4757-0-2018-BP Fire Station 14 Detoxification Sauna.pdf

PDF 121 KB Posted Oct 9, 2018

Attached to: Detoxification Sauna
Solicitation number: 4757-0-2018-BP
Issued by: Wisconsin

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Written by GovTribe AI · Nov 19, 2025

This Request for Quotation (RFQ #4757-0-2018-BP) is issued by the City of Madison, Wisconsin, through its Finance Department Purchasing Services on behalf of the Madison Fire Department for the procurement of a detoxification sauna for Fire Station 14. The sauna is required for the newly constructed Fire Station 14, with delivery and installation expected by December 2018. The RFQ was released on October 9, 2018, with a submission deadline of October 23, 2018, at 2:00 PM CST. Quotations may be submitted via email to bids@cityofmadison.com, by mail to the Purchasing Services office, or by fax to (608) 266-5948. The City will award the contract to the responsive and responsible bidder whose bid is most advantageous, considering factors including cost, quality, warranty, delivery capability, past performance, and service reputation.

The detoxification sauna specifications include an infrared sauna with ultra-low/zero EMF far infrared heater panels, carbon panel heaters with 8-10 micron ratings, efficient insulated construction with cedar or hemlock materials, removable floor panels, triple-shielded commercial-grade wiring, stainless steel hardware, programmable control panels, interior lighting, and a five-year commercial warranty. The approximate dimensions are 84 inches wide by 60 inches deep by 72 inches high. All quoted prices must be delivered prices including shipping to 3201 Dairy Drive, Madison, Wisconsin 53716, with FOB Madison terms. The City offers local vendor preference scoring for suppliers registered as of the bid due date. Bidders are encouraged to submit proposals even if specifications cannot be fully met, provided they include complete descriptions of any non-compliant items or proposed equivalents for City evaluation.

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Rev. 07/20/2015-4757-0-2018-BP Fire Station 14 Detoxification Sauna.doc Page 1

Finance Department David P. Schmiedicke, Finance Director City-County Building, Room 406 Purchasing Services 210 Martin Luther King, Jr. Boulevard Madison, Wisconsin 53703 Phone: (608) 266-4521 Fax: (608) 266-5948 finance@cityofmadison.com www.cityofmadison.com/finance/purchasing

REQUEST FOR QUOTATION

RFQ #: 4757-0-2018-BP

For: Detoxification Sauna

Released Date: Tuesday, October 9, 2018

Due Date: Tuesday, October 23, 2018 @ 2:00 PM CST

City Agency: Madison Fire Department

Method of Delivery Options

Email Quotation to: bids@cityofmadison.com

Mail Quotation to: Purchasing Services

City-County Building, Room 407 210 Martin Luther King, Jr. Blvd.

Madison, WI 53703 Attn: 4757-0-2018-BP

Fax Quotation to: (608) 266-5948

1 GENERAL CONDITIONS AND INSTRUCTIONS TO BIDDERS

1.1 Applicable Terms and Conditions

• Products or Equipment. All quotations for supplies and/or equipment must be submitted in accordance with the specifications contained in this solicitation and City of Madison Standard Terms and Conditions.

• Services. All quotations for services must be submitted in accordance with; the specifications contained in this solicitation, City of Madison Standard Terms and Conditions, and Purchase of Services Contract.

• Copies. Copies of above-referenced forms are available from the Purchasing Office or from the following links:

www.cityofmadison.com/finance/documents/STC.pdf www.cityofmadison.com/finance/documents/ConditionsofPurchasePO.pdf www.cityofmadison.com/attorney/documents/posContract.doc

1.2 Delivered Prices Only

Prices quoted must include shipping charges, FOB Madison.

mailto:finance@cityofmadison.com http://www.cityofmadison.com/finance/purchasing mailto:bids@cityofmadison.com http://www.cityofmadison.com/finance/documents/STC.pdf http://www.cityofmadison.com/finance/documents/ConditionsofPurchasePO.pdf http://www.cityofmadison.com/attorney/documents/posContract.doc

REQUEST FOR QUOTATION RFQ # 38T4757-0-2018-BP38T

4757-0-2018-BP Fire Station 14 Detoxification Sauna.doc Page 2

1.3 Substitutes

If offering a substitute item, include manufacturer, number, model, specifications and product literature.

The City will evaluate substitutes and make the final determination of equivalency.

1.4 Partial Order

Unless otherwise noted, it will be assumed that bidder will accept an order for all or part of the items priced.

1.5 Award

The City will award the bid to the responsive and responsible bidder whose bid is most advantageous to the City. In determining the most advantageous bid, the City will consider criteria such as, but not limited to, cost, quality/workmanship, compatibility, standardization, major and minor exceptions to our specifications, superior design features, warranty, delivery, past experience, installation, equality, discount, customer satisfaction, bidder’s past performance and/or service reputation, and service capability. The City may opt to establish alternate selection criteria to protect its best interest or meet performance or operational standards. After the due date, no quotes may be withdrawn for a period of 90 days or as otherwise specified or provided by law.

