RFQ_47HAA019Q0089-_SOW_CAST_HIGHLIGHT_3JUN2019.pdf

June 3 2019

Subject: CAST Highlight – On Premises (Federal Only) License

Re: Request for Quote (RFQ) # 47HAA019Q0089

Dear Vendor:

The General Services Administration (GSA), Office of the Chief Information Officer (GSA-IT), has a “Brand Name” requirement for the purchase of “CAST Highlight– On Premises (Federal Only)” licenses and Training and Implementation Support Services. This requirement is conducted under the authority of Federal Acquisition Regulations (FAR) Part 12, Acquisition of Commercial Items and FAR Part 13.5 Simplified Acquisition Procedures and in accordance with FAR Part 6.302-1(c), Justification and Approval for Other Than Full and Open Completion for Name Brand requirement “CAST Highlight– On Premises (Federal Only) Licenses”.

GSA intends to make a sole source award to CAST Software, Inc. to provide annual maintenance support for CAST Highlight– On Premises (Federal Only) Licenses”. CAST Software Inc. is the only known source that can meet the government’s minimum needs.

Your firm is hereby invited to submit a price quote in response to services outlined in Section 4.0 “Product Requirements/Description” of this RFQ. Proposed pricing of “CAST Highlight– On Premises” licenses is to be offered against contractor’s current commercial list price. In responding to this RFQ, it is the contractor’s responsibility to provide current, relevant, complete and accurate information in the description/specification their price quote.

Please note that this is not a request for competitive proposals. However, all interested parties who believe they can meet the requirements are invited to submit in writing complete information describing their ability to provide the product/services listed below.

Contractor shall submit the quote electronically via email to the Contracting Officer (CO), denise.young@gsa.gov and the Contract Specialist (CS), monica.golibart@gsa.gov. The price quote is due Friday, June 7, 2019 by 12:00 p.m. Eastern Daylight Time (EDT).

mailto:denise.young@gsa.gov mailto:monica.golibart@gsa.gov

STATEMENT OF WORK (SOW)

CAST SOFTWARE AND ANNUAL MAINTENANCE SUPPORT

Questions concerning this requirement should be directed to the Contracting Officer (CO) at denise.young@gsa.gov and the Contract Specialist (CS) monica.golibart@gsa.gov via email, no later than Wednesday, June 5, 2019 at 12:00 PM, Eastern Daylight Time (EDT).

Regards, Denise Young

GSA INFORMATION TECHNOLOGY (GSA IT)

CAST HIGHLIGHT– ON PREMISES (FEDERAL ONLY)

REQUEST FOR QUOTE

RFQ: 47HAA019Q0089

CONDUCTED IAW FAR 6.302-1(c)

W/THE INTENT TO SOLE SOURCE TO CAST SOFTWARE, INC.

ISSUED BY:

GENERAL SERVICES ADMINISTRATION (GSA)

OFFICE OF INTERNAL ACQUISITION (OIA)

1800 F STREET NW

WASHINGTON, DC 20405

Issue Date: June 3, 2019

1.0 INTRODUCTION

The General Services Administration (GSA), Office of the Chief Information Officer (OCIO), Office of Public Buildings IT Services (IP) has a “Brand NAME” requirement for the purchase of “CAST Highlight– On Premises (Federal Only)” licenses and Training and Implementation Support Services. This requirement is conducted under the authority of Federal Acquisition Regulations (FAR) Part 12, Acquisition of Commercial Items and FAR Part 13.5 Simplified Acquisition Procedures and in accordance with FAR Part 6.302-1(c), Justification and Approval for Other Than Full and Open Completion for Name Brand requirement “CAST Highlight– On Premises (Federal Only) Licenses”.

This requirement is being solicited unrestricted to an authorize provider or reseller who is capable of providing “CAST Highlight– On Premises Licenses (Federal Only) Licenses” under Classification Code: 70 General Purpose Information Technology Equipment and NAICS Code 541519 -- Other Computer Related Services.

2.0 BACKGROUND

A Software Code Analysis Tool (CAST) assesses the health and risk of our applications by objectively measuring the quality code against international standards. We currently don’t have a good view into the overall quality of the software we’re paying for. We can see the functional quality by testing through IV&V, but that is late in the game and only really testing functionality of defined requirements. We are not evaluating the non-functional code that adds risk. These risks manifest themselves in security findings down the road causing late rework and delays, poor performance, outages and higher O&M costs. By understanding the risks sooner in the lifecycle, it will help us make decisions as to what or where we should invest funding to make improvements. Over time, this should increase the overall value of our IT investments.

