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This Request for Quotation (RFQ #4743-0-2018-BP) is issued by the City of Madison, Wisconsin Finance Department Purchasing Services on behalf of the Fire Department. The solicitation requests quotations for fire hose of superior quality and workmanship meeting NFPA 1961 standards and Underwriter's Laboratories standards. Five line items are specified: 20-30 sections of 50-foot 5" large diameter double jacket fire hose with Storz couplings; 20-30 sections of 50-foot 1.5" double jacket fire hose with NST couplings; 10-20 sections of 50-foot 2" KEY Combat Ready hose; 30-40 sections of 50-foot 2.5" double jacket fire hose with NST couplings; and 10-20 sections of 50-foot 1" KEY Combat Ready hose. The RFQ was released on September 4, 2018, with a deadline of September 18, 2018 at 2:00 PM CST. Quotations must be submitted via email to bids@cityofmadison.com, by mail to Purchasing Services, or by fax to (608) 266-5948. The contract term includes a 10-year warranty with bid prices valid through December 31, 2019.
All prices must be delivered prices including shipping charges FOB Madison and must account for hose material options including nylon versus blend, rubber-lined EPDM or alternative liners, standard versus double dip abrasion resistance, color options, and directional arrow options where applicable. The City of Madison offers a local vendor preference scoring advantage for suppliers registered as of the bid due date. Bidders must complete the Price Proposal Form A and Bidder Information Form B with delivery timeline estimates. The City reserves the right to award to the responsive and responsible bidder whose bid is most advantageous considering criteria including cost, quality, workmanship, compatibility, warranty, delivery, past performance, and service capability. Quotes may not be withdrawn for 90 days after the due date. Import hose from non-North American sources will not be accepted due to lack of verification of NFPA 1961 compliance.
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| 4743 Addendum.pdf |
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Finance Department David P. Schmiedicke, Finance Director City-County Building, Room 406 Purchasing Services 210 Martin Luther King, Jr. Boulevard Madison, Wisconsin 53703 Phone: (608) 266-4521 Fax: (608) 266-5948 finance@cityofmadison.com www.cityofmadison.com/finance/purchasing
REQUEST FOR QUOTATION
RFQ #: 4743-0-2018-BP
For: Fire Hose
Released Date: Tuesday, September 4, 2018
Due Date: Tuesday, September 18, 2018 @ 2:00 PM CST
City Agency: Fire
Method of Delivery Options
Email Quotation to: bids@cityofmadison.com
Mail Quotation to: Purchasing Services
City-County Building, Room 407 210 Martin Luther King, Jr. Blvd.
Madison, WI 53703 Attn: 4743-0-2018-BP
Fax Quotation to: (608) 266-5948
1 GENERAL CONDITIONS AND INSTRUCTIONS TO BIDDERS
1.1 Applicable Terms and Conditions
• Products or Equipment. All quotations for supplies and/or equipment must be submitted in accordance with the specifications contained in this solicitation and City of Madison Standard Terms and Conditions.
• Services. All quotations for services must be submitted in accordance with; the specifications contained in this solicitation, City of Madison Standard Terms and Conditions, and Purchase of Services Contract.
• Copies. Copies of above-referenced forms are available from the Purchasing Office or from the following links:
www.cityofmadison.com/finance/documents/STC.pdf www.cityofmadison.com/finance/documents/ConditionsofPurchasePO.pdf www.cityofmadison.com/attorney/documents/posContract.doc
1.2 Delivered Prices Only
Prices quoted must include shipping charges, FOB Madison.
mailto:finance@cityofmadison.com http://www.cityofmadison.com/finance/purchasing mailto:bids@cityofmadison.com http://www.cityofmadison.com/finance/documents/STC.pdf http://www.cityofmadison.com/finance/documents/ConditionsofPurchasePO.pdf http://www.cityofmadison.com/attorney/documents/posContract.doc
REQUEST FOR QUOTATION RFQ # 4743-0-2018-BP
4743-0-2018-BP Fire Hose.doc Page 2
1.3 Substitutes
If offering a substitute item, include manufacturer, number, model, specifications and product literature.
The City will evaluate substitutes and make the final determination of equivalency.
1.4 Partial Order
Unless otherwise noted, it will be assumed that bidder will accept an order for all or part of the items priced.
1.5 Award
The City will award the bid to the responsive and responsible bidder whose bid is most advantageous to the City. In determining the most advantageous bid, the City will consider criteria such as, but not limited to, cost, quality/workmanship, compatibility, standardization, major and minor exceptions to our specifications, superior design features, warranty, delivery, past experience, installation, equality, discount, customer satisfaction, bidder’s past performance and/or service reputation, and service capability. The City may opt to establish alternate selection criteria to protect its best interest or meet performance or operational standards. After the due date, no quotes may be withdrawn for a period of 90 days or as otherwise specified or provided by law.
2 CONTACTS
Technical: For questions regarding technical specifications.
NicoleMarie Hall City of Madison Fire
(608) 266-4777 nmhall@cityofmadison.com
Buyer: For questions regarding instructions, terms & conditions.
Brian Pittelli City of Madison Purchasing Services
(608) 267-4969 bpittelli@cityofmadison.com
3 BID DISTRIBUTION NETWORK
Please note that the City no longer maintains an in-house bidders' list. Notification of bid opportunities, addenda, tabulations and awards will only be made to subscribers via these networks.
State of Wisconsin VendorNet System:
State of Wisconsin and local agencies bid network. Registration is free.
http://vendornet.state.wi.us/vendornet
DemandStar by Onvia: National bid network – Free subscription is available to access bids from the City of Madison and other Wisconsin agencies, participating in the Wisconsin Association of Public Purchasers (WAPP). A fee is required if subscribing to multiple agencies that are not included in
WAPP.
