Solicitation_Number_47PA0118R0003.pdf

RFP NUMBER: 47PA0118R0003

PROJECT: Art Conservation Services – Paintings

Indefinite Delivery/Indefinite Quantity (IDIQ)

LOCATION: General Services Administration Office of Acquisition Management (OAM) Acquisition Services Division (ASD)

1800 F Street NW.

Washington, DC 20405

RFP DUE DATE: Wednesday, June 6, 2018

2:00 P.M. (Eastern Time)

CONTACT PERSON(S): Evangela Brown, Contracting Officer

RFP ISSUE DATE: Thursday, April 26, 2018

NOTE: ANY QUESTIONS REGARDING THIS SOLICITATION MAY BE DIRECTED TO: Evangela Brown, Contracting Officer, Acquisition Services Division (ASD), email: evangela.brown@gsa.gov

This acquisition is a total small business set-aside. The General Services Administration cordially invites you to submit your proposals in response to this RFP.

GSA’s hours of operation are 8:00 am to 5:00 pm. Requests for pre-award debriefings postmarked or otherwise submitted after 4:30 p.m. will be considered submitted the following business day. Requests for post-award debriefings delivered after 4:30 p.m. will be considered received and filed the following business day. This solicitation and any documents related to this procurement will be available on the Internet. All Contractors downloading the solicitation shall notify this office in writing (electronic mail) in order to be placed on the plan holders’ list. Contractors are responsible for downloading their own copy of the solicitation and amendments, if any. The WWW address of the Federal Business Opportunities web page is http://www.fedbizopps.gov. It is the Contractor’s responsibility to monitor this site for the release of the solicitation and amendments, if any. Contractors may register for electronic notification of postings to the site.

General Services Administration Public Buildings Service Acquisition Services Division (ASD)

REQUEST FOR PROPOSAL (RFP)

mailto:evangela.brown@gsa.gov http://www.fedbizopps.gov/

ART CONSERVATION SERVICES – PAINTINGS

GSA

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INSTRUCTIONS TO OFFERORS

ART CONSERVATION SERVICES – WORKS ON PAPER

IMPORTANT – PLEASE READ CAREFULLY

The Request for Proposals (RFP) is being issued electronically only. The RFP is comprised of the following sections below and is available for download from http://www.fedbizopps.gov.

Section A. Solicitation/Contract/Order for Commercial Items (Standard Form 1449)

Section B. Supplies or Services and Prices/Costs Section C. Description/Specification/Work Statement Section D. Packaging and Marking Section E. Inspection and Acceptance Section F. Deliveries and Performance Section G. Contract Administration Data Section H. Special Contract Requirements Section I. Service Contract Clauses Section J. List of Documents, Exhibits and other Attachments Section K. Representations and Certifications Section L. Instructions, Conditions and Notices to Offerors Section M. Evaluation Factors and Award http://www.fedbizopps.gov/

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PART I

THE SCHEDULE

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SECTION A

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

STANDARD FORM 1449

(Attached separately through an .PDF file)

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SECTION B

SUPPLIES OR SERVICES AND PRICES/COSTS

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SECTION B

SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 BACKGROUND

B.1.1. The Fine Arts Collection of the General Services Administration (GSA) is one of the nation's largest and most unique civic art collections, consisting of over 26,000 paintings, sculpture and works on paper dating from the 1850 through the present. A large portion of the collection dates from the New Deal era, is monumental in scale, and is installed in Federal Buildings across the country. The collection includes contemporary works commissioned through the Art-in-Architecture Program for site specific installations in GSA Buildings.

B.1.2. GSA is entrusted with the care and preservation of these Government-owned works of art. The conservation of artwork, including condition assessment, recommendation of treatments, and cyclic maintenance, is of particular interest to GSA since it has the responsibility of preserving and maintaining these cultural properties intact for the benefit of future generations. The Fine Arts Program, located in the central office of GSA in Washington D.C., is responsible for fine arts management nationwide, including: the inventory, assessment, and conservation of artwork associated with the Fine Arts Collection. The Fine Art Program coordinates these functions with the Regional Fine Arts Officer and the Historic Preservation Officer located in each of GSA's eleven regions.

B.2. SUPPLIES OR SERVICES

B.2.1. Art conservator services involving the assessment, analysis and treatment of various types of artwork in/on Government-owned property.

B.2.2. Performance of all work will commence upon the issuance of a delivery or task order authorized by the Contracting Officer or Contracting Officer's designated Ordering Official. Only Firm-Fixed-Price delivery or task orders will be issued under this indefinite delivery/indefinite quantity (IDIQ) contract. This contract will be set-aside for small businesses.

B.2.3. The terms and conditions set forth in the base contract will always apply. Each task order will have its own price and performance period which may extend past the expiration date of the current base contract effective period; however, a completion date must be established at the original execution of each task order.

B.2.4. Outstanding task orders shall be fully performed at the rates/pricing in effect as of the date the task order was awarded. Modifications to the task orders are

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B.2.5. After the base contract or option period expires; the amount of work included in any outstanding task order shall not be modified to enlarge its scope, unless such modification is necessary to accomplish the tasks under the task order.

