RFP_47PF0017R0109.pdf

ii

RREEQQUUEESSTT FFOORR PPRROOPPOOSSAALL

((RRFFPP))

U.S. GENERAL SERVICES

ADMINISTRATION

Minnesota/Wisconsin Service Center 316 N. Robert St., Suite 306

St. Paul, MN 55101

PPRROOJJEECCTT:: SNOW REMOVAL SERVICES

Location 1: B.H. Whipple Federal Building 1 Federal Drive Ft. Snelling, MN 55111

Location 2:Social Security Administration 1811 Chicago Avenue South Minneapolis, MN 55404

Location 3: Federal Office Building 212 3rd Avenue South Minneapolis, MN 55401

SSOOLLIICCIITTAATTIIOONN NNOO:: 47PF0017R0109

ISSUE DATE: September 12, 2017

CCLLOOSSIINNGG DDAATTEE && TTIIMMEE:: October 3, 2017 2:00 PM (Central Time)

CCOONNTTRRAACCTT NNOO::

DDAATTEE OOFF AAWWAARRDD::

IISSSSUUEEDD BBYY::

U.S. General Services Administration Public Buildings Service 316 N. Robert St., Suite 306 St. Paul, MN 55101 Attn: Kaye Wierzbicki -Contract Specialist

GGSSAA GGSSAA GGSSAA GGSSAA GGSSAA GGSSAA GGSSAA GGSSAA GGSSAA GGSSAA GGSSAA GGSSAA

ATTENTION OFFERORS: This notice has been prepared to point out some of the important sections or requirements of this solicitation or to provide you with additional information related to this proposed contract.

Please note that it is not inclusive - you are cautioned to carefully read the entire solicitation in order to be fully aware of all requirements, provisions, and clauses.

SSOOLLIICCIITTAATTIIOONN NNOO.. 4477PPFF00001177RR00110099

GENERAL SERVICES ADMINISTRATION’S MISSION

To provide quality services required by our clients in a timely manner and to ensure the best value to the Federal Government and the public thereby enhancing our clients’ ability to accomplish their mission.

“SHALL” “WILL” and “MUST” Throughout this solicitation, the terms “shall” “will” and “must “ are used. “Shall” “will” and “must” denote the imperative. They indicate an obligation to act. In this solicitation, and any resulting contract, “shall” “will” and “must” have the same meaning.

ELECTRONIC SUBMISSION OF OFFERS

Please submit your offers electronically to Contract Specialist Kaye Wierzbicki at the following email ad-dress: kaye.wierzbicki@gsa.gov. All offers will be acknowledged by email; offerors should feel free to contact Ms. Wierzbicki by email or phone (612-222-4138) to confirm receipt. Please ensure that your email is sent well in advance of the solicitation closing date/time: late offers will not be considered. If you have to submit your offer in more than one email due to large file sizes, please label your emails accord-ingly (Email 1 of 2; Email 3 of 3; etc.).

SYSTEM FOR AWARD MANAGEMENT (SAM) REPLACES CCR and ORCA Effective July 30th, 2012, the System for Award Management (SAM) replaces the contractor registration sites CCR and ORCA. In an effort to streamline the acquisition process, SAM was established to consoli-date several acquisition systems including CCR, ORCA, and EPLS and create a single repository of con-tractor information. As a single validated source of data on contractors doing business with the Govern-ment, the SAM database enables prospective contractors to update their information in one place.

If you have been using the legacy systems CCR and ORCA, you should now go to http://www.sam.gov to find your information. Training tools are available on the SAM website to help you get familiar with SAM.

Start by going to http://www.sam.gov, and then click on the SAM HELP tab. Under User Help you will find the full User Guide as well as Quick Start Guides and Helpful Hints that will help you create an account, migrate your roles from legacy systems (if applicable) and perform updates. PLEASE NOTE: SAM is completely free of charge for both registrants and users. You will be required to complete a one-time business registration, with annual updates. As a part of the registration process you will need to provide your DUNS identification number. If you do not have a DUNS number you may contact Dun and Brad-street, Inc. at (800) 333-0505. You may register in SAM at http://www.sam.gov.

In accordance with FAR Parts 1, 2, 4, 13, 32, and 52 contractors must have an active profile in the SAM database prior to award of any contract, basic agreement, basic ordering agreement, or blanket purchase agreement. No award will be made to any contractor without an active profile in SAM.

AFFIRMATIVE PROCUREMENT PROGRAM (APP)

GSA has implemented an Affirmative Procurement Program intended to maximize the use of recovered materials, environmentally preferable, and bio-based products. Offerors should familiarize themselves with the requirements for using and reporting on the use of such materials in performance under any re-sultant contract.

FAR 23.7 requires consideration of environmental factors when purchasing products and services. FAR

4.303 and FAR 52.204-4 require double sided printing on recycled paper for all reports required by this contract. FAR 52.223-10 encourages vendors to practice waste reduction.

SAFEGUARDING DOCUMENTS

Associated plans, drawings, or specifications provided under this solicitation are intended for use by pro-spective bidders/offerors (and their subcontractors and suppliers). In support of this requirement, GSA requires bidders/offerors to exercise reasonable care when handling documents relating to building draw-ings/plans, security equipment, security equipment installations, and contract guard service, to include:

1) Limiting reproduction and/or dissemination of covered materials only to persons/parties related to this acquisition or otherwise authorized to receive such information;

2) Making every possible effort that is reasonable and prudent to prevent unauthorized disclosure of this information;

3) Upon award and completion of any appeals process, unsuccessful bidders/offerors making every rea-sonable and prudent effort to destroy or render useless all information/documentation received during the solicitation and/or appeals process; and

4) The awardee continuing the efforts required above throughout the entire term of contract and for what specific time thereafter as may be necessary, as determined by the awardee.

PERFORMANCE BASED SPECIFICATIONS

Note that the service specifications included in this solicitation are performance-based specifications.

