Phase 1 Pre Proposal Agenda and Invite List.pdf

PDF 445 KB Posted Jul 28, 2026

Attached to: Carl B. Stokes Federal Building & U. S. Courthouse Fire Alarm Replacement
Solicitation number: 47PB5226R0013
Issued by: Not on record

About this file

Written by GovTribe AI · Jul 28, 2026

This document is a Preproposal Conference Agenda for GSA Solicitation No. RFP 47PB5226R0013, held virtually on July 28, 2026 at 1:30 PM CST. The solicitation concerns Design Build Services for the Carl B. Stokes U.S. Courthouse Fire Alarm Replacement project in Cleveland, Ohio. The project encompasses all labor and materials required to provide design, engineering, construction, and related services to modernize the building's fire alarm and life safety systems to current code standards.

The procurement follows a two-phase best value/trade-off process. Phase 1, due August 21, 2026, requires a technical proposal (35 pages maximum) addressing technical qualifications of firms, approach to design-build, lead designer's portfolio, and past performance. A maximum of three firms will be shortlisted by early November 2026 to proceed to Phase 2. Phase 2 includes technical and price proposals evaluating design concept quality, key personnel qualifications and experience, management plan, and pricing. Phase 1 submittal requirements include electronic proposal submission to neal.deodhar@gsa.gov, SAM registration, VETS-4212 compliance verification, proof of bonding to $20 million, acknowledgment of amendments, and a proprietary information agreement. Questions are due July 31, 2026. Contract award is anticipated for March 2027, with design NTP upon award and construction anticipated for Summer 2028. The Contracting Officer is Neal Deodhar, Project Manager is Tim Petry, and the COR is Bruce Wolf.

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Other files

File	Type	Posted
47PB5226R0013 Amendment 1.pdf	PDF	Aug 4, 2026
Stokes USCH Fire Alarm Replacement DB Draft Agreement.pdf	PDF	Jul 14, 2026
Stokes FA Past Performance Form.pdf	PDF	Jul 14, 2026
Instructions for Past Performance Questionnaire.pdf	PDF	Jul 14, 2026
47PB5226R0013 1442 Form.pdf	PDF	Jul 14, 2026
Stokes USCH Fire Alarm Replacement DB Solicitation Phase 1.pdf	PDF	Jul 14, 2026

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Preproposal Conference Agenda

GSA Solicitation No.: RFP 47PB5226R0013

Time/Date: 1:30 PM CST, July 28, 2026

Location: Virtual

The purpose of this Pre-Proposal Conference is to discuss the Phase I Request for Proposal

(RFP), issued on July 14, 2026, for Design Build Services for the Carl B. Stokes U.S.

Courthouse Fire Alarm Replacement project in Cleveland, OH.

The goal of this Conference is to provide an understanding of the proposal structure, as well as a brief overview of the proposal submission requirements, evaluation criteria, present the scope of work, and answer questions regarding Phase I of the RFP.

A copy of the agenda will be posted on SAM.gov.

Please be aware that no oral statement by a Government Representatives during this conference will have the effect of amending the solicitation. If discussions during the conference indicate a need to change the solicitation, an amendment to the RFP will be issued in writing. All amendments must be acknowledged by the time/date proposals are due.

Introductions

● Contracting Officer: Neal Deodhar

● Project Manager: Tim Petry

● COR: Bruce Wolf

Project Background & Overview of the Scope of Work

This project includes all labor and materials required to provide design, engineering, construction, and other related services necessary to modernize the building’s fire alarm and life safety systems and bring them up to current code.

Overview & Logistics of Design Build Procurement Process

● Best value/trade-off procurement

● Two Phases

Phase 1 is based on qualifications. The objective is to identify a shortlist of the most qualified firms. (Technical Qualifications of Firms, Approach to Design Build, Lead

Designer’s Portfolio, Past Performance). A maximum of 3 firms will be selected to submit Phase 2 proposals. Only those selected offerors are authorized to submit Phase 2 proposals.

Phase 2 is the request for Proposal. Only shortlisted offerors will be engaged in

Phase 2. Phase 2 includes technical and price proposals. (Quality of Design Concept;

Qualifications, Experience and Past Performance of Key Personnel; Management Plan;

and Price Proposal).

● General Timeframe/Milestones

Questions are due July 31, 2026

Phase 1 Proposals Due August 21, 2026

Shortlist will be announced in early November 2026

Phase 2 will commence soon thereafter

Award is anticipated for March 2027. NTP for design will be upon award.

Construction anticipated for Summer 2028

● Amendments, clarifications, etc. will be issued via SAM.gov.

Phase I Submittal Requirements:

● Technical Proposal - electronic/proposal to be sent to neal.deodhar@gsa.gov

35 max pages

Technical Qualifications of Firms: Approach to Design Build; Lead Designer’s Portfolio;

Past Performance of the offeror’s team

Acknowledgement of any Amendments

● SAM registration

● Verification of firm’s VETS-4212 compliance

● Proof of Bonding to $20m

● Proprietary Information Agreement

Questions:

Any/all communication, including RFIs, Questions, or Comments following the pre-proposal conference and prior to receipt of proposals should be directed to the Contracting Officer, Neal

Deodhar at neal.deodhar@gsa.gov.

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