Solicitation 47PF0021R0055.pdf

PROJECT:

CUSTODIAL AND RELATED SERVICES

Dane County Airport 4000 International Lane Madison, WI 53704 (WI1713ZZ)

SOLICITATION NO.: 47PF0021R0055

ISSUE DATE: Tuesday, March 16, 2021

CLOSING DATE & TIME: Friday, April 16, 2021

4:30PM (Central Standard Time)

ISSUED BY: Acquisition Management Division

Northern Services Team John C. Kluczynski Federal Building 230 South Dearborn Street, RM3500

Chicago, Illinois 60604

ATTN: KIMBERLY BISHOP, CONTRACTING OFFICER

Kimberly.bishop@gsa.gov

REQUEST FOR PROPOSAL

Request for Proposal (RFP)

U.S. General Services Administration Acquisition Management Division

Chicagoland and Customer Projects Branch John C. Kluczynski Federal Building

230 South Dearborn Street, Room 3300 Chicago, Illinois 60604

GREAT LAKES REGION

GSA GSA GSA GSA GSA GSA GSA GSA GSA GSA GSA GSA

GSA GSA GSA GSA GSA GSA GSA GSA GSA GSA GSA GSA

ATTENTION OFFERORS: This notice has been prepared to point out some of the important sections or requirements of this solicitation or to pro-vide you with additional information related to this proposed contract.

Please note that it is not inclusive - you are cautioned to carefully read the entire solicitation in order to be fully aware of all requirements, provisions, and clauses.

SOLICITATION NO. 47PF0021R0055

GENERAL SERVICES ADMINISTRATION’S MISSION

To provide quality services required by our clients in a timely manner and to ensure the best value to the Federal Government and the public thereby enhancing our clients’ ability to accomplish their mission.

“SHALL” “WILL” and “MUST” Throughout this solicitation, the terms “shall” “will” and “must “ are used. “Shall” “will” and “must” denote the imperative. They indicate an obligation to act. In this solicitation, and any resulting contract, “shall” “will” and “must” have the same meaning.

SOLICITATION ISSUED ELECTRONICALLY

This solicitation is being issued electronically as of the solicitation “Date Issued” in block 5 of the Standard Form 33 – SOLICITATION, OFFER, AND AWARD. The offeror shall not alter the solicitation or any com-ponent thereof (i.e. drawings, etc.). The Government’s version of the solicitation and accompanying com-ponents take precedence if a discrepancy arises between the version issued by the Government and the signed documents submitted by the offeror.

TOTAL SMALL BUSINESS SET-ASIDE

This procurement shall be a total small business set-aside under NAICS code 561720, which has a size standard of $19.5 million.

INFORMATION COLLECTION REQUIREMENTS

The information collection requirements contained in this solicitation/contract are either required by regu-lation or approved by the Office of Management and Budget pursuant to the Paperwork Reduction Act and assigned OMB Control No. 3090-0163.

SYSTEM FOR AWARD MANAGEMENT (SAM)

All contractors must be active in the System for Award Management (SAM), https://beta.sam.gov/ prior to submission of offers to be considered for award.

AFFIRMATIVE PROCUREMENT PROGRAM (APP)

GSA has implemented an Affirmative Procurement Program intended to maximize the use of recovered materials, environmentally preferable, and bio-based products. Offerors should familiarize themselves with the requirements for using and reporting on the use of such materials in performance under any re-sultant contract.

FAR 23.7 requires consideration of environmental factors when purchasing products and services. FAR

4.303 and FAR 52.204-4 require double sided printing on recycled paper for all reports required by this contract. FAR 52.223-10 encourages vendors to practice waste reduction.

SAFEGUARDING DOCUMENTS

Associated plans, drawings, or specifications provided under this solicitation are intended for use by pro-spective bidders/offerors (and their subcontractors and suppliers). In support of this requirement, GSA requires bidders/offerors to exercise reasonable care when handling documents relating to building draw-ings/plans, security equipment, security equipment installations, and contract guard service, to include:

1) Limiting reproduction and/or dissemination of covered materials only to persons/parties related to this acquisition or otherwise authorized to receive such information;

2) Making every possible effort that is reasonable and prudent to prevent unauthorized disclosure of this information;

3) Upon award and completion of any appeals process, unsuccessful bidders/offerors making every rea-sonable and prudent effort to destroy or render useless all information/documentation received during the solicitation and/or appeals process; and

4) The awardee continuing the efforts required above throughout the entire term of contract and for what specific time thereafter as may be necessary, as determined by the awardee.

PERFORMANCE BASED SPECIFICATIONS

Note that the service specifications included in this solicitation are performance-based specifications.

These specifications express the Government’s requirements in the form of minimum quality standards.

Work schedule, frequencies, resources utilized, and methods of performance are to be determined by offerors.

A-76 REQUIREMENT

Note paragraph entitled FAR 52.207-3, Right of First Refusal of Employment in Section I.

NOTICE CONCERNING COMPLETION OF SOLICITATIONS

Offerors are cautioned to carefully read the entire solicitation in order to be fully aware of all requirements, provisions and clauses. Fill-ins should be properly completed and verified. All copies should contain the same information. Verify calculations before signing your bid.

Offerors shall submit with their offer the following documents:

52.204-8 Annual Representations and Certifications (Deviation) 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Ser-vices or Equipment 52.209-13 Violation of Arms Control Treaties or Agreements-Certification 52.229-11 Tax on Certain Foreign Procurements—Notice and Representation FAR 52.209-5 Certification Regarding Responsibility Matters Standard Form 33 – Solicitation, Offer, and Award Section B – Supplies or Services and Prices Offer Offeror’s Checklist (See Section L) Quality Control Plan (See Section C) Past Performance References Cost Proposal Worksheets

SITE VISIT

Offerors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site consti-tute grounds for a claim after contract award.

CONTRACTOR DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBER.

Enter your DUNS number in Block 15A on the first page of this solicitation. If you do not know or do not have a DUNS number please contact Dun and Bradstreet directly to obtain one. A DUNS number will be provided immediately by telephone at no charge to you. For information on obtaining a DUNS number, you should call Dun and Bradstreet at 1-866-705-5711. Be prepared to provide the following information:

(1) Company name, (2) Company address, (3) Company telephone number, (4) Line of business, (5) Chief executive officer/key manager, (6) Date the company was started, (7) Number of people employed by the company, (8) Company affiliation.