3.0 OBJECTIVE

GSA requires CAST Highlight Software and annual maintenance support in order to support and meet its mission requirements. By understanding the risks sooner in the lifecycle, it will help us make decisions as to what or where we should invest funding to make improvements. Over time, this should increase the overall value of our IT investments.

4.0 ORDER TYPE

The resultant Purchase Order (TO) will be issued on a Firm-Fixed-Price (FFP) basis.

NOTE; THIS IS A BRAND NAME ONLY REQUIREMENT FOR CAST SOFTWARE

PRODUCTS/SERVICES. MANUFACTURER PART NUMBERS ARE LISTED IN SECTION

5.0 BELOW.

5.0 PRODUCT REQUIREMENTS/DESCRIPTION

The Offeror shall provide the following products/services as specified herein for a period of one year.

PRICING TABLE FOR: GSA CAST SOFTWARE MAINTENANCE

Item No. Description Serial/Product No. Quantity

0001 CAST Highlight Term License 1 Year, 100 Applications

HL1YOP-100 (SIN 132-32) 1

Training and Implementation Support Services

HLTI (SIN 132-50) 1

6.0 PLACE OF PERFORMANCE/HOURS OF OPERATION

This maintenance support is remote support and when necessary onsite at the location below:

General Service Administration (GSA) Office of the Chief Information Officer (OCIO) Office of Public Buildings IT Services (IP) 1800 F Street N.W.

Washington, DC 20405

Hours of operation: 24 hours 7 days a week

7.0 PERIODS OF PERFORMANCE

The period of performance for this Purchase Order is for one (1) year as follows:

Period of Performance: 06/30/2019 through 06/29/2020

8.0 DELIVERY

ATTN: Dave Hamrick General Services Administration (GSA) Office of the Chief Information Officer (OCIO) 1800 F Street N.W.

Washington, DC 20405 Telephone: 202 219 3460 Email: dave.hamrick@gsa.gov mailto:dave.hamrick@gsa.gov

9.0 CONTRACT ADMINISTRATION

The Contracting Officer will appoint a COR in writing for this Purchase Order. The Contracting Officer Representative (COR) will receive, for the Government; all work called for by the Purchase Order and will represent the CO in the technical phases of the work. The COR will provide no supervisory or instructional assistance to contractor personnel. The COR is not authorized to change any of the terms and conditions, scope and price of the contract or the Purchase Order.

Changes in the scope of work will be made only by the CO with modifications to the Purchase Order.

CONTRACTING OFFICER (CO)

ATTN: Denise Young General Services Administration (GSA) Office of Internal Acquisition (OIA) 1800 F Street N.W.

Washington, DC 20405 Telephone: 202-694-8165 Email: denise.young@gsa.gov

CONTRACT SPECIALIST (CS)

ATTN: Monica Golibart General Services Administration (GSA) Office of Internal Acquisition (OIA) 1800 F Street N.W.

Washington, DC 20405 Telephone: 202-258-2631 Email: monica.golibart@gsa.gov

CONTRACTING OFFICER’S REPRESENTATIVE (COR)

ATTN: Dave Hamrick General Services Administration (GSA) Office of the Chief Information Officer (OCIO) 1800 F Street N.W.

Washington, DC 20405 Telephone: 202-379-8499 Email: dave.hamrick@gsa.gov mailto:dave.hamrick@gsa.gov

10.0 INVOICE SUBMISSION

Funding/Payment Procedures for Payment

Prompt Payment Requirements: Payments will be processed in accordance with FAR Clause 52.212-4(i) Payments as supplemented and deviated from in GSAM Clause 552.212-4.

INVOICES: The Contractor shall submit billings [monthly or per deliverable] in accordance with the Government’s requirements in the [SOW].

Submission of Original Invoices:

Invoices shall be submitted no later than fifteen calendar days following performance and/or delivery. The invoice must be accompanied by any applicable monthly status reports submitted during that period. The COR and CO shall receive a copy of the invoice and all supporting documentation. This can be done before, but no later than, the same time as invoice submission to the GSA Financial Operations and Disbursement Center.

