JOTFOC Elevator Repair McCormack SIGNED 2019 11 21.pdf

JUSTIFICATION FOR OTHER THAN

FULL AND OPEN COMPETITION

I. CONTRACTING ACTIVITY

The contracting organization responsible for this action is the GSA-PBS-Acquisition Division (1PQB) located in the Thomas P. O’Neill Federal Building, 10 Causeway Street, 11th Floor, Boston, MA 02222.

II. NATURE AND/OR DESCRIPTION OF THE ACTION BEING PROCESSED

A Firm Fixed Price contract for repair services is being awarded to Kone, Inc., who is the current contractor providing elevator operations and maintenance at the McCormack Federal Building.

Due to flooding in the building, passenger elevators 1-6 need to be repaired in order to be put back into service.

III. DESCRIPTION OF THE SUPPLIES/SERVICES REQUIRED TO MEET THE

AGENCY’S NEEDS

The U.S. General Services Administration (GSA) Public Buildings Service (PBS) – Region 1 has a requirement for repair of elevators 1 through 6 as a result of water damage incurred. Labor and material required to return the elevators to service will be required to meet the agency’s and tenant agencies need of functional elevators at the McCormack Federal Building in Boston, MA.

Services required are as follows:

Elevator 1:

• Furnish and install New Communication boards FOB

• Furnish and install New car top encoder

• Furnish and install New door motor, boards and gate switch

• Furnish and install New escape hatch switch and flex

• Furnish and install New run box and utility box

• Furnish and install New cab fan

• Furnish and install New cab lights

• Furnish and install New car top boards

• Furnish and install New door edge

• Furnish and install New Car Operating Panel

• Furnish and install New buffer switches

• Furnish and install New has boards

Elevator 2:

• Furnish and install New car top encoder

• Furnish and install New door motor, boards and gate switch

• Furnish and install New escape hatch switch and flex

• Furnish and install New run box and utility box

• Furnish and install New cab fan

• Furnish and install New cab lights

• Furnish and install New car top boards

• Furnish and install New door edge

• Furnish and install New Car Operating Panel

• Furnish and install New buffer switches

• Clean all door tracks/sills/ doors 20 down

Elevator 3:

• Furnish and install New door motor, boards and gate switch

• Furnish and install New escape hatch switch and flex

• Furnish and install New run box and utility box

• Furnish and install New cab fan

• Furnish and install New cab lights

• Furnish and install New car top boards

• Furnish and install New door edge

• Furnish and install New Car Operating Panel

Elevator 4:

• Break down brakes/clean and replace brake switch

• Furnish and install New machine encoder

• Furnish and install New controller parts as needed

• Furnish and install New drive

• Furnish and install New car top encoder

• Furnish and install New door motor, boards and gate switch

• Furnish and install New escape hatch switch and flex

• Furnish and install New run box and utility box

• Furnish and install New cab lights

• Furnish and install New car top boards

• Furnish and install New cab fan

• Furnish and install New door edge

• Furnish and install New Car Operating Panel

• Furnish and install New buffer switches

Elevator 5:

• Break down brakes/clean and replace brake switch

• Furnish and install New machine encoder

• Furnish and install New controller parts as needed

• Furnish and install New drive

• Furnish and install New Communication boards FOB

• Furnish and install New door motor, boards and gate switch

• Furnish and install New escape hatch switch and flex

• Furnish and install New compensation rope

• Furnish and install New cab fan

• Furnish and install New cab lights

• Furnish and install New car top boards

• Furnish and install New door edge

• Furnish and install New Car Operating Panel

Elevator 6:

• Furnish and install New door motor, boards and gate switch

• Furnish and install New escape hatch switch and flex

• Furnish and install New run box and utility box

• Furnish and install New cab fan

• Furnish and install New cab lights

• Furnish and install New car top boards

• Furnish and install New door edge

• Furnish and install New Car Operating Panel

• Furnish and install New buffer switches

IV. STATUTORY AUTHORITY PERMITTING OTHER THAN FULL AND OPEN

COMPETITION

FAR subpart 13.5 and 41 U.S.C.1901.

V. DEMONSTRATION THAT THE CONTRACTOR’S UNIQUE

QUALIFICATIONS OR NATURE OF THE ACQUISITION REQUIRES THE USE OF

THE AUTHORITY CITED ABOVE (APPLICABILITY OF AUTHORITY)

Kone is the current Elevator Operations and Maintenance (O&M) Contractor at the McCormack Federal Building. Kone is the only elevator company contracted to provide O&M services at the McCormack Federal Building, and in order for them to provide warranty and perform elevator O&M on the services required under paragraph 3, they must be the Contractor.

As part of the effort, the effected elevators will be taken offline in order to complete the required repairs. Scheduling of the repairs and execution will be done by Kone. Kone’s position as the https://www.acquisition.gov/content/part-13-simplified-acquisition-procedures#i1111258 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 current elevator O&M allows them to have the unique capability to coordinate all efforts involving scheduling of installation, their technicians, and the shutdown of the elevators.

As the current elevator O&M contractor Kone is uniquely qualified to provide the complete services, per the Government’s requirement, as stated under Paragraph III above.

VI. DESCRIPTION OF EFFORTS MADE TO ENSURE THAT OFFERS ARE

SOLICITED FROM AS MANY POTENTIAL SOURCES AS DEEMED PRACTICABLE

Based on information provided by subject matter experts, it was deemed practicable to only solicit the required services from Kone.

VII. DETERMINATION BY THE CONTRACTING OFFICER THAT THE

ANTICIPATED COST TO THE GOVERNMENT WILL BE FAIR AND REASONABLE

A price reasonableness was performed on the quote provided by Kone to complete the work under Paragraph III. The price of $534,238.68 for the required services, as listed above, was determined to be fair and reasonable.

VIII. DESCRIPTION OF THE MARKET RESEARCH CONDUCTED AND THE

RESULTS, OR A STATEMENT OF THE REASONS MARKET RESEARCH WAS NOT

CONDUCTED

No market research was performed. Kone is currently contracted as the elevator O&M at the McCormack Federal Building and no other company can meet the needs of the Government.

IX. ANY OTHER FACTS SUPPORTING THE USE OF OTHER THAN FULL AND

OPEN COMPETITION

N/A.

X. LIST OF SOURCES, IF ANY, THAT EXPRESSED INTEREST IN THE

ACQUISITION

State “See Section VI above.”

XI. A STATEMENT OF THE ACTIONS, IF ANY, THE AGENCY MAY TAKE TO

REMOVE OR OVERCOME ANY BARRIERS TO COMPETITION BEFORE MAKING

SUBSEQUENT ACQUISITIONS FOR THE SUPPLIES OR SERVICES REQUIRED

In future elevator O&M contracts, GSA should consider including into the scope of work similar minor construction, or, require the elevator to operate and maintain a broader scope, to include items installed by other contractors. Such language would increase the cost to the Government, but would also increase competition on the services required under Paragraph III.

XII. CONTRACTING OFFICER’S CERTIFICATION

The contracting officer’s signature on the Coordination and Approval Document evidences that the justification is accurate and complete to the best of the contracting officer’s knowledge and belief.

Name Date Contracting Officer