2 CONTACTS

Technical: For questions regarding technical specifications.

NicoleMarie Hall City of Madison Fire Department

(608) 266-4777 nmhall@cityofmadison.com

Buyer: For questions regarding instructions, terms & conditions.

Brian Pittelli City of Madison Purchasing Services

(608) 267-4969 bpittelli@cityofmadison.com

3 BID DISTRIBUTION NETWORK

Please note that the City no longer maintains an in-house bidders' list. Notification of bid opportunities, addenda, tabulations and awards will only be made to subscribers via these networks.

State of Wisconsin VendorNet System:

State of Wisconsin and local agencies bid network. Registration is free.

http://vendornet.state.wi.us/vendornet

DemandStar by Onvia: National bid network – Free subscription is available to access bids from the City of Madison and other Wisconsin agencies, participating in the Wisconsin Association of Public Purchasers (WAPP). A fee is required if subscribing to multiple agencies that are not included in

WAPP.

Bid Opportunities: www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm

Home Page: www.demandstar.com

To Register: www.onvia.com/WAPP mailto:bpittelli@cityofmadison.com http://vendornet.state.wi.us/vendornet http://www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm http://www.demandstar.com/ http://www.onvia.com/WAPP

REQUEST FOR QUOTATION RFQ # 38T4757-0-2018-BP38T

4757-0-2018-BP Fire Station 14 Detoxification Sauna.doc Page 3

4 LOCAL VENDOR PREFERENCE

The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website.

www.cityofmadison.com/business/localPurchasing

5 SPECIFICATIONS

The Madison Fire Department is seeking quotes from qualified vendors for the purchase of a detoxification sauna for Fire Station 14. Station 14 is currently under construction and is scheduled to be furnished later this year. It is expected that delivery and installation of equipment purchased as a result of this RFQ would occur no later than December 2018.

Detoxification Sauna Specification

• Infrared sauna

• Ultra low/ zero EMF Far infrared heater panel

• 99% Emissivity rating.

• Carbon Panel heaters (nano-carbon/carbon-ceramic etc.) State which.

o Rapid Heating o 8-10 Micron ratings o Front, back, side, feet and calves o State the amount of CF/CI of heater panels (Large Panel area > 43 SF)

• Efficient well insulated/ tongue and groove double wall construction

• Efficient Glass door

• Removable floor panel (for easy cleaning)

• Triple Shielded wiring – maximum safety protection o Easy connect o Commercial grade

• Heavy duty stainless steel door hinges and positive latching and sealing

• Positive mechanical panel assembling (bolts etc.)

• Cedar, hemlock construction – differentiate which.

• Heavy duty wall, floor and bench panels o Removable bench

• Inside and outside(front) – control panels o programmable

• Interior reading/ standard lighting

• Towel, magazine racks

• Oxygen ionizer, ozone generator etc.

• Chromotherapy (optional)

• Size (approximation): 84”Wx 60”D x 72H

• 5 year commercial warranty

• Shipping to 3201 Dairy Drive Madison, Wisconsin 53716 (included in price)

All equivalents, substitutions or non-compliant items shall be evaluated by the City and final determination shall be made on which bid best fulfills their needs. Bidders are encouraged to bid even w/o meeting specification 100%. Include complete specification of item and include description of non-compliant item or proposed equivalent item.

http://www.cityofmadison.com/business/localPurchasing

Rev. 07/28/2016-4757-FormA-PriceProposal.doc

Form A: Price Proposal

RFQ #: 4757-0-2018-BP Fire Station 14 Detoxificaiton Sauna

This form must be returned with your response.

Complete the requested information and return via instructions on Page 1 of RFQ. Bidder hereby offers:

Description Unit Price Detoxification Sauna Specification as listed in the Section 5 of the RFQ.

Please include supporting documentation on what you are proposing. Especially if your submission falls outside of the specifications listed in the RFQ.

Above bid submitted by:

COMPANY NAME

Rev. 07/28/2016-4757-FormB-BidderInfo.doc

Form B: Bidder Information

RFQ #: 4757-0-2018-BP Fire Station 14 Detoxification Sauna

This form must be returned with your response.

BIDDER INFORMATION

COMPANY NAME

ADDRESS CITY STATE ZIP

BIDDER’S NAME TITLE

SIGNATURE TELEPHONE NUMBER

DATE FAX NUMBER

LOCAL VENDOR STATUS

CHECK ONLY ONE:

Yes, we are a local vendor and have registered on the City of Madison website under the following category: www.cityofmadison.com/business/localPurchasing

No, we are not a local vendor or have not registered.