Invoices are authorized for payment upon the Government’s receipt and acceptance of deliverables specified in the contract and the receipt of a valid invoice. Invoices, to be proper and payable, must include the following information:

1. Name and address of the Contractor, and

2. Invoice date and number, and

3. Contract/Order Number (as listed in Block 4 on Form SF1449) and Pegasys Document

Number (PDN) (GD followed by [PIID Number as listed in Block 4 on Form SF1449]), any Contract Line Item Numbers (CLINs), and the Program/Project Title (CAST HIGHLIGHT– ON PREMISES (Federal Only) Licenses) and

4. Description of the services/products provided including CLIN number and description, quantity, unit of measure, unit price and extended price of the item(s) delivered; period of service and/or dates that services were provided, etc., and;

5. Name and address of the contractor’s authorized representative to whom payment is to be sent, and;

6. Name, title, and phone number of the contractor’s PoC to be notified in the event of defective invoice; and

7. Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice and ensure the SAM.gov profile for the contractor is complete including the payment remittance address and bank details.

The Contractor shall submit an original invoice for payment to GSA Financial Operations and Disbursement Center.

P.O. Box 419279 Kansas City, MO

Copies of invoices shall be emailed to the designated Contracting Officer Representative (COR) that will be appointed following award of this purchase order.

Copies of invoices shall be emailed to the designated Contract Specialist and Contracting Officer.

Please Note: Failure to follow procedures could delay your payment.

10.1 TRAVEL

If travel is deemed necessary the Government will authorize the travel in advance, in writing.

Local travel, i.e. travel to the GSA headquarters building or within a 50-mile radius of GSA headquarters, which is located at 1800 F Street NW Washington, DC 20405 will not be reimbursed. This 50 mile radius also applies to travel to all GSA Regional offices as well.

If long distance travel (travel outside of a 50-mile radius of GSA headquarters) is required, it must be pre-approved in writing by the COR. When required, all travel will be billed in accordance with federal regulations (see Federal Acquisition Regulation 31.205-46 – Travel Costs). The Contractor shall submit travel requests to the COR for approval at least one week in advance of travel. The Contractor shall submit travel expenses for reimbursement on an incident basis, separate from invoices for services.

11.0 FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1) 52.252-1

SOLICITATION PROVISIONS/CLAUSES INCORPORATED BY REFERENCE.

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this address:

11.1 FAR website: https://www.acquisition.gov/far/

Clause No Clause Title Date 52.212-1 Instructions to Offerors— Commercial Items. (JAN 2017)

52.212-2 Evaluation—Commercial Items, in solicitations for commercial items (see 12.602)

(OCT 2014)

52.212-3 Offeror Representations and Certifications—Commercial Items

(NOV 2017)

52.212-4 Contract Terms and Conditions -- Commercial Items (Jan 2017) https://www.acquisition.gov/far/

52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders— Commercial Items

(NOV 2017)

52.227-14 Rights in Data – General Alternate II and III (Dec 2007) 52.232-38 Submission of Electronic Funds Transfer Information with

Offer (May 1999)

52.239-1 Privacy or Security Safeguards (Aug 1996) 52.203-16 Preventing Personal Conflicts of Interest. (DEC 2011) 52.203-17 Contractor Employee Whistleblower Rights and Requirement

To Inform Employees of Whistleblower Rights.

(APR 2014)

52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements- Representation

(JAN 2017)

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements

(JAN 2017)

52.204-7 System for Award Management. (OCT 2016) 52.204-9 Personal Identity Verification of Contractor Personnel. (JAN 2011) 52.204-13 System for Award Management Maintenance. (OCT 2016) 52.204-14 Service Contract Reporting Requirements. (OCT 2016) 52.204-16 Commercial and Government Entity Code Reporting. (JUL 2016) 52.204-17 Ownership or Control of Offeror. (JUL 2016) 52.204-18 Commercial and Government Entity Code Maintenance. (JUL 2016) 52.204-19 Incorporation by Reference of Representations and

Certifications.

(DEC 2014)

52.204-21 Basic Safeguarding of Covered Contractor Information Systems.

