Pre-Proposal__Agenda-_Duluth_Terra_Cotta.pdf

Pre-Proposal Meeting Agenda

GENERAL SERVICES ADMINISTRATION

PUBLIC BUILDINGS SERVICE

REGION 5

PROJECT

“Terra Cotta Repairs and Restoration” at the

Gerald W. Heaney Federal Building and U.S. Courthouse

515 West First Street, Duluth, MN 55802

DATE: May 22, 2019

TIME: 9:30AM CST

LOCATION: Gerald W. Heaney Federal Building and U.S. Courthouse

515 West First Street, Duluth, MN 55802

ROOM: 407

Owner: General Services Administration (GSA)

Contracting Officer: Della Ljungkull della.ljungkull@gsa.gov

(612) 750-4484 mailto:della.ljunkull@gsa.gov

1. CIRCULATE ATTENDANCE SHEET

a. Name

b. Affiliation

c. Title

d. Telephone number(s)

e. Email address

2. INTRODUCTIONS- GSA and HGA

3. PURPOSE

a. The purpose of this meeting is to allow contractors the opportunity to ask questions regarding the solicitation or to ask questions that may arise as a result of the walk through visit.

4. CONTRACTUAL ITEMS

a. Offerors are cautioned to carefully read the entire Solicitation and the

Agreement to be included in the Contract contemplated by the Solicitation in order to be fully aware of all requirements and clauses in the contemplated

Contract. Verify that all blanks requiring information to be supplied in an Offer have been properly filled out, that all pricing and other numerical data is accurately calculated, and that all copies of the Offer contain the same information.

b. No oral statement made by a Government representative during the pre proposal conference, nor any written record of such oral statements as may be made and subsequently furnished to the offeror, will be deemed to have the effect of adding to, modifying, or otherwise varying from the written provisions of the Solicitation (including, but not limited to specifications, drawings and written amendments to the solicitation). In the event the discussion or questions raised during the pre proposal conference indicate a need to modify the Solicitation, an amendment to the Solicitation will be issued in writing; any such amendment to the Solicitation must be acknowledged in the same manner and under the same conditions as all other written amendments to the

Solicitation.

c. SAM Registration: All contractors must be active in the System for Award

Management (SAM), www.sam.gov, prior to submission of offers to be considered for award. BE ADVISED: If you are registering a new entity in SAM.gov or updating your entity, you must provide and mail an original, signed notarized letter (available here: https://goo.gl/DxrEBs ) stating that you are the authorized

Entity Administrator. Read the FAQs (available here: https://goo.gl/jfW8q3 )for more information on these requirements and / or contact the Federal Service

Desk at www.fsd.gov for additional questions or assistance.

d. Questions

All questions in relation to this solicitation shall be submitted to Della Ljungkull at della.ljungkull@gsa.gov by no later than 4:30 CST, June 5, 2019. Questions received after this time may not be addressed. Questions cannot be submitted via phone or directed to anyone other than the Contracting Officer.

e. Solicitation Section I.H. Receipt of Offers

(1) In order to be considered for award, offers conforming to the requirements of the Solicitation must be received at the following office no later than 2:00 pm

CST on the following date and at the following address.

Date: June 17, 2019

Address: della.ljungkull@gsa.gov

Use subject line: PROPOSAL—Duluth TerraCotta

(2) It is the Offeror’s responsibility to ensure proposals are complete and submitted early enough to be received by the Government before the deadline, and to confirm receipt before the deadline. Offerors are strongly encouraged to use a “read receipt” function to confirm receipt.

(3) In addition to submitting an electronic offer, the offeror must follow up and submit one original hard copy of their proposal. The hard copy submission shall be sent to the following business address by 4:30 P.M.CST, Tuesday, June 18, 2019 along with a signed certification letter (Attachment D) attached in this amendment.

General Services Administration, Acquisition Management Division

Attention Della Ljungkull, Contracting Officer

230 S. Dearborn Ave

Chicago, IL 60604

(4) For the purposes of adhering to the requirements of offers being received timely by the Government, the official proposal submission for this solicitation shall be the electronic version submitted via email due to the points of contact no later than June 17, 2019, 2:00 PM Central Standard Time (CST). The offeror shall certify, by signing the Attachment D letter and returning it with the hard https://goo.gl/jfW8q3 mailto:della.ljungkull@gsa.gov mailto:della.ljungkull@gsa.gov copy submission, that the contents of the hard copy submission are identical to the electronic proposal for evaluation purposes.

f. Solicitation Section II.A. Proposal Contents

Proposals shall consist of the following documents, completed and executed in accordance with this Solicitation:

