RFP_OFFICIAL.pdf

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U.S. GENERAL SERVICES

ADMINISTRATION

ACQUISITION MANAGEMENT DIVISION

201 SUPERIOR AVE. RM, #450

CLEVELAND, OHIO 44114

PPRROOJJEECCTT:: Landscaping and Related Services Carl B. Stokes USCH 801 W. Superior Ave, Cleveland, OH 44113 Donald J. Pease Federal Building 143 W. Liberty Street, Medina, OH 44256

SSOOLLIICCIITTAATTIIOONN NNOO:: 47PF0018R0183

IISSSSUUEE DDAATTEE:: September 26, 2018

CCLLOOSSIINNGG DDAATTEE && TTIIMMEE:: October , 26 2018 2:00 PM (Eastern Time)

CCOONNTTRRAACCTT NNOO:: TBD

DDAATTEE OOFF AAWWAARRDD:: TBD

IISSSSUUEEDD BBYY::

U.S. General Services Administration Public Buildings Service Jenna Berg - Contract Specialist Email Proposals To: jenna.berg@gsa.gov

GGSSAA GGSSAA GGSSAA GGSSAA GGSSAA GGSSAA GGSSAA GGSSAA GGSSAA GGSSAA GGSSAA GGSSAA GSAR 552.219-71 NOTICE TO OFFERORS OF SUBCONTRACTING PLAN REQUIREMENTS (JUNE 2005) The General Services Administration (GSA) is committed to assuring that maximum practicable opportunity is provided to small, HUBZone small, small disadvantaged, women-owned, veteran-owned, and service-disabled veteran owned small business concerns to participate in the performance of this contract consistent with its efficient performance. GSA expects any subcontracting plan submitted pursuant to FAR 52.219-9, Small Business Subcontracting Plan, to reflect this commitment. Consequently, an offeror, other than a small business concern, before being awarded a contract exceeding $650,000 ($1,500,000 for construction), must demonstrate that its subcontracting plan represents a creative and innovative program for involving small, HUBZone small, small disadvantaged, women-owned, veteran-owned, and service-disabled veteran owned small business concerns as subcontractors in the performance of this contract.

ATTENTION OFFERORS: This notice has been prepared to point out some of the important sections or requirements of this solicitation or to provide you with additional information related to this proposed contract.

Please note that it is not inclusive - you are cautioned to carefully read the entire solicitation in order to be fully aware of all requirements, provisions, and clauses.

47PF0018R0183SOLICITATION NO.

GENERAL SERVICES ADMINISTRATION’S MISSION

To provide quality services required by our clients in a timely manner and to ensure the best value to the Federal Government and the public thereby enhancing our clients’ ability to accomplish their mission.

“SHALL” “WILL” and “MUST” Throughout this solicitation, the terms “shall” “will” and “must “ are used. “Shall” “will” and “must” denote the imperative. They indicate an obligation to act. In this solicitation, and any resulting contract, “shall” “will” and “must” have the same meaning.

INFORMATION COLLECTION REQUIREMENTS

The information collection requirements contained in this solicitation/contract are either required by regu-lation or approved by the Office of Management and Budget pursuant to the Paperwork Reduction Act and assigned OMB Control No. 3090-0163.

SYSTEM FOR AWARD MANAGEMENT (SAM) REPLACES CCR and ORCA Effective July 30th, 2012, the System for Award Management (SAM) replaces the contractor registration sites CCR and ORCA. In an effort to streamline the acquisition process, SAM was established to consoli-date several acquisition systems including CCR, ORCA, and EPLS and create a single repository of con-tractor information. As a single validated source of data on contractors doing business with the Govern-ment, the SAM database enables prospective contractors to update their information in one place.

If you have been using the legacy systems CCR and ORCA, you should now go to https://www.sam.gov to find your information. Training tools are available on the SAM website to help you get familiar with SAM. Start by going to https://www.sam.gov , and then click on the SAM HELP tab. Under User Help you will find the full User Guide as well as Quick Start Guides and Helpful Hints that will help you create an account, migrate your roles from legacy systems (if applicable) and perform updates. PLEASE NOTE:

SAM is completely free of charge for both registrants and users. You will be required to complete a one-time business registration, with annual updates. As a part of the registration process you will need to provide your DUNS identification number. If you do not have a DUNS number you may contact Dun and Bradstreet, Inc. at (800) 333-0505. You may register in SAM at https://www.sam.gov.

In accordance with FAR Parts 1, 2, 4, 13, 32, and 52 contractors must have an active profile in the SAM database prior to award of any contract, basic agreement, basic ordering agreement, or blanket purchase agreement. No award will be made to any contractor without an active profile in SAM.

AFFIRMATIVE PROCUREMENT PROGRAM (APP)

GSA has implemented an Affirmative Procurement Program intended to maximize the use of recovered materials, environmentally preferable, and bio-based products. Offerors should familiarize themselves with the requirements for using and reporting on the use of such materials in performance under any re-sultant contract.

FAR 23.7 requires consideration of environmental factors when purchasing products and services. FAR

4.303 and FAR 52.204-4 require double sided printing on recycled paper for all reports required by this contract. FAR 52.223-10 encourages vendors to practice waste reduction.

https://www.sam.gov/ https://www.sam.gov/ https://www.sam.gov/

SAFEGUARDING DOCUMENTS

Associated plans, drawings, or specifications provided under this solicitation are intended for use by pro-spective bidders/offerors (and their subcontractors and suppliers). In support of this requirement, GSA requires bidders/offerors to exercise reasonable care when handling documents relating to building draw-ings/plans, security equipment, security equipment installations, and contract guard service, to include:

1) Limiting reproduction and/or dissemination of covered materials only to persons/parties related to this acquisition or otherwise authorized to receive such information;

2) Making every possible effort that is reasonable and prudent to prevent unauthorized disclosure of this information;

3) Upon award and completion of any appeals process, unsuccessful bidders/offerors making every rea-sonable and prudent effort to destroy or render useless all information/documentation received during the solicitation and/or appeals process; and

4) The awardee continuing the efforts required above throughout the entire term of contract and for what specific time thereafter as may be necessary, as determined by the awardee.