FAIR LABOR STANDARDS/SERVICE CONTRACT ACT PRICE ADJUSTMENT PROVISIONS

If this is a multiyear service contract or a service contract that may exceed a year in length if options are exercised, offerors should note the price adjustment provisions in Section I of this solicitation.

FREEDOM OF INFORMATION ACT (FOIA) REQUESTS

It is not necessary to reference the FOIA when requesting procurement history, such as the name of the current contractor, contract amount, contract copies, or abstracts of bids. For this information, you may contact the point of contact shown in Block 10 on the first page of the solicitation.

SOLICITATION COPIES

Note that Block 9 on the first page of the solicitation specifies the number of copies of the offer that must be returned by offerors.

Do not include any allowance for any contingency to cover increased cost for which adjustments are pro-vided for under the Fair Labor Standards Act and Service Contract Act - Price Adjustment (Multi-year Contract) contained in the CONTRACT CLAUSES section of this contract.

Reimbursement for emergency call-back, overtime, and additional services will only be computed for the man hours performed at the work site.

PRICING OF OPTIONS

Offerors shall price the initial 1-year period and the option requirements for the 4 additional 1-year periods by assuming that the minimum hourly wages and fringe benefits established by the Administrator, Wage and Hour Division, U.S. Department of Labor for the initial 1 year period of performance will apply to the four 1-year option periods. The minimum wage rates and fringe benefits applicable to the initial 1 year period of performance are outlined on the wage rate sheet.

PROMPT PAYMENT DISCOUNT

Block 13 on the first page of the solicitation and possibly the solicitation pricing page(s), is to be used to offer prompt payment discounts. Payment terms are set forth in the Prompt Payment clause in this solici-tation. Offerors are cautioned against inserting any statement that indicates that payment is due sooner that the time stipulated in the Prompt Payment clause. EXAMPLE: Inserting "Net 20" may cause the of-fer to be rejected as unacceptable, because the entry would be contrary to the 30-day payment terms specified in the Prompt Payment clause.

OPTION TO EXTEND SERVICES

Offerors should note that Section I of this solicitation includes FAR 52.217-8, Option to Extend Services, which allows the Government the unilateral option to extend the term of any resultant contract up to six months, exclusive of any other option provisions which may be included as part of any resultant contract.

QUALITY CONTROL PLAN (QCP)

The contracting Officer (CO) must accept a completed Quality Control Plan (QCP) prior to award of a con-tract. The QCP will be specific to the contract specification and location(s) in accordance with the provi-sions and requirements of the solicitation.

NOTICE TO PROCEED (NTP)

Notice to Proceed (NTP) will NOT be issued until the COR has officially notified the CO that approved clearances for proposed employees have been received and approved.

AVAILABILITY OF FUNDS

Funds are not presently available for award. The Government's obligation under this contract is contin-gent upon the availability of appropriated funds. No legal liability on the part of the Government may arise until funds are made available to the Contracting Officer.

PRE-BID/PRE-PROPOSAL CONFERENCE

A pre-bid/pre-proposal meeting has been scheduled for this solicitation. Please see the Pre-proposal Conference Notice on the next page for details.

To request a reasonable accommodation due to a disability, please contact Joe Loersch at

(312) 806-1757 or joseph.loersch@gsa.gov by Friday, 03/26/2021

PRE- AND POST-AWARD DEBRIEFINGS

The General Services Administration’s hours of operation are 8 a.m. to 4:30 p.m. Requests for pre-award debriefings postmarked or otherwise submitted after 4:30 p.m. will be considered submitted the following business day. Requests for post-award debriefings delivered after 4:30 p.m. will be considered received and filed the following business day.

ELECTRONIC SUBMISSION OF OFFERS

The proposal must be submitted electronically. Hard-copy proposals will not be accepted. Submit your proposal to the e-mail addresses listed on the Standard Form 33: Joe Loersch@gsa.gov AND ronald.sieben@gsa.gov. The entire proposal – including all forms and attachments – must be received in full in this inbox prior to the proposal due date and time. Due to the large file sizes involved, offerors are encouraged to allow plenty of time for email delivery and not assume that email transmission will happen instantaneously. If multiple emails are required in order to submit a proposal, offerors are encouraged to number their emails clearly in the Subject Line (e.g. “Email 1 of 2”; “Email 3 of 3”; etc.).

[THIS NOTICE SHOULD BE REMOVED BEFORE OFFER IS SUBMITTED TO GSA] Rev. July 2017

PRE-PROPOSAL CONFERENCE NOTICE

ATTENDENCE FORM

SOLICITATION #: 47PF0021R0055

Project Title: CUSTODIAL AND RELATED SERVICES Location: Dane County Airport

Madison, WI 53704

A pre-proposal conference is scheduled at the time and place set forth below. All prospec-tive offerors are encouraged to attend. Please complete and return this form email.

Joe Loersch@gsa.gov and ronald.sieben@gsa.gov A Site Visit will be held as part of the pre-proposal conference.

TIME/DATE: TBD (Details will be uploaded via Amendment)

PRE-PROPOSAL CONFERENCE LOCATION:

General Services Administration Office (i.e. Property Management Service Center) Attn: ____________________ Address City, State Zip Code Email:

FAX (XXX) XXX-XXXX

PHONE: (XXX) XXX-XXXX

[ ] I plan to attend the conference.

Number of attendees: _____________.

[ ] I do not plan on attending the conference.

In case of last minute changes, please be sure to include a phone number:

Name: ___________________________________________

Company: ___________________________________________

Phone: ___________________________________________

Solicitation #47PF0021R0055 Custodial and Related Services TSA Office, Dane County Airport

Revised: 03/16/2021

Master Custodial Specification

SOLICITATION NUMBER: 47PF0021R0055

SERVICE: CUSTODIAL AND RELATED SERVICES

LOCATION(S): Dane County Airport

Madison, WI 53704

PERIOD OF PERFORMANCE: Base Year: August 1st 2021 – July 31st 2022 Option Year 1: August 1st 2022 – July 31st 2023 Option Year 2: August 1st 2023 – July 31st 2024 Option Year 3: August 1st 2024 – July 31st 2025 Option Year 4: August 1st 2025 – July 31st 2026

SOLICITATION ISSUE DATE: 03/16/202

OFFER RECEIPT DATE/TIME: 04/16/2022, 4:30 P.M.