(JUN 2016)

52.209-12 Certification Regarding Tax (FEB 2016) 52.222-56 Certification Regarding Trafficking (MAR 2015) 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While

Driving

(AUG 2011)

52.232-34 Payment by Electronic Funds Transfer—Other than System for Award Management.

(JUL 2013)

52.232-35 Designation of Office for Government Receipt of Electronic Funds Transfer Information.

(JUL 2013)

52.233-4 Applicable Law for Breach of Contract Claim. (OCT 2004)

The full text of a provision may be accessed electronically at: GSAM website: https://www.acquisition.gov/gsam/gsam.html

Clause No Clause Title Date 552.203-71 Restriction on Advertising (Sep 1999) http://www.acquisition.gov/gsam/gsam.html http://www.acquisition.gov/gsam/gsam.html http://www.acquisition.gov/gsam/gsam.html

552.212-71 Contract Terms and Conditions applicable to GSA Acquisition of Commercial Items

(Jun 2016)

552.212-72 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to GSA Acquisition of Commercial Items

(Jun 2015)

552.232.25 Prompt Payment (Nov 2009) (Deviation FAR 52.232-25) (Nov 2009) 552.232-78 Commercial Supplier Agreements—Unenforceable Clauses. (Feb 2018)

(End of Section)

11.2 PROVISIONS INCORPORATED IN FULL TEXT

11.2.1 524.203 Release of information under the Freedom of Information Act. (MAR 2011)

By entering into a contract with GSA OCIO, the Contractor, without regard to proprietary markings, approves the release of the entire contract and all related modifications including, but not limited to:

1) Unit prices;

2) Statements of Work/Performance Work Statements generated by the Contractor;

3) Any and all information, data, software, and related documentation first provided under the contract;

4) Proposals or portions of proposals incorporated by reference; and

5) Other terms and conditions.

11.2.2 Type of Contract (FAR 52.216-1) (APR 1984)

The Government contemplates award of a FFP contract resulting from this solicitation.

11.3 GENERAL COMPLIANCE

The Contractor must adhere to the following laws, rules, regulations, standards, technology limitations and other constraints as outlined in each paragraph below:

http://farsite.hill.af.mil/REGHTML/Regs/far2afmcfars/fardfars/Far/52_232.htm#P611_110572 https://www.federalregister.gov/documents/2018/02/22/2018-03350/general-services-administration-acquisition-regulation-unenforceable-commercial-supplier-agreement#sectno-citation-552.232-78 https://www.federalregister.gov/documents/2018/02/22/2018-03350/general-services-administration-acquisition-regulation-unenforceable-commercial-supplier-agreement#sectno-citation-552.232-78

11.3.1 Privacy Act

Work on this project may require personnel to have access to Privacy Information.

Personnel shall adhere to the Privacy Act, Title 5 of the U.S. Code, Section 552a and applicable agency rules and regulations.

11.3.2 Data Rights and Ownership of Deliverables

Government data rights of software deliverable shall be in accordance with FAR 52.227- 19- Commercial Computer Software License, and/or FAR 52.227-14- Rights in Data - General. Ownership of data entered into any and all systems, system documentation, all deliverables produced in the performance of this contract, and other related system information shall reside with the Government. The contractor shall place the following copyright notice on all materials, documents, deliverables, etc. developed during the performance of this contract. COPYRIGHT NOTICE: This work, authored by [contractor name] employees, was funded in whole or in part by federal funds under U.S.

Government contract [number] and is, therefore, subject to the following license: The Government is granted for itself and others acting on its behalf a paid-up, nonexclusive, irrevocable, worldwide license in this work to use, reproduce, modify, prepare derivative works, disclose, distribute copies to the public, and perform publicly and display publicly, by or on behalf of the Government. All other rights are reserved by copyright owner. For the purpose of clarity, the intent of the Government is for intellectual property to be vested in the Federal Government for work paid by the Federal Government. All documents, graphics, and code created under this contract are the intellectual property of the Federal Government including, but not limited to, plans, reports, schedules, software code, software designs, graphics, etc. In the event that the Federal Government implements under this contract open-source software and pays for the cost of the implementation of open-source software, the final changes and edits to the code and configuration (such as work to integrate plug-ins) are the intellectual property of the Federal Government.

(End Provision)

11.3.3 IT Security Policies:

The following GSA policies must be followed. These policies can be found at http://www.gsa.gov/directives or https://insite.gsa.gov/directives.

