SOW__2019_04_01.pdf

Statement of Work

Multiple Award Indefinite Delivery/Indefinite Quantity

(IDIQ)

General Construction & Design-Build Construction Services

Zone 1: Metropolitan New York City Area

Zone 2: Upstate New York

Dated on 04/01/2019

PROJECT IDENTIFICATION

Project Name: Multiple Award Indefinite Delivery/Indefinite Quantity

General Construction & Design-Build Construction Services

Project Number: TBD

Region: Region 2- Northeast & Caribbean

Zone: Zone 1: Metropolitan New York City Area

Zone 2: Upstate New York

Table of Contents

1. Project Description 7

1.1. Project Type 7

1.2. Objective 7

1.3. Project Delivery Approach 7

1.3.1. Design-Bid-Build 8

1.3.2. Design-Build (DB) 8

1.4. Place of Performance 8

1.5. Period of Performance 8

1.5.1. IDIQ Level 8

1.5.2. Task Order Level 9

2. General Requirements 11

2.1. Standards/Codes References 11

2.1.1. GSA Facilities Standards 11

2.1.2. Computer Aided Design (CAD) Standards 11

2.1.3. Specifications Standards 11

2.1.4. GSA Standard Division One - Construction General Requirements 12

2.1.5. National Building Codes 12

2.1.6. Additional References and Standards (or the latest version/publication) 12

2.2. Performance Objectives/References 13

2.2.1. Building Specific Requirements 13

2.2.1.1. Building Standards 14

2.2.1.2. Proprietary Building Systems 14

2.2.1.3. Utility Shutdowns 14

2.2.2. Waste Diversion Goal 14

2.2.3. Historic Preservation (If applicable - Task Order Based) 14

2.2.4. Disruptive Work 15

2.3. Materials and Workmanship 15

2.4. Professional Ethics and Standards of Practice 16

2.5. Contract Parties and Contract Work 16

2.5.1. Contract Parties 16

2.5.2. Contract Work 16

2.6. Contract Team Roles and Responsibilities 17

2.6.1. Government Contract Team Definitions 17

2.6.1.1. IDIQ Contracting Officer (CO) 17

2.6.1.2. Task Order Contracting Officer (CO) 17

2.6.1.3. IDIQ Contracting Specialist (CS) 18

2.6.1.4. Task Order Contracting Specialist (CS) 18

2.6.1.5. IDIQ Contracting Officer’s Representative (COR) 18

2.6.1.6. Task Order Contracting Officer’s Representative (COR) 19

2.6.1.7. Alternate Contracting Officer’s Representative (A-COR) 19

2.6.1.8. Project Manager (PM) 19

2.6.1.9. Construction Manager (CM) 19

2.6.2. Contractor Team Responsibilities 20

2.6.2.1. Contractor Team Requirements and Qualifications 20

2.6.2.1.1. Requirements 20

2.6.2.1.2. IDIQ Level Personnel Qualifications 20

2.6.2.1.3. Task Order Level Personnel Qualifications 22

2.6.2.1.4. Subcontractor Qualifications 24

2.6.2.1.5. Personnel Changes/Additions 24

2.6.2.2. Contractor Team Project Management Responsibilities 25

2.6.2.2.1. Communication Plan 25

2.6.2.2.2. Detailed Project Schedule Development and Maintenance 26

2.6.2.2.3. Meetings/Presentations 26

2.6.2.2.3.1. IDIQ Progress Meetings/Presentations 26

2.6.2.2.3.2. Task Order Progress Meetings/Presentations 27

2.6.2.2.3.3. Meeting Agenda, Attendance, Minutes, and Correspondence 27

2.6.2.2.4. Design Quality Assurance 27

2.6.3. Standards of Conduct 27

2.7. Security Requirements 28

2.8. Documentation Requirements 29

2.8.1. Documentation Security 29

2.8.2. Documentation Submittals and Reviews 30

2.8.2.1. Design Review Procedures 30

2.8.2.2. Other Submittal Review 30

2.8.2.3. Review Process 31

2.8.2.4. Computer Aided Design (CAD Standards) 31

2.8.2.5. Submittals Distribution 31

2.8.2.6. Design Submissions Number of Copies 31

2.8.2.7. Contractor Responsibility for Errors and Omissions 32

2.8.2.8. Clarifications/Requests for Information 32

2.9. Site Visit Requirement 32

2.10. Payment/Invoice Requirements and Procedures 33

3. IDIQ Scope of Services 34

3.1. Task Order Solicitation and Procurement Procedures 34

3.2. Task Order Proposal Pricing 34

3.3. Contractor Responsiveness to RFPs 34

3.4. IDIQ Contract Management 34

4. Task Order Scope of Services 35

4.1. Task Order Work Breakdown Structure 35

4.1.1. Pre-Design Stage (Concepts) (If applicable) 35

4.1.2. Design Development Stage (If applicable) 35

4.1.3. Construction Document Phase (If applicable) 35

4.1.4. Construction Stage 35

4.2. Pre-Design Phase (If applicable) 35

4.2.1. Pre-Design Services: 35

4.2.2. Pre-Design Documents Drawings: 36

4.2.3. Pre-Design Documents Specifications: 36

4.3. Design Development (DD) Phase - 30% (if applicable) 37

4.3.1. Design Development Drawings 37

4.3.2. Design Development Specifications 37

4.4. Construction Document Phase (if applicable) 37

4.4.1. 75% Construction Documents Phase 37

4.4.1.1. 75% Construction Documents Drawings 37

4.4.1.2. 75% Construction Documents Specifications 37

4.4.2. 90% Construction Documents Phase 38

4.4.3. 100% Final Construction Documents Phase 38

4.4.3.1. 100% Final Construction Documents Submission 38

4.4.3.2. 100% Final Construction Documents Drawings 38

4.4.3.3. 100% Final Construction Documents Specifications 38

4.5. Construction Stage 38

4.5.1. Construction Delivery Phase 39

4.5.1.1. Construction Start Coordination 39

4.5.2. Construction Administration 39

4.5.2.1. Schedule of Values 39

4.5.2.2. Construction Safety Program 39

4.5.2.3. Construction Schedules 39