TABLE OF CONTENTS

(Sections A through M)

A. SOLICITATION/CONTRACT FORM

A.1 STANDARD FORMS:

B. SERVICES, ORDERING AND PRICES

B.1 DESCRIPTION OF SERVICES

B.1.0 Offer for Standard Services B.1.1 Offer for Above Standard Services

C. DESCRIPTION/SPECIFICATION/STATEMENT OF WORK

C.1 DEFINITIONS

C.1.0 General Program C.1.0.0 Above Standard Services C.1.0.1 Acceptance C.1.0.2 Approval C.1.0.3 Building C.1.0.4 Cleanable Square Feet – (EXHIBIT 1) C.1.0.5 Cleaning Performance Standard – (C.5 Standard Services) C.1.0.6 Contracting Officer (CO) C.1.0.7 Contracting Officer's Representative (COR) C.1.0.8 Contractor C.1.0.9 Custodial C.1.0.10 Defective Service (Deficiencies) C.1.0.11 Emergency C.1.0.12 Environmentally Sustainable – (C.3 Green Cleaning) C.1.0.13 Federal Holidays – (F.3 Recognized Holidays) C.1.0.14 Federally Equipped Food Service – N/A C.1.0.15 Floor Maintenance Services – (C.5.1.1 Floor Care) C.1.0.16 Guiding Principles for Sustainable Existing Buildings C.1.0.17 GSA Green Purchasing Program (GPP) – (C.4 Green Purchasing Plan) C.1.0.18 Green Cleaning – (C.3 Green Cleaning)

C.1.0.19 LEED-EB – (H.7 LEED-EB)

C.1.0.20 Modification C.1.0.21 Negligence C.1.0.22 Designated On-site Authority C.1.0.23 Ordering Official C.1.0.24 Performance Based Service Contracting C.1.0.25 Periodic Work C.1.0.26 Product Preference – (EXHIBIT 6) C.1.0.27 Quality Assurance Surveillance Plan (QASP) – (EXHIBIT 2) C.1.0.28 Quality Control Program (QCP) – (C.14 Quality Control Plan (QCP)) C.1.0.29 Sanitize C.1.0.30 Service Calls – (C.7 Service Calls) C.1.0.31 Standard Services – (C.5 Standard Services) C.1.0.32 Stewardship C.1.0.33 Storage Space .1.0.34 Contractor Performance Assessment Reporting System (CPARS) N/A

C.1.0.35 Computerized Maintenance Management System (CMMS), National Computerized Maintenance Management System (NCMMS)

C.2 OBJECTIVES AND SCOPE

C.2.0 The Contractor Shall C.2.1 Cleaning Hours C.2.2 Normal Building Operating Hours C.2.3 Normal Working Hours

C.3 GREEN CLEANING

C.4. SUSTAINABLE PURCHASING

C.4.0 Sustainable Product Standards C.4.1 Key Sustainable Products (KSPs) C.4.1.2 Proof of Compliance C.4.1.3 Exemptions C.4.2 Green Cleaning Plan C.4.3 Additional Guidance for Other Products

C.5 STANDARD SERVICES

C.5.1 Interior Services C.5.1.0 Performance Standards C.5.1.1 Floor Care C.5.1.2 Carpets and Rugs C.5.1.3 N/A C.5.1.4 N/A C.5.1.5 Fixtures C.5.1.6 Surfaces C.5.1.7 Walls C.5.1.8 Reserved C.5.1.9 Dusting C.5.1.10 Trash, Wastebaskets and Ash Receptacles C.5.1.11 Recyclables C.5.1.12 N/A C.5.1.13 Plate Glass C.5.1.14 N/A C.5.1.15 N/A C.5.1.16 Fine Arts Collection N/A C.5.1.17 Policing Inside Areas C.5.1.18 N/A C.5.1.19 Concessions N/A C.5.1.20 Postal Space N/A C.5.1.21 Fitness Centers, Health Units and Laboratories N/A C.5.2 Exterior Services N/A C.5.3 Snow and Ice Removal N/A C.5.4 Grounds Maintenance N/A

C.6 ABOVE STANDARD SERVICES

C.6.1 Carpet Extraction (Private Areas that exceed 10 SqFt) C.6.2 Floor Maintenance Services C.6.11 Laborer

C.7 N/A

C.8 COMMUNICATION PLAN

C.9 PROTECTION AND DAMAGE

C.10 SOLID WASTE/TRASH/RECYCLING MANAGEMENT

C.10.1.0 Solid Waste/Trash Audits - Reserved C.10.1.2 Solid Waste/Trash Removal and Disposal C.10.1.3 Solid Waste/Trash Records And Reports – Reserved C.10.1.4 Trash Pick-ups on Call - Reserved C.10.2.0 Recycling C.10.2.1 Extent of Work

C.10.2.2 Recyclable Materials Disposition C.10.2.3 Recyclables C.10.2.4 Pick-ups on Call - Reserved C.10.2.5 Recycling Containers C.10.2.6 Restriction on Use C.10.2.7 Recycling Proceeds - Reserved C.10.2.8 Recycling Records and Reports - Reserved C.11.0 Recycling and Waste Reports - Reserved C.11.1 Report Calculations – Reserved C.11.2 Green Purchase Reports C.11.3 Integrated Pest Management Report C.11.4 Supporting Documentation C.11.5 Reporting Formats

C.12 INTEGRATED PEST MANAGEMENT

C.12.0 Preventive Pest Maintenance C.12.1 General C.12.2 Pests Included and Excluded C.12.3 Initial Pest Assessment C.12.4 Integrated Pest Control Plan C.12.5 Pesticide Application C.12.6 Structural and Procedural Recommendations C.12.7 Record Keeping C.12.8 Manner and Time to Conduct Service C.12.9 Insect Control C.12.10 Rodent Control C.12.11 Safety and Health