PERFORMANCE BASED SPECIFICATIONS

Note that the service specifications included in this solicitation are performance-based specifications.

These specifications express the Government’s requirements in the form of minimum quality standards.

Work schedule, frequencies, resources utilized, and methods of performance are to be determined by offerors.

A-76 REQUIREMENT

Note paragraph entitled FAR 52.207-3, Right of First Refusal of Employment in Section I.

LICENSE REQUIREMENTS

Offerors should note the requirements of paragraph entitled License Requirement that evidence of having or having made application for all appropriate permits and licenses for the state specified must be submit-ted with their offer.

CURRENT CONTRACTOR AND CURRENT CONTRACT PRICE

The current contractor is Midwest Landscaping, Inc. located in Monroe, MI. The current monthly price is $3,707.00. Although this solicitation is for services basically the same as the current contract Scope of Work, it should be reviewed carefully before submitting a bid.

NOTICE CONCERNING COMPLETION OF SOLICITATIONS

Offerors are cautioned to carefully read the entire solicitation in order to be fully aware of all requirements, provisions and clauses. Fill-ins should be properly completed and verified. All copies should contain the same information. Verify calculations before signing your bid.

Offerors shall submit with their offer the following documents:

• FAR 52.212-3 Offeror Representations and Certifications—Commercial Items

• Standard Form 33 – Solicitation, Offer, and Award

• Section B – Supplies or Services and Prices Offer

• Offeror’s Checklist (See Section L)

• Quality Control Plan (See Section C)

• Past Performance References

BOND REQUIREMENTS - N/A

SITE VISIT

Offerors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site consti-tute grounds for a claim after contract award.

CONTRACTOR DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBER.

Enter your DUNS number on the first page of your proposal. If you do not know or do not have a DUNS number please contact Dun and Bradstreet directly to obtain one. A DUNS number will be provided immediately by telephone at no charge to you. For information on obtaining a DUNS number, you should call Dun and Bradstreet at 1-866-705-5711. Be prepared to provide the following information: (1) Company name, (2) Company address, (3) Company telephone number, (4) Line of business, (5) Chief executive officer/key manager, (6) Date the company was started, (7) Number of people employed by the company, (8) Company affiliation.

EXERCISING OPTIONS AND MULTIPLE AWARD CONTRACTS

If this is a multiple award contract with optional performance periods, please note that the successful awardee will be required to re-certify size status prior to the option being exercised.

FAIR LABOR STANDARDS/SERVICE CONTRACT ACT PRICE ADJUSTMENT PROVISIONS

If this is a multiyear service contract or a service contract that may exceed a year in length if options are exercised, offerors should note the price adjustment provisions in Section I of this solicitation.

FREEDOM OF INFORMATION ACT (FOIA) REQUESTS

It is not necessary to reference the FOIA when requesting procurement history, such as the name of the current contractor, contract amount, contract copies, or abstracts of bids. For this information, you may contact the point of contact shown in the first page of this solicitation.

SOLICITATION COPIES

Note that Block 9 on the SF33 specifies the number of copies of the offer that must be returned by offerors.

Do not include any allowance for any contingency to cover increased cost for which adjustments are pro-vided for under the Fair Labor Standards Act and Service Contract Act - Price Adjustment (Multi-year Contract) contained in the CONTRACT CLAUSES section of this contract.

Reimbursement for emergency call-back, overtime, and additional services will only be computed for the man hours performed at the work site.

PRICING OF OPTIONS

Offerors shall price the initial 1 year period and the option requirements for the 4 additional 1 year periods by assuming that the minimum hourly wages and fringe benefits established by the Administrator, Wage and Hour Division, U.S. Department of Labor for the initial 1 year period of performance will apply to the to the 4 additional 1 year option periods. The minimum wage rates and fringe benefits applicable to the initial 1 year period of performance are outlined on the wage rate sheet.

PROMPT PAYMENT DISCOUNT

Block 13 on the SF33 and possibly the solicitation pricing page(s), is to be used to offer prompt payment discounts. Payment terms are set forth in the Prompt Payment clause in this solici-tation. Offerors are cautioned against inserting any statement that indicates that payment is due sooner that the time stipulated in the Prompt Payment clause. EXAMPLE: Inserting "Net 20" may cause the of-fer to be rejected as unacceptable, because the entry would be contrary to the 30-day payment terms specified in the Prompt Payment clause.

OPTION TO EXTEND SERVICES

Offerors should note that Section I of this solicitation includes FAR 52.217-8, Option to Extend Services, which allows the Government the unilateral option to extend the term of any resultant contract up to six months, exclusive of any other option provisions which may be included as part of any resultant contract.

EVALUATING CONTRACTOR PERFORMANCE

The General Services Administration is using the Contractor Performance Assessment Reporting System (CPARS) module as the secure, confidential, information management tool to facilitate the performance evaluation process. CPARS enables a comprehensive evaluation by capturing comments from both GSA and the contractor. The website for CPARS is https://www.cpars.gov.

Completed CPARS evaluations are sent to the Past Performance Information Retrieval System (PPIRS) which may then be used by Federal acquisition community for use in making source selection decisions.

PPIRS assists acquisition officials by serving as the single source for contractor past performance data.