4.5.2.4. Submittal Processing 39

4.5.2.5. Inspections and Testing 39

4.5.2.6. As-Built Drawings and Specifications 39

4.5.2.7. Contractor Payment Requests 39

4.5.3. Substantial Completion 39

4.5.4. Closeout Stage 40

4.5.5. Final Project Photographs 40

5. Exhibits 41

1. Place of Performance and Building locations 41

2. GSA Standard Division One Specifications 41

3. Task Order Award Procedures 41

4. Task Order Pricing Form 41

1. Project Description

This is a Multiple Award Indefinite Delivery/Indefinite Quantity (IDIQ) General Construction and Design-Build Construction Services Contract for Federally-Owned and Federally-Leased Space located within Zone 1 and Zone 2. The General Services Administration (GSA) will award up to seven (7) IDIQ Contracts for each Zone. IDIQ Contractors will be offered the opportunity to submit proposals for general construction and design-build construction Task Orders under this Contract as described elsewhere in this Statement of Work (SOW) and applicable Contract documents. The value of any Task Orders issued under this Contract will have an overall award value range from $0.00 to $20,000,000.00.

The Contractor shall provide professional services for the planning, design, and construction necessary to meet the requirements of the individual Task Orders. Specific requirements of individual Task Orders will be issued by RFP on a Task Order basis. Task Order services shall be provided according to the general requirements described herein, and as further described in the Task Order RFP and accompanying documents.

Disciplines and expertise that may be required to accomplish the scopes of the Task Orders include, but are not limited to: architecture, engineering (Disciplines: mechanical, electrical, plumbing, civil, structural, and fire protection), life safety, code compliance, security, historic preservation, estimating, construction project management, and building construction services.

1.1. Project Type

Project types may include, but are not limited to:

Repair and Alteration;

Restoration;

New Construction.

1.2. Objective

Provide General Construction and Design-Build Construction services on multiple projects located in multiple Federally-Owned and Federally-Leased buildings located within Zone 1 and Zone 2.

1.3. Project Delivery Approach

Task orders issued under this contract will utilize both the Design-Bid-Build and Design- Build project delivery methods. IDIQ Contractors will be required to act as either the Construction General Contractor under a Design-Bid-Build Task Order, or the Design-Build (DB) Contractor under a Design-Build Task Order.

1.3.1. Design-Bid-Build

1.3.1.1. The design-bid-build process uses a Request for Proposal (RFP) to solicit for construction by a single contractor. The contractor may consist of separate firms or consist of firms that can handle all functions internally.

1.3.1.2. The design-bid-build RFP provides detailed construction documents, prepared by others, for construction by the Construction Contractor.

1.3.2. Design-Build (DB)

1.3.2.1. The design-build process uses an RFP to solicit for design and construction by a single contractor. The contractor may consist of separate firms or consist of firms that can handle both functions internally.

1.3.2.2. The design-build RFP states the project functional requirements, design criteria, technical performance specifications.

1.4. Place of Performance

The Zones 1 and Zone 2 are detailed below by counties. The Federal Building names and locations can be located in Exhibit 1, Place of Performance and Building locations.

Zone 1 - Metropolitan New York City Area (All Federal Buildings and Leased Locations located in the following Counties):

Bronx (NY), Kings (Brooklyn) (NY), New York (Manhattan) (NY), Queens (NY), Richmond (Staten Island) (NY), Suffolk (NY), Nassau (NY), Westchester (NY), Bergen (NJ), Essex (NJ), Hudson (NJ), Middlesex (NJ), Monmouth (NJ), Morris (NJ), Passaic (NJ), and Union (NJ).

Zone 2 - Upstate New York (All Federal Buildings and Leased Locations located in the following Counties):

Albany, Allegany, Broome, Cattaraugus, Cayuga, Chautauqua, Chemung, Chenango, Clinton, Columbia, Cortland, Delaware, Dutchess, Erie, Essex, Franklin, Fulton, Genesee, Greene, Hamilton, Herkimer, Jefferson, Lewis, Livingston, Madison, Monroe, Niagara, Oneida, Onondaga, Ontario, Orange, Orleans, Oswego, Otsego, Putnam, Rensselaer, Rockland, St.

Lawrence, Saratoga, Schenectady, Schoharie, Schuyler, Seneca, Steuben, Sullivan, Tioga, Tompkins, Warren, Washington, Wayne, Wyoming, and Ulster.

1.5. Period of Performance

1.5.1. IDIQ Level

This IDIQ Contract includes a one-year Base period and four (4) One-Year Options, totaling five (5) years. The Base Year will commence upon the Notice to Proceed, with Base Year services, and end one (1) calendar year from the date specified on the Notice to Proceed. At the end of the Base Year, the Government may elect to exercise the Option for Option Year 1. At the end of each Option Year, the Government may, or may not, elect to exercise the option for the following Option Year.