C.13 CHILD CARE CENTER - RESERVED

C.14 QUALITY CONTROL PLAN (QCP)

C.15 CLEANING SCHEDULES

C.16 COMMUNICATION REQUIREMENTS

C.17 FEDERAL REQUIREMENTS

C.18 CONTRACTOR SUBMITTALS/DELIVERABLES CHART

C.19 HISTORIC BUILDING PRESERVATION - RESERVED

C.20 SUBCONTRACTING

D. PACKAGING AND MARKING

D.1 PAYMENT OF POSTAGE AND FEES

D.2. MARKING

E. INSPECTION AND ACCEPTANCE

E.1 FAR 52.246-4 INSPECTION OF SERVICES—FIXED PRICE (AUG 1996)

E.2 DEDUCTION RATE

E.3 REDUCTION OF SPACE - RESERVED

E.4 INCREASE OF SPACE

E.5 CONTRACT CLOSE-OUT EXAMINATION

F. DELIVERIES OR PERFORMANCE

F.1 PLACE OF PERFORMANCE

F.2 TERM OF CONTRACT

F.3 RECOGNIZED HOLIDAYS

F.4 OPTIONS

G. CONTRACT ADMINISTRATION DATA

G.1 PAYMENT (GENERAL)

G.2 PAYMENT FOR SERVICES

G.3 GSAR 552.232-77 PAYMENT BY GOVERNMENT CHARGE CARD (NOV 2009)

G.4 EVALUATING CONTRACTOR PERFORMANCE

G.5 SUSPENSION OF WORK

G.6 LIMITATION OF GOVERNMENT’S OBLIGATION - RESERVED

G.7 ADJUSTING PAYMENTS

H. SPECIAL CONTRACT REQUIREMENTS

H.1 CONTRACTOR RESPONSIBILITIES

H.1.0 Supervisors H.1.1 Communication H1.2 Training H.1.3 Uniforms H.1.4 Exposure Control Program H.1.5 Key Control H.1.6 Qualifications of Personnel (Resumes)

1. Qualifications of Supervisory Employees

2. Qualifications of Contractor Personnel

H.1.7 Miscellaneous Requirements

H.2 OCCUPANT EMERGENCY PLAN (OEP)

H.3 CONTRACTOR PANDEMIC PLAN

H.4 CONSERVATION

H.5 AFFIRMATIVE PROCUREMENT PROGRAM (APP)

H.6 ASBESTOS AWARENESS TRAINING (FOR BUILDINGS WHICH CONTAIN ASBESTOS OR WHERE IT HAS BEEN

PRESUMED) - RESERVED

H.7 LEED-EB - RESERVED

H.8 PROVIDED BY THE GOVERNMENT (NOT IDENTIFIED ELSEWHERE IN THE SPECIFICATION)

H.9 USE OF GOVERNMENT INFORMATION TECHNOLOGY - RESERVED

H.10 SECURITY REQUIREMENTS AND PERSONAL IDENTITY VERIFICATION PROCEDURES (NON-CLASSIFIED

CONTRACT)

H.10.1 Reserved H.10.2 GSAR 552.237-71 Qualifications of Employees (MAY 1989) H.10.3 Suitability Determinations - Reserved H.10.4 GSA Criteria for Adjudication - Reserved H.10.5 Compliance with Security Requirements H.10.6 Identification Credential - Reserved

H.11 RESERVED

H.12 STANDARDS OF CONDUCT

H.13 REMOVAL FROM CONTRACT WORK

H.14 SENSITIVE BUT UNCLASSIFIED (SBU) BUILDING INFORMATION

H.15 RECORDING PRESENCE

H.16 GOVERNMENT FORMS

H.17 OTHER CONTRACTORS

H.18 ORDINANCES, TAXES, PERMITS AND LICENSES

H.19 DISCREPANCY IN THE SPECIFICATIONS

H.20 N/A

H.21 INSURANCE REQUIREMENT

I. CONTRACT CLAUSES

52.204-21 Basic Safeguarding of Covered Contractor Information Systems FAR 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment 52.216-18 Ordering 52.216-19 Order Limitations 52.216-22 Indefinite Quantity 52.217-8 Option to Extend Services 52.217-9 Option to Extend the Term of the Contract 52.219-14 Limitations on Subcontracting (DEVIATION JUN 2020)

52.222-35 Equal Opportunity for Veterans 52.222-36 Equal Opportunity for Workers with Disabilities 52.222-42 Statement of Equivalent Rates for Federal Hires 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (DEVIATION APR 2020) 52.244-6 Subcontracts for Commercial Items (DEVIATION APR 2020) 52.252-2 Clauses Incorporated by Reference 552.215-73 Notice 552.232-39 Unenforceability of Unauthorized Obligations (FAR DEVIATION) 552.252-6 Authorized Deviations in Clauses

PBS 3490.3 - SAFEGUARDING AND DISSEMINATION OF CONTROLLED UNCLASSIFIED INFORMATION (CUI)

BUILDING INFORMATION (OCT 16, 2019)

SAFEGUARDING AND DISSEMINATION OF CONTROLLED UNCLASSIFIED INFORMATION (CUI) BUILDING

INFORMATION

52.219-6 Notice of Total Small Business Set-Aside

J. LIST OF ATTACHMENTS (LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS)

EXHIBIT 1

BUILDING INFORMATION SHEET

EXHIBIT 2 – QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

Section 1 - Contract Information Section 2 - Purpose/Objective Section 3 - Roles and Responsibilities of Government Officials Section 4 – Partnering Section 5 - GSA/Contractor Meetings Section 6 - Performance Evaluation Section 7 - Effectiveness of Quality Control Section 8 – N/A Section 9 - Emergency Service Call Section 10 - Documentation, Submittals and Deliverables Section 11 - Receiving Reports Section 12 - Tenant Recurring Work Authorizations (RWA) Section 13 - Employee Health, Safety and Training Section 14 - Subcontractors Section 15 – Janitorial Contract Inspection Tool