CPARS Registration

Each award requiring an evaluation must be registered in CPARS. The contractor will receive several au-tomated emails. Within thirty days of award, the contractor will receive an e-mail that contains user ac-count information, as well as the applicable contract and order number(s) assigned.

Contractors will be granted one user account to access all evaluations.

CPARS Training

Contractors may sign up for CPARS training. Training courses are available at the CPARS training site (https://www.cpars.gov/webtrain.htm) and updated as needed.

CPARS Role_Contractor Representative (CR)

All evaluations will be sent the Contractor Representative (CR) named on your award. Access to CPARS will be granted to the CR after the award is registered in the system.

The CR will be able to access CPARS to review and comment on the evaluation. If your CR is not already in the CPARS system, the contracting officer will request the name and email address of the person that will be responsible for the CR role on your award.

Once an evaluation is ready to be released the CR will receive an email alerting them the evaluation is ready for their review and comment. The email will indicate the time frame the CR has to respond to the evaluation; however, the CR may return the evaluation earlier than this date.

The contractor must promptly notify the Contracting Officer of any change in their CR to allow the update to be made in the system.

GSA shall provide for review at a level above the contracting officer (i.e., contracting director) to consider any disagreement between GSA and the contractor regarding GSA’s evaluation of the contractor. Based on the review, the individual at a level above the contracting officer will issue the ultimate conclusion on the performance evaluation.

Copies of the evaluations, contractor responses, and review comments, if any, will be retained as part of the contract file.

QUALITY CONTROL PLAN (QCP)

https://www.cpars.gov/ https://www.cpars.gov/webtrain.htm

The contracting Officer (CO) must accept a completed Quality Control Plan (QCP) prior to award of a con-tract. The QCP will be specific to the contract specification and location(s) in accordance with the provi-sions and requirements of the solicitation.

NOTICE TO PROCEED (NTP)

Notice to Proceed (NTP) will NOT be issued until the COR has officially notified the CO that approved clearances for proposed employees have been received and approved.

AVAILABILITY OF FUNDS

Funds are not presently available for award. The Government's obligation under this contract is contin-gent upon the availability of appropriated funds. No legal liability on the part of the Government may arise until funds are made available to the Contracting Officer.

PROJECT LABOR AGREEMENT

Offerors may submit a price proposal subject to the PLA requirements set forth in this solicitation (a PLA proposal), a price proposal not subject to the PLA requirements set forth in this solicitation, or both.

Any price proposal submitted shall clearly identify whether it is subject to such PLA requirements.

PRE-BID/PRE-PROPOSAL CONFERENCE

A pre-bid/pre-proposal meeting has been scheduled for this solicitation. Please see the Pre-proposal Conference Notice on the next page for details.

To request a reasonable accommodation due to a disability, please contact Jenna Berg at jenna.berg@gsa.gov by 10/10/2018.

PRE- AND POST-AWARD DEBRIEFINGS

The General Services Administration’s hours of operation are 8 a.m. to 4:30 p.m. Requests for pre-award debriefings postmarked or otherwise submitted after 4:30 p.m. will be considered submitted the following business day. Requests for post-award debriefings delivered after 4:30 p.m. will be considered received and filed the following business day.

[THIS NOTICE SHOULD BE REMOVED BEFORE OFFER IS SUBMITTED TO GSA] Rev. July 2017

PRE-PROPOSAL CONFERENCE NOTICE

ATTENDENCE FORM

SOLICITATION #: 47PF0018R0183

LANDSCAPING AND RELATED SERVICES

Carl B. Stokes USCH 801 W. Superior Ave

Cleveland, Ohio 44113

Donald J. Pease Federal Building 143 W. Liberty Street

Medina, OH 44256

A pre-proposal conference is scheduled at the time and place set forth below. All prospec-tive offerors are encouraged to attend. Please complete and return this form via email to jenna.berg@gsa.gov A Site Visit of the Carl B. Stokes USCH will be held as part of the pre-proposal conference. A visit to the Donald J. Pease building can be arranged upon re-quest.

TIME/DATE: October 16, 2018 1:00 pm EST

PRE-PROPOSAL CONFERENCE LOCATION:

Carl B. Stokes United States Courthouse General Services Administration 801 W. Superior Ave Rm. 7-167 Cleveland, OH 44113

[ ] I plan to attend the conference.

Number of attendees: _____________.

[ ] I do not plan on attending the conference.

In case of last minute changes, please be sure to include a phone number:

Name: ___________________________________________

Company: ___________________________________________

Phone: ___________________________________________ mailto:jenna.berg@gsa.gov

TABLE OF CONTENTS

SECTION B - SUPPLIES OR SERVICES AND PRICES

B1. DESCRIPTION OF SERVICES

OFFER FOR BASIC SERVICES

SECTION C - DESCRIPTION, SPECIFICATIONS AND STATEMENT OF WORK

C1. SCOPE OF WORK

C2. CONTRACT EFFORT REQUIRED

C3. BASIC LANDSCAPING SERVICES

C4. ADDITIONAL SERVICES

C5. LANDSCAPING MATERIALS STANDARDS

C6. EMPLOYEE ORIENTATION

C7. SUPPLIES, MATERIALS, EQUIPMENT AND UTILITIES

C8. OTHER SERVICES

C9. PROTECTION AND DAMAGE

C10. QUALITY CONTROL PLAN (QCP)

C11. LANDSCAPING QUALITY ASSURANCE PLAN

C12. MISCELLANEOUS REQUIREMENTS

C13. SUBCONTRACTING

C14. SAFETY AND HEALTH

SECTION D - PACKAGING AND MARKING

D1. PAYMENT OF POSTAGE AND FEES

D2. MARKING

SECTION E - INSPECTION AND ACCEPTANCE

E1. FAILURE TO PERFORM

E2. CRITERIA FOR EVALUATIVE PERFORMANCE

E3. DEDUCTION RATE

E4. SUSPENSION OF WORK

E5. RESERVED - CONTRACT CANCELLATION

E6. CONTRACT CLOSE-OUT INSPECTION

E7. FAR 52.246-4 INSPECTION OF SERVICES – FIXED PRICE (AUG 1996)