After award, the Government will issue a written Notice to Proceed to the successful Offerors, who shall provide contractual services for a twelve-month period, subject to the availability of funds, and commencing on the date specified in the Notice to Proceed.

The 5-Year Contract may be extended for up to an additional six (6) months pending award of a new (succeeding) follow-on contract (see FAR 52.217-8 below). It is the intent of the Government to provide for at least 30 calendar days prior notice of intent to exercise this option.

1.5.2. Task Order Level

Each Task Order awarded will state the dates specific to the referenced project. The language will follow as seen below:

“The period of performance will be a total of # calendar days, with # calendar days for bond and security documentation submissions, # calendar days from the issuance of the Notice to Proceed (NTP) to substantial completion, and # calendar days for Contract completion.”

A Task Order schedule will be issued with each Task Order SOW issued under this IDIQ contract, in a format similar to the following:

Phase Schedule for Completion

Pre-design Stage … weeks

GSA Review and Approval … weeks

Design Development Stage …weeks

GSA Review .. weeks

30% Submission … weeks

GSA Review …weeks

75% Submission … weeks

GSA Review … weeks

90% Submission … weeks

GSA Review … weeks

Final Submission … weeks

Construction Stage … weeks

TOTAL … weeks

2. General Requirements

The requirements set forth in this section apply to all stages and phases of the project as described in the Scope of Services section below. This section establishes minimum baseline requirements for services furnished under this IDIQ Contract. The requirements of this section will be modified by the SOW issued for each Task Order. Where discrepancies exist between the IDIQ SOW and an awarded Task Order SOW, the Task Order SOW will govern.

2.1. Standards/Codes References

All services must be conducted in accordance with all documentation associated with the solicitation and associated Task Orders awarded against the IDIQ including the latest version of the standards listed below. In the event of a conflict between the Task Order requirements and standards listed below, the Contractor shall submit a Request for Information (RFI) to the Government for clarification.

2.1.1. GSA Facilities Standards

The GSA Facilities Standards for the Public Buildings Service (PBS) P-100 is the document that provides the design standards and criteria for all new buildings, major and minor alterations, and work in historic buildings for the Public Buildings Service of GSA. This document contains the policy and technical criteria to be used in the programming, design, construction and documentation of GSA buildings. All the submission requirements for drawings, specifications and reports are listed in this publication.

2.1.2. Computer Aided Design (CAD) Standards

The GSA CAD Standards are composed of several documents. These are the PBS CAD Standards and the PBS Assignment Drawing Guidance, which should be used in conjunction with the BOMA publication. CAD files for layering and title blocks are available online at www.gsa.gov.

2.1.3. Specifications Standards

Specifications shall be prepared following the 2016 CSI Masterformat specifications writing standard or latest version incorporated in the IDIQ Contract. All specifications in GSA projects are performance specifications, with no sole source items allowed, unless the Contracting Officer submits a written allowance for sole-source items. GSA has adopted the AIA MASTERSPEC as the standard specifications to be used on all GSA projects. The General Guide for Editing Specifications is the GSA guide for preparing project specifications.

http://www.gsa.gov/ http://www.gsa.gov/

2.1.4. GSA Standard Division One - Construction General Requirements

The Contractor shall incorporate the latest GSA Division One specification sections to combine with their technical sections, these sections are used to describe the project’s general requirements, and they precede the technical specification sections and must be edited and coordinated with the technical sections in coordination and approval of the GSA.

Division One specifications, modified for the requirements of the individual Task Order will be issued with each Task Order RFP and SOW for inclusion in the project specifications. If Task Order specific Division One specifications are not issued with a Task Order RFP, the Contractor shall work with the GSA Contracting Officer during the Design Stage to modify the standard GSA Division One specifications with Task Order specific requirements for inclusion in the project specifications. Any changes to the Division One specifications must be approved by the assigned Task Order CO.

The current standard GSA Division One specification sections located in Exhibit 2.

2.1.5. National Building Codes

GSA has adopted the following National Building Codes; which include but are not limited to:

❖ International Code Council (ICC) family of building codes;

❖ International Building Code (IBC);

❖ International Fire Code (IFC);

❖ International Plumbing Code (IPC);

❖ International Mechanical Code (IMC);

❖ International Energy Conservation Code (IECC);

❖ Technical egress requirements of the NFPA Life Safety Code (NFPA 101) in lieu of the technical egress requirements of the IBC;

❖ Technical electrical requirements of the NFPA National Electric Code (NFPA

70) in lieu of the technical electrical requirements of the ICC Electrical Code.

