About this file
This is a Request for Quotation (RFQ) issued by the City of Madison, Wisconsin, Finance Department Purchasing Services on behalf of the Traffic Engineering Agency for the procurement of sign pipe. The solicitation seeks quotations for 12,432 linear feet of steel, galvanized pipe with a 2-inch inner diameter and 2-3/8 inch outer diameter, Schedule 40 specification, with a wall thickness of 0.154 inches, supplied in 21-foot lengths with no threads and strapped in bundles of 37 or 26 pieces. The RFQ was released on February 16, 2018, with a due date of March 2, 2018, at 2:00 PM CST. Quotations must be submitted via email to bids@cityofmadison.com, by mail to Purchasing Services, or by fax to (608) 266-5948. Delivery is required within 60 days after receipt of order on a flatbed truck with 48 hours advance notice required to (608) 266-9034. Late delivery penalties of $50.00 per day will apply.
Pricing must include all shipping charges with delivery FOB Madison. The City reserves the right to award the contract to the responsive and responsible bidder whose bid is most advantageous, considering criteria including cost, quality, warranty, delivery, past performance, and service reputation. Substitute items may be offered with manufacturer specifications and product literature for City evaluation. Bidders may not withdraw their quotations for 90 days following the due date. The City of Madison offers a local vendor preference purchasing policy with scoring advantages for registered local suppliers. Technical questions should be directed to Dennis Rowe at (608) 266-9034, and administrative questions to Brian Pittelli at (608) 267-4969. Bid notifications and updates will be distributed through the State of Wisconsin VendorNet System and DemandStar by Onvia.
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Rev. 07/28/2016-4707-0-2018-BP Sign Pipe.doc Page 1
Finance Department David P. Schmiedicke, Finance Director City-County Building, Room 406 Purchasing Services 210 Martin Luther King, Jr. Boulevard Madison, Wisconsin 53703 Phone: (608) 266-4521 Fax: (608) 266-5948 finance@cityofmadison.com www.cityofmadison.com/finance/purchasing
REQUEST FOR QUOTATION
RFQ #: 4707-0-2018-BP
For: Sign Pipe
Released Date: Friday, February 16, 2018
Due Date: Friday, March 2, 2018 @ 2:00 PM CST
City Agency: Traffic Engineering
Method of Delivery Options
Email Quotation to: bids@cityofmadison.com
Mail Quotation to: Purchasing Services
City-County Building, Room 407 210 Martin Luther King, Jr. Blvd.
Madison, WI 53703 Attn: 4707-0-2018-BP
Fax Quotation to: (608) 266-5948
1 GENERAL CONDITIONS AND INSTRUCTIONS TO BIDDERS
1.1 Applicable Terms and Conditions
Products or Equipment. All quotations for supplies and/or equipment must be submitted in accordance with the specifications contained in this solicitation and City of Madison Standard Terms and Conditions.
Services. All quotations for services must be submitted in accordance with; the specifications contained in this solicitation, City of Madison Standard Terms and Conditions, and Purchase of Services Contract.
Copies. Copies of above-referenced forms are available from the Purchasing Office or from the following links:
www.cityofmadison.com/finance/documents/STC.pdf www.cityofmadison.com/finance/documents/ConditionsofPurchasePO.pdf www.cityofmadison.com/attorney/documents/posContract.doc
1.2 Delivered Prices Only
Prices quoted must include shipping charges, FOB Madison.
REQUEST FOR QUOTATION RFQ # 4707-0-2018-BP
4707-0-2018-BP Sign Pipe.doc Page 2
1.3 Substitutes
If offering a substitute item, include manufacturer, number, model, specifications and product literature.
The City will evaluate substitutes and make the final determination of equivalency.
1.4 Partial Order
Unless otherwise noted, it will be assumed that bidder will accept an order for all or part of the items priced.