Bid Opportunities: www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm
Home Page: www.demandstar.com
To Register: www.onvia.com/WAPP mailto:bpittelli@cityofmadison.com http://vendornet.state.wi.us/vendornet http://www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm http://www.demandstar.com/ http://www.onvia.com/WAPP
REQUEST FOR QUOTATION RFQ # 4743-0-2018-BP
4743-0-2018-BP Fire Hose.doc Page 3
4 LOCAL VENDOR PREFERENCE
The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website.
www.cityofmadison.com/business/localPurchasing
5 SPECIFICATIONS
Hose manufactured to this specification shall be of superior quality and workmanship. The hose shall withstand the rough usage of front line fire fighting. Hose specified, shall meet NFPA 1961 standards. For North American customers, due to lack of verification of adherence to NFPA 1961 standards, import hose shall not be accepted. Hose furnished under these specifications will have a potential service life and warranty of 10 years, barring mistreatment that would render it unfit for service. Upon delivery the hose shall be free from defects in workmanship and materials.
Double jacket hose manufactured to this specification shall be tightly woven with filament polyester yarn in the filler, and ring spun polyester yarn in the warp of both the inside and outside jackets. The hose shall be resistant to most chemicals and petrol products, and resist deterioration due to exposure to UV-rays and ozone. It shall not be affected by rot or mildew. Double jacket hose may be woven with a double tracer stripe for ease in identification and twist. The inside and outside jackets shall be manufactured with a minimum pick count of 11 picks per inch for increased strength and abrasion resistance. The inside jacket shall be manufactured using a reverse twill process to reduce friction loss. The inside jacket shall be manufactured on a circular loom in a clockwise direction and the outside jacket in a counter-clockwise direction. The hose must be of sufficient body and weight to meet the demands of heavy-duty fire fighting usage.
Standards: Fire hose manufactured to this specification shall meet and exceed all performance requirements of NFPA 1961 and Underwriter’s Laboratories standards.
Couplings shall be coupled with Extruded aluminum threaded couplings or forged storz, or equal.
Include Bid options for:
• Nylon vs. blend
• Rubber lined (EPDM), or other
• Standard Abrasion resistance vs. Double dip (abrasion resistance)
• Additional price for colors
• Directional arrow option (if offered)
• 10 year warranty
LDH:
• Abrasion and chemical resistant
• Low maintenance
• 10 year warranty
Bid prices must be valid through December 31, 2019.
http://www.cityofmadison.com/business/localPurchasing
Rev. 07/20/2015-4743-0-2018-BP Fire Hose-FormA-PriceProposal.doc
Form A: Price Proposal
RFQ #: 4743-0-2018-BP Fire Hose This form must be returned with your response.
Complete the requested information and return via instructions on Page 1 of RFQ. Bidder hereby offers:
Item Quantity Description Unit Price Warranty
1. 20 – 30 each 50’ section of 5” large diameter, Double Jacket Fire Hose, with Storz, Min. 300 psi Service, Min. 600 psi Proof, 900 psi burst tests or equal.
Color by buyer.
years
2. 20 – 30 each
50’ Section of 1 ¾” Double Jacket Fire Hose with NST, 1.5” couplings, Min. 400 psi Service, 800 psi Proof, 1200 psi Burst tests w/ stripes, or equal. Colors to be specified by buyer.
3. 10 – 20 Each
50’ Section of 2” KEY Combat Ready with NST, 1.5” couplings, w/ stripes labeled 2” MFD.
Colors to be specified by buyer.
years
4. 30 – 40 each
50’ Section of 2 ½” Double Jacket Fire Hose with NST, 2.5” couplings, Min. 400 psi Service , 800 psi Proof, 1200 psi Burst tests w/ stripes.
Colors to be specified by buyer.
5. 10 – 20 each
50’ Section of 1¾” KEY Combat Ready with NST, w/stripes, yellow, labeled 1¾” MFD
Days to Delivery ARO: ____________ (After Receipt of Order)
Include Warranty Information on all items bid. All prices need to be valid through December 31, 2019.
Above bid submitted by:
COMPANY NAME
Rev. 07/28/2016-4743-0-2018-BP Fire Hose-FormB-BidderInfo.doc
Form B: Bidder Information
RFQ #: 4743-0-2018-BP Fire Hose This form must be returned with your response.
BIDDER INFORMATION
COMPANY NAME
ADDRESS CITY STATE ZIP
BIDDER’S NAME TITLE
SIGNATURE TELEPHONE NUMBER
DATE FAX NUMBER
LOCAL VENDOR STATUS
The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website.
CHECK ONLY ONE:
Yes, we are a local vendor and have registered on the City of Madison website under the following category: www.cityofmadison.com/business/localPurchasing
No, we are not a local vendor or have not registered.
http://www.cityofmadison.com/business/localPurchasing
| 4743-0-2018-BP Fire Hose |
| 1 GENERAL CONDITIONS AND INSTRUCTIONS TO BIDDERS |
| 1.1 Applicable Terms and Conditions |
| 1.2 Delivered Prices Only |
| 1.3 Substitutes |
| 1.4 Partial Order |
| 1.5 Award |
| 2 CONTACTS |
| 3 BID DISTRIBUTION NETWORK |
| 4 LOCAL VENDOR PREFERENCE |
| 5 SPECIFICATIONS |
| 4743-0-2018-BP Fire Hose-FormA-PriceProposal |
| Form A: Price Proposal |
| RFQ #: 4743-0-2018-BP Fire Hose |
| 4743-0-2018-BP Fire Hose-FormB-BidderInfo |
| Form B: Bidder Information |
| RFQ #: 4743-0-2018-BP Fire Hose |
| BIDDER Information |
| Local Vendor Status |
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