JBD_CLERKS_SUITE_KITCHENETTE__SOW_REVISED17_043.docx

General Services Administration Public Building Services Southeast Sunbelt Region

General Services Administration Public Building Services Southeast Sunbelt Region

Statement of Work

1. Project Title: JBD Clerk’s Suite Kitchenette

2. Project Number: 17-043

3. Date: 05 March 2019 (Revised)

4. Project Location: SC0018ZZ J Bratton-Davis Courthouse 1100 Laurel St Columbia, SC 29201

5. Building Location Hours: 0700-1700

6. Purpose: The intent of this project is to: Convert closet in Clerk’s suite to kitchenette in J Bratton-Davis Courthouse. Any interruption of the existing office operations or daily operation must be minimized.

The contractor shall provide all labor, materials and supervision to complete this project and work may have to be accomplished after hours or on the weekend at no additional cost to the U. S. Government.

7. Points of Contact:

7.1: Contract Specialist: TBD

8. Notice to Proceed:

8.1 The Contracting Officer is the ONLY individual from the Government that can give the contractor a notice to proceed.

8.2 Before any of the work within the scope of the contract is started, the Contractor shall confer with the COR (Contracting Officer Representative) and agree on a sequence of procedure; means of access to premises and building; delivery of material and use of approaches; use of corridors, stairways, elevators, and similar means of communications; and the location partitions, eating spaces for spaces for Contractor’s employees.

9. Period of Performance: 180 Days

9.1 Kick off meeting: TBD

9.2 Contractor Notice to proceed: TBD

9.3 Demolition: TBD

10. Description of Work: Contractor shall provide all materials, labor, tools, equipment and supervision to accomplish tasks as outlined in this SOW and all contract documents.

10.1 Survey: Prior to start of work, a pre-alteration asbestos assessment survey of the work area shall be conducted in accordance with GSA Policy PBS 1000.1. Survey results shall be submitted, reviewed and approved by GSA prior to start of work. See Attachment #2 for further information.

10.2 Demolition: In Clerk’s suite storage closet of J Bratton-Davis Courthouse, the contractor shall perform the following:

10.2.1 Remove carpeting.

10.2.2 Remove rear wall to extent necessary to allow installation of plumbing connections for new sink.

10.2.3 Remove/modify base in closet to allow installation of cabinets.

10.3 Renovation: In Clerk’s suite storage closet of J Bratton-Davis Courthouse, the contractor shall perform the following:

10.3.1 Provide and install hot water supply, cold water supply and drain connections for new sink. New connections shall be tied into existing systems. New water supply piping shall be ½” IPS Type “L” copper with sweat fittings and stop valves.

10.3.2 Provide and install new 24” base cabinets, solid surface countertop with 4” backsplash, sink and faucet on rear wall. New sink shall be stainless steel single bowl drop-in style Elkay # PSR1720 or equivalent. Base cabinet shall have opening (Approx. 22” wide) for small under counter dormitory style refrigerator. Counter top shall have approx. 1” opening with grommet for electrical cord near new receptacle. Cabinetry, sink, counter top and faucet shall be selected by USBC and approved by GSA prior to ordering.

10.3.3 Provide and install new 12” base cabinets and solid surface countertop with 4” backsplash on left wall. Cabinetry and counter top shall be selected by USBC and approved by GSA prior to ordering

10.3.4 Repair wall where plumbing connections were installed.

10.3.5 Prime repaired wall with one coat of low-VOC latex paint.

10.3.6 Paint approx. 170 SF walls in storage room with two coats of low-VOC latex paint with eggshell finish. Color shall be selected by USBC and approved by GSA.

10.3.7 Provide and install underlayment and ceramic tile flooring with grout. Flooring shall be selected by USBC and approved by GSA prior to ordering.

10.3.8 Provide and install new conduit, wiring, boxes, covers and one (1) each 15A 120VAC GFI protected duplex receptacle at refrigerator opening.

10.3.9 Clean up area and remove trash from site.

11. Liquidated Damages: NA

12. Other Requirements:

12.1 The Contractor shall submit a work schedule which will provide the most productive use of man hours without affecting the quality of the finished product; causing the least disruption to the tenant agency. Some work may need to be scheduled outside of normal business hours which are; Monday thru Friday 7:00AM to 5:00 PM at no additional cost to the government.

