Pre-proposal_Conference_Agenda.pdf

Agenda Pre-Proposal Conference

Job Order Contract Hart Dole Inouye Federal Center

74 Washington Ave Battle Creek, MI April 10, 2019

We will first introduce the Government Team and their roles and responsibilities, cover administrative matters, discuss important requirements of the solicitation, and finish with a question and answer session.

Government Team:

Contracting Officer – Della Ljungkull, Della.ljungkull@gsa.gov Contracting Officer’s Representative: Thomas Monaweck Supervisory Property Manager – Robert Potter

QUESTIONS:

All questions in relation to this solicitation shall be submitted to Della Ljungkull at della.ljungkull@gsa.gov by no later than April 16, 2019 by 2:00 P.M. CST. Questions received after this time may not be addressed. Questions cannot be submitted via phone or directed to anyone other than the Contracting Officer.

CONTRACTUAL ITEMS

Offerors are cautioned to carefully read the entire Solicitation and the Agreement to be included in the Contract contemplated by the Solicitation in order to be fully aware of all requirements and clauses in the contemplated Contract. Verify that all blanks requiring information to be supplied in an Offer have been properly filled out, that all pricing and other numerical data is accurately calculated, and that all copies of the Offer contain the same information.

No oral statement made by a Government representative during the pre proposal conference, nor any written record of such oral statements as may be made and subsequently furnished to the offeror, will be deemed to have the effect of adding to, modifying, or otherwise varying from the written provisions of the Solicitation (including, but not limited to specifications, drawings and written amendments to the solicitation). In the event the discussion or questions raised during the pre proposal conference indicate a need to modify the Solicitation, an amendment to the Solicitation will be issued in writing; any such amendment to the Solicitation must be acknowledged in the same manner and under the same conditions as all other written amendments to the Solicitation.

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Job Order Contract Hart Dole Inouye Federal Center

74 Washington Ave Battle Creek, MI April 10, 2019

SAM

In accordance with FAR 4.1102(a) Offerors and quoters are required to be registered in SAM at the time an offer or quotation is submitted in order to comply with the annual representations and certifications requirements

GENERAL INFORMATION

The proposal closing date and time is April 26, 2019, 2:00 p.m. (Central Time). This is a negotiated procurement; therefore, no information regarding the proposals submitted will be available before contract award.

CONTRACTUAL AND BIDDING INFORMATION

This project is being procured as competed Small Business Set-Aside procurement, therefore;

all small businesses are encouraged to submit proposals. The Government intends to award this contract as a one year base contract, with four additional option periods of one year each. Options may be exercised at the discretion of the Government.

I.H. RECEIPT OF OFFERS (page 7)

(1) In order to be considered for award, offers conforming to the requirements of the Solicitation must be received at the following office no later than 2:00 pm Central Standard Time on the following date and at the following address.

Date: April 26, 2019 2:00 p.m. CST Address: della.ljungkull@gsa.gov Use subject line: PROPOSAL—HDI JOC

(2) Offers sent shall be deemed timely if received by the email addresses of the GSA POCs listed above on or before the date and time established for receipt of offers, as recorded by the Government computer system’s documentation of the exact official time of receipt, not by the time it was sent by the Offeror. It is the Offeror’s responsibility to ensure proposals are complete and submitted early enough to be received by the Government before the deadline, and to confirm receipt before the deadline. Offerors are strongly encouraged to use a “read receipt” function to confirm receipt. Due to anticipated volume of proposals, the Government cannot guarantee that it will be able to respond to requests by email to confirm receipt. Proposals or portions of proposals which are received by the Government later than the time noted above will not be accepted, reviewed, or considered.

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Job Order Contract Hart Dole Inouye Federal Center

74 Washington Ave Battle Creek, MI April 10, 2019

(3) In addition to submitting an electronic offer, the offeror must also submit one original hard copy of their proposal to the following business address by the due date and time listed the above:

Della Ljungkull, Contracting Officer General Services Administration 316 N Robert St.