E8. ADDITIONAL REQUIREMENTS FOR INSPECTION OF SERVICES

SECTION F - DELIVERIES AND PERFORMANCE

F1. PLACE OF PERFORMANCE

F2. TERM OF CONTRACT

F3. OPTIONS

F4. RECOGNIZED HOLIDAYS

SECTION G - CONTRACT ADMINISTRATION DATA

G1. PAYMENT (GENERAL)

G2. PAYMENT FOR SERVICES

G3. GSAR 552.232-77 PAYMENT BY GOVERNMENTWIDE COMMERCIAL PURCHASE CARD

(MAR 2000)

G4. EVALUATING CONTRACTOR PERFORMANCE

COPIES OF THE EVALUATIONS, CONTRACTOR RESPONSES, AND REVIEW COMMENTS, IF ANY, WILL BE RETAINED AS PART OF THE CONTRACT FILE, AND MAY BE USED BY FEDERAL AGENCIES TO SUPPORT FUTURE AWARD

DECISIONS

G5. LIMITATION OF GOVERNMENT’S OBLIGATION

SECTION H - SPECIAL REQUIREMENTS

H1. CONTRACTOR RESPONSIBILITIES

H2. GSAR 552.237-71 QUALIFICATIONS OF EMPLOYEES (MAY 1989)

H3. RESUMES

H4. MISCELLANEOUS REQUIREMENTS

H5. CONTRACTOR PANDEMIC PLAN

H6. ENERGY

H7. AFFIRMATIVE PROCUREMENT PROGRAM (APP)

H8. SUITABILITY DETERMINATIONS

H9. GSA CRITERIA FOR ADJUDICATION

H10. COMPLIANCE WITH SECURITY REQUIREMENTS

H11. IDENTIFICATION CREDENTIAL

H12. ESCORT REQUIREMENTS

H13. STANDARDS OF CONDUCT

H14. REMOVAL FROM CONTRACT WORK

H15. RESERVED

H16. RECORDING PRESENCE

H17. GOVERNMENT FORMS

H18. WORKING WITH OTHER CONTRACTORS

H19. ORDINANCES, TAXES, PERMITS AND LICENSES

H20. DISCREPANCY IN THE SPECIFICATIONS

H21. SAFEGUARDING INFORMATION

SECTION I - CONTRACT CLAUSES

I1. FAR 52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL (SEPT

2007)

SECTION J - LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

SECTION K - REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF

OFFERORS

K1. REMITTANCE ADDRESS

K2. SECURITY FORMS QUANTITY

K3. FAR 52.204-8 Annual Representations and Certifications. (MAY 2012)

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICE TO OFFERORS

L1. BID GUARANTEE REQUIREMENT – RESERVED

L2. PERFORMANCE BOND REQUIREMENT - RESERVED

L3. INSURANCE REQUIREMENT

L4. INSPECTION OF THE FACILITY

L5. FINANCIAL QUALIFICATIONS OF OFFERORS

L6. INSTRUCTIONS FOR SUBMITTING PROPOSALS

L7. INCONSISTENCIES IN SPECIFICATIONS

L8. TYPE OF CONTRACT

L9. OFFERORS CHECKLIST

ATTACHMENT A

SECTION M - EVALUATION FACTORS FOR AWARD

M1. BASIS OF AWARD

M2. PAST PERFORMANCE

M3. TOTAL EVALUATED PRICE

M4. SPECIAL STANDARD(S) OF RESPONSIBILITY

M5. FAR 52.217-5 EVALUATION OF OPTIONS (JULY 1990)

SOLICITATION, OFFER AND AWARD 1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

RATING PAGE OF PAGES

2. CONTRACT NUMBER 3. SOLICITATION NUMBER 4. TYPE OF SOLICITATION 5. DATE ISSUED 6. REQUISITION/PURCHASE NUMBER

CODE7. ISSUED BY 8. ADDRESS OFFER TO (If other than item 7)

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

9. Sealed offers in original and hand carried, in the depository located in until

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR

INFORMATION

CALL:

A. NAME B. TELEPHONE (NO COLLECT CALLS)

AREA CODE NUMBER EXTENSION

C. E-MAIL ADDRESS

11. TABLE OF CONTENTS

(X) SEC. DESCRIPTION PAGE(S) (X) SEC. PAGE(S)DESCRIPTION

A B C D E F G H

I

J

K

L

M EVALUATION FACTORS FOR AWARD

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND OTHER

STATEMENTS OF OFFERORS

PART IV - REPRESENTATIONS AND INSTRUCTIONS

LIST OF ATTACHMENTS

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

CONTRACT CLAUSESSOLICITATION/CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/COSTS

DESCRIPTION/SPECS./WORK STATEMENT

PACKAGING AND MARKING

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

CONTRACT ADMINISTRATION DATA

SPECIAL CONTRACT REQUIREMENTS

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated):

10 CALENDAR DAYS (%) 20 CALENDAR DAYS (%) 30 CALENDAR DAYS (%) CALENDAR DAYS(%)

DATEAMENDMENT NO.AMENDMENT NO. DATE

15A. NAME AND

ADDRESS

OF OFFER-

OR

CODE FACILITY 16. NAME AND THE TITLE OF PERSON AUTHORIZED TO SIGN OFFER

(Type or print)

15B. TELEPHONE NUMBER

AREA CODE NUMBER EXTENSION

15C. CHECK IF REMITTANCE ADDRESS IS

DIFFERENT FROM ABOVE - ENTER SUCH

ADDRESS IN SCHEDULE.