B.3. FIXED PRICES

B.3.1. Salary Rates: The fixed salary rates and other prices for the services set forth in the Price Schedule B.8 and B.9 shall include overhead and general administrative rates and profit. Offerors are required to submit a separate Price Schedule for the Initial one-year contract period and each optional one-year contract period. All salary rates shall be fixed for the duration of the applicable one-year term.

B.3.2. Materials and Supplies: Conservators are expected to have standard equipment, materials and supplies necessary to perform work at their disposal. Special equipment or materials required in the performance of this contract will be negotiated on a delivery or task order basis. All material and supply prices will be researched against current material cost data available from current and past GSA contracts.

B.3.3. Art Transport: All transport services used in conjunction with contract are to be done with bonded and insured carriers, whose services include transporting of artifacts, valuable items, or other items deemed as treasures under current security standards. All efforts to insure that the transport of the artwork will be performed by a professional art transport company will be required under this contract. Method as well as carrier must be acceptable to the Government. Proposal should include description of art transport services to be used.

B.3.4. Travel Costs: A fixed-price for the cost of travel by contractor personnel will be negotiated on a delivery or task order basis pursuant to FAR Part 31.205-46 and Federal Travel Regulations in effect at time of travel.

B.4. METHOD FOR PRICING ADDITIONAL SERVICES

Additional services are those items, services and products not specifically included or priced in the contract, but which are associated with the requirements of this contract and may be required from time to time during the term of this contract.

B.5. FAR 52.232-19, AVAILABILITY OF FUNDS FOR THE NEXT FISCAL YEAR

The Government's obligation for performance of this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise for performance under this contract until funds are made available to the Contracting Officer

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B.6. GUARANTEED MINIMUM

B.6.1. The minimum dollar amount of work the Government guarantees to the Contractor under this contract is $2,000.00 for the base year.

B.6.2. In the event that this guaranteed minimum is not ordered, the contract shall be terminated for the convenience of the Government.

B.7. FAR 52.216-18 ORDERING

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from __________________through ______________ [Government to insert dates at time of award].

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) If mailed, a delivery order or task order is considered "issued" when the Government deposits the order in the mail. Orders may be issued orally, by facsimile, or by electronic commerce methods only if authorized in the Schedule.

B.8. FIRM-FIXED-PRICE SCHEDULE - BASE YEAR PERIOD AND FOUR ONE

YEAR OPTION PERIODS

B.8.1. Offerors are required to provide their hourly rate for the professional and technical classification listed below and multiply the rate times the estimated hours to obtain the extended rate for each classification.

B.8.1.1. Offerors are advised that the estimated hours specified are offered for information only and are not intended as guarantees or commitments to order services under this contract.

B.8.1.2. Offerors are advised that the hourly rates will be used to establish the fixed hourly rate for the applicable contract period and that the total extended price will be used for evaluation purposes only, and will not constitute the basis for an equitable price adjustment under this contract. Time period to perform services will be negotiated on each task order.

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SECTION B: SUPPLIES OR SERVICES AND PRICES/COSTS

B.8.2. PRICING – BASE – YEAR ONE (MONTH 1 TO MONTH 12)

Services and Estimated Hourly TOTAL Labor Classification Hours Rate PRICE

B.8.2.1. ASSESSMENT/CONSERVATION

a. Painting Conservator __7500___ $________ $___________

b. Painting Technician __2000___ $________ $___________

B.8.2.2. REPORTS/RESEARCH

Task Orders Price/Unit TOTAL PRICE

a. One Report Per Artwork __35__ $________ $___________

B.8.2.3. PHOTOGRAPHY

a. Flat rate per task order __35___ $________ $___________ (Includes cost of equipment, film, processing, CD)

TOTAL PRICE FOR BASE YEAR (SUM HERE and B.9.1)

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B.8.3. PRICING – BASE – OPTION ONE – YEAR TWO (MONTH 13 TO MONTH 24)

B.8.3.1. ASSESSMENT/CONSERVATION

B.8.3.2. REPORTS/RESEARCH

B.8.3.3. PHOTOGRAPHY

a. Flat rate per task order __35___ $________ $___________ (Includes cost of equipment, film, processing, CD)

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B.8.4. PRICING – BASE – OPTION TWO - YEAR THREE (MONTH 25 TO MONTH 36)

B.8.4.1. ASSESSMENT/CONSERVATION

B.8.4.2. REPORTS/RESEARCH

B.8.4.3. PHOTOGRAPHY

a. Flat rate per task order __35___ $________ $___________ (Includes cost of equipment, film, processing, CD)

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B.8.5. PRICING – BASE – OPTION THREE - YEAR FOUR (MONTH 37 TO MONTH 48)

B.8.5.1. ASSESSMENT/CONSERVATION

B.8.5.2. REPORTS/RESEARCH

B.8.5.3. PHOTOGRAPHY

a. Flat rate per task order __35___ $________ $___________ (Includes cost of equipment, film, processing, CD)

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B.8.6 PRICING – BASE – OPTION FOUR - YEAR FIVE (MONTH 49 TO MONTH 60)

B.8.6.1. ASSESSMENT/CONSERVATION

B.8.6.2. REPORTS/RESEARCH

B.8.6.3. PHOTOGRAPHY

a. Flat rate per task order __35___ $________ $___________ (Includes cost of equipment, film, processing, CD)

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B.9 SUMMARY OF PRICING SCHEDULE

Offerors are advised that the estimated year totals below are based on government estimated hours specified which were offered for information only and are not intended as guarantees or commitments to order services under the contract. Also that the total extended prices will be used for evaluation purposes only and will not constitute the basis for any price adjustment under this contract above or below the Indefinite Quantity Ceiling (500,000).