Saint Paul, MN 55101

II.A. PROPOSAL CONTENTS (page 8) Proposals shall consist of the following documents, completed and executed in accordance with this Solicitation:

1. Price Proposal

2. Technical Proposal

3. Representations and Certifications

4. GSA Form 527 – Contractor’s Qualification and Financial Information

II.B. PROPOSAL FORMAT (page 8) Offerors are to submit an email with the subject line: “PROPOSAL – HDI JOC”.

Electronic packages will contain two (2) pdf files as described below:

1. Attachment Labeled “(Contractor Name) Pricing – HDI JOC”:

a. Standard Form 1442 & Supplement to SF 1442

b. C301 Reps and Certs

2. Attachment Labeled “(Contractor Name) Technical – HDI JOC”.

Proposals will only be accepted in electronic format, via email, and one original hard copy via surface mail. No disc or faxed proposals will be accepted. Offerors are to submit an email with the subject line: “PROPOSAL – HDI JOC”

**Note any amendments issued for this RFP must be acknowledged and returned for proposal packages to be considered complete.

II.D TECHNICAL PROPOSAL (page 9)

1. Experience as a GC on Repair and Alteration Projects

2. Project Management Plan

3. Staffing Plan and Qualifications of Key Personnel

4. Past Performance as a GC on Repair and Alteration Projects

II.E. Other Information to Submit with Propfdfosal (page 14)

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Job Order Contract Hart Dole Inouye Federal Center

74 Washington Ave Battle Creek, MI April 10, 2019

(1) Representations and Certifications Offerors submitting a proposal in response to this Solicitation shall complete electronic Annual Representations and Certifications in conjunction with required Entity registration in System for Award Management (SAM), accessed via System for Award Management. Offerors shall also submit with their proposal, the Annual Representations and Certifications (FAR 52.204-8), using the attached Offeror’s Representations and Certifications (C301-SAT).

(2) Qualifications of Offerors Offerors submitting a proposal in response to this Solicitation shall submit with their proposal evidence of their financial responsibility and capacity to perform the Contract. Offerors shall submit this information on GSA Form 527 – Contractor’s Qualifications and Financial Information. Where applicable, point of contact, including names and telephone numbers, are required for all contracts listed.

(3) Signed Bonding Letter Obtain letter confirming bonding capability for projects over $35,000.

The letter shall state the maximum bonding level per project as well as an aggregate maximum bonding capacity. Please note that a Bid Guarantee is not required for this solicitation.

References to bid guarantees, price or performance bonds throughout this document are not relative to this proposal submission, but may be relative on a task order basis.

VI.E. Total Evaluated Price (Page 30) The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s). Total Evaluated Price shall be calculated using the prices indicated in the Price Proposal, using the following formula:

The total evaluated price for this procurement will be the summation of the bid factor for the base and all option years, proposed by the contractor.

II.A. Basis of Pricing (page 43)

(1) Pricing for this contract will be based upon the RS Means Building Construction Costs Book (hereafter referred to as the RS Means Book). The RS Means Book will be used for the duration of this Contract. The version of RS Means Book that is current on the date of contract award shall be utilized until each option period is exercised. Thereafter, the calendar year edition/ version of the RS Means Book that is current on the date that each option is exercised shall be utilized. This book may be purchased through:

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Job Order Contract Hart Dole Inouye Federal Center

74 Washington Ave Battle Creek, MI April 10, 2019

RS Means 1099 Hingham Street, Suite 201 Rockland, MA 02370 1-800-334-3509 https://www.rsmeans.com/products/books.aspx

The “Bare Cost” from the RS Means Book, when multiplied by the Offeror’s proposed Bid Factor, will establish Task Order pricing. The Bare Cost of a unit of work will be determined by the RS Means column entitled “Bare Cost”, NOT the column entitled “Total Incl O&P”.

NOTE: The City Cost Index from the RS Means Book will NOT be applied to the Bare Costs.

Any adjustment for location must be included in the offeror’s Bid Factor.

