4701-0-2018-BP Sign Blank.pdf
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- Attached to
- Sign Blanks
- Solicitation number
- 4701-0-2018-BP
- Issued by
- Wisconsin
About this file
This is a Request for Quotation (RFQ) issued by the City of Madison Finance Department, Purchasing Services, on behalf of the Traffic Engineering Agency for aluminum alloy sign blanks. The solicitation seeks quotations for twelve line items totaling 900 units of various sign blank configurations, including square blanks ranging from 6" x 12" to 36" x 30", octagonal and pentagonal shapes, triangular blanks, and street name signs in multiple sizes (30" x 9", 36" x 9", 42" x 9", and 48" x 9"). All sign blanks must be fabricated from aluminum alloy #5052-H38, deburred with smooth edges, and coated with alodine 1200s with 1-1/2" corner radius. The RFQ was released on January 8, 2018, with quotations due by January 23, 2018, at 2:00 PM CST. No bidder's conference or site visit was specified. Quotations may be submitted via email to bids@cityofmadison.com, by mail to Purchasing Services, or by fax to (608) 266-5948.
Pricing must include all shipping charges with delivery FOB Madison; the City requests 24-48 hours advance notice prior to delivery and prefers flatbed delivery to the receiving facility, which has no loading dock. Bidders must furnish mill certificates to the technical contact. The City will award the contract to the responsive and responsible bidder whose bid is most advantageous, considering criteria including cost, quality, workmanship, warranty, delivery capability, and past performance. Quotations may not be withdrawn for 90 days following the due date. The City of Madison offers a local vendor preference for registered local suppliers. Substitute items are permitted if accompanied by manufacturer specifications and product literature, subject to City approval of equivalency. Partial orders will be accepted unless otherwise specified.
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Rev. 07/20/2015-4701-0-2018-BP Sign Blank.doc Page 1
Finance Department David P. Schmiedicke, Finance Director City-County Building, Room 406 Purchasing Services 210 Martin Luther King, Jr. Boulevard Madison, Wisconsin 53703 Phone: (608) 266-4521 Fax: (608) 266-5948 finance@cityofmadison.com www.cityofmadison.com/finance/purchasing
REQUEST FOR QUOTATION
RFQ #: 4701-0-2018-BP
For: Sign Blanks
Released Date: Monday, January 8, 2018
Due Date: Tuesday, January 23, 2018 @ 2:00 PM CST
City Agency: Traffic Engineering
Method of Delivery Options
Email Quotation to: bids@cityofmadison.com
Mail Quotation to: Purchasing Services
City-County Building, Room 407 210 Martin Luther King, Jr. Blvd.
Madison, WI 53703 Attn: 4701-0-2018-BP
Fax Quotation to: (608) 266-5948
1 GENERAL CONDITIONS AND INSTRUCTIONS TO BIDDERS
1.1 Applicable Terms and Conditions
Products or Equipment. All quotations for supplies and/or equipment must be submitted in accordance with the specifications contained in this solicitation and City of Madison Standard Terms and Conditions.
Services. All quotations for services must be submitted in accordance with; the specifications contained in this solicitation, City of Madison Standard Terms and Conditions, and Purchase of Services Contract.
Copies. Copies of above-referenced forms are available from the Purchasing Office or from the following links:
www.cityofmadison.com/finance/documents/STC.pdf www.cityofmadison.com/finance/documents/ConditionsofPurchasePO.pdf www.cityofmadison.com/attorney/documents/posContract.doc
1.2 Delivered Prices Only
Prices quoted must include shipping charges, FOB Madison.
REQUEST FOR QUOTATION RFQ # 4701-0-2018-BP
4701-0-2018-BP Sign Blank.doc Page 2
1.3 Substitutes
If offering a substitute item, include manufacturer, number, model, specifications and product literature.
The City will evaluate substitutes and make the final determination of equivalency.
1.4 Partial Order
Unless otherwise noted, it will be assumed that bidder will accept an order for all or part of the items priced.
1.5 Award
The City will award the bid to the responsive and responsible bidder whose bid is most advantageous to the City. In determining the most advantageous bid, the City will consider criteria such as, but not limited to, cost, quality/workmanship, compatibility, standardization, major and minor exceptions to our specifications, superior design features, warranty, delivery, past experience, installation, equality, discount, customer satisfaction, bidder’s past performance and/or service reputation, and service capability. The City may opt to establish alternate selection criteria to protect its best interest or meet performance or operational standards. After the due date, no quotes may be withdrawn for a period of 90 days or as otherwise specified or provided by law.
2 CONTACTS
Technical: For questions regarding technical specifications.
Dennis Rowe City of Madison Parking Utility
(608) 266-4767 drowe@cityofmadison.com
Buyer: For questions regarding instructions, terms & conditions.
Brian Pittelli City of Madison Purchasing Services
(608) 267-4969 bpittelli@cityofmadison.com
3 BID DISTRIBUTION NETWORK
Please note that the City no longer maintains an in-house bidders' list. Notification of bid opportunities, addenda, tabulations and awards will only be made to subscribers via these networks.
State of Wisconsin VendorNet System:
State of Wisconsin and local agencies bid network. Registration is free.
http://vendornet.state.wi.us/vendornet
DemandStar by Onvia: National bid network – Free subscription is available to access bids from the City of Madison and other Wisconsin agencies, participating in the Wisconsin Association of Public Purchasers (WAPP). A fee is required if subscribing to multiple agencies that are not included in
WAPP.