2.1.6. Additional References and Standards (or the latest

version/publication)

❖ GSA PBS Project Planning Guide, for Pre-Planning Phase, Feasibility Study

Phase, & Program Development Study Phase;

❖ PBS-P100, Facilities Standards for the Public Buildings Service, most current edition, including all applicable standards, criteria and guides listed therein Design Stage A-E submissions must comply with PBS-P100 Appendix A unless otherwise indicated in this Statement of Work;

❖ GSA Site Security Design Guide (2007);

❖ GSA Design Notebook for Federal Building Lobby Security;

❖ GSA PBS Order Number 3490.1A (2009) Document Security for Sensitive but

Unclassified paper and electronic building information;

❖ GSA Design Excellence Policies and Procedures guide;

❖ GSA Design Excellence: www.gsa.gov/designexcellence;

❖ PBS P-120, Project Estimating Requirements for the Public Buildings Service;

❖ PBS PQ-251, Value Engineering Program Guide for Design and Construction, Volume 2, Contracting Officers and Professional Services Contractors;

❖ The U.S. Courts Design Guide (2007) and R & A Appendix (2009);

❖ United States Marshal Service Guide: Requirements and Specifications for

Special Purpose;

❖ and Support Space Manual, 2014 revision of USMS Publication Volumes 1 and

2;

❖ Interagency Security Committee (ISC) Security Design Criteria for New Federal

Office;

❖ Buildings and Major Modernization Projects;

❖ Architectural Barriers Act Accessibility Standard (ABAAS);

❖ The GSA PBS Building Commissioning Guide;

❖ The GSA PBS Pricing Desk Guide;

❖ GSA PBS Business Assignment Guide;

❖ Space Boundary Placement Clarification (A supplement to the Business

Assignment Guide);

❖ The GSA PBS BIM Guide Series 02 Spatial Program Validation;

❖ The Construction Specifications Institute (CSI) MasterFormat, 2004 (or later) edition;

❖ Energy Efficiency Standards for the Design and Construction of New Federal

Commercial;

❖ Multi-Family High-Rise Residential Buildings (Chapter II of Title 10 of the Code of Federal Regulations, Part 433);

❖ Codes and Regulations

− NFPA National Electric Code (NFPA 101) For Technical Electrical Requirements;

− OSHA Regulations - Current Edition;

− Applicable local codes and regulations.

❖ Industry Standards − Occupational Safety and Health Standards;

− American Society of Heating, Refrigerating, and Air-Conditioning Engineers

(AHRAE) Standards;

− American National Standards Institute (ANSI) Publications;

− Underwriters Laboratories, Inc. (UL);

− The Institute of Electrical and Electronics Engineers (IEEE), Inc., Publications;

− National Electrical Manufacturers Association (NEMA) Publications.

2.2. Performance Objectives/References

2.2.1. Building Specific Requirements

2.2.1.1. Building Standards

Some GSA buildings have standardized on certain products, such as ceiling tiles or door hardware, to ensure uniformity throughout the building.

Building specific requirements such as this will be communicated in the Task Order SOW.

2.2.1.2. Proprietary Building Systems

Some building systems, such as fire alarm systems or Building Automation Systems (BAS), are proprietary systems which can only be modified by the existing system maintenance contractor. Further instructions regarding work impacting these systems will be provided in each Task Order SOW.

2.2.1.3. Utility Shutdowns

Work requiring interruption of building utilities must be coordinated with the GSA project team, as well as the local building management team.

Shutdowns impacting building tenants will likely only be allowed during after normal business hours. Refer to each Task Order SOW for more information.

2.2.2. Waste Diversion Goal

Minimum Performance Criteria (MPC): Construction Waste Management: Reducing and recycling construction waste is a GSA goal. The minimum target construction and demolition waste diversion percentage for each task order is 50%, but this minimum target may be increased on individual task orders during the RFP process.

2.2.3. Historic Preservation (If applicable - Task Order Based)

Section 106 of the National Historic Preservation Act (NHPA) requires federal agencies to consider the effects of their undertakings on historic resources which include those properties eligible and those properties formally listed on the National Register of Historic Places.

Several of the buildings included in this IDIQ Contract have been determined eligible for listing to the National Register of Historic Places. The Contractor shall confirm Historic Preservation requirements prior to commencement of Task Order services.

Any Task Order which may impact historic resources will require Section 106 review.

The GSA Regional Historic Preservation Officer will initiate Section 106 consultation with local State Historic Preservation Office (SHPO) where Task Order performance is occurring. As the lead agency, GSA will coordinate with the Contractor and be the primary point of contact with the SHPO and other consulting parties, as applicable, to ensure that the design and construction of the renovated facility is completed in accordance with the Secretary of the Interior’s (SOI) Standards for Rehabilitation and Guidelines for Rehabilitating Historic Buildings.

The Contractor team shall include a historic preservation expert. If a Task Order impacts historic resources, the Contractor’s historic preservation expert shall be involved in all phases of the design and construction, as appropriate, of the project, including architectural, MEP, structural, life safety and accessibility; leading up to decisions affecting restoration and rehabilitation zones of the property. The historic preservation expert shall review all submissions required by PBS-P100 in their entirety for impact on restoration and rehabilitation zones. The Contractor shall incorporate the historic preservation expert’s comments into each submission prior to delivery to the GSA. The historic preservation expert shall certify in writing that the final design meets the SOI’s standards. Where portions of the project design are determined to have an adverse effect on the building’s architectural significance, the historic preservation expert shall provide an explanation and documentation of the measures to mitigate those effects in an illustrated report that the GSA will review under Section 106 of the National Historic Preservation Act.

2.2.4. Disruptive Work

The Contractor shall work with GSA personnel, tenant agencies, and other stakeholders, during all phases of the project, to coordinate a plan to resolve all issues related to work deemed disruptive.

Work deemed disruptive, includes but is not restricted to:

❖ Noise ❖ Odor/fumes ❖ Egress blockage ❖ Asbestos abatement ❖ Hazardous material handling ❖ Demolition ❖ Hammering ❖ Drilling

Disruptive work may need to be performed after normal business hours. Further requirements regarding performance of disruptive work will be issued with each Task Order, and the Division One Specifications specific to each Task Order. Regardless of non-disruptive or disruptive work, the Contractor shall submit requests for after-hours construction work or weekend work (all day Saturday and Sunday) at least two

(2) weeks in advance for Contractor Officer approval.