These specifications express the Government’s requirements in the form of minimum quality standards.

Work schedule, frequencies, resources utilized, and methods of performance are to be determined by offerors.

CURRENT CONTRACTOR AND CURRENT CONTRACT PRICE

The previous contractor is Patriot Custom Services, Inc., located in Faribault, MN, at a monthly price of $40,640.25. Although this solicitation is for services basically the same as the current contract Scope of Work, it should be reviewed carefully before submitting a bid.

NOTICE CONCERNING COMPLETION OF SOLICITATIONS

Offerors are cautioned to carefully read the entire solicitation in order to be fully aware of all require-ments, provisions and clauses. Fill-ins should be properly completed and verified. All copies should con-tain the same information. Verify calculations before signing your bid.

Please note that incomplete responses to the solicitation might not be considered by the Government.

Offerors shall submit with their offer the following documents:

Standard Form 1447 – Solicitation/Contract Form FAR 52.212-3 Offeror Representations and Certifications—Commercial Items FAR 52.209-7 Information Regarding Responsibility Matters

Section B – Supplies or Services and Prices Offer Offeror’s Checklist (See Section L) Quality Control Plan (See Section C) Past Performance References (See Attachment A in the Specifications) Cost Proposal Worksheets (Attached as an Excel Document to the Solicitation Posting)

BOND REQUIREMENTS

BID GUARANTEE AND BOND ARE NOT REQUIRED

SITE VISIT

Offerors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site consti-tute grounds for a claim after contract award.

CONTRACTOR DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBER.

Enter your DUNS number in Block 13 on the first page of this solicitation. If you do not know or do not have a DUNS number please contact Dun and Bradstreet directly to obtain one. A DUNS number will be provided immediately by telephone at no charge to you. For information on obtaining a DUNS number, you should call Dun and Bradstreet at 1-866-705-5711. Be prepared to provide the following information:

(1) Company name, (2) Company address, (3) Company telephone number, (4) Line of business, (5) Chief executive officer/key manager, (6) Date the company was started, (7) Number of people employed by the company, (8) Company affiliation.

FAIR LABOR STANDARDS/SERVICE CONTRACT ACT PRICE ADJUSTMENT PROVISIONS

If this is a multiyear service contract or a service contract that may exceed a year in length if options are exercised, offerors should note the price adjustment provisions in Section I of this solicitation.

FREEDOM OF INFORMATION ACT (FOIA) REQUESTS

It is not necessary to reference the FOIA when requesting procurement history, such as the name of the current contractor, contract amount, contract copies, or abstracts of bids. For this information, you may contact the Contract Specialist shown in Block 10 on the first page of the solicitation.

SOLICITATION COPIES

Note that Block 28 on the first page of the solicitation specifies the number of copies of the offer that must be returned by offerors.

Do not include any allowance for any contingency to cover increased cost for which adjustments are pro-vided for under the Fair Labor Standards Act and Service Contract Act - Price Adjustment (Multi-year Contract) contained in the CONTRACT CLAUSES section of this contract.

Reimbursement for emergency call-back, overtime, and additional services will only be computed for the man hours performed at the work site.

PROMPT PAYMENT DISCOUNT

Block 12 on the first page of the solicitation and possibly the solicitation pricing page(s), is to be used to offer prompt payment discounts. Payment terms are set forth in the Prompt Payment clause in this solici-tation. Offerors are cautioned against inserting any statement that indicates that payment is due sooner that the time stipulated in the Prompt Payment clause. EXAMPLE: Inserting "Net 20" may cause the of-fer to be rejected as unacceptable, because the entry would be contrary to the 30-day payment terms specified in the Prompt Payment clause.

OPTION TO EXTEND SERVICES

Offerors should note that Section I of this solicitation includes FAR 52.217-8, Option to Extend Services, which allows the Government the unilateral option to extend the term of any resultant contract up to six months, exclusive of any other option provisions which may be included as part of any resultant contract.

EVALUATING CONTRACTOR PERFORMANCE

The General Services Administration is using the Contractor Performance Assessment Reporting System (CPARS) module as the secure, confidential, information management tool to facilitate the performance evaluation process. CPARS enables a comprehensive evaluation by capturing comments from both GSA and the contractor. The website for CPARS is http://www.cpars.gov.

Completed CPARS evaluations are sent to the Past Performance Information Retrieval System (PPIRS) which may then be used by Federal acquisition community for use in making source selection decisions.

PPIRS assists acquisition officials by serving as the single source for contractor past performance data.

CPARS Registration

Each award requiring an evaluation must be registered in CPARS. The contractor will receive several automated emails. Within thirty days of award, the contractor will receive an e-mail that contains user account information, as well as the applicable contract and order number(s) assigned.

Contractors will be granted one user account to access all evaluations.

CPARS Training

Contractors may sign up for CPARS training. A schedule of classes will be posted to the CPARS training site (http://www.cpars.gov/allapps/cpcbtdlf.htm) and updated as needed.

CPARS Role_Contractor Representative (CR)

All evaluations will be sent the Contractor Representative (CR) named on your award. Access to CPARS will be granted to the CR after the award is registered in the system.

The CR will be able to access CPARS to review and comment on the evaluation. If your CR is not already in the CPARS system, the contracting officer will request the name and email address of the person that will be responsible for the CR role on your award.

Once an evaluation is ready to be released the CR will receive an email alerting them the evaluation is ready for their review and comment. The email will indicate the time frame the CR has to respond to the evaluation; however, the CR may return the evaluation earlier than this date.

The contractor must promptly notify the Contracting Officer of any change in their CR to allow the update to be made in the system.

GSA shall provide for review at a level above the contracting officer (i.e., contracting director) to consider any disagreement between GSA and the contractor regarding GSA’s evaluation of the contractor. Based on the review, the individual at a level above the contracting officer will issue the ultimate conclusion on the performance evaluation.

Copies of the evaluations, contractor responses, and review comments, if any, will be retained as part of the contract file.