17. SIGNATURE 18. OFFER DATE

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL OPEN COMPETITION:

10 U.S.C. 2304 (c) ( )41 U.S.C. 3304(a)

24. ADMINISTERED BY (If other than Item 7)

26. NAME OF CONTRACTING OFFICER (Type or print)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

25. PAYMENT WILL BE MADE BY

27. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

28. AWARD DATE

CODE

ITEM

STANDARD FORM 33 (REV. 6/2014)

Prescribed by GSA - FAR (48 CFR) 53.214 (c)

SEALED BID (IFB)

NEGOTIATED (RFP)

(Hour) (Date)

PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

EQ5P2SS2F1-18-0155TBD 47PF0018R0183 09/26/2018

R5 AMD Southern Services Contracting Team

201 SUPERIOR AVENUE

Room: 450 Cleveland, OH 44114 United States

R5 AMD Southern Services Contracting Team - Cleveland, OH

201 SUPERIOR AVENUE

Room: 450 Cleveland, OH 44114 United States

5P1QBBCL

1 1

1 copies for furnishings the supplies or services in the Schedule will be received at the place specified in item 8, or if jenna.berg@gsa.gov 2:00 pm local time 10/26/2018

Jenna Berg

216 416-0937 jenna.berg@gsa.gov

X X X X X

X X

X

X

X

X

X X

SECTION B - SUPPLIES OR SERVICES AND PRICES

B1. DESCRIPTION OF SERVICES

The contractor shall provide the management, supervision, manpower, equipment and supplies necessary to provide landscaping and related services as described herein. Work under this contract is expected to commence on or about April 1, 2019. The contract is for the base year period of performance. The contract starts April 1, 2019 and goes through March 31, 2020. The Base work performance period shall become effective 04/01/2019 through 11/30/2019 for the base period.

OFFER FOR BASIC SERVICES

BASIC LANDSCAPING AND RELATED SERVICES OFFER SHEET

In the space provided below quote a price for furnishing all management, supervision, manpower, equipment, and supplies for the following services:

ITEM DESCRIPTION

Location 1: Carl B.

Stokes USCH, 801 W.

Superior Avenue, Cleveland, Ohio 44113

Building No:

OH0301ZZ

A

PRICE

Base Period 12 months

B

PRICE

1st Option Period 12 months

C

PRICE

2nd Option Period 12 months

D

PRICE

3rd Option Period 12 months

E

PRICE

4th Option Period 12 months

0001 Basic Services:

Landscaping and related services (Exterior)

Price Quoted per 12 month Season>> # of Hours Price per Hour

0002 Additional Services Hourly Rates: See Note 1

Productive Price Quoted per Hour>>

0003 Additional Services Hourly Rates: See Note 1

Supervisory Price Quoted per Hour>>

BASIC LANDSCAPING AND RELATED SERVICES OFFER SHEET

In the space provided below quote a price for furnishing all management, supervision, manpower, equipment, and supplies for the following services:

ITEM DESCRIPTION

Location 2: Donald J.

Pease Federal Building, 143 W.

Liberty Street, Medina, Ohio 44256

Building No:

OH0100ZZ

A

PRICE

Base Period 12 months

B

PRICE

1st Option Period 12 months

C

PRICE

2nd Option Period 12 months

D

PRICE

3rd Option Period 12 months

E

PRICE

4th Option Period 12 months

0001 Basic Services:

Landscaping and related services (Exterior)

Price Quoted per 12 month Season>> # of Hours Price per Hour

0002 Additional Services Hourly Rates: See Note 1

Productive Price Quoted per Hour>>

0003 Additional Services Hourly Rates: See Note 1

Supervisory Price Quoted per Hour>>

Hourly rates for Additional Services are proposed only once. These rates may, in the event of wage determination rate increases, be escalated per FAR 52.222-43.

All the contractor’s prices must include expenses for overhead, General and Administrative (G&A) and profit. Thus no separate allowance for travel time, parking, overhead, G&A or profit will be applied for services.

Offerors shall price the base year and options using the wage determination contained in this solicitation. Offers shall identify the number of hours and price for the services. Upon exercising an option, the contract price will be adjusted in accordance with FAR 52.222-43 Fair Labor Standards Act and Service Contract Act - Price adjustment (Multiple Year and Option Contracts) (Nov 2006).

Offerors MUST quote prices for all four of the options, in addition to the initial period, in order to be considered for award.

Note 1: Quote a price per hour for providing additional services when ordered that are in addition to the services specified herein for the basic services. Orders for additional service may be placed orally when the amount of the order totals $2,500.00 or less or in the event of an emergency. All orders which exceed $2,500.00 must be placed or confirmed by issuance of a GSA Form 300, Order for Supplies or Services and will be paid by GSA Finance. The GSA Form 300 will describe the service to be provided and will establish, excluding emergencies as determined by the Contracting Officer (CO) or the Contracting Officer’s Representative (COR), the maximum number of hours for which the contractor will be compensated. Orders of $2,500.00 or less may be processed using either direct pay procedures or the Government wide commercial purchase card, which is the preferred method to purchase and to pay for micro purchases. Individual orders for additional services involving more than forty (40) hours will only be issued with the assent of the contractor.

This additional services provision is intended to be used to satisfy the Government's short term non recurring needs for service. Should a continuing need for additional service arise, a contract modification will be negotiated pursuant to the "Changes Fixed Price" clause.

Additional services cannot be accomplished by diverting resources from work that is supposed to be accomplished.

Plants and supplies provided under additional services will meet the standards identified in Section C5. The Contractor will submit a fixed price quotation for the plants, supplies and installation as requested by the COR. Plants will be guaranteed for one year including replacement and installation.