B.9.1 Total Price for Base Year [Refer to Section B.8.2]

B.9.2 Total Price for Option One - Year Two [Refer to Section B.8.3]

B.9.3 Total Price for Option Two - Year Three [Refer to Section B.8.4]

B.9.4 Total Price for Option Three - Year Four [Refer to Section B.8.5]

B.9.5 Total Price for Option Four - Year Five [Refer to Section B.8.6]

B.10 TOTAL EVALUATED PRICE $_________________________

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SECTION C

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

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SECTION C

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

C.1. CONTRACT EFFECTIVE PERIOD

C.1.1. A single award contract will be awarded under this solicitation to cover the

Art Conservation Services which are more fully described in Part 1 – Section B, Supplies or Services and Price/Costs. The contract will remain in effect for a Base Year Period, not to exceed 12 months, from the Notice to Proceed (NTP); and Four One-Year Option Periods. The Option Years may be exercised by the Government by the issuance of a unilateral contract modification (SF30). The Base Year Period is an Indefinite Delivery/Indefinite Quantity (IDIQ) contract with Options for a total aggregate contract total of 5 years – base year plus four one-year options.

C.1.2. The timeframe for the Art Conservation services is described in

Part 1 – Section C of this contract or as specified in each delivery or task order. [NOTE:

This solicitation does not obligate any one of the disciplines to joint venture as one team to be considered for this contract, so long as the firm provides the resources necessary to comply with this contract.]

C.2. SCOPE OF SERVICES

C.2.1. On an as-needed basis, the conservator may be required to survey, assess, recommend treatment, transport, perform conservation services, perform emergency stabilization/repair, mat, frame, develop display recommendations and develop generic cyclic maintenance plans for paintings in the Fine Arts Collection.

Types of Government-Owned Paintings

Easel paintings Framed paintings Large scale murals Paintings of both synthetic and organic paints

C.2.2. The conservator will be responsible for providing the necessary professional services to ensure that the proposed conservation and treatment will not have an adverse impact upon the aesthetic, historic, and physical integrity of the artwork. It may be required that conservation treatments be reversible in order to ensure that removal of materials and techniques will not endanger the physical welfare of the artwork. The known character of the artwork should not be modified. As much as possible, decayed segments of an artwork will be conserved. The treatment prescribed shall be the safest and least intrusive restorative method so as not to compromise the original integrity of the artwork, and should follow the guidelines for the American Institute for Conservation of Historic and Artistic Works (AIC) Code of Ethics and Standards of Practice.

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C.2.3. When and as ordered, the conservator shall perform the following services:

C.2.3.1. Make a thorough on-site examination of the artwork to determine the nature and extent of the deterioration and treatment. While performing the on-site examination the conservator shall consider all environmental and other harmful factors that may affect the artwork. (See Section C.2.5)

C.2.3.2. Prepare a written Condition Assessment/Treatment Recommendation Report. (See Section C.2.6)

C.2.3.3. Perform treatment(s) as described in Condition Assessment/ Treatment Recommendation Report. (See Section C.2.7)

C.2.3.4. Prepare Final Conservation Report. (See Section C.2.12)

C.2.4. The Fine Arts Program conducts a bi-annual inspection of artwork to report on its general condition. In addition, the Fine Arts Program develops an ongoing list of artwork that requires an assessment or conservation treatment.

C.2.5. On-Site Examination of Artwork

Within thirty (30) working days after issuance of the delivery or task order, the conservator shall perform the necessary professional services to:

(a) Pinpoint the location, nature and extent of chemical, physical, and biological causes of all existing deterioration, alteration, loss, and material failure.

(b) Determine the size of the areas affected.

(c) Provide written descriptions of existing conditions and a detailed account of major deterioration, alteration, loss, failures.

(d) Provide detailed analysis of the materials and methods necessary to stabilize the artwork and slow the rate of deterioration.

(e) Detailed photographs and sketches of the problem areas shall be keyed to large-scale photographs of each area.

(f) Permanent damage to the design or temporary disfigurement shall be noted.

(g) While performing the on-site examination the conservator shall consider all environmental and other harmful factors that may affect the artwork.

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C.2.6. Condition Assessment/Treatment Recommendation Report

C.2.6.1. The conservator shall provide a written report detailing discoveries and recommendations for remedial treatment(s), both long term and interim, and the remedial materials and methods to be applied for each type of deterioration. Where alternative materials or methods are applicable, the conservator shall explain and compare the pros and cons of each.