QUALITY CONTROL PLAN (QCP)

The contracting Officer (CO) must accept a completed Quality Control Plan (QCP) prior to award of a contract. The QCP will be specific to the contract specification and location(s) in accordance with the provisions and requirements of the solicitation.

NOTICE TO PROCEED (NTP)

Notice to Proceed (NTP) will NOT be issued until the COR has officially notified the CO that approved clearances for proposed employees have been received and approved by the Department of Homeland security, Bureau of Immigration and Customs Enforcement, Federal Protective Service (DHS, BICE, FPS).

PRE-BID/PRE-PROPOSAL CONFERENCE

A pre-bid/pre-proposal conference has been scheduled for Wednesday, September 20, 2017 from 9:00am-12:00pm Central Time. Please see the RSVP form below.

PRE- AND POST-AWARD DEBRIEFINGS The General Services Administration’s hours of operation are 8 a.m. to 4:30 p.m. Requests for pre-award debriefings postmarked or otherwise submitted after 4:30 p.m. will be considered submitted the following business day. Requests for post-award debriefings deliv-ered after 4:30 p.m. will be considered received and filed the following business day.

[THIS NOTICE SHOULD BE REMOVED BEFORE OFFER IS SUBMITTED TO GSA]

GSA Form 1602 – Rev. April 2013

PRE-PROPOSAL CONFERENCE NOTICE

ATTENDENCE FORM

SOLICITATION #: 47PF0017R0109

SNOW REMOVAL SERVICES

Location 1: B.H. Whipple Federal Building 1 Federal Drive Ft. Snelling, MN 55111 Location 2:Social Security Administration 1811 Chicago Avenue South Minneapolis, MN 55404 Location 3: Federal Office Building 212 3rd Avenue South Minneapolis, MN 55401

A pre-proposal conference is scheduled at the time and place set forth below. All prospective offerors are encouraged to attend. Please complete and return this form via email to kaye.wierzbicki@gsa.gov by 9:00am on September 19, 2017. A Site Visit will be held as part of the pre-proposal conference.

TIME/DATE: Wednesday, September 20, 20177

From 9:00am until 12:00pm

PRE-PROPOSAL CONFERENCE LOCATION: (Note that we will visit all 3 service locations as part of the conference. We will begin at Location 1, the Bishop Henry Whipple Building, and conclude at Location 3, the Federal Office Building. Potential offerors will need to provide their own transportation from site to site.)

The conference will begin at 9:00am at the following location:

Bishop Henry Whipple Federal Building 1 Federal Drive, Conference Room G-311 Ft. Snelling, MN 55111

[ ] I plan to attend the conference.

Number of attendees: _____________.

[ ] I do not plan on attending the conference.

In case of last minute changes, please be sure to include a phone number:

Name: ___________________________________________

Company: ___________________________________________

Phone: ____________________________________________

SOLICITATION/CONTRACT

BIDDER/OFFEROR TO COMPLETE BLOCKS 11, 13, 15, 21, 22, & 27

1. THIS CONTRACT IS A RATED

ORDER UNDER DPAS (15 CFR

700)

RATING PAGE

2. CONTRACT NO. 3. AWARD/EFFECTIVE

DATE

4. SOLICITATION NUMBER 5. SOLICITATION TYPE

SEALED BIDS

(IFB)

NEGOTIATED

(RFP)

6. SOLICITATION

ISSUE DATE

8. THIS ACQUISITION IS

9. (AGENCY USE)

11. IF OFFER IS ACCEPTED BY THE GOVERNMENT WITHIN

CALENDAR DAYS (60 CALENDAR DAYS UNLESS OFFEROR INSERTS A DIFFERENT

PERIOD) FROM THE DATE SET FORTH IN BLOCK 9 ABOVE, THE CONTRACTOR

AGREES TO HOLD ITS OFFERED PRICES FIRM FOR THE ITEMS SOLICITED

HEREIN AND TO ACCEPT ANY RESULTING CONTRACT SUBJECT TO THE TERMS

AND CONDITIONS STATED HEREIN.

12. ADMINISTERED BY CODE

13. CONTRACTOR

OFFEROR

FACILITY

CODECODE

TELEPHONE NUMBER DUNS NUMBER

CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

15. PROMPT PAYMENT DISCOUNT

14. PAYMENT WILL BE MADE BY

SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK:

16. AUTHORITY FOR USING OTHER

THAN FULL AND OPEN COMPETITION

10 U.S.C. 2304

17.

ITEM NO.

18.

SCHEDULE OF

SUPPLIES/SERVICES

19.

QUANTITY

20.

UNIT

21.

UNIT PRICE

22.

AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA 24. TOTAL AWARD AMOUNT

(FOR GOVERNMENT USE ONLY)

25. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN COPIES TO

ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET

FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY CONTINUATION SHEETS

SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

NUMBER SHOWN IN BLOCK 4 INCLUDING ANY ADDITIONS

OR CHANGES WHICH ARE SET FORTH HEREIN, IS

ACCEPTED AS TO ITEMS:

26. AWARD OF CONTRACT: YOUR OFFER ON SOLICITATION

27. SIGNATURE OF OFFEROR/CONTRACTOR

NAME AND TITLE OF SIGNER (TYPE OR PRINT) DATE SIGNED

28. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

NAME OF CONTRACTING OFFICER DATE SIGNED

STANDARD FORM 1447 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.214(d)

7. ISSUED BY

NO COLLECT CALLS

10. ITEMS TO BE PURCHASED (BRIEF DESCRIPTION)

SUPPLIES SERVICES

41 U.S.C. 253

CODE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION NOT USABLE

NAICS:

SIZE STANDARD:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED VETERAN-

OWNED SMALL BUSINESS

8(A)

OF

UNRESTRICTED OR SET ASIDE:

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOSB PROGRAM

EDWOSB

CODE

NO RESPONSE FOR REASONS CHECKED

CANNOT COMPLY WITH SPECIFICATIONS

UNABLE TO IDENTIFY THE ITEM(S)

CANNOT MEET DELIVERY REQUIREMENT

DO NOT REGULARLY MANUFACTURE OR SELL THE TYPE

OF ITEMS INVOLVED

OTHER (Specify)

WE DO WE DO NOT, DESIRE TO BE RETAINED ON THE MAILING LIST FOR FUTURE PROCUREMENT OF THE TYPE

OF ITEMS INVOLVED

NAME AND ADDRESS OF FIRM (Include Zip Code) SIGNATURE

TYPE OR PRINT NAME AND TITLE OF SIGNER

FROM: AFFIX

STAMP

HERE

TO:

DATE AND LOCAL TIME

SOLICITATION NO.