EXHIBIT 3

SURVEILLANCE FORMS

EXHIBIT 4

BUILDING EXTERIOR AND HARDSCAPE PLAN - RESERVED

EXHIBIT 5

EROSION AND SEDIMENT CONTROL PLAN - RESERVED

EXHIBIT 6

GREEN PURCHASE REPORTS

EXHIBIT 7

GREEN PURCHASE REPORTS

EXHIBIT 8

RECYCLING/SOLID WASTE TRASH REPORT

EXHIBIT 9

KEY SUSTAINABILITY PRODUCTS (KSP) STANDARDS AND RECOMMENDED SUBMITTALS

EXHIBIT 10

PBS WASTE AUDIT – RESERVED

EXHIBIT 11

PEST CONTROL WORK AND INSPECTION REPORT (GSA 3638)

EXHIBIT 12

COST PROPOSAL WORKSHEET

EXHIBIT 13

MODEL SUBCONTRACTING PLAN TEMPLATE

EXHIBIT 14

QUALITY CONTROL PLAN TEMPLATE

EXHIBIT 15

R5 NCMMS WORK ORDER REQUIRED FIELDS

EXHIBIT 16

EXHIBIT 17

K. REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS OF BIDDERS/OFFERORS

K.1 ANNUAL REPRESENTATIONS AND CERTIFICATIONS

52.204-8 Annual Representations and Certifications (Deviation) Provision 52.204-7 is included in this solicitation so paragraph (d) of this provision applies. Complete (d) as applicable (attach additional sheets if necessary) 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment 52.209-13 Violation of Arms Control Treaties or Agreements-Certification 52.229-11 Tax on Certain Foreign Procurements—Notice and Representation

L. INSTRUCTIONS, CONDITIONS, AND NOTICES TO BIDDERS/OFFERORS

L.1 BID GUARANTEE REQUIREMENT – NOT APPLICABLE

L.2 INSPECTION OF THE FACILITY

L.3 INSTRUCTIONS FOR SUBMITTING PROPOSALS

L.4 INCONSISTENCIES IN SPECIFICATIONS

L.5 TYPE OF CONTRACT

L.6 ELECTRONIC SUBMISSION OF OFFERS

L.7 PROVISIONS INCORPORATED IN FULL TEXT

52.216-1 Type of Contract 52.233-2 Service of Protest 52.252-1 Solicitation Provisions Incorporated by Reference 552.217-71 Notice Regarding Option(s) 552.252-5 Authorized Deviations in Provisions

L.8 OFFERORS CHECKLIST

M. EVALUATION FACTORS FOR AWARD

M.1 BASIS OF AWARD

M.2 PAST PERFORMANCE

M.3 TOTAL EVALUATED PRICE

M.4 SPECIAL STANDARD(S) OF RESPONSIBILITY

M.5 FAR 52.217-5 EVALUATION OF OPTIONS (JULY 1990)

A. SOLICITATION/CONTRACT FORM

A.1 Standard Forms:

B. SERVICES, ORDERING AND PRICES

B.1 Description of Services The Contractor shall provide the management, supervision, manpower, equipment and supplies necessary to provide custodial and related services of all Transportation Security Administration (TSA) space at the Dane County Regional Airport as described herein. Refer to section C.15 Cleaning Schedules for specific technical requirements and tasks. Areas are to be free of spills, dust, dirt, and debris. The Contractor is responsible for removing trash and recycling from the facility and disposing of trash in dumpsters located on airport property. Work under this contract is expected to commence on or about August 1st 2021.

B.1.0 Offer for Standard Services (Reference section C.5 Standard Services)

Building No: WI1713ZZ Building Name: Dane County Airport

Leased Location

TSA

Building Address: 4000 International Lane Building City: Madison Building State: Wisconsin

ITEM

DESCRIPTION UNIT QUANTITY UNIT PRICE

(Initial 12

Month Period)

OPTION 1

UNIT PRICE

(First Additional

12 Month Period)

OPTION 2

UNIT PRICE

(Second Additional 12 Month Period)

OPTION 3

UNIT PRICE

(Third Additional 12 Month Period)

OPTION 4

UNIT PRICE

(Fourth Additional 12 Month Period)

1. Custodial services (Interior), Integrated Pest Management

Month 12 $ $ $ $ $

B.1.1 Offer for Above Standard Services (Reference section C.6 Above Standard Services)

ITEM

DESCRIPTION UNIT QUANTITY UNIT PRICE

(Initial 12

Month Period)

OPTION 1

UNIT PRICE

(First Additional

12 Month Period)

OPTION 2

UNIT PRICE

(Second Additional 12 Month Period)

OPTION 3

UNIT PRICE

(Third Additional 12 Month Period)

OPTION 4

UNIT PRICE

(Fourth Additional 12 Month Period)

1. Carpet Cleaning by Extraction

100 SF 1 $ $ $ $ $

2. Strip and Apply Finish Floor

100 SF 1 $ $ $ $ $

3 Stripping and Sealing

100 SF 1 $ $ $ $ $

4. Hourly Rate for Laborer During Normal Working Hours See Note 1/2

Hour 1 $ $ $ $ $

5. Hourly Rate for Laborer After Normal Working Hours See Note 1/2

Hour 1 $ $ $ $ $

6. Hourly Rate for Janitor During Normal Working Hours See Note 1/2

Hour 1 $ $ $ $ $

7. Hourly Rate for Janitor After Normal Working Hours See Note 1/2

Hour 1 $ $ $ $ $

8. Hourly Rate for Supervisor During Normal Working Hours See Note 1/2

Hour 1 $ $ $ $ $

9. Hourly Rate for Supervisor After Normal Working Hours See Note 1/2

Hour 1 $ $ $ $ $

10. Additional Regular Cleaning and Disinfection in Common High Traffic Areas

See Note 3

SF 100 $ $ $ $ $

11. Additional Regular Cleaning and Disinfection in Tenant Agency Spaces

See Note 3

SF 100 $ $ $ $ $

[11]

12. Additional Regular Cleaning and Disinfection in Common High Traffic Areas

(COVID-19

Incident) See Note 4

SF 100 $ $ $ $ $

13. Additional Regular Cleaning and Disinfection in Tenant Agency Spaces

(COVID-19

Incident)

See Note 4

SF 100 $ $ $ $ $

All the contractor’s labor hour prices must include expenses for overhead, General and Administrative (G&A) and profit. Thus no separate allowance for travel time, parking, overhead, G&A or profit will be applied when hourly services are ordered.