EXAMPLE: A Bid Factor of 0.85 would result in 85 percent of the listed Bare Cost when establishing pricing within the Task Order; and 1.00 would leave the actual Bare Cost values as your proposed pricing. Firm-Fixed Price Job Order Example: The following sample calculations illustrate how Task Order pricing will be established using the RS Means Book and contractor’s Bid Factor. All Bid Factors, Bare Costs, and dollar figures are fictitious.

Total Bare Cost (Labor, Material and Equipment) $10,000.00 Bid Factor (Base Year) – Zone 1 @ 85% X 0.85

TOTAL JOB ORDER PRICE $8,500.00

The Bid Factors are proposed as a percentage (in decimal format) increase or decrease to the RS Means Book. The offeror shall limit the Bid Factors to two (2) decimal places. The offeror shall propose a Base Year Bid Factor and an Option Year Bid Factor for each Option Year.

The offeror’s Bid Factors must be ALL INCLUSIVE and shall include, but is not limited to, the following costs:

1. Labor 2. Materials 3. Equipment 4. Subcontractor costs 5. Subcontractor mark-ups 6.

General / Prime Contractor Overhead 7. General / Prime Contractor Profit and risk 8. Bond premiums 9. Social security contributions 10. General insurances 11. Workman’s compensations insurance 12. State unemployment insurance 13. Federal unemployment insurance 14. Mobilization and demobilization costs 15. Site cleanup 16. Labor adjustments between the RS Means given labor rates and the Davis/Bacon Labor Rates included in the contract 17. Supervision 18. Quality control 19. Transportation of contractor’s personnel to, from, and within the job site 20. Shipping of all materials to the jobsite 21. Lodging and per-diem

22. Adjustment factors to account for small jobs 23. Incidental tools and equipment 24.

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Job Order Contract Hart Dole Inouye Federal Center

74 Washington Ave Battle Creek, MI April 10, 2019

Submittal 25. Job Order preparation costs 26. All contingencies 27. All requirements of the Contract

I.B.III. TASK ORDER PERFORMANCE PERIODS (Page 44) The time for completion for each Task Order shall be determined under each individual Task Order. Task Orders under this contract may be awarded by the designated, warranted ordering officials at any time within the Contract period. The actual performance of the work may extend beyond the Contract period.

Each task order shall specify dates for starting work and completing work at the job site.

The starting date shall not be less than two (2) calendar days (except as may be otherwise agreed upon and between the Ordering Official and the contractor) after issuance of the task order. Time shall be computed starting with the date the task order was received by the contractor.

HART DOLE INOUYE FEDERAL CENTER HIGHLIGHTS

The campus is listed on the National Register of Historic Places. 19 of the 21 buildings across the 26 acre campus are listed (with the exceptions being the Child Care Center and Building 1B). Buildings vary in age and were constructed primarily from 1903 (Building 2) to 1996 (Child Care Center).

Building Structural Components:

● Exterior of most buildings is masonry across the 26 acre campus. Building 1 is a steel frame with brick exterior. Building 2,has structural masonry walls and concrete decks with steel cabling.

● Roofs vary in age and materials include pre-cast concrete, asphalt shingle, built up tar, and rubber membrane.

Cooling System:

Chilled water is supplied throughout the campus by a chilled water loop serving 63 air handlers and 1200 fan coil units. The main chiller plant consists of two 500-ton Trane CenTraVac centrifugal chillers, one 500-ton Marley NC cooling tower, one 250-ton Marley NC cooling towers (used when 500-ton unit is disabled), and two Alfa-Laval plate heat exchangers and associated water pumps.

Heating system:

Steam is generated at central plant and distributed throughout the campus. Steam is generated on site by three Cleaver Brooks low pressure boilers installed in 2014. Steam is converted to hot

PROPERTY OF THE UNITED STATES GOVERNMENT

FOR OFFICIAL USE ONLY

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Job Order Contract Hart Dole Inouye Federal Center

74 Washington Ave Battle Creek, MI April 10, 2019 water throughout most of the campus via shell and tube heat exchangers, which is then pumped to the air handlers and fan coil units.