12.2 Contractor is responsible to move equipment or other storage items in use as required to perform work. Care should be taken to protect all non-affected areas. Work site shall be kept clean and neat at all times during business hours and the space shall be returned to the government for use each morning by 7:00 AM weekdays where occupied by federal employees.

12.3 Agency shall be responsible to move and store any agency equipment/materials.

12.4 This scope is not intended to be all inclusive. It’s the contractors’ responsibility to visit the site and to include all work necessary for a complete job. Work must meet all applicable codes, building standards, manufacturer’s requirements, and standards of workmanship. Contractor will provide or have on hand documentation needed to show removal/installation/application of material to show proper installation of items being installed.

12.5 Waste Diversion: NA

12.6 Purchase Equipment: Contractor shall purchase all equipment and components necessary for a complete and functional system.

12.7 Separate parking is not available during performance of this contract. Contractor may utilize existing parking facility during construction afterhours.

12.8 All employees entering and leaving the facility shall be escorted at all times during performance of this contract. All contractors, employees, or subcontractors entering and leaving the facility during performance of this contract must have security / background clearances. This clearance shall be annotated on a Government provided Form.

12.9 A contractor project superintendent is required to be on site during project execution. This superintendent shall have a completed security clearance.

12.10 Clean entire work area at completion of project.

13. Submittals: All submittals shall be turned in electronically to GSA on GSA Form 2401 for approval.

13.1 Schedule

13.2 Product brochure/specifications: Cabinetry, Counter top, Ceramic tile, Grout, Paint, Faucet

13.3 Estimate: As required by Request for proposal.

13.4 Waste Diversion: NA

13.5 As built Drawings: NA

14. Attachments: Attachment (1): Work Area Attachment (2): Pre-construction Asbestos Assessment Instructions

15. Close Out Plan

15.1 Customer Acceptance

15.2 Final Punch List Complete

15.3 Financial Closeout

Attachment (1)

ASBESTOS PRE-ALTERATION ASSESSMENT SERVICES:

1 General

1.1 The Contractor shall furnish all necessary labor, materials, supplies, equipment, supervision, and laboratory analyses to provide a pre-alteration assessment of asbestos and lead-paint, to include destructive testing and laboratory analyses as needed in advance of renovation or construction work. The main purpose of this assessment is to identify the presence, location, quantity and assess the condition of asbestos-containing (ACM) materials in the subject facility(s) prior to performance of any renovation or construction work. Ensure that all facility components potentially impacted by the upcoming renovation or construction work have been assessed for the presence of ACM. This assessment will serve to support design efforts for estimating space alterations; to identify existing locations where ACM work is needed; and to provide the information required to continually update the building management plan. Detailed instructions are contained in Part 3 (Pre-Alteration Assessment Requirement) and Part 4 (Report Preparation). As a minimum, the following items need to be addressed in completing the assessment:

1.2 Review the building’s existing asbestos and lead-paint survey reports and related floor plan drawings. This includes the existing asbestos management plan and any surveys and/or reports pertaining to repair and alteration or construction which may have affected the status of the asbestos or lead paint. In some cases, visits to the buildings may be necessary to gain access to the building plans needed. NOTE: The existing asbestos or lead-paint survey may not be completely current or accurate. This document should be used as a baseline reference for conducting the assessment. Materials previously identified as "ND" (none detected) or presumed, shall be re-tested, as feasible.

1.3 Prepare a listing of materials to be tested and assessed.

1.4 Contact the GSA Project Manager to arrange for the onsite assessment within the assigned buildings under the building manager’s jurisdiction. Discuss safety, health, and security consideration. Also arrange for government escorts or availability of keys and any other assistance needed from GSA.

1.5 Inspect all accessible areas of the space within the project scope of work. This includes: mechanical areas, catwalks, chases that can be accessed without demolition, adjacent areas occupied by tenants in the building, areas above all suspended ceilings throughout that can be accessed without demolition.