STANDARD FORM 1447 (REV. 2/2012) BACK

PAGE

GENERAL SERVICES ADMINISTRATION

OF

ITEM NO., FORM OR

STOCK NUMBER DESCRIPTION OF ARTICLES OR SERVICES QUAN-

TITY

UNIT

OF

ISSUE

UNIT

PRICE

AMOUNT

MO

__________MO

0002 6

MO

Snow Removal Services for Location 1 Bishop Henry Whipple Federal Building

MN0086TC

Contractor shall provide all services related to snow removal as specified in the contract.

Snow removal November 1, 2017 - April 30, 2018 PoP: 11/01/2017 -09/30/2018

Snow Removal Services for Location 2 Social Security Administration

MN0084ZZ

Contractor shall provide all services related to snow removal as specified in the contract.

Snow removal November 1, 2017 - April 30, 2018 PoP: 11/01/2017 -09/30/2018

Snow Removal Services for Location 3 Federal Office Building MN0036ZZ Contractor shall provide all services related to snow removal as specified in the contract.

Snow removal November 1, 2017 - April 30, 2018 PoP: 11/01/2017 -09/30/2018

[3]

TABLE OF CONTENTS

B. SERVICES, ORDERING AND PRICES

B.1 DESCRIPTION OF SERVICES

B.1.0 Offer for Standard Services...................................................................................................... 6-7 B.1.1 Offer for Above Standard Services..........................................................................................7-10

C. DESCRIPTION/SPECIFICATION/STATEMENT OF WORK

C.1 STANDARD SNOW REMOVAL SERVICES

C.1.1 Snow Removal plan/Quality Control Plan (QCP) C.1.2 Snow and Ice Removal C.1.3 Snow Hauling

C.2 ABOVE STANDARD SNOW SERVICES

C.2.1 Offer for Above Standard Snow Services C.2.1.1 Snow Removal C.2.1.2 Reserved C.2.1.3 Reserved C.2.2 Snow Hauling (per trip) C.2.3 Ice Removal - Ice Only Event C.2.4 Parking and On-Site Storage

C.3 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

D. PACKAGING AND MARKING

D1. PAYMENT OF POSTAGE AND FEES

D2. MARKING

E. INSPECTION AND ACCEPTANCE

E.1 FAR 52.246-4 INSPECTION OF SERVICES—FIXED PRICE (AUG 1996)

E.2 DEDUCTION RATE ....................................................................................................................20-21 E.3 CONTRACT CLOSE-OUT INSPECTION..........................................................................................21-23

F. DELIVERIES OR PERFORMANCE

F.1 PLACE OF PERFORMANCE

F2. TERM OF CONTRACT

F3. RECOGNIZED HOLIDAYS

F4. OPTION TO EXTEND THE TERM OF THE CONTRACT

[4]

F5. FAR 52.216-21 REQUIREMENTS (OCTOBER 1995)

G. CONTRACT ADMINISTRATION DATA

G.1 PAYMENT (GENERAL)

G.2 PAYMENT FOR SERVICES

G.3 GSAR 552.232-77 PAYMENT BY GOVERNMENT CHARGE CARD (NOV 2009) ..............................27-28 G.4 EVALUATING CONTRACTOR PERFORMANCE ................................................................................28-29

G.5 SUSPENSION OF WORK

G.7 ADJUSTING PAYMENTS

G.8 CONTRACTING OFFICER

G.9 CONTRACTING OFFICER’S REPRESENTATIVE (COR)

G.10 DESIGNATED ORDERING OFFICIALS

H. SPECIAL CONTRACT REQUIREMENTS

H.1 CONTRACTOR RESPONSIBILITIES

H.1.0 Supervisors H.1.1 Communication H1.2 Reserved H.1.3 Uniforms H.1.4 Exposure Control Program H.1.5 Reserved H.1.6 Qualifications of Personnel (Resumes) H.1.7 Reserved

H.2 OCCUPANT EMERGENCY PLAN (OEP)

H.3 CONTRACTOR PANDEMIC PLAN

H.4 CONSERVATION

H.5 AFFIRMATIVE PROCUREMENT PROGRAM (APP) ..............................................................................36-37

H.6 RESERVED

H.7 Reserved

H.8 PROVIDED BY THE GOVERNMENT (NOT IDENTIFIED ELSEWHERE IN THE SPECIFICATION)

H.9 USE OF GOVERNMENT INFORMATION TECHNOLOGY

H.10 SECURITY REQUIREMENTS AND PERSONAL IDENTITY VERIFICATION PROCEDURES (NON-

CLASSIFIED CONTRACT)

H.11 RESERVED

H.12 STANDARDS OF CONDUCT

H.13 REMOVAL FROM CONTRACT WORK

H.14 SENSITIVE BUT UNCLASSIFIED (SBU) BUILDING INFORMATION

H.15 RECORDING PRESENCE

H.16 GOVERNMENT FORMS

H.17 OTHER CONTRACTORS

H.18 ORDINANCES, TAXES, PERMITS AND LICENSES

H.19 DISCREPANCY IN THE SPECIFICATIONS

[5]

