4755-0-2018-BP John Deere Mowers.pdf
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- Attached to
- John Deere Lawn Mowers
- Solicitation number
- 4755-0-2018-BP
- Issued by
- Wisconsin
About this file
This is a Request for Quotation (RFQ) issued by the City of Madison, Wisconsin, Finance Department on behalf of the Parks Department for the procurement of John Deere lawn mowers and related equipment. The solicitation requests quotations for five total mowers consisting of: two John Deere 1550 TerrainCut 2-wheel drive models with 62-inch rear discharge mower decks, one 4-wheel drive model with a 62-inch rear discharge mower deck, and two 2-wheel drive models with 72-inch rear discharge mower decks. All mowers are to include comfort-adjust suspension seats with armrests, rear weight brackets with four suitcase weights, and single-spool auxiliary hydraulics. Additionally, two weather kits are requested for the first item group, to be delivered uninstalled in boxes. The RFQ was released on October 1, 2018, with a submission deadline of October 15, 2018, at 2:00 PM CST. Early spring 2019 delivery is required. Quotations may be submitted via email to bids@cityofmadison.com, by mail to the Purchasing Services office, or by fax to (608) 266-5948.
All quoted prices must be delivered prices with shipping charges included and FOB Madison. No substitutions of equipment are permitted. The City reserves the right to award the contract to the responsive and responsible bidder whose bid is most advantageous, considering factors including cost, quality, workmanship, warranty, delivery capability, and past performance. Bidders may accept orders for all or part of the items priced, and quotes cannot be withdrawn for 90 days following the due date. The City of Madison offers a local vendor preference policy that grants scoring preference to suppliers registered as local vendors as of the bid due date. Technical questions regarding specifications should be directed to Doug Keene of the Parks Department, while questions concerning instructions and terms should be directed to buyer Brian Pittelli in Purchasing Services.
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Rev. 07/20/2015-4755-0-2018-BP John Deere Mowers.doc Page 1
Finance Department David P. Schmiedicke, Finance Director City-County Building, Room 406 Purchasing Services 210 Martin Luther King, Jr. Boulevard Madison, Wisconsin 53703 Phone: (608) 266-4521 Fax: (608) 266-5948 finance@cityofmadison.com www.cityofmadison.com/finance/purchasing
REQUEST FOR QUOTATION
RFQ #: 4755-0-2018-BP
For: John Deere Lawn Mowers
Released Date: Monday, October 1, 2018
Due Date: Monday, October 15, 2018 @ 2:00 PM CST
City Agency: Parks
Method of Delivery Options
Email Quotation to: bids@cityofmadison.com
Mail Quotation to: Purchasing Services
City-County Building, Room 407 210 Martin Luther King, Jr. Blvd.
Madison, WI 53703 Attn: 4755-0-2018-BP
Fax Quotation to: (608) 266-5948
1 GENERAL CONDITIONS AND INSTRUCTIONS TO BIDDERS
1.1 Applicable Terms and Conditions
• Products or Equipment. All quotations for supplies and/or equipment must be submitted in accordance with the specifications contained in this solicitation and City of Madison Standard Terms and Conditions.
• Services. All quotations for services must be submitted in accordance with; the specifications contained in this solicitation, City of Madison Standard Terms and Conditions, and Purchase of Services Contract.
• Copies. Copies of above-referenced forms are available from the Purchasing Office or from the following links:
www.cityofmadison.com/finance/documents/STC.pdf www.cityofmadison.com/finance/documents/ConditionsofPurchasePO.pdf www.cityofmadison.com/attorney/documents/posContract.doc
1.2 Delivered Prices Only
Prices quoted must include shipping charges, FOB Madison.
mailto:finance@cityofmadison.com http://www.cityofmadison.com/finance/purchasing mailto:bids@cityofmadison.com http://www.cityofmadison.com/finance/documents/STC.pdf http://www.cityofmadison.com/finance/documents/ConditionsofPurchasePO.pdf http://www.cityofmadison.com/attorney/documents/posContract.doc
REQUEST FOR QUOTATION RFQ # 38T4755-0-2018-BP38T
4755-0-2018-BP John Deere Mowers.doc Page 2
1.3 Substitutes
If offering a substitute item, include manufacturer, number, model, specifications and product literature.
The City will evaluate substitutes and make the final determination of equivalency.
1.4 Partial Order
Unless otherwise noted, it will be assumed that bidder will accept an order for all or part of the items priced.
1.5 Award
The City will award the bid to the responsive and responsible bidder whose bid is most advantageous to the City. In determining the most advantageous bid, the City will consider criteria such as, but not limited to, cost, quality/workmanship, compatibility, standardization, major and minor exceptions to our specifications, superior design features, warranty, delivery, past experience, installation, equality, discount, customer satisfaction, bidder’s past performance and/or service reputation, and service capability. The City may opt to establish alternate selection criteria to protect its best interest or meet performance or operational standards. After the due date, no quotes may be withdrawn for a period of 90 days or as otherwise specified or provided by law.
2 CONTACTS
Technical: For questions regarding technical specifications.
Doug Keene City of Madison Parks Department
(608) 266-4727 dkeene@cityofmadison.com
Buyer: For questions regarding instructions, terms & conditions.