Note 2: The Contractor is reminded that there are documents that are required to be prepared and submitted as part of the performance of this contract (refer to Section J, Exhibit 4). Monthly invoices must be submitted after all required paperwork has been sent to the COR. Invoices received prior to the Government’s receipt of the required submittals will be rejected. Please refer to FAR 52.232-25.

END OF SECTION

SECTION C - DESCRIPTION, SPECIFICATIONS AND STATEMENT OF WORK

C1. SCOPE OF WORK

The contractor shall provide the management, supervision, manpower, equipment and supplies necessary to provide landscaping services as described herein. The Contractor shall be responsible for performing all work under this contract in accordance with all Federal, State, County, City laws and codes, and follow the more stringent of them. In addition to compliance with these laws, the Contractor shall follow all applicable standard industry practices including, but not limited to: Occupational Safety and Health Act (OSHA). If you are an Ability One Program (formerly the Javits-Wagner-O’Day Program) contractor, please include any Ability One requirements in your offer.

C2. CONTRACT EFFORT REQUIRED

All work shall be performed between sunrise and sunset, Monday through Friday, Federal holidays excluded, unless specifically approved or requested by the COR.

C3. BASIC LANDSCAPING SERVICES

(a) Landscaping maintenance will be performed during the growing season on a cycle approved by the COR to maintain the outside area in a neat and clean manner. Policing landscape areas remove trash and other cleaning issues will be done by the Janitorial staff during the off season and between scheduled landscaping visits as directed by the Property Manager.

(b) Basic Landscaping Maintenance includes mowing lawns, aerating lawns, power raking, edging, mulching, pruning, watering, weed, pest and disease control and plants and ivy maintenance. In compliance with EPA and USDA requirements, compost and fertilizers made from recovered organic materials and bio-based herbicides and pesticides will be used unless an alternative product is approved by the COR. The Contractor shall be held liable for any damage to grounds, vegetation, or landscaping due to his negligence and shall promptly report any theft or missing plants to the COR.

The COR will determine if the plants are covered under the one year/season guarantee or if the government will order the replacement under additional services. The contractor is responsible for watering landscaped areas as needed (see Section C7 for availability of water connections and irrigation systems). If weed, pest or disease control is needed the COR will approve in advance their application.

(c) Lawns will be well maintained and free of weeds and trash. Soil shall be aerated by mechanical methods of piercing the ground to provide an adequate air supply to the soil and promote sustained plant life at least once per year. Cores will remain on the lawn to decompose and provide additional organic matter to the soil. Contractor will over-seed, dethatch and plug as necessary to prevent bare areas and promote even growth of turf areas. Lawns will be maintained at a height of 3-3.5 inches.

(d) Groundcovers shall receive rejuvenation pruning as needed and be maintained within their established bed lines to maintain a weed free, neat consistent appearance.

(e) Walkways, landings, and steps will be free of trash and weeds. Shrubbery, trees and other landscaping will be pruned to maintain a well groomed appearance and be free of deadwood, suckers, litter and weeds. Fence areas, turf areas, sidewalks, gutters, roadways, cooling tower yard and other surfaces included in the maintenance area shall be free of leaves, litter and other debris. Plant material around fences, monuments, flagpoles, walls, walkways, parking lots and other property appurtenances will be trimmed to maintain a well groomed appearance.

(f) The landscaping plan currently in place for the building must be reviewed and addressed by the contractor in the offer. Any alterations to the plan must be approved by the Property Manager/COR.

Any planting included in the landscape plan will be guaranteed for one year/season and failing or missing plants will be replaced at no cost to the government. A photographic record (in digital format) shall be provided to the COR of each season’s plantings. Images should be taken prior to and after planting activities.

NOTE: The Contractor shall remove all debris generated in the performance of this contract each day service is performed. Upon completion of the repair or installation work, the Contractor shall remove and dispose of all unused materials, containers, wrappings, cuttings, trimmings and any other debris accumulated as a result of this contract. Organic materials shall be composted and other materials shall be recycled to the extent possible.

C4. ADDITIONAL SERVICES

(a) Contractor shall perform a site visit/consultation with the COR at the beginning of the growing season; March/April; and submit a report identifying any additional services required to bring the landscape back to the original condition (excluding damage or failure of plants caused by negligence of the contractor). A plan and pricing for replacement plants and other services not included in the basic landscaping services will be submitted to the COR 30 days prior to scheduled planting. Any plants installed will be guaranteed for 1 year. Guarantee will include plants, installation and any soil amendments necessary to return the site to the original condition.

(b) Orders for additional service may be placed orally when the amount of the order totals $2,500.00 or less or in the event of an emergency. All orders which exceed $2,500.00 must be placed or confirmed by issuance of a GSA Form 300, Order for Supplies or Services and will be paid by GSA Finance. The GSA Form 300 will describe the service to be provided and will establish, excluding emergencies as determined by the Contracting Officer (CO) or the Contracting Officer’s Representative (COR), the maximum number of hours for which the contractor will be compensated. Orders of $2,500.00 or less may be processed using either direct pay procedures or the Government wide commercial purchase card, which is the preferred method to purchase and to pay for micro purchases. Individual orders for additional services involving more than forty (40) hours will only be issued with the assent of the contractor.

(c) This additional services provision is intended to be used to satisfy the Government's short term non recurring needs for service. Should a continuing need for additional service arise, a contract modification will be negotiated pursuant to the "Changes Fixed Price" clause.

(d) Additional services cannot be accomplished by diverting resources from work that is supposed to be accomplished.

(e) Plants and supplies provided under additional services will meet the standards identified in Section C5. The Contractor will submit a fixed price quotation for the plants, supplies and installation as requested by the COR. Plants will be guaranteed for one year including replacement and installation.