C.2.6.2. The report shall include a statement of exactly what conditions are proposed to be corrected, an outline of treatment with an estimate of the cost and the basis for the cost. Reports must be written in Word 10.0 or comparable format.

Digital photographs shall document existing or as-is-condition and taken at the time of the investigation and before treatment(s), detailing the existing overall environment, findings. The photographs will be submitted electronically as jpg files;

and at least 4” x 6” prints on Epson Premium Glossy or Epson Premium Luster photographic (semi-gloss) paper (or equivalent quality) with a printer producing 8 megapixels.

The photographs will be stored on a compact disk (CD), flash drive. Visible graininess is unacceptable. The CD will be stored with the report in Tyvek envelopes. Photographs shall be identified by:

1. Object ID Number

2. Name of Artist

3. Title of Work

4. Date of Work

5. Description of treatment (during conservation, before conservation, etc.)

6. If the photograph is a detail, the subject matter photographed shall be described

The conservator shall use the following format in preparing the investigative report:

C.2.6.3. Introduction

(a) Name of artist, title of work, and completion date.

(b) Medium/material composition.

(c) Dimensions.

(d) Ownership. (State the owner of the artwork as the General Services Administration (GSA).)

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(e) Current Location of Artwork.

(f) Inspection date.

(g) Report date.

(h) Inspector.

(i) Description of the Artwork. Individual artwork shall be described using appropriate professional terminology. Unique details or unusual features shall be described and shall be featured in the accompanying photographs.

(j) Specific details on the condition of the artwork and proposed remedial treatment(s).

(k) Materials and Chemicals

(1) List all basic materials/products/chemicals/supplies used in performing services required by this solicitation.

(2) For each of the proposed materials provide the following information:

(a) Your knowledge of each of these materials including, but not limited to, any long term effects to the artwork, and any possibility of affecting the value of the artwork;

(b) Manufacturer’s specifications, technical data, and applicable Material Data Safety Sheets (MDSS).

C.2.6.4. One hard copy of the Condition Assessment/Treatment Recommendation Report with printed images shall be provided. One archival CD and flash drive (external drive) will accompany the report and include the reports, images and other pertinent documentation shall be provided. The hard copy report, CD and flash drive shall be submitted to the Government within thirty (30) days after completion of the on-site examination of the artwork.

C.2.6.5. After the receipt of the Condition Assessment/Treatment

Recommendation Report the Government will make a determination on the acceptability of the report and the proposed treatment.

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C.2.7. Performance of Treatment

C.2.7.1. When, and as ordered by an authorized Contracting Officer’s delivery or task order, the conservator shall perform/apply treatment(s) in accordance with the approved treatment process and in keeping with sound conservation practices.

C.2.7.2. The conservator will be responsible for the transportation to and from a designated GSA Facility. The conservator will maintain the artistic and physical integrity of the artwork and its parts. Techniques shall actually conserve the artwork and not contribute to its continuing deterioration. The treatment shall conform to the recommendations approved by the Government.

C.2.8. Matting and Framing

C.2.8.1. When needed, and as ordered by an authorized Contracting Officer’s delivery or task order, the conservator shall provide archival matting for the paintings. The mat will be cut to fit the individual artworks and shall be hinged with appropriate archival hinges.

C.2.8.2. The conservator shall have the skills and tools necessary to remove works of art from frames and have the capability to replace in appropriate glazing materials with appropriate UV protection glazing.

C.2.8.3. The conservator shall have the capabilities to secure services and perform minor cleaning of frames, repair of existing historic frames and the ability to acquire or fabricate reproduction frames that are sympathetic to the era of the painting.

C.2.9. Stabilization

When needed, and as ordered by an authorized Contracting Officer’s delivery or task order, the conservator shall perform stabilization for damaged or vandalized works of art to ensure their safety until full conservation assessment and treatment may be performed.

C.2.10. Cyclic Maintenance Plans

When, and as ordered by an authorized Contracting Officer’s delivery or task order, the conservator shall develop cyclic maintenance plans for types of paintings.

Plans will be in a format developed with the Fine Arts Program and distributed electronically and in hard copy.

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C.2.11. Protection Plans

When, and as ordered by an authorized Contracting Officer’s delivery or task order, the conservator shall develop protection plans for paintings. Plans will be in a format developed with the Fine Arts Program and distributed electronically and in hard copy.

C.2.12. Final Conservation Report

C.2.12.1 The conservator shall provide a written report detailing final testing, treatment(s), and remedial materials and methods applied for each type of deterioration, including detailed description of any testing, work performed and two copies each of 4" x 6" color photographs taken before, during, and after treatment(s) is (are) performed and overall image of artwork and the surrounding environment. Provide recommendations for future cyclic care and maintenance. Reports must be written in Word 10 or comparable format and accompanied by CD with the report included. The conservator shall provide specific recommendations for future cyclic care and maintenance of the artwork.

The conservator shall use the following format in preparing the Final

Conservation Report:

C.2.12.2. Introduction

(a) Name of artist, title of work, and completion date.

(b) Medium/material composition.

(c) Dimensions.

(d) Ownership. (State the owner of the artwork as the General Services Administration (GSA).)

(e) Inspection date.