2.3. Materials and Workmanship

Reference FAR 52.236-5, Material and Workmanship in the Contract Agreement.

2.4. Professional Ethics and Standards of Practice

In the conduct of all activities required for or otherwise related to the performance of the contract work, the Contractor shall conform to and uphold all established ethical principles and professional standards of practice governing the contractor segment of the construction industry, including but not limited to the International Union of Architects (UAIA) Accord on Recommended International Standards of Professionalism in Architectural Practice, the American Council of Engineering Companies (ACEC) Ethical Guidelines, and the tenets of professional ethics contained in the Design-Build Institute of America (DBIA) Design-Build Manual of Practice.

2.5. Contract Parties and Contract Work

2.5.1. Contract Parties

The parties to this Contract are the Contractor and the United States Government (Government). For purposes of this Contract, the office representing the Government is the General Services Administration (GSA), Region 02, Public Buildings Service, hereinafter referred to as the GSA.

The individual authorized to act on the behalf of the GSA in the administration of this Contract is the GSA Contracting Officer (CO). The GSA Contracting Officer may delegate certain of his or her authority to others, and if so, will notify the Contractor in writing of the specific authorities delegated to, and limitations placed upon, named authorized representatives (Contracting Officer’s Representative (COR)). The Contractor shall not take any direction, or act upon any information, from individuals other than those having the requisite authority as delegated by the GSA Contracting Officer’s written notification.

2.5.2. Contract Work

This Contract includes both Design Stage services (if applicable to the Task Order project) and Construction Stage work, all to be performed by the Contractor, its Architectural Engineering (AE) team, consultants and or subcontractors.

Design Stage services and submittals shall be as defined herein and as further defined by the individual Task Order SOW issued with each Task Order Request for Proposal (RFP).

Construction Stage work includes, but not limited to, preparing construction documents/submittals and performing construction in conformance with design documentation. The Contractor shall proceed with the Design Stage services upon receipt of notice to proceed with that portion of the work. The GSA will issue notice to proceed with the Construction Stage work upon completion of the Design Stage services and the GSA approval of the Contractor final design submission.

The Contractor or Contractor’s Architect-Engineer (AE) shall be the Architect of Record for the project and shall bear all responsibilities and liabilities appurtenant thereto. The AE shall have & maintain any and all licenses that would be required to complete work for this project; including, but not limited, to all necessary licenses needed within the state of Task Order place of performance.

The specific activities, tasks, and deliverables required of the Contractor will be further delineated in the SOW issued with each Task Order.

2.6. Contract Team Roles and Responsibilities

2.6.1. Government Contract Team Definitions

In the performance of the requirements of this Contract, the Contractor shall work in concert with other parties on the Project Delivery Team. The Project Delivery Team will include the GSA personnel (including the Project Manager, Contracting Officer (CO), and Contracting Officer’s Representative (COR)), Contractor’s team, GSA’s Construction Manager as Agent (CMa)(if applicable), and other stakeholders.

The Contractor will develop, periodically update, and maintain throughout the course of the project, a listing of the Project Delivery Team membership and respective roles and responsibilities.

2.6.1.1. IDIQ Contracting Officer (CO)

The IDIQ Contracting Officer (CO) has the overall responsibility for the administration of the Contract. The CO alone, without delegation, is authorized to take actions on behalf of the Government to amend, modify or deviate from the Contract terms, conditions, requirements, specifications, details and/or delivery schedules, make final decisions on disputed for nonperformance or unsatisfactory performance; terminate the Contract for convenience or default; and issue final decisions regarding Contract questions or matters under dispute. However, the CO may delegate certain other responsibilities to authorized Government representatives.

2.6.1.2. Task Order Contracting Officer (CO)

The Task Order Contracting Officer (CO) has the overall responsibility for the administration of the assigned Task Order. The Task Order CO alone, without delegation, is authorized to take actions on behalf of the Government to amend, modify or deviate from the Task Order terms, conditions, requirements, specifications, details and/or delivery schedules, make final decisions on disputed deductions from Task Order payments for non-performance or unsatisfactory performance; terminate the Task Order for convenience or default; and issue final decisions regarding Task Order questions or matters under dispute. However, the Task Order CO may delegate certain other responsibilities to authorized Government representatives at the Task Order level. The Task Order CO has no authority to amend, modify, or deviate to the IDIQ Contract terms, conditions, requirements, specifications details, delivery schedules , and/or make final decisions on IDIQ Contract level.

2.6.1.3. IDIQ Contracting Specialist (CS)

The IDIQ Contracting Specialist (CS) has the overall responsibility for assisting the IDIQ CO in IDIQ Contract administration. The IDIQ CS does not have the authority to take actions on behalf of the Government to amend, modify or deviate from the Contract terms, conditions, requirements, specifications, details and/or delivery schedules, make final decisions on disputed for nonperformance or unsatisfactory performance, terminate the Contract for convenience or default; and issue final decisions regarding Contract questions or matters under dispute, without proper delegation and written consent from the IDIQ CO.

2.6.1.4. Task Order Contracting Specialist (CS)

The Task Order Contracting Specialist (CS) has the overall responsibility for assisting the Task Order CO in Task Order Contract administration.