Brian Pittelli City of Madison Purchasing Services
(608) 267-4969 bpittelli@cityofmadison.com
3 BID DISTRIBUTION NETWORK
Please note that the City no longer maintains an in-house bidders' list. Notification of bid opportunities, addenda, tabulations and awards will only be made to subscribers via these networks.
State of Wisconsin VendorNet System:
State of Wisconsin and local agencies bid network. Registration is free.
http://vendornet.state.wi.us/vendornet
DemandStar by Onvia: National bid network – Free subscription is available to access bids from the City of Madison and other Wisconsin agencies, participating in the Wisconsin Association of Public Purchasers (WAPP). A fee is required if subscribing to multiple agencies that are not included in
WAPP.
Bid Opportunities: www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm
Home Page: www.demandstar.com
To Register: www.onvia.com/WAPP mailto:bpittelli@cityofmadison.com http://vendornet.state.wi.us/vendornet http://www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm http://www.demandstar.com/ http://www.onvia.com/WAPP
REQUEST FOR QUOTATION RFQ # 38T4755-0-2018-BP38T
4755-0-2018-BP John Deere Mowers.doc Page 3
4 LOCAL VENDOR PREFERENCE
The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website.
www.cityofmadison.com/business/localPurchasing
5 SPECIFICATIONS
The City of Madison Parks Department is requesting quotes for the following mowers and accessories for early spring 2019 delivery. No substitutions are allowed.
1. John Deere 1550 TerrainCut 2wheel drive with:
• Comfort adjust suspension seat with armrests
• Rear weight bracket with 4 suitcase weights and single spool auxiliary hydraulics installed
• 62” rear discharge mower deck.
• Without weather kit TCA 23365 installed but still in boxes
• Quantity: Two (2) total mowers
2. John Deere 1550 TerrainCut 4wheel drive with:
• Rear weight bracket with 4 suitcase weights and single spool auxiliary hydraulics installed
• 62” rear discharge mower deck
• Without Weather kit TCA23365*
• Quantity: One (1) total mower
3. John Deere 1550 TerrainCut 2wheel drive with:
• Rear weight bracket with 4 suitcase weights and single spool auxiliary hydraulics installed
• 72” rear discharge mower deck.
• Without weather kit TCA23365*
• Quantity: Two (2) total mowers
Please note: We only want two weather kits for Item 1. Both in boxes to be installed at a later date. No weather kit is are requested for items 2 and 3. If the kit is mandatory with the items, we would like those in boxes as well.
http://www.cityofmadison.com/business/localPurchasing
Rev. 07/20/2015-4755-0-2018-BP-Form A.doc
Form A: Price Proposal
RFQ #: 4755-0-2018-BP John Deere Mowers This form must be returned with your response.
Complete the requested information and return via instructions on Page 1 of RFQ. All shipping charges must be included in pricing below. Bidder hereby offers:
Item Quantity Description Unit Price Extended Price
1. 2 John Deere 1550 TerrainCut 2wheel drive with 62” rear discharge mower deck, in conformance with the specifications described in this solicitation.
Days to Delivery ARO:
2. 1 John Deere 1550 TerrainCut 4wheel drive with 62” rear discharge mower deck, in conformance with the specifications described in this solicitation.
Days to Delivery ARO:
3. 2 John Deere 1550 TerrainCut 2wheel drive with 72” rear discharge mower deck, in conformance with the specifications described in this solicitation.
Days to Delivery ARO:
ARO: After Receipt of Order
Total $________________
Above bid submitted by:
COMPANY NAME
Rev. 07/20/2015-4755-0-2018-BP-Form B.doc
Form B: Bidder Information
RFQ #: 4755-0-2018-BP John Deere Mowers This form must be returned with your response.
BIDDER INFORMATION
COMPANY NAME
ADDRESS CITY STATE ZIP
BIDDER’S NAME TITLE
SIGNATURE TELEPHONE NUMBER
DATE FAX NUMBER
LOCAL VENDOR STATUS
The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website.
CHECK ONLY ONE:
Yes, we are a local vendor and have registered on the City of Madison website under the following category: www.cityofmadison.com/business/localPurchasing
No, we are not a local vendor or have not registered.
http://www.cityofmadison.com/business/localPurchasing
| 4755-0-2018-BP John Deere Mowers |
| 1 GENERAL CONDITIONS AND INSTRUCTIONS TO BIDDERS |
| 1.1 Applicable Terms and Conditions |
| 1.2 Delivered Prices Only |
| 1.3 Substitutes |
| 1.4 Partial Order |
| 1.5 Award |
| 2 CONTACTS |
| 3 BID DISTRIBUTION NETWORK |
| 4 LOCAL VENDOR PREFERENCE |
| 5 SPECIFICATIONS |
| 4755-0-2018-BP-Form A |
| Form A: Price Proposal |
| RFQ #: 4755-0-2018-BP John Deere Mowers |
| 4755-0-2018-BP-Form B |
| Form B: Bidder Information |
| RFQ #: 4755-0-2018-BP John Deere Mowers |
| BIDDER Information |
| Local Vendor Status |
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