Note 1: Quote a per hour price for providing Above Standard Services that are in addition to the services specified herein as standard services. A laborer is a worker with responsibilities covered by the Department of Labor Wage Determination under the category of Laborer. Laborer work may include all miscellaneous jobs requested by the CO or their designee which will consist of, but not be limited to the following: 1) loading, unloading or moving of supplies and materials; 2) recurring set-up and breakdown of conference spaces; 3) miscellaneous tasks not included in the base contract services.

Note 2: Quote a price per hour for providing Above Standard Services when ordered that are in addition to the services specified herein for the standard services. Orders for above standard service may be placed orally when the amount of the order totals $2,500.00 or less or in the event of an emergency. All orders which exceed $2,500.00 must be placed or confirmed by issuance of a GSA Form 300, Order for Supplies or Services and will be paid by GSA Finance. The GSA Form 300 will describe the service to be provided and will establish, excluding emergencies as determined by the Contracting Officer (CO) or the Contracting Officer’s Representative (COR), the maximum number of hours for which the contractor will be compensated. Orders of $2,500.00 or less may be processed using the Governmentwide commercial purchase card, which is the preferred method to purchase and to pay for micro purchases. Individual orders for above standard services involving more than forty (40) hours will only be issued with the assent of the contractor. This above standard services provision is intended to be used to satisfy the Government's short term non recurring needs for service. Should a continuing need for additional service arise, a contract modification will be negotiated pursuant to the "Changes Fixed Price" clause. Above standard services cannot be accomplished by diverting resources from work that is supposed to be accomplished.

Note 3: This line item is intended to be used in response to any request for additional iterations of cleaning and disinfection in a Federally-owned or leased facility, and funded by the requesting agency.

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1. The Contractor shall wear disposable gloves (e.g., latex, nitrile, etc.), facemasks, and any additional personal protective equipment (PPE) as recommended by the cleaning and disinfectant product manufacturers.

2. The Contractor shall clean all visibly dirty surfaces using general detergents or cleaning products compatible with the surface materials being cleaned and in accordance with directions provided by the product manufacturer.

3. The Contractor shall wipe down all solid, high contact surfaces using a disinfectant from the EPA-registered list of products identified as effective against Novel Coronavirus SARS-CoV-2 (see list at https://www.epa.gov/pesticide-registration/list-n-disinfectants-use-against-sars-cov-2), or other product containing the same active ingredient(s) at the same or greater concentration than those on the list.

The Contractor shall use all products in accordance with directions provided by the manufacturer. Examples of solid, high contact surfaces include but are not limited to: desks, workstations, cabinets outside/within/part of a workstation, handrails, door knobs/levers/push bars, key card readers, light switches, touch screens, break room/gallery area countertops, conference room table tops, courtroom table tops, security stations, water faucets and handles, work surfaces, computer keypads and mouse, elevator buttons and call button plates, sinks, toilets and control handles, restroom stall handles, toilet paper and other paper dispensers, door handles and push plates, water cooler and drinking fountain controls, automatic door opener buttons, digital touch screen directories, restroom stall handles and locks, soap dispensers, urinal flush valve handles. Disinfected surfaces should be allowed to air dry. (End of Scope)

Note 4: This line item is intended to be used whenever a novel coronavirus (COVID-19) event occurs in a Federally owned or leased facility. A COVID-19 event is defined as an instance when someone enters or occupies a building who is confirmed or suspected to have COVID-19. A suspected individual is one who has a cough, shortness of breath, and/or at least two or more of the following symptoms: fever, chills, repeated shaking with chills, muscle pain, headache, sore throat, new loss of taste or smell. If the facility or affected area(s) have been completely unoccupied for more than 7 days, this detailed cleaning and disinfection procedure is not necessary.

1. Steps. The facility manager, owner, Designated Official or delegated representative shall perform the following steps before initiating cleaning and disinfection procedures:

1. identify all areas in the facility that the individual(s) was in, to the greatest extent possible, including marking printed building floor plans as necessary to clearly identify the affected locations that require detail cleaning and disinfecting.

2. empty the aforementioned area(s) of occupants and close the area for up to 24 hours, where feasible. The area can still be used for emergency egress as needed during that time.

3. open available doors and windows or increase outside air to the isolated area(s) for the closed duration. This closing and airing process is to allow any airborne droplets to settle prior to cleaning and disinfecting.

2. Qualifications. The Contractor performing the work must have the required supplies and the Contractor staff shall be trained in current blood-borne pathogens requirements, as defined by OSHA (29 C.F.R. 1910.1030). The minimum supplies required are detergents and/or soaps compatible with the surfaces being cleaned, and disinfectant products either registered by the Environmental Protection Agency (EPA) as effective against emerging infectious agents (list) or

[13] equivalent products containing the same active ingredient(s) in similar or greater concentration levels as those listed by EPA.

3. Procedures.

1. The Contractor shall submit to the Contracting Officer’s Representative or their designee for review and approval, any proposed disinfectants, prior to use.

2. Once approved, the Contractor shall use all cleaning and disinfectant products in accordance with the manufacturer’s directions.

3. Prior to entering the area, the Contractor shall don appropriate personal protective equipment (PPE) required for the specific cleaners and disinfectants used. At minimum, contractors shall wear nitrile, latex or similar non-cloth disposable gloves, and facemasks.

4. The Contractor shall clean all high contact, solid surfaces in the affected area(s) free of any visible dirt or grime using the cleaning products. The Contractor shall also clean any porous surfaces that contain visible contamination to the extent feasible, using products compatible with those surfaces. Visible contamination is defined as surfaces soiled with phlegm, saliva, vomit, or a similar bodily fluid. Dirt and grime and not considered contamination for purposes of this procedure.

5. The Contractor shall disinfect all solid, high contact surfaces in the affected area(s) using the approved disinfectant. Disinfectant shall be applied in such a manner as to ensure solid surfaces are visibly moist. The Contractor shall also take extreme care to avoid damage to telecommunications and electronic equipment, GSA’s Fine Arts Collections, historic materials and finishes, as well as any cloth surface, carpeting, and wood furnishings, during the application of any disinfectant.

