4552_Addendum_1_FINAL.pdf
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- Attached to
- Request for Proposals - City of Chandler Solar Installations at Various City Facilities ; CM3-290-4552
- Solicitation number
- BPM005007
- Issued by
- Maricopa County, Chandler City, Arizona
About this file
This is Addendum No. 1 to a Request for Proposals issued by the City of Chandler, Arizona, for solar installations at various municipal facilities under solicitation number CM3-290-4552. The addendum, dated November 16, 2022, clarifies that the City seeks qualified partners with demonstrated experience designing, planning, scheduling, permitting, constructing, owning, and maintaining solar photovoltaic systems. The City will evaluate each candidate facility with selected partner(s) to determine the most effective approach. Proposals were due by December 7, 2022, and the solicitation is open to a broad range of solar installation contractors and engineering firms without explicit set-aside designations or restrictions on respondent types.
The revised proposal evaluation criteria consist of three weighted components: Qualifications and Experience (40%), Method of Approach (40%), and Compensation Structure Proposal (20%). Under Qualifications and Experience, bidders must provide company history, resumes of key personnel, subcontractor qualifications, evidence of financial capacity and stability, litigation and termination history, and at least three client references for substantially similar contracts. The Method of Approach section requires a narrative describing the approach to scope of work, facility evaluation methodology, available products, energy production estimation, maintenance and safety programs, reporting capabilities, and possible contract term lengths. Bidders must also submit possible compensation structures. No specific budget range is disclosed in the addendum, though municipal solar projects typically range from several hundred thousand to multiple million dollars depending on facility scope and scale.
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Text version
November 16, 2022
Solar Installations at Various City Facilities Solicitation No. CM3-290-4552
Addendum No. 1
Clarification: Through this Request for Proposal, the City seeks to identify partner(s) with demonstrated experience designing, planning, scheduling, permitting, constructing, owning, and maintaining a solar photovoltaic (PV) system. With the selected partner(s), the City will evaluate each of the candidate facilities to determine the most effective approach.
Proposal Evaluation Criteria: The Proposal Evaluation Criteria are replaced in entirety by the following:
EVALUATION CRITERIA
Qualifications and Experience 40%
1. Provide a brief history of the company including number of years in business, primary business focus and number of years providing the services described in the Scope of Work.
2. Provide resumes or statements of qualifications for all proposed key personnel. Identify the role of each individual and describe the reporting structure for oversight ensuring quality services.
3. Identify and describe the qualifications of all proposed subcontractors.
4. Provide evidence of the company’s financial capacity to perform the services described in the Scope of Work. Provide evidence of the company’s financial capacity to complete any proposed construction and maintenance.
5. Provide evidence of the company’s ability to sustain financial stability in an unpredictable marketplace. Submit a copy of the most recent audited financial statement. If an audited financial statement is not available, submit a non-audited financial statement and complete federal tax returns for the last two years.
6. State whether the company or any person submitting this offer has been or is currently involved in litigation related to the services described in the Scope of Work. If so, fully explain the circumstances of the past, current and/or pending litigation.
7. State whether the company has had contracts terminated for cause. For each, provide the name of the agency, the contract Scope of Work and the reason for termination. State whether the company has been involved in contract disputes. For each, provide the name of the agency, the contract Scope of Work and describe the nature of the dispute and the resolution.
8. Provide at least three client references for substantially similar contracts. Include name, telephone and email address for contact person and a description of the services provided that clearly demonstrates the similarities of scope.
Method of Approach 40%
1. Provide a narrative that describes the approach to the Scope of Work.
2. Provide a description of how each candidate facility will be evaluated.
3. Provide information about the products available that may be installed at the candidate facilities.
4. Provide a description of how estimated energy production for each site will be determined.
5. Describe standard maintenance and safety programs.
6. Describe and provide samples of reports that may be available to the City.
7. Provide examples of possible initial agreement term lengths and extension terms.
Compensation Structure Proposal 20%
1. Provide possible compensation structures.
End of Addendum.
Christina Pryor
Purchasing and Materials Manager Email: christina.pryor@chandleraz.gov mailto:christina.pryor@chandleraz.gov
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