(f) Report date.

(g) Inspector.

(h) Description of the Artwork. Individual artwork shall be described using appropriate professional terminology. Unique details or unusual features shall be described and shall be featured in the accompanying photographs.

(i) Specific details on the treatment(s) of the artwork.

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C.2.12.3. Photographs

Digital photographs submitted to GSA by the conservator shall provide visual evidence of the conservation treatment(s), both before, during and after conservation. The photographs will be submitted electronically as jpg files and stored on a compact disk (CD), flash drive and as 4” x 6” prints on photographic (semi-gloss) paper with printer producing 8 megapixels. Visible graininess is unacceptable.

The CD will be stored with the report in Tyvek envelopes.

Photographs shall be identified by:

1. Object ID Number

2. Name of Artist

3. Title of Work

4. Date of Work

5. Description of treatment (during conservation, before conservation, etc.)

6. If the photograph is a detail, the subject matter photographed shall be described

C.2.12.4. After the receipt of the Final Conservation Report the Government (The Fine Arts Program) will make a determination on the acceptability of the report and the treatment.

C.3. TASK OR DELIVERY ORDER PLANS

Prior to the commencement of each task or delivery order, the contractor shall provide a project plan as outlined below:

Staffing Plan. The Contractor must provide a staffing plan for identifying the key components of the project team, as well as key individuals for performing the required services. Full time and part time employees must be specified.

Project Plan. The Contractor shall provide a methodology and quality control plan for each individual task order describing how the company intends to perform the required services as described in each task.

Project Schedule. The Contractor shall provide an estimated schedule, including earliest start date and major milestones.

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C.4. CRITERIA GOVERNING SERVICES

C.4.1. The fine arts conservators shall not represent any artists, galleries, dealers, artist’s estates, artist’s representatives or vendors of proprietary technical services, or individual or entity which stocks a collection of artworks. Principals only; no brokers.

C.4.2. The American Institute for Conservation of Historic and Artistic Works (AIC) Code of Ethics and Standards of Practice as adopted May 31, 1979, and amended May 24, 1985.

C.4.3. The American Association of Museums AAM Code of Ethics for Museums as adopted November 1993.

C.4.4. The International Council of Museums (ICOM) Code of Professional Ethics as adopted November 4, 1986.

C.4.5. Interpretation and exhibits shall comply with the following Federal laws, codes, and regulations:

C.4.5.1. National Historic Preservation Act of 1966, amended 1980 and 1992;

C.4.5.2. Public Buildings Cooperative Use Act of 1976;

C.4.5.3. Visual Artists Rights Act of 1990;

C.4.5.4. Uniform Federal Accessibility Standards, Federal Standard-759, April 1, 1988 and supplements;

C.4.5.5. American with Disability Act (ADA), 4151, Title III Standards by the

Department of Justice; and, C.4.5.6. Other applicable state and local codes.

C.5. CONTRACT COMPLETION

Time frames for completion will be negotiated for each delivery or task order.

C.6. CONTRACTOR’S FACILITY

Due to the critical nature of the work to be performed under this contract, the Contractor must have appropriate facilities and space to perform services. Facilities should provide a secure, climate controlled environment, with: temperature/humidity control at 68-70% temperature, and 50-55% relative humidity (+ 5%); adequate security alarm system; adequate fire prevention or sprinkler system (preferably “dry” line); and adequate space for safe loading and unloading of artwork of varying sizes and materials.

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The Government reserves the right to inspect the conservator’s facility during the proposal evaluation phase of the procurement.

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SECTION D

PACKAGING AND MARKING

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SECTION D

PACKAGING AND MARKING

D.1. PAYMENT OF POSTAGE AND FEES

All postage and fees related to submitting information including forms, reports, etc., to the Contracting Officer’s Representative shall be paid by the Contractor.

D.2. MARKING

All information submitted to the Contracting Officer’s Representative shall clearly indicate the GSA asset name, address and identification number(s), contract number, delivery or task order number, and location of the contract for which the information is being submitted.

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SECTION E

INSPECTION AND ACCEPTANCE

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SECTION E

INSPECTION AND ACCEPTANCE

E.1. THE ROLE OF GOVERNMENT PERSONNEL AND RESPONSIBILITY FOR

CONTRACT ADMINISTRATION

E.1.1. Contracting Officer: The Contracting Officer has the overall responsibility for administration of this contract. The Contracting Officer is authorized to take actions on behalf of the Government to amend, modify or deviate from the contract terms, conditions, requirements, specifications, details, and/or delivery schedules; make final decisions on disputed deductions from contract payments for nonperformance or unsatisfactory performance; terminate the contract for convenience or default; and issue final decisions regarding contract questions or matters under dispute.

Overall contract administration functions shall be performed by:

Ms. Evangela Brown, Contracting Officer Office of Acquisition Management (OAM) Acquisition Services Division (ASD) U.S. General Services Administration

1800 F Street, NW evangela.brown@gsa.gov

These functions include, but are not limited to: (1) processing assignment of claims (assignment of contract payments to a financial organization); (2) rendering final decisions on deductions for non-performance or unsatisfactory performance; (3) processing novation agreements; (4) resolving and issuing final decisions on actions taken under the “Disputes” clause of the contract; and (5) terminating the contract.