Bid Opportunities: www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm
Home Page: www.demandstar.com
To Register: www.onvia.com/WAPP
REQUEST FOR QUOTATION RFQ # 4701-0-2018-BP
4701-0-2018-BP Sign Blank.doc Page 3
4 LOCAL VENDOR PREFERENCE
The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website.
www.cityofmadison.com/business/localPurchasing
5 SPECIFICATIONS
o Blanks to be aluminum alloy #5052-H38, deburred with smooth edges, coated with alodine 1200s, 1-1/2” Corner Radius unless otherwise specified. Furnish mill certificates to Dennis Rowe, 1120 Sayle St., Madison, WI 53715.
o Refer questions to Dennis Rowe at 608-266-4767 or drowe@cityofmadison.com o Request 24-48 hours advance notice prior to delivery. Receiving facility has no loading dock, ship accordingly, prefer flatbed delivery.
o Please see the Typical Street Name Sign Drawing located in Appendix A.
Rev. 07/20/2015-4701-0-2018-BP-FormA-PriceProposal.doc
Form A: Price Proposal
RFQ #: 4701-0-2018-BP Sign Blanks
This form must be returned with your response.
Complete the requested information and return via instructions on Page 1 of RFQ. Bidder hereby offers in conformance with the specifications described in this solicitation:
Item Quantity Description Unit
Price Extended Price
1. 50 18” x18” x .080” WITH 4 EA. 7/16” HOLES, 1 EA. 1-1/2”
IN FROM TOP AND BOTTOM EDGES, ON
CENTERLINE,15” C TO C. AND 1 EA. 2-1/4” IN FROM
OPPOSITE CORNERS, ON CENTERLINE, 19” C TO C.
2. 100 24” x 12” x .080” WITH 4 EA. 7/16” HOLES,1-1/2” IN
FROM EACH EDGE ON CENTERLINES, 21” C TO C
AND 9’ C TO C.
3. 100 24” X 30” X .080” WITH 4 EA. 7/16” HOLES. 1 EACH 1-
1/2” IN FROM EACH EDGE ON CENTERLINES, 21” C
TO C. AND 27” C TO C.
4. 100 30” OCTAGON X .080” WITH 2 EA. 7/16” HOLES. 1
EACH 3” IN FROM TOP AND BOTTOM EDGES, ON
CENTERLINE, 24” C TO C.
5. 150 30” X 30” X .080” WITH 4 EA. 7/16” HOLES. 1 EACH
1-1/2” IN FROM TOP AND BOTTOM EDGES ON
CENTERLINE, 27” C TO C AND 1 EACH 2-1/2” IN
FROM OPPOSITE CORNERS ON CENTERLINE, 36-
1/4” C TO C.
6. 100 30” X 9” X .125” STREET NAME SIGN, WITH 4 EA.
7/16” HOLES, 2 EA. TOP AND 2 EA. BOTTOM, ½” IN
FROM EDGE TO CENTER OF HOLES, 4” APART, C
TO C HORIZONTALLY. SEE APPENDIX A “TYPICAL
STREET NAME SIGN” DRAWING.
7. 150 36” X 9” X .125” STREET NAME SIGN, WITH 4 EA.
7/16” HOLES, 2 EA. TOP AND 2 EA. BOTTOM, ½” IN
FROM EDGE TO CENTER OF HOLES, 4” APART, C
Rev. 07/20/2015-4701-0-2018-BP-FormA-PriceProposal.doc
8. 50 42” X 9” X .125” STREET NAME SIGN, WITH 4 EA.
7/16” HOLES, 2 EA. TOP AND 2 EA. BOTTOM, ½” IN
FROM DEGE TO CENTER OF HOLES. 4” APART, C
TO C HORIZONTALLY. SEE APPEDIX A “TYPICAL
9. 50 48” X 9” X .125” STREET NAME SIGN, WITH 4 EA.
7/16” HOELS, 2 EA. TOP AND 2 EA. BOTTOM ½” IN
FROM EDGE TO CENTER OF HOLES. 4” APART, C
10. 50 6” X 12” X .080” WITH 4 EA. 7/16” HOELS, IN 1”
FROM EDGE, ON CENTERLINE, 4” C TO C AND 10” C
TO C.
11. 50 30” PENTAGON, X .080” WITH 2 EA. 7/16” HOLES, IN
2” FROM BOTTOM EDGE, AND 4-7/8” FROM THE
TOP. 22-3/8” APART ON CENTERLINE.
12. 50 36” TRIANGE X .125” WITH 2 EA. 7/16” HOLES, IN 3”
FROM TOP EDGE, AND 6-1/8” FROM BOTTOM
EDGE, 20” APART ON CENTERLINE. WITH 2”
RADUIS.
Total: ___________
Days to Delivery After Receipt of Order: ___________ Above bid submitted by:
COMPANY NAME
Rev. 07/20/2015-4701-0-2018-BP-FormB-BidderInfo.doc
Form B: Bidder Information
RFQ #: 4701-0-2018-BP Sign Blanks
This form must be returned with your response.
BIDDER INFORMATION
COMPANY NAME
ADDRESS CITY STATE ZIP
BIDDER’S NAME TITLE
SIGNATURE TELEPHONE NUMBER
DATE FAX NUMBER
LOCAL VENDOR STATUS
The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website.
CHECK ONLY ONE:
Yes, we are a local vendor and have registered on the City of Madison website under the following category: www.cityofmadison.com/business/localPurchasing
No, we are not a local vendor or have not registered.
fnbjp Text Box Appendix A
| 4701-0-2018-BP Sign Blank |
| 4701-0-2018-BP-FormA-PriceProposal |
| 4701-0-2018-BP-FormB-BidderInfo |
| Appendix A |
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