4729_Addendum_1_FINAL.pdf

January 26, 2024

Citywide Camera Assessment

Solicitation No. FF4-918-4729

Addendum No. 1

Question: The RFP doesn’t contain deadlines for questions or when responses are expected. Will you provide those dates please?

Response: Please refer to Section 6 of the Information and Instructions to Proposers in the RFP for deadlines for submission of questions.

Question: The insurance requirements ($2M general liability and 4$M aggregate) is higher than we typically see for this type of assessment project. Can you confirm that the insurance requirements in the RFP are correct?

Response: These are the City’s standard insurance requirements. Exceptions and proposed alternatives may be included in the response to the RFP.

Question: Can you please provide additional detail as to the cameras that are in scope for this assessment, since the City maintains city building interior and exterior cameras, traffic signal cameras, etc.? Are they all in scope?

Response: City building interior and exterior cameras are in scope. Traffic signal cameras are not in scope.

Question: Is an inventory of current cameras and locations available?

Response: Yes. For the purposes of this RFP, only the approximate number of facilities and cameras will be provided.

Approximate number of facilities: 30

Approximate number of cameras: 850

The nine camera manufacturers are Samsung, Sony, Axis Vapix, Arecont Vision, Pelco, Wisenet, Panasonic, RTSP, and Avigilon.

Question: Who are the providers of the operating systems?

Response: Exacq Vision, Orchid Fusion, Avigilon, and Milestone.

Question: Does the City’s asset inventory of existing cameras include its supporting infrastructure (e.g., network switches, servers, video management systems, etc.) and electronic device data information

(e.g., make, model, type, location, network identification, etc.)?

Response: Yes. Information will be provided to the successful offeror.

Question: Is there GIS data showing geolocations of all city cameras that can be shared during the assessment?

Response: No.

Question: Are drawings of the locations available?

Response: Some drawings are available. Location information has been collected for all cameras that will be provided to the successful offeror.

Question: Is the network topography documented?

Response: Yes. It can be provided to the successful offeror.

Question: Are there any third-party companies providing support for CCTV maintenance and/or monitoring? If so, how many? Are you able to share the names of these companies?

Response: Yes, APL Access & Security for Facilities and Fleet cameras.

Question: Are all city cameras centrally monitored via the city’s security operations center?

Response: No. The Police Department monitors its cameras. Library monitors its cameras. The Facilities and Fleet Division monitors the other city cameras. One of the objectives of the project is to understand what consolidating would entail.

Question: Which department is responsible for planning, monitoring, and maintaining the citywide network?

Response: Each individual department has input in planning. Individual departments are responsible for monitoring. Facilities and Fleet, Police Department and Library each maintain their cameras.

Question: What is the range in terms of age for the citywide cameras?

Response: As new as 1 month and old as 7 years.

Question: Is there a desire to integrate the cameras with access control? Who is the city’s access control provider?

Response: No. The access control provider is Lenel.

Question: Will a completed risk assessment be provided to inform camera placement and coverage gaps?

Response: No.

Question: What are the city’s data retention requirements?

Response: The city’s data retention policies can be provided to the successful offeror.

Question: Will the city consider migrating to the cloud?

Response: Monitoring is currently on premises. Migration to the cloud may be considered in the future.

Question: When does the City anticipate awarding a contract for this project?

Response: As soon as a consultant is selected.

Question: Is there a timeline for the project?

Response: The City would like to have the project complete before June 30, 2024. Offerors should propose the approach to meeting this goal in the response to the evaluation criteria.

Question: Does the City have an already approved budget for this project?

Response: Yes. The amount of the budget will not be provided.

End of Addendum

Christina Pryor, CPPO

Procurement and Supply Senior Manager

Email: christina.pryor@chandleraz.gov