4:00 PM

CT.

ii. Answers to submitted questions will be issued via amendment or clarification to all bidders by the CO no later than

Tuesday, June 22, 2021 by 4:00 PM CT.

C. Award will be made to offeror based on the evaluation factors listed by the CO in the solicitation.

5. SITE WALKTHROUGH

A. Scheduled for Wednesday, June 9, 2021 at 1:30 PM ET.

B. Attendees should plan to meet inside the West Entrance Lobby of the Celebrezze FB, prior to the start of the walkthrough.

C. If you haven’t RSVP’d for the walkthrough yet by e-mailing chris.clayton@gsa.gov, please do so by 3:00 PM ET today.

D. Note: Anyone attending the on-site walkthrough will be required to wear a face covering and practice physical distancing in accordance with CDC guidance, GSA policy, and Celebrezze FB requirements.

mailto:chris.clayton@gsa.gov