1.6 Visually inspect previously identified ACM and make note of current condition and quantities on the re-inspection form. Identify any existing conditions that could present general safety or health hazards.

1.7 Visually inspect each area for previously unidentified or unsampled suspect materials.

1.8 Bulk sample any additional suspect materials identified during the inspection, in accordance with the project scope of work.

1.9 Have all bulk ACM samples analyzed in accordance with these requirements.

Attachment (2)

1.10 For ACM materials, use the GSA asbestos survey spreadsheet template to record all materials identified in the survey. Include materials presumed to be asbestos but which could not be verified through sampling (e.g. fire doors, etc). Include materials tested and found to be non-asbestos containing on the spreadsheet.

1.11 For ACM materials, prepare a separate list of all damaged and significantly-damaged ACM.

1.12 For ACM materials, provide recommended response actions for materials found to be damaged and significantly damaged.

1.13 Prepare a final written survey report in accordance with paragraph five below. Reports for ACM shall include the completed GSA asbestos survey spreadsheet template.

1.14 For ACM materials, prepare a supplement to the current for the asbestos Operations & Maintenance Plan (Facilities Asbestos Action Plan). The supplement must include updated floor plan that indicates sampling locations and type of ACM in the building. Past information that is still current and applicable shall be noted.

1.15 For facilities with ACM fireproofing, resample and analyze bulk samples for to confirm the presence of ACM. Previous positive ACM sampling of fireproofing has been inconclusive.

2 Qualifications of Personnel

2.1 The Contractor shall assume full responsibility and liability for compliance with all applicable Federal, state, and local regulations pertaining to the protection of the Contractor’s employees. The contractor shall hold the Government harmless for failure to comply with any safety or health regulation on the part of herself/himself or her/his employees.

2.2 The Contractor shall be responsible to obtain such licenses, certifications, and/or accreditation for conducting building inspections for ACM as required by the laws of the state in which the building is located. Copies of such licenses, certification, and/or accreditation shall be submitted to the Contracting Officer upon award of the contract.

2.3 All inspection activities shall be under the supervision of a Certified Industrial Hygienist (CIH). This includes taking material samples, preparation of the inspection reports, and updating ACM data.

2.3.1 The CIH shall have at least three years’ experience in the asbestos and lead-paint field. The experience shall include: inspection, project design, management planning, and hazard assessment.

2.3.2 It is not required that the CIH be on site during all inspection and sampling activities.

2.3.3 The CIH shall be responsible for the technical quality of the work under this contract.

2.4 All inspection personnel must be state accredited to perform building ACM inspections when required by state law in the states where the buildings to be inspected are located. Inspection personnel must also have at least one year of experience in performing ACM inspections. Inspectors must have sufficient familiarity with building utility systems so that they can identify the different piping systems and the building mechanical equipment, and recognize suspect materials.

2.5 Laboratory shall be NVLAP accredited for asbestos bulk sample analysis.

2.6 Reports shall be signed by those who conducted the site visits and reviewed the work. Proof of accreditation must meet all state and local requirements where the work in performed. The signatures shall show accreditation numbers, as applicable.

2.7 Laboratory reports of bulk samples taken shall be signed by the laboratory technician who analyzed the samples and by the laboratory supervisor.

3 Pre-alteration Assessment Requirement

3.1 This assessment shall be performed in accordance with the EPA AHERA guidelines [40 CFR Part 763 Subpart E, Section 763.85 9(b)] for ACM inspection. The AHERA guidelines allow an inspector to assume that certain materials contain asbestos. In general, this assessment does not require, unless the Contractor is told by the BUILDING MANAGER to sample, the sampling of suspect material is not accessible or if sampling would destroy critical integrity of the object (e.g. fire doors). All suspect materials not previously identified as ACM or not previously sampled in accordance with current requirements must be sampled so that the number of samples meets this assessment. All destructive sampling locations must be repaired. Quantity of samples collected shall follow AHERA guidelines, with a minimum of 3 per homogeneous material. Laboratory analyses of further bulk samples are not needed once the first homogeneous material sample tests positive for ACM.