Fire Alarm System:

Edwards System Technologies (EST) fire alarm system was recently updated in 2018.

Building Automation Systems:

Trane Tracer system is used to operate the cooling plant. The rest of the site currently uses Niagara AX. GSA intends to upgrade to Niagara N4 by the end of this calendar year.

Thank you for attending.

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GSA Solicitation No.47PF0019R0026

Document: C201-SB GC/DEC 2017 (The Solicitation)

(3) Additional Proposal Requirements

N/A

II.D. Technical Proposal

The Technical Proposal shall include the information requested below for the non-price factors described in Section VI.

(1) Experience as a General Construction Contractor (GC) for commercial buildings on Repair and Alterations Projects.

This factor considers the extent of the Offeror’s past experience as a GC on repair and alteration projects in commercial buildings. This factor will be evaluated on the Offeror’s presented projects in response to the RFP.

The Offeror must demonstrate successful experience as a GC responsible for the construction of at least seven (7) and no more than ten (10) repair and alterations projects that are completed or substantially completed within the past five (5) years of the closing date of this solicitation; current projects must be 75% complete by the closing date of this solicitation to be considered substantially completed. Projects can be federal, state, local, or private sector projects. Projects should demonstrate the GC’s ability to successfully complete a range of repair and alterations projects, of varying complexities and budgets.

Relevant repair and alteration projects are defined by the following characteristics:

● Total project construction cost at award was between $25,000 and $1,000,000;

● Project was performed in or around an occupied and functioning commercial building;

● Project required close coordination with property management and/or building occupants;

Projects within the dollar range stated above will be given preference over projects submitted outside the dollar range. A contractor may submit examples outside of the dollar range with which the Government will evaluate if they do not have the minimum number within the dollar range.

The offeror shall provide the following information for each of the projects:

1. Name and location of the project;

2. Detailed description of the project;

3. Type of building space (office, courtroom, judges’ chambers, server/IT space, etc.);

4. Project start and completion dates;

5. Construction cost at award and final construction cost at project completion;

6. A narrative description of the amount and type of work the offeror performed with in-house forces and the percentage of the work that was completed by subcontractors;

7. An explanation of Project Management techniques and the Quality Control measures that were used on the project. Provide a summary of issues that were encountered on the project and how they were resolved using the established Project Management techniques and Quality Control measures;

8. Name, title, address, phone number, and email address for building owner or representative of the owner who can attest to the services provided.

Complete one GC Experience Summary (Attachment A) for each project presented for this factor. The Attachment A form addresses most but not all of the information stated above. The offeror shall supplement the Attachment A form with the additional information needed not to exceed one (1), single spaced double-sided page, in 12 point Arial font and 1” margins. The offeror may also supplement the example with photographs or drawings but may not exceed the one (1) double sided page limit. The summary must be completed in its entirety in order for GSA to fully evaluate this factor. Lack of complete information may result in a project not being considered during the evaluation.

Standard for Evaluation:

1. At least seven (7) similar successful project examples have been submitted that demonstrate experience in delivering General Construction (GC) Services. These examples must have been completed within the last five (5) years of the closing date of this solicitation or if current must be at least 75% complete by the closing date of this solicitation to be considered substantially completed.

2. Each GC Experience Summary form should be completed in its entirety along with supplemental information. The similarity to this project is more important than the quantity of projects presented, however the offeror must have submitted at least seven (7) examples.

Rating Description

5 The proposal identifies at least seven (7) similar projects with adequate details that demonstrate significant, relevant experience.

4 The proposal identifies at least seven (7) similar projects with details that demonstrate fairly relevant experience.

3 The proposal identifies at least seven (7) similar projects with sufficient details that demonstrate somewhat relevant experience.

2 The proposal identifies less than seven (7) similar projects. Limited details are provided that demonstrate little relevant experience.

1 The proposal identifies less than seven (7) similar projects. Few details are provided that demonstrate no relevant experience.