I. CONTRACT CLAUSES

J. LIST OF ATTACHMENTS (LIST OF DOCUMENTS, EXHIBITS AND OTHER

ATTACHMENTS)

J.1 PRICING EXHIBIT – STANDARD SNOW SERVICES

J.1.1 Variation in Estimated Quantity J.2 SITE PLANS...................................................................................................................................94-101

K. Representations, Certifications, and Other Statements of Bidders/Offerors

K.1 Annual Representations and Certifications

L. Instructions, Conditions, and Notices to Bidders/Offerors

L.1 Bid Guarantee Requirement

L.2 Performance Bond Requirement

L.3 Insurance Requirement

L.4 Inspection of the Facility

L.5 Reserved

L.6 Instructions for Submitting Proposals

L.7 Reserved

L.8 Inconsistencies in Specifications

L.9 Type of Contract

L.10 Offerors Checklist

L.11 Instructions of Offerors – Commercial Items

Attachment A

M. Evaluation Factors for Award

M.1 Basis of Award .................................................................................................. 13 5

M.2 Past Performance

M.3 Total Evaluated Price

M.4 Special Standard(s) of Responsibility

M.5 FAR 52.217-5 Evaluation of Options (July 1990)

[6]

B. SERVICES, ORDERING AND PRICES

B.1 Description of Services

The Contractor shall provide the management, supervision, manpower, equipment and supplies necessary to provide snow removal and related services as described herein. Work under this contract is expected to commence on or about November 1, 2017.

B.1.0 Offer for Standard Services

(Reference section C.1 Standard Services)

LOCATION #1:

B. H. Whipple Building Federal Building 1 Federal Drive Ft. Snelling, MN 55111 Normal Building Operating Hours: 7:00 AM – 5:00 PM Areas requiring snow and ice removal:

A. Parking areas and driveways including sally port, docks, and access roads [492,160] SF Forest Parking Lot [103.618] SF B. Average Annual Snowfall [54”]in

LOCATION #2:

Social Security Administration 1811 Chicago Ave South Minneapolis, MN 55404 Normal Building Operating Hours: 7:00 AM – 5:00 PM Areas requiring snow and ice removal:

A. Parking areas and driveways [31,000] SF B. Average Annual Snowfall [54”]in

LOCATION #3:

Federal Office Building 212 3rd Avenue South

Minneapolis, MN 55401 Normal Building Operating Hours: 7:00 AM – 5:00 PM Areas requiring snow and ice removal:

A. Parking areas and driveways [19,038] SF B. Average Annual Snowfall [54”]in

[7]

B.1.0 OFFER FOR STANDARD SNOW REMOVAL SERVICES

ITEM

DESCRIPTION

Snow Removal Standard Services

A

PRICE

Base Period 1 Year

B

1st Renewal Period 1

Year

C

2nd Renewal

D

3rd Renewal

E

4th Renewal

0001 Standard Services: Snow Removal Services

Location # 1: B.H. Whipple

Price Quoted per Month>>

0002 Standard Services: Snow Removal Services

Location # 2: SSA Minneapolis

0003 Standard Services: Snow Removal Services

Location # 3: Minneapolis FOB

B.1.1 OFFER FOR ABOVE STANDARD SERVICES

LOCATION # 1: B.H. Whipple Federal Building

Unit of Issue

Estimated Quantity per Year

(for estimating purposes only)

Base Year

1st Renewal

2nd Renewal

3rd Renewal

4th Renewal

1. Snow Removal for Forest Lot of 2-4 inches of snow. Services for driveways and parking areas.

Saturdays, Sundays and Federal Holidays. See Note 1.

Per Job

2. Snow Removal for Forest Lot of 4-10 inches of snow. Services for driveways and parking areas.

Saturdays, Sundays and Federal Holidays. See Note 1.

Per Job

3. Snow Removal for Forest Lot of 10-15 inches of snow. Services for driveways and parking areas.

Saturdays, Sundays and Federal Holidays. See Note 1.

Per Job

[8]

Unit of Issue

Estimated Quantity per Year

(for estimating purposes only)

Base Year

1st Renewal

2nd Renewal

3rd Renewal

4th Renewal

4. Snow Removal for Forest Lot of 15 inches or more of snow.

Services for driveways and parking areas. Saturdays, Sundays and Federal Holidays. See Note 1.

Per Job

5. Snow Removal – Hauling.

Services for hauling snow from the facility as directed by the COR.

Include costs for truck and driver for one trip to and from the site.

Per Trip

6. Ice Removal – Ice only event.

Services for removing ice from the facility for an ice only event as directed by the COR. Include costs for labor, equipment and materials.

Saturdays, Sundays and Federal Holidays. See Note 2

Per Job

7. Ice Removal for Forest Lot – Ice only event. Services for removing ice from the facility for an ice only event as directed by the COR.

Include costs for labor, equipment and materials. See Note 2.

Per Job

LOCATION # 2: Social Security Administration Building Minneapolis

Unit of

Issue

Estimated Quantity per Year

(for estimating purposes only)

Base Year

1st Renewal

2nd Renewal

3rd Renewal

4th Renewal

1. Snow Removal of 2-4 inches of snow. Services for driveways and parking areas. Saturdays, Sundays and Federal Holidays. See Note 1.

Per Job

2. Snow Removal of 4-10 inches of snow. Services for driveways and parking areas. Saturdays, Sundays and Federal Holidays. See Note 1.

3. Snow Removal of 10-15 inches of snow. Services for driveways and parking areas. Saturdays, Sundays and Federal Holidays. See Note 1.

Per Job

[9] of

Issue

Estimated Quantity per Year

(for estimating purposes only)

Base Year

1st Renewal

2nd Renewal

3rd Renewal

4th Renewal

4. Snow Removal of 15 inches or more of snow. Services for driveways and parking areas.

Saturdays, Sundays and Federal Holidays. See Note 1.

Per Job

5. Snow Removal – Hauling.

Services for hauling snow from the facility as directed by the COR.

Include costs for truck and driver for one trip to and from the site.