3.2 Assessment activities accomplished under this SOW are intended to determine the current locations, quantities and condition of ACM on the project site and to obtain additional data as needed to develop project specifications and drawings for subsequent abatement. ACM data on the building must be sufficient to support design efforts for space alterations on the project site and/or for the building mechanical staff to safely perform maintenance work on the building mechanical systems. The data must also identify existing locations where ACM repair or abatement work is needed based on the damaged or significantly damaged current condition.

3.3 Prepare written schedules for site visits to be made prior to each field trip. Provide copies of the schedules to the Contracting Officer and to the GSA Project Manager. Contact the GSA Project Manager to discuss the schedule and work out any problems. These schedules may require occasional revisions for some buildings due to temporary non-availability of GSA escort personnel or because of sensitive Government activities in the buildings to be inspected. The necessity for this shall be determined by the GSA BUILDING MANAGER in charge of the buildings.

3.4 In addition to submittal of the schedules, personally contact the GSA Project Manager to coordinate the site visits. Verify availability of all assistance needed and contact the GSA Project Manager immediately if any delays or problems are encountered during the completion of the assessment.

Attachment (2)

3.4.1 Note: Failure to properly coordinate site visits with the GSA Field Office and Project Manager may result in failure to gain access to some areas because of security requirements. This would require additional visits to complete the inspections at no additional cost to the Government.

3.5 Review building plans, prior survey reports and related building information as needed to properly plan the assessment. This is to be accomplished in cooperation with the GSA Project Manager.

4 Report Preparation

4.1 Upon completion of the assessment a written report will be completed. Submit an electronic copy within seven calendar days after completion of the assessment to the GSA Project Manager and regional GSA Industrial Hygienist for review and comments. The draft shall include the completed GSA asbestos survey spreadsheet template. After comments have been addressed and the draft accepted by GSA, the contractor shall submit a final report to GSA Project Manager and regional GSA Industrial Hygienist in electronic format within five calendar days. The report shall be in pdf or MS Word format and spreadsheet template in MS Excel format.

4.2 Each final report shall contain the following:

4.2.1 Forwarding letter - From the Contractor to GSA Contracting Officer that provides a brief summary of the services requested by GSA and provided by the Contractor.

4.2.2 Introduction - List the assessment conducted (ACM, LBP or both), which building was assessed, what portion(s) of the building were assessed, company and individuals doing the assessment and date(s) performed.

4.2.3 Executive Summary - List overall types of materials found to be ACM and/or LBP (example: all 9"x9" floor tile, all red paint on support beams...). List all ACM and/or LBP materials found to be significantly damaged or require immediate attention.

4.2.4 Detailed listing of all ACM and LBP materials identified - Tabular listing of all ACM and/or LBP materials identified in the assessment. Keep ACM and LBP lists separate on reports for both. Include at minimum: floor, area location or room, material type(ACM or LBP), homogeneous area, description of material (example: 3" cold water line...), quantity present, quantity units (e.g. ft, sf, each), condition, test results (e.g. 3% asbestos, 1 mg/cm2, 0.5% by weight, etc.).

4.2.5 Copy of completed GSA asbestos survey spreadsheet template (for ACM assessments) –

4.2.5.1 Assign homogenous Sample Area Numbers (HSA#) to ACM types identified.

4.2.5.2 An excel sheet for each building shall be completed. The sheet should include data on all positive, negative, or assumed asbestos containing building materials.

4.2.5.3 Provide an engineer's unit cost estimate for the removal and disposal of all ACM (positive and assumed) identified. The cost estimate shall be included in the spreadsheet. The engineer’s variance or confidence should be expressed in the spreadsheet, ex: + 20%

4.2.5.4 The name of the firm, inspector and date on the spreadsheet.

4.2.6 Laboratory Reports - Copy of laboratory analytical results and chain of custody sheets.

4.2.7 Field Notes

4.2.8 CAD Floor Plan Drawings - Marked to identify locations of samples and presence of ACM and/or LBP. Develop Homogeneous Area CADD Drawings on a floor by floor basis. Identify the location of all ACM and PACM on each floor drawing.

4.2.9 Photographs (as needed to facilitate identification or materials and/or conditions) - Photographs shall be labelled to identify materials and locations depicted.

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