E.1.2. Contracting Officer’s Representative (COR):

Ms. Kathy Erickson, COR Art in Architecture and Fine Arts Division Office of the Chief Architect U.S. General Services Administration 1800 F Street, NW kathy.erickson@gsa.gov mailto:evangela.brown@gsa.gov mailto:kathy.erickson@gsa.gov

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E.1.3. Alternate Contracting Officer’s Representative (ACOR):

Ms. Mary Margaret Carr, ACOR Art in Architecture and Fine Arts Division Office of the Chief Architect U.S. General Services Administration 1800 F Street, NW mary.carr@gsa.gov

The officials named above are designated as the Contracting Officer’s Representative/Alternate Contracting Officer’s Representative to assist the Contracting Officer in the discharge of their responsibilities. The responsibilities of the Contracting Officer’s Representative/Alternate Contracting Officer’s Representative include, but are not limited to: determining the adequacy of performance by the contractor in accordance with the terms and conditions of this contract; ensuring compliance with contract requirements insofar as the work is concerned; advising the Contracting Officer of proposed deductions for nonperformance or unsatisfactory performance; and advising the Contracting Officer of any factors which may cause delay in performance of the work.

E.1.3. Ordering Official: An official designated by the Contracting Officer to place individual orders under this contract. The ordering official for this contract is limited to the Contracting Officer’s Representative/Alternate Contracting Officer’s Representative listed above.

E.2. FAR 52.246-4 INSPECTION OF SERVICES – FIXED-PRICE (AUG

1996)

(a) Definitions. “Services,” as used in this clause, includes services performed, workmanship, and material furnished or utilized in the performance of services.

(b) The contractor shall provide and maintain an inspection system acceptable to the Government covering the services under this contract. Complete records of all inspection work performed by the Contractor shall be maintained and made available to the Government during contract performance and for as long afterwards as the contract requires.

(c) The Government has the right to inspect and test all services called for by the contract, to the extent practicable at all time and places during the term of the contract.

The Government shall perform inspections and tests in a manner that will not unduly delay the work.

(d) If the Government performs inspections or tests on the premises of the

Contractor or a subcontractor, the Contractor shall furnish, and shall require mailto:mary.carr@gsa.gov

Solicitation Number: 47PA0118R0003 Page 30 of 88 subcontractors to furnish, without additional charge, all reasonable facilities and assistance for the safe and convenient performance of these duties.

(e) If any of the services do not conform to contract requirements, the

Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defects in services cannot be corrected by re-performance, the Government may (1) require the Contractor to take necessary action to ensure that future performance conforms to contract requirements and (2) reduce the contract price to reflect the reduced value of the services performed.

(f) If the Contractor fails to promptly perform the services again or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may (1) by contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service or (2) terminate the contract for default.

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SECTION F

DELIVERIES AND PERFORMANCE

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SECTION F

DELIVERIES AND PERFORMANCE

F.1. CONTRACT TYPE

F.1.1. This is a Firm-Fixed-Price, Indefinite Delivery/Indefinite Quantity (IDIQ) contract for Art Conservation services.

F.1.2. Procedure for Ordering Services: Services shall be provided only as authorized by delivery or task orders issued by the Government for the performance of services nationwide.

F.1.2.1. The Contractor shall provide services only as authorized by the Contracting Officer or the Contracting Officer’s Representative/Alternate Contracting Officer’s Representative.

F.1.2.2. Authorization for services will normally be written by delivery or task orders or modifications signed by the designated Ordering Official. Unless otherwise authorized, delivery or task orders will be issued on a GSA Form 300, Order for Supplies or Services, by the Ordering Official specifying on the order the following information:

a. Date of order.

b. Contract number and Order number.

c. Item number and work description.

d. Quantity of days and unit price.

e. Delivery or performance date.

f. Place of delivery or performance.

g. GSA asset identification number(s).

h. Any other pertinent information.

F.1.2.3. All delivery or task orders must be properly executed and signed by the Contracting Officer prior to commencement of the work being provided.

F.1.3. Amendments and Changes.

F.1.3.1. Delivery or task orders may be adjusted by the Contracting Officer or Contracting Officer’s Representative/Alternate Contracting Officer’s Representative.

by issuing written modifications.

F.1.3.2. Changes to terms and conditions of the basic contract shall be made in accordance with the Changes Clause of the General Provisions. Contract changes shall be made by the Contracting Officer on an executed Standard Form 30.

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F.2. PLACE OF PERFORMANCE

The Art Conservation services to be provided under this contract shall be performed nation-wide as identified in the contract. The services may be performed at any location, building, facility or site directed by the Government which is located within the United States.

F.3. TIME OF DELIVERY

Basic Services. Upon official authorized notification, the Contractor may commence performance and shall be contractually obligated to provide complete services in accordance with the locations, dates, and times specified in the delivery or task order. Failure to provide the services within the time prescribed herein may result in termination of the contract for default. Official notification may be made orally and confirmed in writing by issuance of a delivery or task order. If the Contractor cannot meet the accelerated delivery schedule, the Government may obtain the services from another source.