C5. LANDSCAPING MATERIALS STANDARDS

PLANT AND SOIL AMENDMENT REQUIREMENTS

The section below identifies the standards for landscaping materials supplied under this contract. Plant materials of native species and cultivars are preferred. Mature plant size shall be appropriate to the location with minimal maintenance.

(a) SHRUB MATERIAL General: Furnish nursery-grown shrubs complying with ANSI Z60.1, with healthy root systems.

Provide well-shaped, fully branched, healthy, vigorous stock free of disease, insects, eggs, larvae, and defects such as knots, sunscald, injuries, abrasions, and disfigurement.

(1) Grade: Provide shrubs of sizes and grades complying with ANSI Z60.1 for type of shrubs required. Shrubs of a larger size may be used if acceptable to the COR, with a proportionate increase in size of roots or balls.

(2) Label at least one shrub of each variety and caliper with a securely attached, waterproof tag bearing legible designation of botanical and common name.

(3) If formal arrangements or consecutive order of shrubs is shown, select stock for uniform height, spread, and number label to assure symmetry in planting.

(i) Deciduous Shrubs:

Form and Size: Deciduous shrubs with not less than the minimum number of canes required by and measured according to ANSI Z60.1 for type, shape, and height of shrub.

(ii) Evergreens:

Form and Size: Normal-quality, well-balanced, broadleaf evergreens, of type, height, spread, and shape required, complying with ANSI Z60.1.

(b) ANNUAL PLANTS

(1)Annuals: Provide healthy, disease-free plants of species and variety shown or listed. Provide only plants that are acclimated to outdoor conditions before delivery and that are in bud but not yet in bloom.

(2) Bulbs: Provide healthy, disease-free bulbs of species and variety shown or listed.

(3) Annual Vines: Provide vines of species indicated complying with requirements in ANSI Z60.1.

(c) PERENNIALS Provide healthy, field-grown plants from a commercial nursery, of species and variety shown or listed.

Provide field-grown vines. Vines grown in 6” pots or other containers of adequate size and acclimated to outside conditions will also be acceptable.

Topsoil Source: Import topsoil or manufactured topsoil from off-site sources. Obtain topsoil displaced from naturally well-drained construction or mining sites where topsoil occurs at least 4 inches (100 mm) deep; do not obtain from agricultural land, bogs or marshes.

Topsoil Source: Amend existing in-place surface soil with compost made from the composting onsite of branches, leaves and grass in the joraform compost tumblers located in back area on site. Verify suitability of surface soil to produce topsoil. Clean surface soil of roots, plants, sod, stones, clay lumps, and other extraneous materials harmful to plant growth.

Surface soil may be supplemented with imported or manufactured topsoil from off-site sources.

Obtain topsoil displaced from naturally well-drained construction or mining sites where topsoil occurs at least 4 inches (100 mm) deep; do not obtain from agricultural land, bogs or marshes.

(e) ORGANIC AMENDMENTS Use of compost shall be the preferred amendment for improving topsoil. Other amendments may be considered if a soil test shows that they would be the best method of balancing the soil composition.

Compost shall be a well decomposed, stable, weed free organic matter source. It shall be derived from: food waste, yard trimmings, manure, bio-solids and other recovered organic materials that are placed in the joraform compost tumbler on site. The tumblers shall be returned when onsite to expedite breakdown. The product shall contain no substances toxic to plants and shall be reasonably free (1% by dry weight) of man-made foreign matter. The compost will possess no objectionable odors and shall not resemble the raw material from which it was derived.

(f) INORGANIC SOIL AMENDMENTS

(1) Lime ASTM C 602, agricultural limestone containing a minimum 80 percent calcium carbonate equivalent and as follows:

(2) Class: Class T, with a minimum 99 percent passing through No. 8 (2.36-mm) sieve and a minimum 75 percent passing through No. 60 (0.25-mm) sieve.

(3) Class: Class O, with a minimum 95 percent passing through No. 8 (2.36-mm) sieve and a minimum 55 percent passing through No. 60 (0.25-mm) sieve.

(4) Provide lime in form of dolomitic limestone.

(5) Sulfur: Granular, biodegradable, containing a minimum of 90 percent sulfur, with a minimum 99 percent passing through No. 6 (3.35-mm) sieve and a maximum 10 percent passing through No. 40 (0.425-mm) sieve.

(6) Iron Sulfate: Granulated ferrous sulfate containing a minimum of 20 percent iron and 10 percent sulfur.

(7) Aluminum Sulfate: Commercial grade, unadulterated.

(8) Perlite: Horticultural perlite, soil amendment grade.

(9) Agricultural Gypsum: Finely ground, containing a minimum of 90 percent calcium sulfate.

(10) Sand: Clean, washed, natural or manufactured, free of toxic materials.

(11) Diatomaceous Earth: Calcined, diatomaceous earth, 90 percent silica, with approximately 140 percent water absorption capacity by weight.

(12) Zeolites: Mineral clinoptilolite with at least 60 percent water absorption by weight.

(g) FERTILIZER Fertilizer is an EPA/CPG and USDA bio-based designated product. If the use of fertilizer is required, a product containing recovered organic materials should be considered first. Fertilizers shall be made from recovered organic materials such as alfalfa meal, blood meal, cottonseed meal, feather meal, fish meal, meat and bone meal, poultry manure/litter, soybean meal and wood ash. It shall contain the highest percentage of recovered materials practicable, while maintaining a satisfactory cost/level of competition. If that product will not meet the performance needs then the use of a biobased product should be specified. The CO or COR must approve the fertilizer.