1. Price Proposal

2. Technical Proposal

3. Representations and Certifications

4. Standard Form 24, Bid Bond

5. Subcontracting Plan

6. GSA Form 527 – Contractor’s Qualification and Financial Information

7. Standard Form (SF) 24 Bid Bond

8. Technical Proposal breakdown:

9. Past Performance and Past Experience Attachment A.2,

10. Past Performance & Past Experience Reference Attachment B

(submitted by references to Contracting Officer)

11. Project Management Plan/Approach

12. Staffing Plan and Qualifications of Key Personnel

g. II.B. Proposal Format

Offerors are to submit an email with the subject line: “PROPOSAL – Duluth

TerraCotta”.

h. Electronic packages will contain seven (7) pdf files as described below:

1. PDF Attachment Labeled “(Contractor Name) Pricing ”:

1. a. Standard Form 1442

2. PDF Attachment Labeled “(Contractor Name) Technical – Terra Cotta”.

3. PDF Attachments as noted in Section II.E. Other Information to Submit with Proposals shall be submitted as individual pdfs and labeled as follows:

a. GSA form 527

b. SF24

c. Subcontracting Plan

d. Reps and certs

i. Solicitation Section II.D. Technical Proposal (Pages 15-19 of solicitation)

TECHNICAL FACTORS

For this procurement, the technical factors will be significantly more important than price. The following non-price factors, all weighted equally, will be used to evaluate offers:

Factor 1: Experience providing Construction Services for Similar Projects

Factor 2: Project Management Plan/Approach

Factor 3: Staffing Plan and Qualifications of Key Personnel

Factor 4: Past Performance on Similar Projects

j. Completion Time: Two 150-calendar day performance periods over the course of two Spring/Summer/Fall seasons. This will require two mobilizations for the

Contractor. Anticipated mobilizations are May 1-September 30, 2020 and May

1-September 20, 2021.

k. Security Clearances: Required

i. Types of Clearances:

1. Long Term/Tier 1 Security Clearance

a. Working more than 6 months

2. Special Agreement Check (SAC) Security Clearance

a. Working less than 6 months

3. Escort Only Security Clearance

a. Working less than 15 days in a 6 month period

5. OTHER INFORMATION

a. This acquisition will be accomplished in accordance with the procedures detailed in FAR Part 15.3, Source Selection Procedures. The procurement will be based on best value selection process. The Government will award a firm-fixed price stand alone contract resulting from this solicitation to a responsible offeror whose proposal conforms to the solicitation and provides the best value to the

Government based on the evaluation of both the technical factors and the total evaluated price.

6. SCOPE OF WORK

The Heaney Building is listed on the National Register of Historic Buildings, therefore all work shall conform to strict requirements for repairing and maintaining historic buildings and the Secretary of the Interior’s Standards for Rehabilitation of Historic

Properties.

a. Cleaning of all units and joint surfaces

b. Replacement of existing individual units

i. Replacement in kind as well as reuse of salvageable units

c. Repair of individual units

i. Patching and recoating of existing units

d. Comprehensive repointing of all joint systems

e. Installation of copper thru wall flashing

7. CONTRACTOR USE OF PREMISES

a. General: The Contractor shall limit his/her use of the premises to the work indicated, so as to allow for Government occupancy and public use.

b. Use of the Site: Confine operations at the site to the areas permitted under the

Contract. Portions of the site beyond areas on which work is indicated are not to be disturbed. Conform to site rules and regulations affecting the work while engaged in project construction.

c. Contractor Use of the Existing Building: Maintain the existing building in a safe and weather-tight condition throughout the construction period. Repair damage caused by construction operations. Take all precautions necessary to protect the building and its occupants during the construction period. Limited storage is available.

d. Parking: No parking will be available on site during working hours for the

Contractor. The Contractor and Contractor's employees shall make their own arrangements for vehicle parking off site. Contractor is required to make arrangements for building occupant vehicles if employee parking is disrupted due to construction related activities. Notice of building employee parking disruption shall be given to the Property Manager 14 days in advance.

8. GOVERNMENT OCCUPANCY AND WORKING HOURS

a. The Government will occupy the site and the existing building during the entire period of construction. Cooperate with the Government's representatives during construction operations to minimize conflicts, mitigate noise, and facilitate

Government usage. Perform the Work in a manner that does not interfere with the Government's operations.

i. Government occupied hours are 7AM-5PM, Monday-Friday except for established Government holidays.

ii. Noisy and/or odor-producing work that may disrupt tenant operations must be completed outside Government occupied hours.

b. The Government reserves the right to place and install equipment as necessary in completed areas of the building and to occupy such completed areas prior to substantial completion, provided that such occupancy does not substantially interfere with the completion of work.

9. WALK THROUGH OF PROJECT AREA

10. ADJOURNMENT

END OF PRE-PROPOSAL MEETING