0 No project examples are identified in the proposal.

(2) Project Management Plan This factor considers the Offeror’s project management plan which indicates the processes that will be used to maximize the opportunity for successful completion of projects – on-time, within budget, and meeting quality expectations. The Project Management Plan will be evaluated as an indicator of the GC’s understanding of the requirements of this contract and the resulting task orders. The plan should identify and elaborate on significant project components such as safety, quality control, subcontractor management, property manager and/or tenant coordination, system coordination, coordination with other ongoing projects, etc. and should demonstrate the

Offeror’s knowledge, programs and processes. This factor will be evaluated based on the Offeror’s written response; the written response shall not exceed two (2) double-sided pages.

Standard for Evaluation:

1. The project management plan describes the GC’s typical approach for construction services on repair and alteration projects. The plan includes, but may not be limited to, scheduling and cost control methods, change order management, subcontractor management, and goals for meeting or exceeding performance criteria.

2. As a part of the plan, offeror’s identify and propose a way to manage, the most significant risks that may be associated with these types of projects. Such risks may include matters that jeopardize performance within budget and schedule limitations, subcontractor performance, building occupancy, and/or site access.

5 The proposed project management plan is exceptionally clear and project specific, demonstrating a complete understanding of the contract requirements.

4 The proposed project management plan is clear and somewhat project specific, demonstrating a clear understanding of contract requirements.

3 The proposed project management plan is for the most part clear and demonstrates a general understanding of the contract requirements.

2 The proposed project management plan is very general and does not demonstrate a clear understanding of the contract requirements.

1 The proposed project management plan is vague and not at all project specific, demonstrating a lack of understanding of the contract requirements.

0 No project management plan is identified in the proposal.

(3) Staffing Plan and Qualifications of Key Personnel

This factor considers the Offeror’s staffing plan and qualifications of key personnel. This factor will be evaluated based on the Offeror’s written responses; the written response to demonstrate the staffing plan shall not exceed five (5) double-sided pages, including the organizational chart and/or the experience matrix.

The Offeror shall provide a staffing plan that identifies personnel proposed to fill key team member positions listed below, including descriptions of their roles and responsibilities. An organization chart shall be provided that shows lines of authority and identifies personnel having signatory authority to bind the contractor to contractual actions.

Key team member roles include (these should be prime contractor personnel that will be assigned to this contract; understanding that assignments will be made based on project size):

1. Primary Point of Contact that will be responsible for managing the contract (1)

2. Construction Superintendent(s) (may provide more than 1)

3. Project Manager(s) (may provide more than 1)

4. Program Coordinator for submittal of Safety Plans to GSA (1)

5. Scheduling Coordinator for significant tasks (1)

6. Primary POC for security clearances (1)

7. Other key team members as determined by the Offeror

Resumes shall be provided for key team member(s) filling roles 1-4. Resumes shall indicate currently held position/title, proposed project position/title, education, and qualifications. Do not provide more than nine (9) key personnel. Teams will have to prioritize and provide those that best represent your ability to accomplish the requirements of this contract. Executive personnel should not be submitted unless they will have direct responsibility for managing task orders under this contract.

GC’s shall also identify primary or typical subcontractors, correlating them with Factor 1, to represent the GC’s commonly used subcontractors with which they have an established, successful working relationship.

A matrix shall be provided that clearly identifies the work experience that each key team member has on the projects submitted under Factor 1. Only indicate key team members that participated in example projects when they will be performing the exact same role on this contract. If the key team members did not work on any of the projects submitted under Factor 1, provide no more than a one (1) page description of the key team member’s qualifications as they relate to the proposed roles and responsibilities for this contract.

This factor will be evaluated as an indicator of the Offeror’s understanding of the staffing requirements and the proven qualifications of key team members based on successful experience in comparable positions on similar projects. The qualifications of key personnel shall demonstrate that each of the key team members have held comparable position(s) and has the appropriate education, qualifications, professional licensing, and experience to be assigned to this position. Preference will be given to those members having experience on multiple similar projects and/or successful performance in comparable positions.

Standard for Evaluation:

1. The staffing plan identifies personnel that are proposed to fill the key team member positions and state their roles and responsibilities on this contract. Key team members may be represented by the same individual; however, the documents submitted must clearly show each key team member’s role.