Solid, high contact surfaces include but are not limited to: desks, workstations, cabinets outside/within/part of a workstation, handrails, door knobs/levers/push bars, key card readers, light switches, touch screens, break room/gallery area countertops, conference room table tops, courtroom table tops, security stations, water faucets and handles, work surfaces, computer keypads and mouse, elevator buttons and call button plates, sinks, toilets and control handles, restroom stall handles, toilet paper and other paper dispensers, door handles and push plates, water cooler and drinking fountain controls, automatic door opener buttons, digital touch screen directories, restroom stall handles and locks, soap dispensers, urinal flush valve handles.

6. The Contractor shall allow disinfectant to remain on surfaces until air dry.

7. The Contractor shall place used supplies including gloves, rags, containers in sealed plastic trash bags. Bags should be tied shut and disposed of as ordinary waste.

8. Once the affected area(s) have been cleaned and disinfected dried, they can be opened back up to regular occupancy and use.

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C. DESCRIPTION/SPECIFICATION/STATEMENT OF WORK

C.1 Definitions C.1.0 General Program The work specified in this specification shall be in accordance with all Federal, State, county and city laws, codes, and ordinances and shall follow the more stringent of them. In addition to compliance with these laws, the Contractor shall follow all applicable standard industry practices including, but not limited to, the Occupational Safety and Health Act (OSHA) and NIBS.

C.1.0.0 Above Standard Services Above Standard Services are services not covered in the monthly price of the contract. Contractor prices include all applicable labor, materials, supplies, training/certifications, equipment (except as otherwise provided), supervision, and management.

C.1.0.1 Acceptance The term constitutes acknowledgment that the supplies or services required in the contact conform to applicable contract quality and quantity requirements.

C.1.0.2 Approval ‘Approval’ means the Government has reviewed the submittals, deliverables, or administrative documents [e.g., insurance certificates, Safety Data Sheets (SDS), etc.], and has determined that the documents conform to contract requirements. Government approval shall not relieve the Contractor of responsibility for complying with Federal, State, and local laws and regulations.

C.1.0.3 Building A reference to ‘facility’ and ‘site’ is interchangeable with ‘building.’ A man-made structure or edifice which services are performed within or on the exterior of the formation and is intended to support or shelter any use or continuous occupancy.

C.1.0.4 Cleanable Square Feet – (EXHIBIT 1) The Cleanable area represents the portion of rentable square footage that is regularly cleaned, and excludes those components of rentable square footage that are not cleaned by the contractor or such as mechanical areas, most computer server rooms and wiring closets, and some storage and filing areas.

C.1.0.5 Cleaning Performance Standard – (C.5 Standard Services) The overall quality performance standard the contractor will be held to is: “The Contractor will clean the facility throughout the contract period, with the outcome of ensuring that the physical and capital assets are maintained and preserved in the same or better condition that they were in when the Contractor first started the contract, normal operating wear taken into account.”

C.1.0.6 Contracting Officer (CO) The CO has the responsibility for the administration of this contract. The CO alone, without delegation, is authorized to take action on behalf of the Government to amend, modify or deviate from the contract terms, conditions, requirements, specifications, details and/or delivery schedules, make final decisions on disputed deductions from contract payments for nonperformance or unsatisfactory performance; terminate the

[15] contract for convenience or default; and issue final decisions regarding contract questions or matters under dispute. However, the CO may delegate certain other responsibilities to authorized Government representatives.

C.1.0.7 Contracting Officer's Representative (COR) The COR shall be appointed by letter from the CO at time of award and if necessary revised by letter during the contract period to assist him/her in discharging his/her responsibilities. The responsibilities of the COR include, but are not limited to: Evaluating Contractor performance with the Government's representative at the work site; advising the Contractor of proposed deductions for nonperformance or unsatisfactory performance; compliance with contract requirements insofar as the work is concerned; issuing purchase orders, and advising the CO of any factors which may cause delay in work performance. The COR will assist in the discharge of the Contracting Officer's responsibilities when the Contracting Officer is unable to be directly in touch with the contract work. The CO uses CORs are the primary Government representatives for the administration of the contract. CORs shall have proper training and experience in inspecting contracts, but do not have the authority to modify the contract.

C.1.0.8 Contractor The “Contractor” as used in this document refers to the company or firm awarded this contract.

C.1.0.9 Custodial A reference to ‘custodial’ is interchangeable with ‘janitorial’. Custodial and related services can include cleaning, window washing, trash removal, recycling, landscaping, and maintaining a building or area.

C.1.0.10 Defective Service (Deficiencies) A unit of service that does not conform to the level of performance specified

C.1.0.11 Emergency The term ‘emergency’ includes, but is not limited to bombings, and bomb threats, civil disturbances, fires, explosions, electrical failure, loss of water pressure, building flooding, sanitary and sewer line stoppage, chemical and gas leaks, medical emergencies, hurricanes, tornadoes, floods, and earthquakes.

C.1.0.12 Environmentally Sustainable – (C.3 Green Cleaning) These are products or services that have a lesser or reduced effect on human health and the environment when compared with competing products or services that serve the same purpose. This comparison may consider raw materials acquisition, production, manufacturing, product, chemicals, packaging, distribution, reuse, operation, maintenance, or disposal of the product or service. Refer to Section C.17 Federal Requirements for a list of environmentally sustainable attributes and certifying entities.

C.1.0.13 Federal Holidays – (F.3 Recognized Holidays) Federal holidays are New Year’s Day, Martin Luther King Day, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day.

When Federal Holidays fall on weekends, a weekday is typically designated as the holiday.

C.1.0.14 Federally Equipped Food Service – N/A

C.1.0.15 Floor Maintenance Services – (C.5.1.1 Floor Care)

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Services required for all non-carpeted flooring such as concrete, ceramic, terrazzo, brick and marble and resilient flooring such as vinyl tile, and linoleum.

C.1.0.16 Guiding Principles for Sustainable Existing Buildings A commitment by federal agencies to accomplish specific sustainability goals and employ environmentally responsible and resource-efficient practices and processes throughout a building’s life-cycle. The goal is to minimize and offset consumption of energy, water and other resources and to eliminate all waste and pollution from building operations and activities. The result is to reduce the environmental impact of the Federal Government, which will expand and complement the building design economy, utility, durability, and comfort.