F.4. 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days of the expiration date of the last option year.

F.5. 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the

Contractor within 3 days before expiration of the contract provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years and 6 months.

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F.6. WORK BY OTHERS

The Government reserves the right to undertake by another contract, by Government employees, or by other means, the same type or similar work as contracted for herein and to do so shall not be a violation of the terms of this contract, nor be considered as a termination in whole or in part of work contracted for hereunder.

F.7. FAR 52.211-11 LIQUIDATED DAMAGES - SUPPLIES, SERVICES, OR

RESEARCH AND DEVELOPMENT (SEPT 2000)

(a) If the Contractor fails to deliver the supplies or perform the services within the time specified in this contract, or any extension, the Contractor shall, in place of actual damages, pay to the Government as fixed, agreed, and liquidated damages, for each calendar day of delay, the sum of $______ (amount to be determined at the time an order is placed; typically $50.00 to $200.00 depending on the size of the order).

(b) Alternatively, if delivery or performance is so delayed, the Government may terminate this contract in whole or in part under the Default - Fixed-Price Supply and Services clause in this contract and in that event, the Contractor shall be liable for fixed, agreed, and liquidated damages accruing until the time the Government may reasonably obtain delivery or performance of similar supplies or services. The liquidated damages shall be in addition to excess costs under the Termination clause.

(c) The Contractor shall not be charged with liquidated damages when the delay in delivery or performance arises out of causes beyond the control and without the fault or negligence of the Contractor as defined in the Default - Fixed-Price Supply and Services clause in this contract.

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SECTION G

CONTRACT ADMINISTRATION DATA

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SECTION G

CONTRACT ADMINISTRATION DATA

G.1. PAYMENT - GENERAL

G.1.1. The remittance address for payments shall be that of the responsible ordering official. Any inquiries regarding payment shall also be directed to same ordering official. Remittance Address:

General Services Administration PBS Payment Division (BCFA) PO Box 17181 Fort Worth, TX 76102-0181

G.1.2. Payment for any service rendered will be due in accordance with the 52.232-25 Prompt Payment clause in Section I.

G.2. SUBMISSION OF INVOICES

G.2.1. The following information or documentation must be submitted with each invoice:

- Adequate description of services provided.

- Total amount to be billed.

- GSA property identification number

- Task order number

- Contract number

- Pegasys Document Number (PDN)

G.2.2. All invoices shall be submitted electronically to www.finance.gsa.gov, unless otherwise specified in this contract or in individual task orders.

G.3. GSAM 552.232-72 FINAL PAYMENTS (NOV 2009)

Before final payment is made, the Contractor shall furnish the Contracting Officer with a release of all claims against the Government relating to this contract, other than claims in stated amounts that are specifically accepted by the Contractor from the release. If the Contractor's claim to amounts payable under the contract has been assigned under the Assignment of Claims Act of 1940, as amended (31 U.S.C. 3727, 41 U.S.C. 15), a release may also be required of the assignee.

http://www.finance.gsa.gov/

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SECTION H

SPECIAL CONTRACT REQUIREMENTS

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SECTION H

SPECIAL CONTRACT REQUIREMENTS

H.1 CONTRACT PERFORMANCE

The Offeror agrees that at least 90 percent of the conservator’s labor cost of contract performance incurred for personnel shall be expended for employees of its firm.

In addition, the Offeror is required to dedicate all key personnel as named, committed, and accepted in its proposal.

H.2. SECURITY CLEARANCE

The successful offeror must submit a Standard Form 86 and pass a security clearance. Forms are available on:

http://www.gsa.gov/Portal/gsa/ep/formslibrary.do?formType+=SF.

H.3. IDENTIFICATION/BUILDING ACCESS

The Contracting Officer’s Representative or Alternate Contracting Officer’s Representative will give the Contractor the names of contacts for building/property access per delivery or task order with the contractor.

H.4. PROHIBITION AGAINST SUBCONTRACTING.

The Contractor shall not subcontract any work required by this contract without the express prior approval of the Contracting Officer or Contracting Officer’s Representative or Alternate Contracting Officer’s Representative. If the Contracting Officer/Contracting Officer’s Representative or Alternate Contracting Officer’s Representative authorizes the Contractor to subcontract any part of the work required by this contract, a copy of any such subcontract shall be provided to the Contracting Officer/Contracting Officer’s Representative or Alternate Contracting Officer’s Representative. Failure to receive prior approval of the Contracting Officer or Contracting Officer’s Representative or Alternate Contracting Officer’s Representative may result in termination of a delivery or task order or contract.

http://www.gsa.gov/Portal/gsa/ep/formslibrary.do?formType+=SF http://www.gsa.gov/Portal/gsa/ep/formslibrary.do?formType+=SF

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H.5. SENSITIVE BUT UNCLASSIFIED (SBU) INFORMATION

(a) Procedures for handling SBU information were published in GSA Order PBS

3490.1 on March 8, 2002 and signed by PBS Commissioner Moravec. SBU information includes but is not limited to paper and/or electronic documentation of certain physical information regarding GSA controlled space. Information includes building designs (such as floor plans), construction plans and specifications, renovation/alteration plans, equipment plans and locations, building operation plans, information used for building service contracts, or any other information considered a security risk.