1.5 Award
The City will award the bid to the responsive and responsible bidder whose bid is most advantageous to the City. In determining the most advantageous bid, the City will consider criteria such as, but not limited to, cost, quality/workmanship, compatibility, standardization, major and minor exceptions to our specifications, superior design features, warranty, delivery, past experience, installation, equality, discount, customer satisfaction, bidder’s past performance and/or service reputation, and service capability. The City may opt to establish alternate selection criteria to protect its best interest or meet performance or operational standards. After the due date, no quotes may be withdrawn for a period of 90 days or as otherwise specified or provided by law.
2 CONTACTS
Technical: For questions regarding technical specifications.
Dennis Rowe City of Madison Traffic Engineering
(608) 266-9034 drowe@cityofmadison.com
Buyer: For questions regarding instructions, terms & conditions.
Brian Pittelli City of Madison Purchasing Services
(608) 267-4969 bpittelli@cityofmadison.com
3 BID DISTRIBUTION NETWORK
Please note that the City no longer maintains an in-house bidders' list. Notification of bid opportunities, addenda, tabulations and awards will only be made to subscribers via these networks.
State of Wisconsin VendorNet System:
State of Wisconsin and local agencies bid network. Registration is free.
http://vendornet.state.wi.us/vendornet
DemandStar by Onvia: National bid network – Free subscription is available to access bids from the City of Madison and other Wisconsin agencies, participating in the Wisconsin Association of Public Purchasers (WAPP). A fee is required if subscribing to multiple agencies that are not included in
WAPP.
Bid Opportunities: www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm
Home Page: www.demandstar.com
To Register: www.onvia.com/WAPP
REQUEST FOR QUOTATION RFQ # 4707-0-2018-BP
4707-0-2018-BP Sign Pipe.doc Page 3
4 LOCAL VENDOR PREFERENCE
The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website.
www.cityofmadison.com/business/localPurchasing
5 SPECIFICATIONS
A. Delivery on flat bed truck. Request 48 hours advance notice of delivery to 608-266-9034.
B. Delivery to be within 60 days After Receipt of Order (ARO). Liquidated damages for late delivery:
$50.00 per day.
C. Confirm receipt of order to Dennis Rowe via e-mail at drowe@cityofmadison.com
D. Direct questions on specifications to Dennis Rowe at 608-266-9034, drowe@cityofmadison.com
Rev. 07/28/2016-4707-0-2018-BP-FormA-PriceProposal.doc
Form A: Price Proposal
RFQ #: 4707-0-2018-BP Sign Pipe
This form must be returned with your response.
Complete the requested information and return via instructions on Page 1 of RFQ. Bidder hereby offers:
Item Quantity Description Unit Price Extended Price
1. 12,432LF PIPE, STEEL, GALVANIZED, 2 IN I.D., 2-3/8 IN
O.D., SCHEDULE 40, WALL THICKNESS .154
INCHES. NO THREADS, 21 FOOT
LENGTHS. TO BE STRAPPED IN BUNDLES
OF 37 OR 26 PIECES, in conformance with the special provisions described in this solicitation.
in conformance with the specifications described in this solicitation.
Days to Delivery ARO:
$ /LF $
ARO: After Receipt of Order
Above bid submitted by:
COMPANY NAME
Rev. 07/28/2016-4707-0-2018-BP-FormB-BidderInfo.doc
Form B: Bidder Information
RFQ #: 4707-0-2018-BP Sign Pipe
This form must be returned with your response.
BIDDER INFORMATION
COMPANY NAME
ADDRESS CITY STATE ZIP
BIDDER’S NAME TITLE
SIGNATURE TELEPHONE NUMBER
DATE FAX NUMBER
LOCAL VENDOR STATUS
The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website.
CHECK ONLY ONE:
Yes, we are a local vendor and have registered on the City of Madison website under the following category: www.cityofmadison.com/business/localPurchasing
No, we are not a local vendor or have not registered.
| 4707-0-2018-BP Sign Pipe |
| 4707-0-2018-BP-FormA-PriceProposal |
| 4707-0-2018-BP-FormB-BidderInfo |
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