Per Trip

6. Ice Removal – Ice only event.

Services for removing ice from the facility for an ice only event as directed by the COR. Include costs for labor, equipment and materials.

Saturdays, Sundays and Federal Holidays. See Note 2

Per Job

LOCATION # 3: Federal Office Building Minneapolis of

Issue

Estimated Quantity per Year

(for estimating purposes only)

Base Year

1st Renewal

2nd Renewal

3rd Renewal

4th Renewal

1. Snow Removal of 2-4 inches of snow (per job). Services for driveways and parking areas.

Saturdays, Sundays and Federal Holidays. See Note 1.

Per Job

2. Snow Removal of 4-10 inches of snow (per job). Services for driveways and parking areas.

Saturdays, Sundays and Federal Holidays. See Note 1.

3. Snow Removal of 10-15 inches of snow (per job). Services for driveways and parking areas.

Saturdays, Sundays and Federal Holidays. See Note 1.

Per Job

4. Snow Removal of 15 inches or more of snow (per job). Services for driveways and parking areas.

Saturdays, Sundays and Federal Holidays. See Note 1.

Per Job

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Issue

Estimated Quantity per Year

(for estimating purposes only)

Base Year

1st Renewal

2nd Renewal

3rd Renewal

4th Renewal

5. Snow Removal – Hauling (per trip). Services for hauling snow from the facility as directed by the COR.

Include costs for truck and driver for one trip to and from the site.

Per Trip

6. Ice Removal – Ice only event (per job). Services for removing ice from the facility for an ice only event as directed by the COR. Include costs for labor, equipment and materials.

Saturdays, Sundays and Federal Holidays. See Note 2

Per Job

Note 1: Snow and ice removal ice prior to and during normal operating hours is included in the monthly price for Standard Services.

Note 2: Chemicals and/or sand shall be used to reduce safety hazards due to ice and snow. All chemicals used shall comply with Federal specifications, local codes and be approved by the COR prior to the first inclement weather event. No sodium chloride or calcium chloride salt shall be used due to environmental risk. Less disruptive chemicals such as magnesium chloride, potassium acetate, and potassium chloride are viable alternatives. The Contractor shall ensure there is an adequate supply of chemicals and sand readily available to cover unexpected snow and ice occurrences.

Orders for above standard service may be placed orally when the amount of the order totals $2,500.00 or less or in the event of an emergency. All orders which exceed $2,500.00 must be placed or confirmed by issuance of a GSA Form 300, Order for Supplies or Services and will be paid by GSA Finance. The GSA Form 300 will describe the service to be provided and will establish, excluding emergencies as determined by the Contracting Officer (CO) or the Contracting Officer’s Representative (COR), the quantity of services to be provided. Orders of $2,500.00 or less may be processed using either direct pay procedures or the Government-wide commercial purchase card, which is the preferred method to purchase and to pay for micro-purchases.

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C. DESCRIPTION, SPECIFICATIONS AND STATEMENT OF WORK

C.1 STANDARD SNOW REMOVAL SERVICES

The Contractor shall provide all management, supervision, labor, equipment, materials, tools and supplies necessary to provide snow and ice removal services from November 1st through April 30th

(6 months) for the base period and October 1st through April 30th (7 months) for each option period at the following three (3) locations:

Performance shall be a standard conforming to best practices of the industry. All services shall be rendered promptly and efficiently.

For Reference Only Average Firsts (from The National Weather Service) Average date of the first inch snowfall - November 18th Average date of the first two inch snowfall - November 29th Average date of the last inch of snow cover - April 2nd

C.1.1 Snow Removal Plan / Quality Control Plan (QCP) The Contractor shall submit a detailed snow removal plan that meets the needs of the GSA. The Snow Removal Plan will also serve as the contractor’s Quality Control Plan (QCP). The QCP must be approved by the COR and updated as needed to reflect changes. At a minimum, the snow removal plan shall include the following items:

Coordination measures to ensure appropriate levels of effort for the conditions of the building

How project management, inspections, corrections of deficiencies, and plan implementation will be accomplished

Roles and responsibilities of the Contractor’s operating personnel Snow removal event triggers, treatment areas requiring de-icing Equipment, approved materials and chemicals for de-icing Safety plan Notification procedures, inspection checklists tailored to each building and quality standards Sub-Contractor(s) [listing services performed, if applicable ]

The Contractor shall furnish to the COR a communication matrix including a list of contact names and the respective telephone numbers of authorized representative who may be contacted seven

(7) days per week at any hour of the day or night regarding the required services. The Contractor must keep this listing current and provide the COR with an updated listing on or before October 1, prior to the start of each snow season.

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C.1.2 SNOW AND ICE REMOVAL

A. Snow and ice removal from crosswalks, handicapped accessibility areas, vehicular courts, driveways, roadways, parking areas, and approaches within the Federal property line is required.

The performance of standard services shall take place Monday through Friday, except Federal holidays. As part of standard services, the Contractor shall clear snow and ice before the normal building operating hours (7:00 to 5:00 PM) to prevent a slip hazard and to maintain a safe passage for vehicles and pedestrians. As part of standard services, the Contractor shall also clear snow and ice during normal building operating hours to maintain safe passage on crosswalks and driving paths until the end of the business day.

B. The contractor shall automatically initiate snow and ice removal services when 2 inches of snow has accumulated on the crosswalks, handicapped accessibility areas, vehicular courts, driveways, roadways and parking areas, and/or when any accumulation of ice on crosswalks, handicapped accessibility areas, vehicular courts, driveways, roadways, parking areas, and approaches within the Federal property line creates a slip hazard or unsafe passage for vehicles and pedestrians.