(h) MULCHES Bio-based or Hydraulic mulch must be free from deleterious materials and suitable as a top dressing for trees and shrubs, consisting of shredded hardwood and/or paper. Compost may also be used as mulch if appropriate. The CO or COR must approve the scheduling of mulch application.

(i) WEED CONTROL BARRIERS Weed control barriers must contain the highest percent of recycled content practicable and meet the requirements for effective weed control.

(j) MISCELLANEOUS PRODUCTS

(1) Antidesiccant: Water-insoluble emulsion, permeable moisture retarder, film forming, for trees and shrubs. Deliver in original, sealed, and fully labeled containers and mix according to manufacturer's written instructions.

(2) Bio-based Insecticide: Deliver in original, sealed, and fully labeled containers and mix according to manufacturer's written instructions.

(3) Bio-based Fungicide: Deliver in original, sealed, and fully labeled containers and mix according to manufacturer's written instructions.

(4) Bio-based Herbicide: Deliver in original, sealed, and fully labeled containers and mix according to manufacturer's written instructions.

(k) POTTING SOIL MIX Soilless mix of organic materials such as compost, perlite, vermiculite, and organic/bio-based fertilizer, for use in containers.

SOD: Shall comply with ASPA specifications for machine-cut thickness, size, strength, moisture content, mowed height, and free of weeds and undesirable native grasses. Provide viable sod of uniform density, color, texture, strongly rooted, and capable of vigorous growth and development when planted.

C6. EMPLOYEE ORIENTATION

(a) All contract employees are required to attend an orientation conducted by the Contractor during the first month of the contract. Employees hired after the contract start date must attend an orientation within 30 days of employment. The orientation will include an explanation of the contract requirements, the occupant agency's function, and procedures to follow in the event of fire or other emergency.

(b) The contractor is required to provide necessary and on-going tenant relations training for their employees. This training will stress the importance of conflict avoidance and problem resolution.

Emphasis shall be placed on grooming, proper attire, and the importance of professionalism and courtesy in day-to-day contacts with building occupants and visitors.

C7. SUPPLIES, MATERIALS, EQUIPMENT AND UTILITIES

(a) Furnished by the Government The Government shall provide, without cost, the facilities, materials, and services listed below.

Government property shall be used only in performance of this contract; neither the Contractor nor the Contractor’s employees shall use Government property in any manner for any personal advantage, business gain, or other personal endeavor.

(1) Utilities: Where available, the Government will supply utilities (i.e., electricity, water, steam, etc.) for the contract location(s). If access to utilities is limited or impracticable, the contractor is responsible for all landscaping services whether or not the contractor has access to Government-furnished utilities.

The contractor shall provide watering schedule to the COR at the start of each season.

(2) Irrigation systems that are damaged by the Contractor due to neglect shall be repaired by the Contractor. The Contractor shall be responsible for all costs incurred to repair and test the system.

Repairs shall be performed by the Contractor, The Contractors sub-contractor, or the O&M Contractor.

All repairs shall be performed by qualified individuals using industry practices.

(3) Notifications: The Contractor shall be responsible to notify the Government in the event of operational malfunctions, breakages or failures to the irrigation system, which affect the Contractor’s ability to provide proper irrigation to building(s) landscaping. Failure to make timely notification to the COR shall result in the Contractor replacing the damaged landscaping.

(4) Parking: A parking space is not available. The Carl B. Stokes location can park on Canal Road.

(5) The equipment provided by the Government for this contract is as follows: Joraform 270/400, Compost tumblers.

(6) Returned Equipment: Reserved

(7) Hazardous Conditions: The Contractor is responsible for identifying any hazardous conditions that should develop, and shall immediately notify the COR of such condition. The Government does not warrant or guarantee that no other possible safety hazards exist other than those identified at contract start.

(8) Compliance with OSHA: Compliance with the Occupational Safety and Health Act and other applicable laws and regulations for the protection of Contractor employees and subcontractor employees performing the requirements defined in this specification is exclusively the obligation of the Contractor. The Government will assume no liability or responsibility for the Contractor's compliance or noncompliance with such requirements.

(b) Furnished by the Contractor:

Materials, supplies and equipment should be selected and used in a manner that reduces exposures to building occupants and workers, and that reduces the impact on humans and the environment as compared to other products and services used for the same purpose, in accordance with EPA Comprehensive Procurement Guidelines (CPG), USDA Bio-Preferred Designation Items, Executive Order 13243 and RCRA Section 6002:

The Contractor will furnish all supplies, materials, equipment, and employee training necessary for the performance of the work of this contract unless otherwise specified herein. Training will include all applicable OSHA and other related standards. The Contractor will furnish to the COR all Material Safety Data Sheets (MSDS) for any materials used in the performance of this contract five days after award. All new products used during the life of the contract must have MSDS provided to the COR prior to use. All chemicals and fertilizers used will be those commercially available which meet Federal, State and local codes. Contractor shall maintain the MSDS in a location accessible to all employees and will advise the COR of their location. The MSDS will be available for inspection by the COR on request. The Contractor will take every precaution to ensure that only safe products are used. An inventory list of products to be used under this contract shall be provided to the COR five days after award. This list shall be updated, with a copy provided to the COR, throughout the term of the contract.

The COR will contact the Contractor immediately if any item is deemed inappropriate for use under this contract.

The use of recycled materials and bio-based products is preferred. Contractors are required to use designated products included in both EPA’s and USDA’s Procurement Guidelines. The COR will require a justification (including efforts made to comply) if a required product is not used, stating that the product is not available within a reasonable period of time, fails to meet the performance standards set forth in the applicable specifications or is available only at an unreasonable price. See SECTION J, EXHIBIT 7 for the CPG items. The list of Comprehensive Procurement Guideline (CPG) items and their associated Recovered Materials Advisory Notices (RMANs) are available at http://www.epa.gov/cpg.