The Task Order CS does not have the authority to take actions on behalf of the Government to amend, modify or deviate from the Contract terms, conditions, requirements, specifications, details and/or delivery schedules, make final decisions on disputed for nonperformance or unsatisfactory performance, terminate the Contract for convenience or default; and issue final decisions regarding Contract questions or matters under dispute, without proper delegation and written consent from the Task Order CO.

2.6.1.5. IDIQ Contracting Officer’s Representative (COR)

The IDIQ Contracting Officer's Representative (COR) assists the IDIQ CO in the administration of the IDIQ Contract and supports him/her in the discharge of his/her responsibilities when he/she is unable to be directly in touch with the contract work. The responsibilities of the IDIQ COR include, but are not limited to: determining the adequacy of performance by the contractor in accordance with the terms and conditions of this IDIQ Contract; acting as the Government's representative ensuring compliance with contract requirements insofar as the work is concerned; advising the Contractor of proposed consequences for non-performance or unsatisfactory performance; and advising the IDIQ CO of any factors which may cause delay in performance of the work. This delegation does not authorize the modification of any of the IDIQ Contract provisions, terms, or conditions. All authorities not delegated are reserved to the IDIQ CO. The Contractor shall make available such records, reports, and facilities as may be required to carry out the IDIQ COR's assignment. Additional responsibilities of the COR include, but are not limited to: inspecting the work to ensure compliance with the contract requirements; documenting, through written inspection reports, the results of all inspections conducted; following through to assure that all defects or omissions in performance are corrected in a timely fashion; recommending consequences for non-performance or unsatisfactory performance; conferring with representatives of the Contractor regarding any problems encountered in the performance of the work; and generally assisting the IDIQ CO in carrying out his/her responsibilities.

2.6.1.6. Task Order Contracting Officer’s Representative (COR)

The Task Order Contracting Officer's Representative (COR) assists the Task Order CO in the administration of the Task Order and supports him/her in the discharge of his/her responsibilities when he/she is unable to be directly in touch with the Task Order work. The responsibilities of the Task Order COR include, but are not limited to: determining the adequacy of performance by the Contractor in accordance with the terms and conditions of the Task Order; acting as the Government's representative in charge of work at the site; ensuring compliance with Task Order requirements insofar as the work is concerned; advising the Contractor of proposed deductions for non-performance or unsatisfactory performance; and advising the Task Order CO of any factors which may cause delay in performance of the work. This delegation does not authorize the modification of any of the Task Order provisions, terms, or conditions.

All authorities not delegated are reserved to the Task Order CO. The Contractor shall make available such records, reports, and facilities as may be required to carry out the Task Order COR's assignment. Additional responsibilities of the Task Order COR include, but are not limited to:

inspecting the work to ensure compliance with the contract requirements;

documenting, through written inspection reports, the results of all inspections conducted; following through to assure that all defects or omissions in performance are corrected in a timely fashion; recommending deductions from contract payment for non-performance or unsatisfactory performance; conferring with representatives of the Contractor regarding any problems encountered in the performance of the work; and generally assisting the Task Order CO in carrying out his/her responsibilities.

2.6.1.7. Alternate Contracting Officer’s Representative (A-COR)

In the absence of the COR, the A-COR will take all COR responsibilities and duties until their return.

2.6.1.8. Project Manager (PM)

A GSA Project Manager (PM) will be assigned to the Task Order level. The PM has overall responsibility for the individual Task Order, and shall serve as the Contractor’s primary point of contact. The PM and COR roles may be filled by a single individual.

2.6.1.9. Construction Manager (CM)

GSA may enter into a contract with a third party to provide construction management and inspection services on a Task Order level. The third party Construction Manager’s (CM’s) role will be further defined for each Task Order, and the CM’s responsibilities will vary. In general, the CM’s role will include observing execution of the project on behalf of GSA to ensure the project progresses on schedule, the design intent of the project is achieved, and that work is completed in conformance with the construction documents and applicable codes and standards.

2.6.2. Contractor Team Responsibilities

2.6.2.1. Contractor Team Requirements and Qualifications

2.6.2.1.1. Requirements

The Contractor shall provide the necessary staff to perform and complete the required work. The Contractor team shall provide experts in disciplines listed in the latest version of the PBS-P100, and as otherwise required to complete the work of each Task Order, with credentials as indicated, as they apply to the project.

The A-E shall utilize the personnel named in its offer to perform the services required under this contract. During the performance of the services required under this contract, the contractor shall obtain the GSA written consent before making any substitution for subcontractors and outside associates or consultants specifically identified and agreed to during negotiations. See also FAR 52.244-4 regarding subcontractors and outside associates and consultants.

The Contractor team shall consist of personnel and subcontractors qualified to complete the work of each Task Order. This may include, but is not limited to:

❖ Construction General Contractor ❖ Applicable Construction Subcontractor(s) ❖ Architect ❖ Mechanical, Electrical, and Plumbing (MEP) Engineers ❖ Structural Engineer ❖ Site-Civil Engineer ❖ Fire-Protection Engineer ❖ Cost-estimator ❖ Building envelope specialist ❖ Hazardous materials specialist

2.6.2.1.2. IDIQ Level Personnel Qualifications

The Contractor shall provide qualified staff and onsite personnel to ensure services are continued without disruption to the Government. The Contractor must be able to respond immediately to a variety of service requests involving multiple trades within the scope of this Contract. Personnel shall be certified and properly licensed to work on Federal and Leased buildings, where applicable, in accordance with Federal, State, or Local laws, codes, or ordinances where project performance of work is occurring.