C. Snow shall be pushed off of the roads, parking areas, ramps and walkways without blocking traffic, parking spaces, pedestrian thoroughfares, and in a manner that does not impede the visibility of vehicular operators, pedestrians or tenant agency operations. Stockpiling of snow is allowed only in areas designated by the COR. Section J.2 includes site plans of areas for stockpiling snow at each location. Areas designated for snow stockpiling are for temporary purposes only. The designated areas for snow stockpiling will include all snow removed from the site (walkways, driveways, parking lots, plaza, ports, etc.) under this contract and other facility operations

D. The Contractor shall respond promptly (within 1 hour during normal operating hours) to the site to resolve requests for standard services from the COR or their designated representative.

Standard services are described in Sections C.1.2.A and C.1.2.B. The Contractor shall maintain a service call log or record which shall be available for inspection by GSA at all times. As a minimum, the log or record shall contain:

a. The name of the caller

b. Description of problem and location

c. Time and date call was received

d. Description of the action taken to resolve the problem and the time and date corrective action was taken

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E. The GSA Ordering Official may order additional snow and ice removal services outside of normal building operating hours (i.e. weekends, holidays). The order shall reflect the days and quantities of services required for snow and ice removal.

F. Environmentally friendly de-icing products that will not damage concrete or metal and will help protect the environment, must be used on all roadways, parking lots, concrete entrances, walkways and steps, to prevent ice build-ups. This also applies to any sand/de-icing mixtures. Chemicals and/or sand shall be used to reduce safety hazards due to ice and snow. All chemicals used shall at a minimum comply with State environmental regulations and local codes. The Contractor shall ensure there is an adequate supply of chemicals {ice melt in lieu of chemicals} and sand readily available to cover unexpected snow and ice events. All chemicals used in the performance of this contract shall be approved by the COR prior to the first inclement weather event. No sodium chloride or calcium chloride salt shall be used due to environmental risk. Less disruptive chemicals such as magnesium chloride, potassium acetate, and potassium chloride are viable alternatives.

G. The Contractor shall use caution when snow removal is in progress to prevent any damage to the buildings, grounds, vegetation, landscape areas, sidewalks, roads, fire hydrants, shrubs, signs, and other protrusions. The Contractor shall be held liable for any damage incurred to Government property during the performance of work. All locally prescribed safety regulations, laws, and practices shall be carefully observed in performance of the work.

The Contractor shall be responsible for annual sweeping of all concrete and paved inspection lanes, parking areas and adjacent walkways integral to the parking area; removal of sand from adjacent grounds; and reseeding and repair of damage to affected areas at the end of each winter season. This work must be completed prior to May 1st of each year.

H. The Contractor shall submit a detailed snow removal plan that meets the needs of the GSA within thirty (30) days of award. At a minimum, the snow removal plan shall include the following items:

Coordination measures ensuring appropriate levels of effort for conditions of the building.

Equipment Personnel Snow removal event triggers Treatment areas requiring de-icing Approved materials and chemicals Safety plan Notification procedures

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The COR must approve the snow removal plan before execution and will be reviewed annually prior to the onset of the snow season.

C.1.3 SNOW HAULING

Snow shall be hauled from the locations when the accumulation of snow pushed off of the crosswalks, handicapped accessibility areas, vehicular courts, driveways, roadways, parking areas, and approaches within the Federal property line exceeds that which can be stockpiled in the designated areas (See Section J.2). Stockpiling of snow is allowed only in areas designated by the COR (See Section J.2). Areas designated for snow stockpiling are for temporary purposes only and may be used as temporary holding areas until snow is removed from the site.

For Location #1, snow must be hauled from the site within 72 hours when the accumulation of snow exceeds that which can be stockpiled in the designated areas.

For Location #2 and Location #3 snow must be hauled from the site within 48 hours when the accumulation of snow exceeds that which can be stockpiled in the designated areas.

C.2 ABOVE STANDARD SNOW SERVICES

Above Standard Services are services not covered in the monthly price of the contract and include services requested by, and performed for, the convenience of the Government that are not required under Section C.1 Standard Snow Removal Services. The Contractor shall provide above standard services to fulfill the Government’s intermittent need for work. The Contractor’s prices shall include all costs for management, supervision, manpower, equipment (including heavy equipment and snow shovels) and supplies necessary to provide above standard services as described in Section B.1.1 Offer for Above Standard Services.

These services shall be provided when ordered by the COR, or their designee, based on the line item pricing in Section B.1.1. These services are in addition to the services specified as part of the Offer for Standard Services described in Section B.1.0

C.2.1 OFFER FOR ABOVE STANDARD SNOW SERVICES

Quote per job prices for providing snow removal and related services described in table B.1.1 for Locations # 1, 2 and 3. The COR will issue a purchase order when requesting these services. All the contractor’s prices must include expenses for overhead, general and administrative (G&A) and profit. Thus no separate allowance for travel time, parking, overhead, G&A, or profit will be applied when per job services are ordered.

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C.2.1.1 SNOW REMOVAL

Line items 1-4 are assumed to be ordered for Saturdays, Sundays and Federal holidays, and utilized to clear crosswalks, handicapped accessibility areas, vehicular courts, driveways, roadways, parking areas, and approaches within the Federal property lines to fulfill the Government’s need for intermittent work.

C.2.1.2 RESERVED

C.2.1.3 RESERVED

C.2.2 SNOW HAULING (PER TRIP)

Snow hauling shall consist of the removal of snow from Federal property to an approved off-site location for the purpose of melting. This service typically entails the use of dump trucks. The Contractor’s price should include all costs for a truck and driver for one trip to and from the site.

Snow hauling services shall be ordered by the COR or their designated representative, as an above standard service at the rate specified in Section B.1.1 Offer for Above Standard Services Item 5. The COR will determine when the accumulation of snow exceeds that which can be stockpiled in the designated areas.

When snow hauling services are ordered, snow shall be removed and hauled from all locations within the time requirements specified below.

For Location #1, when snow hauling services are ordered by the COR, all snow must be hauled from the site within 72 hours. The COR will determine when the accumulation of snow exceeds that which can be stockpiled in the designated areas.

