461-835 RFB.pdf

Page 1 of 6 461-835 (6-085426K) Specifications by: RW Reviewed by: TN

U.S. Government Publishing Office Government Publishing & Print Procurement General Terms, Conditions, and Specifications

For the procurement of

TM 9-1005-319-10

As requested from U.S. Government Publishing Office (GPO) by the US Army / Army Materiel Command

BID OPENING: Bids shall be opened virtually at 11:00 AM, Eastern Time (ET), on September 3, 2026, at the U.S.

Government Publishing Office. All parties interested in attending the bid opening shall email bids@gpo.gov one (1) hour prior to the bid opening date and time to request a Microsoft Teams live stream link. This must be a separate email from the bid submission. The link will be emailed prior to the bid opening.

For information regarding the solicitation requirements prior to award, please contact Russ Ward 757-490-7940 Ext.

7 or wward@gpo.gov .

BID SUBMISSION: Bidders must email bids to bids@gpo.gov for this solicitation. No other method of bid submission will be accepted at this time. The Jacket Number and bid opening date must be specified in the subject line of the emailed bid submission. Bids received after the bid opening date and time specified above will not be considered for award.

Bidders are to fill out, sign/initial, as applicable, Page 6.

ADDITIONAL EMAILED BID SUBMISSION PROVISIONS: The Government will not be responsible for any failure attributable to the transmission or receipt of the emailed bid including, but not limited to, the following:

1. Illegibility of bid.

2. Emails over 75 MB may not be received by GPO due to size limitations for receiving emails.

3. The bidder’s email provider may have different size limitations for sending email; however, bidders are advised not to exceed GPO’s stated limit.

4. When the email bid is received by GPO, it will remain unopened until the specified bid opening time. Government personnel will not validate receipt of the emailed bid prior to bid opening. GPO will use the prevailing time (specified as the local time zone) and the exact time that the email is received by GPO’s email server as the official time stamp for bid receipt at the specified location.

Any questions before or after award concerning these specifications call Russ Ward at (757) 490-4940, Ext. 7.

No collect calls. Email: wward@gpo.gov.

OFFERS: This is a fixed-price contract. The bidder submitting a response shall bid the maximum quantity, inclusive of all costs, that shall be delivered to the Government per the specification requirements for a total of $470,780.00.

Bids shall include the cost of all materials and operations for the total quantity ordered.

Bids shall be prepared in conformance with the Schedule of Prices.

DETERMINATION OF AWARD: Award shall be made to the responsible bidder submitting a bid, whose bid specifies the most copies to be delivered to the Government for an all-inclusive, fixed-price total of $470,780.00.

Bidders submitting responses to this solicitation shall submit a total quantity - for the fixed price. In the event of a tie quantity, award shall be determined by the lowest, total per-unit price after application of prompt payment discount and Buy American Act factoring (if applicable). In the event there is still a tie, the contract will be awarded in accordance with the GPO Printing Procurement Regulations, Chapter XII. Additionally, the bid shall include separate unit pricing for each additional 1,000 copies.

If author’s alterations are made during the proofing stage, the total quantity may be decreased in accordance with the contractor’s submitted additional rate to offset the cost of the author’s alterations.

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GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, effective December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality Assurance Through Attributes Program for Printing and Binding (GPO Publication 310.1, effective May 1979 (revised 9-19)).

GPO Contract Terms (GPO Publication 310.2) – https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/contractterms2018.pdf

GPO QATAP (GPO Publication 310.1) – https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/qatap-rev-09-19.pdf

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, the Government reserves the right to conduct an on-site pre-award survey at the contractor's/subcontractor's facility or to require other evidence of technical, production, managerial, financial, and similar abilities to perform, prior to the award of a contract. As part of the financial determination, the contractor in line for award may be required to provide one or more of the following financial documents:

1) Most recent profit and loss statement

2) Most recent balance sheet

3) Statement of cash flows

4) Current official bank statement

5) Current lines of credit (with amounts available)

6) Letter of commitment from paper supplier(s)

7) Letter of commitment from any subcontractor

The documents will be reviewed to validate that adequate financial resources are available to perform the contract requirements. Documents submitted will be kept confidential and used only for the determination of responsibility by the Government. Failure to provide the requested information in the time specified by the Government may result in the Contracting Officer not having adequate information to reach an affirmative determination of responsibility.

NOTE: Prior to award the apparent low vendor must be able to show ability to produce the product in question and may be asked to supply samples of similar items.

PAYMENT: PLEASE SUBMIT BILLING PACKAGES WITHIN 15 DAYS OF DELIVERY.

Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the GPO barcode coversheet program application is the most efficient method of invoicing. Instruction for using this method can be found at the following web address:

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html

Invoices may also be mailed to U.S. Government Publishing Office, Office of Financial Management, Attn: Comptroller, Stop: FMCE, Washington, DC 20401.

For more information about the billing process refer to the General Information of the Office of Finance web page located at https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid

MODIFICATIONS: If any additional costs are incurred during the production of this job due to Government action (i.e. AAs), contractor is REQUIRED to submit written request to the Printing Specialist for written approval BEFORE proceeding.

Only a warranted GPO Contracting Officer acting within their appointed limits, has the authority to issue modifications or otherwise change the terms and conditions of this contract. If an individual other than the GPO Contracting Officer attempts to make changes to the terms and conditions of this contract, you shall not proceed with the change and shall immediately notify the GPO Contracting Officer. Proceeding with any work not authorized by the GPO Contracting Officer will be at the Contractor’s own risk.

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SUBCONTRACTING: The predominant production function is Printing. This function may NOT be subcontracted. Contractors who subcontract this function will be declared not responsible.

GOVERNMENT IN-PLANT INSPECTIONS: The Government reserves the right to have Government representative(s) inspect any operation under this contract at the start of its production and at any time during production. In addition to the inspections indicated, the Government reserves the right to inspect all stages of production.

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under "Government to Furnish," necessary to produce the product in accordance with these specifications.

GOVERNMENT TO FURNISH: PDF file posted to printers FTP site upon award.

PRODUCT: 224-page publication with separate 2-piece cover, side-wire stitched. Publication to include 5 round holes (three (3) to be 7/16” and two (2) to be 3/8”) along the left 9-1/2” side.

TITLE: TM 9-1005-319-10

QUANTITY: As many as possible for $470,780.00

PAGES: 4 page covers and 224 text pages, text and covers print head-to-head.

TRIM: Covers and text pages 6-1/2 x 9-1/2”

DESCRIPTION: These specifications cover the printing side stitched books with 224 text pages, separate covers and delivery to St Louis, MO 63114-6181. Cover prints black ink; text pages print black ink excluding PDF page 198 which prints 4CP. 5 drilled holes along the left 9-1/2” side.

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or listed for the corresponding JCP Code numbers in the "Government Paper Specification Standards No. 13" dated September 2019. https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/vol_13.pdf All paper used in each copy must be of a uniform shade and all paper must have the grain parallel to the fold.

Covers - JCP Code* P10, High-Finish Manila Tag, Basis Size 24 X 36" – 125 lb.

Text pages - JCP Code* A60, White Uncoated Text, Basis Size 25 X 38" – 50 lb.

COLOR OF INK: Covers 1,2,3,4 print black ink only. 223 text pages print black, 1 page, PDF page 198 prints 4CP.

MARGINS: Full Bleed on PDF pages 73, 74, 75, 76. All other text pages and covers have adequate gripper margins throughout.

BINDING: Side-wire stitch in two places left 9-1/2” side and trim three sides.

DRILL FIVE (5) ROUND HOLES, CENTERED ON THE BINDING EDGE, 3 HOLES WILL BE 7/16” IN DIA., 3- 1/2” CTR-TO-CTR; 2 HOLES WILL BE 3/8” IN DIA., 8-1/2” CTR TO CTR. CENTER OF ALL HOLES TO BE

3/8” FROM LEFT BINDING EDGE.

PDF Proof: Contractor to e-mail a suitable page proof to herbert.m.blache.civ@army.mil and wward@gpo.gov by September 11, 2026.

Contractor to submit one "Press Quality" PDF soft proof (for content only) using the same Raster Image Processor (RIP) that will be used to produce the final printed product. PDF proof will be evaluated for text flow, image position, and color breaks. Proof will not be used for color match.

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PACKING and SHIPPING:

Contractor to pack in cartons with suitable and equal amounts in each carton, not to exceed 45 lbs.

Cartons must be 275 psi busting strength. Inner packages require labels.

Pallets of 40” x 48” assembled flush with 4 stringers Pallets must be 4-way (partial) with full entry on 48” width Cartons must me fastened securely to pallets Height of full pallet must not exceed 55” Cartons must be packed solidly; not to exceed 45lbs.

LABELING AND MARKING: Each package or carton must be labeled. Each pallet must be labeled. The label MUST indicate full title, quantity, Jacket number, and total number of boxes shipped, i.e. 1 of 10. White labels with black image of bold, 1/4" height entries.

Label and mark in accordance with GPO Contract Terms (GPO Pub. 310.2).