Each IDIQ Contractor shall identify the following key personnel who shall be responsible for managing the overall IDIQ contract.

The qualifications listed below are the minimum qualification requirements for each position.

❖ Principal/Construction Executive

The Contractor shall have a designated Principal/Construction Executive at all times throughout the entire IDIQ Contract period of performance. The Principal/Construction Executive should possess all the requisite experience, education and professional certifications that would demonstrate their ability to perform this function.

This Principal/Construction Executive shall have:

− A minimum of ten (10) years of Principal/Construction

Executive Experience; and

− Project Management experience on at least (3) construction and/or design build projects; with (1) project having a minimum value of $500,000, (1) project having a minimum value of $1,000,000, and (1) project having a minimum value of $3,000,000.

The Principal/Construction Executive should be the central point of responsibility, authority & contact for this IDIQ Contract. This individual should not be an on-site manager (although they would maintain on-site authority when present on-site), but someone with administrative & contractual oversight responsibilities. This position would typically be based in the firm’s home or corporate office and have all the necessary authority to successfully administer contract activities. The Principal/Construction Executive shall also act as the first line supervisor to the Project Manager. The Principal/Construction Executive will also serve as the primary responsible party for developing, maintaining & instituting proper Quality Control & Safety programs on all subsequent Task Orders.

2.6.2.1.3. Task Order Level Personnel Qualifications

The Contractor shall provide qualified staff and onsite personnel/technicians to ensure services are continued without disruption to the Government. The Contractor must be able to respond immediately to a variety of service requests involving multiple trades within the scope of this Contract.

Personnel/Technicians shall be certified and properly licensed to work on Federal and Leased building, where applicable, in accordance with Federal, State, or Local laws, codes, or ordinances where project performance of work is occurring.

Each IDIQ Contractor shall identify the following key personnel who shall be responsible for managing each Task Order at the Task Order proposal level:

❖ Project Manager

The Contractor shall designate a Project Manager(s), who shall provide contract, schedule, budget and resource control & administration on all subsequent Task Orders. The Project Manager duties will require varying levels of on-site, off-site and home office administrative time in order to properly coordinate the work. The Project Manager shall possess all the requisite experience, education and professional certifications that would demonstrate their ability to perform this function. This Project Manager shall have:

− A minimum of seven (7) years of Project Manager

Experience in construction; and, − Project Management experience on at least (3) construction projects, with (1) project having a minimum value of $500,000, (1) project having a minimum value of $1,000,000, and (1) project having a minimum value of $3,000,000.

The Project Manager shall have the authority to enter negotiations with the government on all potential financial & schedule obligations, and make final decisions on the contractor's behalf with relation to schedule, budget, change order management and resource control.

The Project Manager shall also act as the first line supervisor to the project Superintendent.

❖ Construction Superintendent

The Contractor shall designate a full time, dedicated, on-site Construction Superintendent(s), per Task Order. The on-site Construction Superintendent shall have:

− A minimum of five (5) years of experience in this position in construction; and, − Construction Superintendent experience on at least (3) value of $500,000, (1) project having a minimum value of

$3,000,000.

The Construction Superintendent shall have the authority to manage the day to day construction activities as outlined by the project schedule, and make all necessary arrangements with organic trades workers, subcontractors & material suppliers, to effectively manage all construction activities. The Construction Superintendent shall have the authority to provide Quality Assurance and to provide direct oversight for the proper implementation of plans to include but not limited to: Safety, Indoor Air Quality, Waste Management & Quality Control.

❖ Site Safety Coordinator

The Offeror shall designate an on-site Site Safety Coordinator, per Task Order, who is responsible for managing and enforcing the contractor’s site safety program, in accordance with OSHA requirements. The on-site Site Safety Coordinator shall have:

− A minimum of (5) years of experience in this position in construction;

− Experience on at least (3) construction projects, with (1) project having a minimum value of $500,000, (1) project having a minimum value of $1,000,000, and (1) project having a minimum value of $3,000,000;

− A minimum of 30 hour OSHA Construction Safety Certification (Certification must be provided along with resume); and, − If the individual meets the requirements of a Construction Superintendent their qualifications will be considered more favorably.

❖ Quality Control Manager

The Contractor shall designate an on-site Quality Control Manager, per Task Order, who shall be responsible for overseeing the quality of work being performed in reference to the contract documents to include but not limited to:

developing & implementing a QC Program, periodic & random spot check of material & workmanship, submittal review & payroll & log review, etc. The Quality Control Manager should possess all the requisite experience, education and professional certifications that would demonstrate their ability to perform this function. The on-site Quality Control Manager shall have:

− A minimum of (5) years of experience in this position in construction;

− Construction Superintendent experience on at least (3) value of $500,000, (1) project having a minimum value of

$3,000,000; and, − If the individual meets the requirements of a Construction Superintendent their qualifications will be considered more favorably.

*Note: The Quality Control Manager & Site Safety Manager can be filled by a singular person, per Task Order, should that person meet all of the qualifications for both positions

2.6.2.1.4. Subcontractor Qualifications

Each Task Order proposal shall identify any additional subcontractors, consultants, or specialists, other than those disciplines listed above, whom the Contractor intends to utilize to complete the work of the Task Order. This submittal shall be completed on the SF-294 - Subcontracting Report for Individual Contracts at Task Order proposal level.