For Location #2 and Location #3, when snow hauling services are ordered by the COR, all snow must be hauled from the site within 48 hours. The COR will determine when the accumulation of snow exceeds that which can be stockpiled in the designated areas.

When Snow Hauling services are ordered by the COR, the Contractor is responsible for maintaining a log listing the date, names of operators and the time of arrival and departure from the site. Upon completion of the work, the Contractor shall sign the log certifying the quantity of services provided and submit a copy of the log to the COR or their designated representative within 1 (one) working day after the service is provided. The COR shall verify the quantity of services provided by the Contractor.

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C.2.3 ICE REMOVAL - ICE ONLY EVENT

Ice removal for an ice only event shall consist of removing and treating any accumulation of ice that creates a slip hazard or unsafe passage for vehicles and pedestrians. An ice only event is considered a weather event where precipitation has resulted in the formation of ice such as a freezing rain, or rain/snow mix.

This service typically entails the use of a truck with a salt spreader attachment. The Contractor’s price should include all costs for labor, equipment and materials.

Ice removal services for an ice only event shall be ordered by the COR, or their designated representative, as an above standard service at the rate specified in Section B.1.1 Offer for Above Standard Services Item 6. Chemicals and/or sand shall be used to reduce safety hazards due to ice and snow. All chemicals used shall comply with Federal specifications, local codes and be approved by the COR prior to the first inclement weather event. No sodium chloride or calcium chloride salt shall be used due to environmental risk. Less disruptive chemicals such as magnesium chloride, potassium acetate, and potassium chloride are viable alternatives.

When Ice Removal services for an ice only event are ordered by the COR, the Contractor is responsible for maintaining a log listing the date, names of operators and the time of arrival and departure from the site. Upon completion of the work, the Contractor shall sign the log certifying the quantity of services provided and submit a copy of the log to the COR or their designated representative within 1 (one) working day after the service is provided. The COR shall verify the quantity of services provided by the Contractor.

C.2.4 PARKING AND ON-SITE STORAGE

The Government may provide on-site parking spaces or storage areas to the Contractor at each location if space is available. The COR at each location shall determine what space, if any, is available to the Contractor for use in support of snow removal services as described in this contract. The COR must approve all equipment and materials that the Contractor requests to store on site. The COR may disallow use of parking spaces or on-site storage at any time, without notice, for any function needed to support facility operations or the mission of the Government at each location.

Section J.2 contains site maps that identify what parking spaces and storage areas the Government anticipates to be available for use at each location.

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C.3 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

Introduction This Quality Assurance Surveillance Plan (QASP) is designed to provide the General Services Administration (GSA) with an effective surveillance method of monitoring and evaluating the Contractor's performance under a Performance-Based Statement of Work (PBSOW) for snow and ice removal, and related services.

In accordance with Federal Acquisition Regulation (FAR) Part 37.601, performance-based contracting methods are intended to ensure that the required performance quality levels are achieved and that the total payment is related to the degree that services performed or outcomes achieved meet contract standards. The role of the GSA in quality assurance is to ensure that the contractors are achieving the performance quality levels established in the contract and focuses on the Contractor’s Quality Control Plan (QCP). GSA periodically validates the execution of the Contractor's' quality control programs by reviewing such areas as the Contractor's' inspection forms, service request logs, tenant reports, tenant satisfaction surveys, and the timeliness of corrective actions.

Purpose of the QASP The QASP is intended to accomplish the following:

Define the roles and responsibilities of participating Government officials.

Identify the performance objectives based upon the PBSOW in accordance with FAR Part

46.401(a) (1). Identify the performance quality level standards in accordance with FAR Part 37.601(a) (2).

Describe the methods of surveillance for GSA to identify quality levels in accordance with FAR Part 46.401(a) (2).

Establish a method to provide feedback to the Contractor regarding quality and timeliness of the service performance, i.e., copies of inspection forms, copies of tenant reports, data on tenant satisfaction scores; and any other drivers or measures of performance that are required by the CO or COR.

Establish timeframes for communication and performance improvement if needed.

Establish specified procedures for changes to the contract price when services are not performed or do not meet contract requirements in accordance to FAR Part 37.601(a) (3).

Ensure the Contractor has developed and implemented a QCP establishing procedures and responsibilities for controlling the quality of work performed.

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D. PACKAGING AND MARKING

D1. PAYMENT OF POSTAGE AND FEES

All postage and fees related to submitting information including, but not limited to, forms and reports to the CO or the COR, shall be paid by the contractor.

D2. MARKING

All information submitted to the CO or COR, shall clearly indicate the contract number of the contract for which the information is being submitted.

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E. INSPECTION AND ACCEPTANCE

E.1 FAR 52.246-4 Inspection of Services—Fixed Price (AUG 1996)

INSPECTION OF SERVICES—FIXED-PRICE (AUG 1996)

(a) Definition. “Services,” as used in this clause, includes services performed, workmanship, and material furnished or utilized in the performance of services.

(b) The Contractor shall provide and maintain an inspection system acceptable to the Government covering the services under this contract. Complete records of all inspection work performed by the Contractor shall be maintained and made available to the Government during contract performance and for as long afterwards as the contract requires.

(c) The Government has the right to inspect and test all services called for by the contract, to the extent practicable at all times and places during the term of the contract. The Government shall perform inspections and tests in a manner that will not unduly delay the work.

(d) If the Government performs inspections or tests on the premises of the Contractor or a subcontractor, the Contractor shall furnish, and shall require subcontractors to furnish, at no increase in contract price, all reasonable facilities and assistance for the safe and convenient performance of these duties.

(e) If any of the services do not conform with contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defects in services cannot be corrected by re-performance, the Government may—

(1) Require the Contractor to take necessary action to ensure that future performance conforms to contract requirements; and

(2) Reduce the contract price to reflect the reduced value of the services performed.

(f) If the Contractor fails to promptly perform the services again or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may—

(1) By contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service; or

(2) Terminate the contract for…