44TH IBCT_YRRP During Deployment Event_03AUG2024_PWS.pdf

[UNCLASSIFIED]

44TH IBCT Yellow Ribbon Reintegration Program During Deployment Event (North Jersey)

Performance Work Statement New Jersey Army National Guard Yellow Ribbon Event, Northern New Jersey, August 3, 2024.

1. Background: The Yellow Ribbon Reintegration Program (YRRP) networks military services, veteran service organizations, state government departments, and other agencies to provide information, resources, referrals, and proactive outreach to Service members, spouses, employers, and youth throughout mobilization phases. The program helps service members and their families navigate through the numerous Department of Defense (DoD), Veteran Affairs and State systems to ensure they receive information and assistance regarding all the benefits and entitlements they have earned as a result of deployment.

2. SCOPE: The Contractor shall provide for all requirements for conference space and other related support services that will satisfy the Yellow Ribbon objectives. The primary objective is to host the event at a single site that can provide meeting space, dining, and support services for approximately 150 adults and children. Event dates is as follows: Saturday, August 3, 2024.

3. Facility Requirement Summary for August 3, 2024:

a. CONFERENCE SPACE: The meeting spaces shall not contain pillar(s) and/or structural objects that may obstruct the attendee’s view. Main presentation room must be able to accommodate 150 adults and children. Additional room must be able to accommodate at least 50 adults. The venue contractor must provide, set-up, and take down of all tables and chairs for the event. The venue contractor shall provide signs within the facilities, directing participants to the location of the event. The venue contractor shall provide water stations to include cups in the main presentation room and the childcare room.

i. Schedule (tentative):

• 1930-2130 on day prior to the event set-up Friday, August 2, 2024.

• 0800-1530 on the day of event Saturday, August 3, 2024.

ii. One Main Presentation Room

• One 9 X 16 screen and one projector for video presentations.

• One Podium with microphone and any necessary audio-visual equipment.

• Room configuration: round tables covered with tablecloths (seating for ten per table).

• This will also be the room where attendees eat lunch.

iii. One Breakout Room

• TV screen with HDMI capability

• Room configuration: classroom style with tables and chairs.

iv. Professional Vendor Area (hallway or room)

• Twelve 6ft tables with skirts or tablecloths, with 2 chairs per table. NOTE:

Tables to be situated in a manner that is conducive for the providers and the military members and their families to access during breaks and the entire event. Vendors must be given access to setup at 1500 day prior to the event.

v. Registration Area (hallway)

• Three 6ft tables with skirts or tablecloths, with 2 chairs per table, located for easy accessibility for registration.

b. MEALS: Contractor shall provide proposed menu that take into consideration the following factors: nutrition, suitability for children/adults, and ability to accommodate special dietary needs such as vegetarian, kosher and halal guidelines.

i. Schedule (tentative):

• 0800-1400 Day of Event: LIGHT REFRESHMENTS (See ii. Menus)

• 1130-1300 Day of Event: LUNCH (150 adults and children)

ii. Menus:

• Light Refreshments – coffee with creamer options and hot tea

• Hot Lunch – o Vendor choice for 80% of the headcount for each item listed below:

Protein (beef, chicken, pork, fish): 6-7 oz./serving Starch (potatoes, rice, noodles): 6 oz./serving Cooked vegetables: 8 oz./serving Salad (green leafy): 2 c./serving Bread product (sliced bread, dinner rolls): 1 slice/serving o Vendor choice for 20% of the headcount for each of item listed below:

Non-animal based protein (tofu, beans): 6-7 oz./serving Starch (potatoes, rice, noodles): 6 oz./serving Cooked vegetables: 8 oz./serving Salad (green leafy): 2 c./serving

Bread product (sliced bread, dinner rolls): 1 slice/serving o Vendor choice for 75% of the headcount:

Fresh fruit (bananas, apples, and oranges) Fruit cup/individual applesauce: 6 oz.

o Vendor choice for 100% of the headcount:

Bottled water Gatorade Fruit drink

c. ASSUMPTIONS:

i. Free parking to attendees, presenters, and event staff throughout the event.

ii. Final headcount for rooms and meals will be provided NLT 7 days prior to event.

4. PERFORMANCE OBJECTIVES SUMMARY

Performance Objective PWS Para Performance Threshold Provide refreshments on time. 3.b. 100% visual inspection Provide lunch on time. 3.b. 100% visual inspection Provide meeting rooms with all Audio Visual requirements to meet timelines of event POC.

3.a. 100% visual inspection

5. GOVERNMENT-FURNISHED PROPERTY AND SERVICES.

a. The Government will not be providing any facilities or services.

b. The Government Purchasing and Contracting Office will verify the trustworthiness of

Defense Contractors and Sub-Contractor employees.

6. GOVERNMENT POINTS OF CONTRACT:

a. NJ Joint Contracting Office POC: TBD

b. Contracting Officer Representative (COR) day of the event: TBA

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