The Government reserves the right to approve or disapprove any subcontract and any subcontractor selected. Therefore, the Contractor shall obtain the Contracting Officer’s consent of all subcontractors and provide copies of subcontracts for any work required by this Contract.

2.6.2.1.5. Personnel Changes/Additions

Should it become necessary to replace or add personnel/subcontractors, the Contractor shall submit to the Contracting Officer, ten (10) business days in advance, the resume and copies of required licenses/certificates/qualifications of the personnel/subcontractor addition/replacement for approval. No changes shall be made until written approval is granted by the Contracting Officer. No increase in the cost of this Contract will be allowed when such addition or change of personnel is authorized.

In the event that the performance of assigned Contractor personnel or any substitute(s) is determined by the government to be unsatisfactory at any time during the life of the Contract, the government reserves the right to request and receive satisfactory personnel replacement within five (5) business days of receipt by the Contractor of written notification. Notification will include the reason for requesting replacement personnel.

The contractor-supplied personnel are employees of the Contractor and under the administrative control and supervision of the Contractor. The Contractor, through its personnel, shall perform the tasks prescribed herein. The Contractor must select, supervise, and exercise control and direction over its employees (including subcontractors) under this Contract. The Contractor is accountable to the government for the actions of its personnel.

The Contractor shall be responsible for maintaining satisfactory standards of conduct and integrity. The CO, acting on the advice of the COR, will make all determinations regarding the removal of any employee from the work site(s). Additionally the assigned key personnel/inspector personnel shall be physically available at the mentioned government Facilities within 24 hours of a meeting request.

2.6.2.2. Contractor Team Project Management Responsibilities

2.6.2.2.1. Communication Plan

The Contractor, in consultation with the stakeholders of the project, shall assist the GSA in developing and complying with a communications plan at the IDIQ and Task Order levels. This plan will be used and maintained throughout the life of the Contract and Task Orders and modified as necessary.

The Contractor’s contractual responsibility is to the GSA only and not to other contractors, tenants agencies or local community interests where the project is located. The Contractor shall direct all questions and requests from tenant agencies and local community interests to the GSA. Prior to contacting any parties other than the GSA regional personnel, the Contractor shall confirm all meetings and/or communications with the GSA.

The Contractor shall not release any oral, written or graphic information regarding awarded projects to outside sources without obtaining prior consent from the GSA CO. All requests for information concerning the project(s) must be referred to the GSA for response.

2.6.2.2.2. Detailed Project Schedule Development and Maintenance

The GSA overall project schedule is referenced in the Schedule section of the Project Description, identified in Section 1.4. and other sections of this SOW.

Before starting any other work, the Contractor shall develop and provide a detailed schedule in Microsoft Project® or equivalent for completion of all Design Stage activities, tasks, and submissions required herein, leading up to and including the final design development submission(s). After the Contractor receives notice to proceed with the Construction Stage work, the Contractor shall provide and maintain a detailed schedule in Microsoft Project® or equivalent for completion of all Construction Documents Phase activities, tasks, and submissions required herein. The Contractor shall also provide and maintain the construction schedules as further described in the contract general requirements. After approval by the GSA, the Contractor schedules will be incorporated into the master project schedule kept by the GSA.

Refer to FAR 52.236-15 Schedules for Construction Contracts and to the Scope of Services Construction Delivery Phase and the Project Schedule section within the Contract Agreement for additional schedule requirements.

2.6.2.2.3. Meetings/Presentations

2.6.2.2.3.1. IDIQ Progress Meetings/Presentations

During the life of the Contract, the Contractor shall participate in a bi-annual meeting with the IDIQ Contracting Officer and any additional stakeholders.

The purpose of the meeting at a minimum is to discuss the Contractor’s overall progress and performance on the Contract. The Government reserves the right to request additional meetings and the Contractor shall accommodate the Government with additional requests.

On a monthly basis, the Contractor shall provide a monthly report to the IDIQ Contracting Officer five

(5) business days of the subsequent month. The report shall include, but not limited to, list of active awarded Task Orders and the number of solicitations responded to. The content of the report may be subject to change per the IDIQ Contracting Officer’s discretion.

2.6.2.2.3.2. Task Order Progress Meetings/Presentations

During the Design Development and Construction Documents Phases, the Government shall host project progress meetings, with the Contractor, as required to ensure that all parties are apprised of the design progress/status and impending activities. The Contractor shall fully participate and present current and accurate updates on all past/pending/future duties and assignments.

After construction begins, the Contractor shall participate in bi-weekly progress meeting(s) and additional meetings as determined to be necessary.

The meeting requirements above may be further modified for each Task Order in the Task Order

SOW.

2.6.2.2.3.3. Meeting Agenda, Attendance, Minutes, and

Correspondence

The Government shall prepare and distribute an agenda and meeting minutes for project meetings.

The Contractor shall ensure that all elements of the agenda and meeting minutes are accurate and detailed after their release.

Contractor representation at all meetings shall include those individuals having knowledge of the agenda topics and authority to make decisions and commit resources.

2.6.2.2.4. Design Quality Assurance

The GSA requires that Contractors perform QA/QC review and codes and standards review of all documents prior to submission.

The GSA will conduct reviews of all Contractor design submissions and construction documents submissions as described in Section 2.6.

2.6.3. Standards of Conduct

The Contractor shall be responsible for maintaining satisfactory standards of employee competency, conduct, appearance, and integrity and shall be responsible for taking…