Security Clauses:

1. Attachment A - CIO 09 -48, IT Security Procedural Guide: Security and Privacy IT Acquisition Requirements

2. Attachment B - CIO 12-2018, IT Policy Requirements Guide http://www.gsa.gov/directives http://www.gsa.gov/directives https://insite.gsa.gov/directives

12.0 QUOTE PREPARATION INSTRUCTIONS/QUOTE SUBMISSION

GSA requests a quote in accordance with your commercial pricelist.

Price Evaluation: The Government intends to award a single Purchase Order as a Firm Fixed- Price to the contractor that can provide the products/services on the basis of: Lowest Price Technically Acceptable (LPTA) resulting from selection of the technically acceptable quote with the lowest evaluated price.

Discounts: Offerors are encouraged to offer discounts off of their existing commercial pricelist.

12.1 TECHNICAL QUOTE

508 COMPLIANCE

Section 508 The Contractor(s) shall provide accessibility based on FAR Subpart

39.2 Electronic and Information Technology and Section 508 of the Rehabilitation Act of 1973 (29 U.S.C.794d). All electronic and information technology (EIT) procured through this Contract must meet the applicable accessibility standards at 36 CFR 1194, unless an agency exception to this requirement exists. The 36 CFR 1194 implements Section 508 of the Rehabilitation Act of 1973, as amended. All deliverables will be Section 508 compliant, and will be reviewed for compliance by the Government which reserves the right to reject the deliverable(s) until remediation of deficiencies has been successfully completed by the Contractor. Complete technical descriptions are provided on the following website: http://www.section508.gov.

Where appropriate, the Contractor(s) shall indicate whether each product or service is compliant or non-compliant with the accessibility standards at 36 CFR 1194. Further, the quote must indicate where full details of the compliance can be found (e.g., vendor’s website or other exact location).

Where appropriate, the Contractor(s) shall indicate whether each product or service is compliant or non-compliant with the accessibility standards at 36 CFR 1194. Further, the quote must indicate where full details of the compliance can be found (e.g., vendor’s website or other exact location).

12.2 PRICE QUOTE

The Firm Fixed-Price quote shall contain all of the items required in the description, quantity, units, unit price, and extended price for each line in the proposed list in Section 5.0 Product Requirements/Description.

http://www.section508.gov/

12.3 ASSUMPTIONS

Offerors shall identify and address assumptions contained within the quote. The Government reserves the right to reject any quote that includes any assumption that adversely impacts the Government’s requirements.

13.0 EVALUATION METHODOLOGY/BASIS OF AWARD

13.1 LOWEST PRICE TECHNICALLY ACCEPTABLE (LPTA) WILL BE THE BEST

VALUE METHODOLOGY USED FOR THIS EFFORT

The government anticipates awarding a Firm Fixed-Price single-award purchase order with the contractor that can provide the products/services on the basis of a Lowest Price Technically Acceptable (LPTA) quote, resulting from selection of the technically acceptable quote with the lowest evaluated price. Prices will be assessed for fairness and reasonableness and all proposed pricing must be based upon comparison with the offeror’s commercial price list. Offer(s) will be evaluated based on the SOW requirements described herein.

Discounts: Offerors are encouraged to offer discounts off of their existing commercial pricelist.

(End of Section)

14.0 SUBMISSION OF QUESTIONS

The due date for submittal of questions is by 12:00 PM Eastern Standard Time on Wednesday, June 5, 2019. No questions will be accepted after that date. Questions are to be submitted via email to the Contracting Officer at denise.young@gsa.gov and the Contract Specialist at monica.golibart@gsa.gov.

All questions will be addressed in writing by posting an amendment to the RFQ.

15.0 SUBMISSION OF QUOTES

Quotes shall be submitted by 12:00 PM Eastern Standard Time on Friday, June 7, 2019 submitted directly via email to the Contracting Officer at denise.young@gsa.gov and the Contract Specialist at monica.golibart@gsa.gov.

(End of Section)

16.0 ATTACHMENTS:

• Justification and Approval (J&A) mailto:denise.young@gsa.gov mailto:monica.golibart@gsa.gov

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Date: 2019.05.21 08:43:12 -04'00'

J&A Justification and Approval_Cast Software_Inc_May 20_2019_Fully executed