DEPARTMENTAL RANDOM COPIES (BLUE LABEL): All orders must be divided into equal sublots in accordance with the chart below. A random copy must be selected from each sublot. Do not choose copies from the same general area in each sublot. The contractor will be required to certify that the copies were selected as directed using GPO Form 917 – Certificate of Selection of Random Copies which can be located on GPO.gov. The random copies constitute a part of the total quantity ordered, and no additional charge will be allowed.

Quantity Ordered Number of Sublots xxxx books 200

These randomly selected copies must be packed separately and identified by a special label, GPO Form 2678 Departmental Random Copies (Blue Label), which must be printed on blue paper and affixed to each affected container. This form can be downloaded from GPO.gov. The container and its contents shall be recorded separately on all shipping documents and sent in accordance with the distribution list.

A copy of the purchase order/specification and a signed Certificate of Selection of Random Copies must be included.

A copy of the signed Certificate of Selection of Random Copies must accompany the invoice sent to U.S. Government Publishing Office, Financial Management Service, for payment. Failure to furnish the certificate may result in delay in processing the invoice.

NOTIFICATION OF SHIPMENT: Contractor must notify the ordering agency on the same day that the product ships/delivers via e-mail sent to herbert.m.blache.civ@army.mil, wward@gpo.gov, compliance@gpo.gov The subject line of this message shall be Distribution Notice for Jacket 461-835- TM 9-1005-319-10 -Req 6-085426K. The notice must provide all applicable tracking numbers, and shipping method. Contractor must be able to provide copies of all delivery and shipping receipts upon agency request.

DISTRIBUTION:

All shipments to be sent by traceable means. All expenses incidental to picking up and returning materials and samples must be borne by the contractor.

F.O.B. DESTINATION – CONTRACTOR PAYS THE FREIGHT TO DELIVER. INSIDE DELIVERY MUST

BE MADE BY 2PM LOCAL TIME TO THE BELOW DESTINATIONS.

MEDIA DISTRIBUTION DIVISION

ARMY PUBLISHING DIRECTORATE

1655 WOODSON ROAD

ST. LOUIS, MO 63114-6181

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SCHEDULE: Adherence to this schedule must be maintained. See "Notice of Compliance with Schedules”, in GPO Pub. 310.2.

Purchase Order and high-resolution files posted to printers FTP site upon award will be ready for pickup no later than September 4, 2026.

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be furnished with the order or shortly thereafter. In the event such information is not received in due time, the contractor will not be relieved of any responsibility in meeting the shipping schedule because of failure to request such information.

Delivery (to arrive at destination) by December 15, 2026, by 2pm local time.

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to these specifications:

Product Quality Levels:

Product Quality Levels:

(a) Printing (form related) Attributes--Level 3

(b) Finishing (item related) Attributes -- Level 3

Inspection Levels (from ANSI/ASQC Z1.4):

(a) Non-destructive Tests -- General Inspection Level I.

(b) Destructive Tests -- Special Inspection Level S-2.

Specified Standards-- The specified standards for the attributes requiring them shall be:

Attribute Specified Standard

P-7. Type Quality and Uniformity Approved Proof P-8. Halftone Match (Single and Double Impression) Government Furnished File P-9. Solid and Screen Tint Color Government Furnished File P-10. Process Color Match Government Furnished File

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Bidders must fill out this page and return it.

Bids offered F.O.B. Destination Quantity Price US Army/ AMC _______________ $470,780.00

Additional 1,000 copies $______________

DISCOUNTS: Discounts are offered for payment as follows: Percent, calendar days.

See Article 12 “Discounts” of Solicitation Provisions in GPO Contract Terms (Publication 310.2).

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed)

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted within calendar days (60 calendar days unless a different period is inserted by the bidder) from the date for receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the designated points(s), in exact accordance with specifications.

NOTE: Failure to provide a 60-day bid acceptance period may result in expiration of the bid prior to award.

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the solicitation and GPO Contract Terms – Publication 310.2. When responding by email, fill out and return one completed copy of all applicable pages that include the Jacket Number, Bid Price, Additional Rate, Discounts, Amendments, Bid Acceptance Period, and Bidder’s Name and Signature. Valid electronic signatures will be accepted in accordance with the Uniform Electronic Transactions Act, §2. Electronic signatures must be verifiable of the person authorized by the company to sign bids.

Bidder (Contractor Name) (GPO Contractor’s Code) _________________________

(Street Address)

(City – State – Zip Code)

By (Printed Name, Signature, and Title of Person Authorized to Sign this Bid) (Date)

(Person to be Contacted) (Telephone Number) (Email)

THIS SECTION FOR GPO USE ONLY

Certified by: Date: Contracting Officer: Date:

(Initials) (Initials)

***NOTE: SUBMIT THIS PAGE VIA EMAIL TO BIDS@GPO.GOV ***