2. The qualifications for each key team member should clearly indicate their currently held position/title, proposed contract position/title, education, professional licensing, and work experience over the last five (5) years.

5 All personnel are identified in the proposal, and their qualifications significantly exceed the standard.

4 Most personnel are identified in the proposal, and their qualifications exceed the standard.

3 Most personnel are identified in the proposal, and their qualifications meet the standard.

2 Some personnel are identified in the proposal, but some of their qualifications do not meet the standard.

1 Some personnel are identified in the proposal, but many of their qualifications do not meet the standard.

0 No key personnel or qualifications are identified in the proposal.

(4) Past Performance as a General Contractor (GC) on Repair and Alteration Projects

This factor considers the past performance of the Offeror. This factor will be evaluated based on the responses received from references. For at least seven (7) and no more than ten (10) of the projects identified in Factor 1; a separate past performance questionnaire shall be completed using Attachment B in this solicitation. References must have thorough knowledge of the Offeror’s performance on the project for the majority of the contract performance period; the quality of the reference information supplied will be considered. Past performance will be evaluated as a predictor of the offeror’s compliance with contract requirements and overall quality of performance. The offeror shall be responsible for disseminating and collecting the past performance which shall be submitted with their proposal.

The Government reserves the right to use other government data available in its assessment of the Offeror. In accordance with FAR 15.306, the offeror will be given the opportunity to respond to adverse past performance information.

1. The Government received completed past performance questionnaires for at least seven (7) references for projects submitted under Factor 1.

5 Adequate references were provided; all references provided a favorable evaluation indicating excellent past performance on all projects.

4 Adequate references were provided; most references provided an above average evaluation indicating very good past performance on most projects.

3 Adequate references were provided; references provided an average evaluation indicating good past performance on most projects

2 Some references were provided (less than 7); references provided a below average evaluation indicating fair past performance on most projects.

1 References were provided (less than 7); references provided an unfavorable evaluation indicating poor past performance on most projects.

0 No references were provided or could not be contacted.

II.E. Other Information to Submit with Proposal

(1) Representations and Certifications

Offerors submitting a proposal in response to this Solicitation shall complete electronic Annual Representations and Certifications in conjunction with required Entity registration in System for Award Management (SAM), accessed via System for Award Management. Offerors shall also submit with their proposal, the Annual Representations and Certifications (FAR 52.204-8), using the attached Offeror’s Representations and Certifications (C301-SAT).

(2) Qualifications of Offerors

Offerors submitting a proposal in response to this Solicitation shall submit with their proposal evidence of their financial responsibility and capacity to perform the Contract. Offerors shall submit this information on GSA Form 527 – Contractor’s Qualifications and Financial Information. Where applicable, point of contact, including names and telephone numbers, are required for all contracts listed.

(3) Signed Bonding Letter Obtain letter confirming bonding capability for projects over $35,000.

The letter shall state the maximum bonding level per project as well as an aggregate maximum bonding capacity. Please note that a Bid Guarantee is not required for this solicitation.

References to bid guarantees, price or performance bonds throughout this document are not relative to this proposal submission, but may be relative on a task order basis.

II.F. Requirements of Joint Venture Offerors

(1) All offers submitted by joint ventures must include a copy of an executed joint venture agreement (with original signatures) which fully discloses the legal identity of each member of the joint venture, the relationship between the members, the form of ownership of each member, and any limitations on liability or authority for each member.

(2) An authorized representative of each member of the joint venture must sign the SF 1442 accompanying an offer regardless of any agency relationship established between the members.

(3) In the case of corporations that are joint venture members, the corporation secretary must certify that the corporation is authorized to participate in the joint venture, either by so certifying in the joint venture agreement, or by submitting a separate certification to the Government. The joint venture must also provide a certificate that identifies a principal representative of the joint venture with full authority to bind the joint venture.

(4) Representations and certifications, financial information, and past performance information must be submitted for each member of the joint venture.