The common objective is to reduce the overall impact of the built environment on human health and the natural environment by:

-Improving energy efficiency and reductions in greenhouse gas emissions.

-Reducing water consumption intensity.

-Acquiring green products and services.

-Implementing pollution prevention measures, including reduction or elimination of the use of toxic and hazardous chemicals and materials.

-Implementing cost-effective waste prevention and recycling programs.

-Increasing diversion of solid/trash waste.

C.1.0.17 GSA Green Purchasing Program (GPP) – (C.4 Green Purchasing Plan) The GPP which includes the Green Purchasing Plan specifies requirements to promote the purchase of environmentally sustainable products and services.

C.1.0.18 Green Cleaning – (C.3 Green Cleaning) Green Cleaning is a planned and organized approach to cleaning specifically designed to protect building occupants’ and workers’ health, while at the same time reducing environmental impacts.

C.1.0.19 LEED-EB – (H.7 LEED-EB)

Leadership in Energy and Environmental Design for Existing Buildings (LEED) provides building owners and operators with a concise framework for identifying and implementing practical and measurable green building design, construction, operations and maintenance solutions. Once a building has achieved LEED certification all future purchases and services must be evaluated and ensure compliance with LEED to maintain the certification.

C.1.0.20 Modification Modification is a bilateral or unilateral change in the terms of a contract.

C.1.0.21 Negligence Is the failure to use care under the circumstances, it is the doing of some act which a person of ordinary prudence would not have done under similar circumstances or failure to do what a person of ordinary prudence would have done under similar circumstances.

C.1.0.22 Designated On-site Authority

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The term "designated on-site authority" means a person designated in writing by the contractor who has authority to act for the contractor on a day-to-day basis at the work site.

C.1.0.23 Ordering Official Ordering Officials are appointed by letter from the CO. Ordering Officials shall be the Government’s representative for the ordering of supplies and services.

C.1.0.24 Performance Based Service Contracting This is a procurement strategy that seeks to issue technical requirements that set forth outcomes for performance instead of specific requirements on how to perform the service. This strategy shifts the risk of performance to the Contractor by allowing the Contractor to design the methods of achieving desired results as defined by the performance quality standards established by the Government.

C.1.0.25 Periodic Work Cleaning jobs that are developed into a schedule where work is performed less frequently than monthly i.e.

quarterly; semi-annually.

C.1.0.26 Product Preference – (EXHIBIT 6) Products that are identified as environmentally sustainable shall be selected over those which do not carry such designations. The following factors to consider when selecting products include: environmental performance, cost performance, bio-based, recycled content, biodegradability, technical performance, and availability.

C.1.0.27 Quality Assurance Surveillance Plan (QASP) – (EXHIBIT 2) The QASP is the Government’s surveillance method for monitoring and evaluating the Contractor's performance under a Performance Based Statement of Work (PBSOW) to ensure services meet contract requirements.

C.1.0.28 Quality Control Program (QCP) – (C.14 Quality Control Plan (QCP)) The Quality Control Program is a system for identifying and correcting deficiencies in the quality of services before the level of performance becomes unacceptable. It includes those continuous actions taken by a Contractor to control the performance of his or her employees and subcontractor's services so that they consistently meet the contract requirements. Preparation of this document is the responsibility of the Contractor.

C.1.0.29 Sanitize This is the process of making the surface free from elements, such as filth or bacteria, viruses and fungi, that endanger health: hygienic so that the number of germs is reduced to a level that the spread of disease is unlikely.

C.1.0.30 Service Calls – (C.7 Service Calls) Service calls are considered standard service requirements such as requests from tenants, GSA, or other entities to address spills, custodial related problems or malfunctions, replenish restroom supplies or nonrecurring requests for rearranging furniture in a conference room, special events support, etc.

C.1.0.31 Standard Services – (C.5 Standard Services)

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Standard services are defined as all services that are included in the monthly price or as defined in the Contract document. Prices are to include all applicable labor, materials, supplies, training/certifications, equipment (except as otherwise provided), supervision, and management.

C.1.0.32 Stewardship This is the responsibility for managing, conducting or supervising the quality, state or condition of a commercial or institutional building.

C.1.0.33 Storage Space Space generally consisting of concrete, wood block, or unfinished floors; bare block or brick interior walls;

unfinished ceilings; and similar construction containing minimal lighting and heating. Storage space includes attics, basements, sheds, portions of parking structures and other unimproved facility areas.

.1.0.34 Contractor Performance Assessment Reporting System (CPARS) N/A

C.1.0.35 Computerized Maintenance Management System (CMMS), National Computerized Maintenance Management System (NCMMS) A “computerized maintenance management system” (CMMS) is a database software suite with a wide range of facilities management applications. Typical features include asset/equipment inventory management, preventive maintenance planning/scheduling, as well as service call and work order/ticket management.

The National CMMS (NCMMS) is the Government’s owned CMMS. NCMMS is cloud based software (accessible via the internet) and provided by GSA to service contractors to aid in the performance and fulfilment of various types of service contracts.

C.2 Objectives and Scope This contract is for custodial and related services as well as Above Standard Services items identified in paragraph B.1.0. Offer for Above Standard Services with a Performance-Based Statement of Work (PBSOW). As a performance-based contract, the requirements are stated in terms of desired results with associated quality standards. The contract consists of two major functional areas: standard services and Above Standard Services.

C.2.0 The Contractor Shall

-Furnish all personnel, labor, equipment, materials, tools, supplies, supervision, management, training/certifications, and services, except as may be expressly set forth as Government furnished, and otherwise accomplish all actions necessary to or incident to, perform and provide the work efforts described in the contract. This work shall be in accordance with all Federal, State and local standards as well as the most current version of all applicable consensus standards including any supplements or revisions. In addition to compliance with these laws, the Contractor shall follow all applicable standard industry practices including, but not limited to the Occupational Safety and Health Act (OSHA) and

NIBS.

-Ensure that their employees are properly trained, licensed and/or certified to operate necessary building systems or equipment for which licensed and/or certified personnel are…