Pre_Proposal_Meeting_Minutes.pdf

MEETING MINUTES 1 of 2

U.S. General Services Administration 230 South Dearborn Street Chicago, IL 60604

MEETING MINUTES

Project: Courtroom Entries Repairs Project #: 42155 – Hammond Federal Courthouse, Hammond, IN Date Held: 3-05-2019; 11:00am cst Dictation: Cary Kubiak - GSA

MEETING TOPICS:

1.) Introductions 2.) Purpose 3.) Scope of Work / Critical submission dates 4.) Building Policy / Contractor Working Hours 5.) Applicable Forms and Security Clearances

ATTENDEES:

See attached sign-in sheet

MEETING OVERVIEW:

• Meeting was opened introducing GSA project team including Cary Kubiak, Project Manager; Joseph Loersch, Contracting Officer; Tom Rogic, Property Manager; Rich Falzone, Lead Property Manager (not present).

• It was identified that any questions should be formally submitted to Joe L. for response and distribution.

• Important due dates were addressed including:

o RFI’s due: 5:00pm cst March 15th, 2019 o Quotes due: 2:00pm cst March 25th, 2019

• SF1442, Past Performance and Prior work experience attachments were discussed.

• Building specific policies was discussed and recommended that contractors review for site specific access and requirements.

• Working Hours were identified as night between the hours of 8pm-6am. Site will need to be ready for operations at the next occupied hours. Contractors were made aware that the Courtrooms will remain in operations during the performance of this work.

• A site walk was conducted.

SITE WALK:

• All eight Courtroom entries were reviewed.

• Courtroom 1 noted transom millwork separation. This shall be repaired and included in pricing proposals

• Courtroom 4 noted transom millwork separation. This shall be repaired and included in pricing proposals

• Any major existing defects in the millwork shall be repaired and/or replaced per AWI standards.

• Material Clarification: Wood Species: White Oak, quartered, face matched.

• Contractor is required to provide sequencing plan and schedule for repair work.

MEETING MINUTES 2 of 2

• Question: Is it acceptable to utilize temporary doors at the Courtrooms during the repair of the door paneling?

Answer: Removing the entire door and providing temporary doors would be acceptable as long as temporary doors function as normal door with locking hardware, etc. Temporary plywood doors will not be acceptable.

• Question: Is it acceptable to visquene the entries for finishing in place? Answer: It is required to provide temporary protection and containment if work is finished in place. Sequencing plan is required to identify duration containment will be in place and to coordinate with the Courts schedule.

• Question: Use of elevators? Answer: The contractor will have use of the public elevators for movement of materials and tools. Property Management has padding that will be installed for protection of the elevator cabs.

• Property Management to comment on potential onsite storage locations.

• GSA to provide additional details / original shop drawings for the sound lock paneling.