(b) Those who are disseminating SBU information (which includes flow down dissemination by prime/general contractors, subcontractors, suppliers, Federal Agencies, etc.) must obtain a signed copy of the Document Security Notice by authorized users of SBU building information.

(c) Those with SBU information must exercise reasonable care to limit dissemination to authorized users based on a “need-to-know” criterion, which includes Federal and non-Government entities that are doing work at the request of the Government.

(d) It is the responsibility of the person or firm disseminating the information to assure that the recipient is an authorized user and to keep the Document Security Notice of recipients.

(e) Authorized users shall provide identification as follows:

1. Valid identification for Government users must verify Government employment.

2. Valid identification for non-Government users includes:

• A copy of a valid business license or other documentation granted by the state or local jurisdiction to conduct business.

• Verification of a valid DUNS number against the company name listed on the business license or certification.

• A valid IRS or tax ID number of the company requesting the information.

• A valid picture state driver’s license.

(f) All professional services consultants shall sign the Document Security Notice that documents containing SBU building information created under contract to the Federal Government shall be handled according to the procedures under the order.

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PART II

SECTION I

SERVICE CONTRACT CLAUSES

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SECTION I

SERVICE CONTRACT CLAUSES

FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://www.arnet.gov/far/

NO. REFERENCE TITLE APPLICABILITY

1. 52.202-1 Definitions (Nov 2013)

2. 52.203-5 Covenant Against Contingent Fees (May 2014)

3. 52.203-6 Restrictions on Subcontractor Sales to the Government (Sep 2006)

4. 52.203-7 Anti-Kickback Procedures (May 2014)

5. 52.203-13 Contractor Code of Business Ethics and Conduct (Oct 2015)

6. 52.203-17 Contractor Employee Whistleblower Rights and Requirement

To Inform Employees of Whistleblower Rights (Apr 2014)

7. 52.204-19 Incorporation by Reference of Representations and

Certifications (Dec 2014)

8. 52.212-2 Evaluation-Commercial Items (Oct 2014)

9. 52.212-4 Contract Terms and Conditions-Commercial Items. (Jan 2017)

10. 52.212-5 Contract Terms and Conditions Required to Implement

Statutes or Executive Orders- Commercial Items (Jan 2017)

11. 52.216-24 Limitation of Government Liability (Apr 1984)

12. 52.216-25 Contract Definitization (Oct 2010)

13. 52.219-6 Notice of Total Small Business Set-Aside (Nov 2011)

14. 52.219-8 Utilization of Small Business Concerns. (Nov 2016)

15. 52.219-28 Post-Award Small Business Program Rerepresentation

(Jul 2013)

16. 52.222-3 Convict Labor (Jun 2003)

17. 52.222-17 Nondisplacement of Qualified Workers (May 2014)

18. 52.222-21 Prohibition of Segregated Facilities (Apr 2015)

19. 52.222-26 Equal Opportunity (Sep 2016)

20. 52.222-35 Equal Opportunity for Veterans (Oct 2015)

21. 52.222-36 Equal Opportunity for Workers with Disabilities (Jul 2014) http://www.arnet.gov/far/

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22. 52.222-37 Employments Reports on Veterans (Feb 2016)

23. 52.222-43 Fair Labor Standards Act and Service Contract Labor

Standards -- Price Adjustment (Multiple Year and Option Contracts) (May 2014)

24. 52.222-50 Combating Trafficking in Persons (Mar 2015)

25. 52.223-18 Encouraging Contractor Policies to Ban Text Messaging

While Driving (Aug 2011)

26. 52.225-1 Buy American – Supplies (May 2014)

27. 52.228-5 Insurance-Work on a Government Installation. (Jan 1997) (a)The Contractor shall, at its own expense, provide and maintain during the entire performance of this contract, at least the kinds and minimum amounts of insurance required in the Schedule or elsewhere in the contract.

(b) Before commencing work under this contract, the Contractor shall notify the Contracting Officer in writing that the required insurance has been obtained. The policies evidencing required insurance shall contain an endorsement to the effect that any cancellation or any material change adversely affecting the Government's interest shall not be effective-

(1) For such period as the laws of the State in which this contract is to be performed prescribe; or

(2) Until 30 days after the insurer or the Contractor gives written notice to the Contracting Officer, whichever period is longer.

(c) The Contractor shall insert the substance of this clause, including this paragraph (c), in subcontracts under this contract that require work on a Government installation and shall require subcontractors to provide and maintain the insurance required in the Schedule or elsewhere in the contract. The Contractor shall maintain a copy of all subcontractors' proofs of required insurance, and shall make copies available to the Contracting Officer upon request.

28. 52.225-13 Restrictions on Certain Foreign Purchases (June 2008)

29. 52.232-1 Payments (Apr 1984)

30. 52.232-25 Prompt Payment (Jan 2017)

31. 52.232-33 Payment by Electronic Funds Transfer-- System for Award Management (Jul. 2013)

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