44527001-BID-DOCS.pdf

(Rev 02/26) IB-1

SPECIAL NOTICE

Bidder’s attention is called to the fact that no bid is complete without the return of this book of Special Provisions and Contract Documents with all the pages intact. Addenda shall be attached inside the front cover of this book.

Sealed Bids

Bids shall be submitted in a sealed envelope. The outside lower right-hand corner of the envelope shall be marked:

“Sealed Bid of _________________________________, Contractor

For: City Hall Elevator Modernization, City of Show Low Project No. 44527001

(Rev 02/26) IB-2

City Hall Elevator Modernization City of Show Low Project No. 44527001

TABLE OF CONTENTS

ARTICLE PAGE

INVITATION TO BID..………………………………………………………………..... IB-3

INFORMATION FOR BIDDERS…………………………………………….……….. IB-4

BID FORM……………………………………………………………………..……….. BF-1

BID SCHEDULE…………………………………………………………….…………. BF-3

BID BOND…………………………………………………………………….………... BF-8

SUBCONTRACTOR LIST…………………………………………………..………… BF-10

BIDDER’S QUALIFICATION STATEMENT………………………………..……….. BF-11

NON-COLLUSION AFFIDAVIT…………………………………………..…………... BF-12

AGREEMENT………………………………………………………………..…………. A-1

CHANGE ORDER……………………………………………………………………… A-16

CERTIFICATE OF FINAL COMPLETION…………………………………………... A-17

WARRANTY……………………………………………………………………………. A-18

CONTRACTOR’S AFFIDAVIT REGARDING SETTLEMENT OF CLAIMS……... A-21

NOTICE OF AWARD………………………………………………………………….. NOA-1

NOTICE TO PROCEED………………………………………………………………. NTP-1

PERFORMANCE BOND……………………………………………………………… PB-1

PAYMENT BOND……………………………………………………………………… PB-3

TECHNICAL SPECIFICATIONS……………………………………………………... T-1

(Rev 02/26) IB-3

INVITATION TO BID

City of Show Low Project No. 44527001

The City of Show Low is extending an invitation for bids for the City Hall Elevator Modernization City of Show Low Project No. 44527001 in the City of Show Low, for the furnishing of all labor, material, transportation and services for the project. Work includes, but is not necessarily limited to, replacement of existing hydraulic elevator controller, fixtures, machinery, and car. The existing hydraulic elevator is well beyond its service life, is no longer operable, and replacement parts are unavailable. This work shall take place at City Hall, 180 N 9th Street, Show Low, Arizona, 85901. Bid Documents are available at no cost on the City’s website;

showlowaz.gov. It is the sole responsibility of the party responding to the Invitation to Bid to obtain all information, addenda, updates, etc. to meet the submittal dates and requirements.

A mandatory in-person pre-bid conference will be held on Wednesday, June 17, 2026, at 3:00 PM at City Hall, 180 N. 9th Street, Show Low, AZ.

Written questions will be accepted until Wednesday, June 24, 2026, at 12:00 PM Submit written questions to Trampas Johnston, Engineering Project Manager, City of Show Low, 180 N. 9th Street, Show Low, AZ 85901 or tjohnston@showlowaz.gov.

Sealed Bids will be received by the Engineering Project Manager, City of Show Low, 180 N. 9th Street, Show Low, AZ 85901 until Wednesday, July 1, 2026, at 3:00 PM.

with a Public Bid Opening immediately following. The City of Show Low reserves the right to modify the Scope of Work and to reject any and all bids not deemed in the best interest of the City.

Sealed Bids Bids shall be submitted in a sealed envelope. The outside lower right-hand corner of the envelope shall be marked:

“Sealed Bid of ________________________________, Contractor”

For: City Hall Elevator Modernization, City of Show Low Project No. 44527001”

PUBLISH: White Mountain Independent – Friday, June 12, 2026, Tuesday, June 16, 2026 City of Show Low Website – Friday, June 12, 2026 mailto:tjohnston@showlowaz.gov

(Rev 02/26) IB-4

INFORMATION FOR BIDDERS

1. Defined Terms and Standard Documents

Construction and administration of this Project shall be in accordance with the requirements of the latest edition of the following separate documents except as modified and supplemented by these Contract Documents:

Attached Technical Specifications, the Uniform Standard Specifications for Public Works Construction Maricopa Association of Governments (MAG), current edition, and the current edition of the City of Show Low Supplement to MAG Specifications and Details.

Terms used in the Instructions to Bidders are defined in the General Provisions, MAG. The term “Owner” means the City of Show Low. The term “Engineer” means the City of Show Low City Engineer, unless otherwise stated. The term “Bidder” means one who submits a Bid directly to Owner, as distinct from a sub-bidder, who submits a Bid to a Bidder. The term “Successful Bidder” means the lowest, qualified, responsible, and responsive Bidder to whom the Owner (on the basis of Owner’s evaluation as hereinafter provided) makes an award. The term “Bidding Documents” includes the Advertisement or Invitation to Bid, Instructions to Bidders, the Bid Form, and the proposed Contract Documents (including all Addenda issued prior to receipt of Bids).

2. Copies of Bidding Documents:

Complete sets of the Bidding Documents stated in the Advertisement or Invitation to Bid may be obtained from the City of Show Low’s website.

Complete sets of Bidding Documents must be used in preparing Bids; the Owner does not assume any responsibility for errors or misrepresentations resulting from the use of incomplete sets of Bidding Documents.

The Owner and Engineer, in making copies of Bidding Documents available on the above terms, does so only for the purpose of obtaining Bids on the Work and does not confer a license or grant for any other use.

3. Qualifications of Bidder:

To demonstrate qualifications to perform the Work, each Bidder, must be prepared to submit within five days of Owner’s request, written evidence, such as financial data, previous experience, present commitments, and other such data as may be called for below (or in Supplemental Instructions). Each bid must contain evidence of Bidder’s qualifications to do business in the State of Arizona or covenant to obtain such qualifications prior to award of the Contract.

(Rev 02/26) IB-5

As evidence of his competency to perform the Work, Bidder shall complete and submit with his Bid the Bidder’s Qualification Statement that is bound in these Contract Documents. Low Bidders may be asked to furnish additional data to demonstrate competency.

4. Examination of Contract Documents and Site:

It is the responsibility of each Bidder before submitting a Bid, to (a) examine the Contract Documents thoroughly, (b) visit the site to become familiar with local conditions that may affect cost, progress, performance or furnishing of the Work,

(c) consider Federal, State and Local Laws and Regulations that may affect cost, progress, performance or furnishing the Work, (d) study and carefully correlate Bidder’s observations with the Contract Documents, (e) notify Engineer of all conflicts, errors or discrepancies in the Contract Documents, (f) check and double check all computations before final submission to Bid Opening. All tabulations should be checked against the Engineer’s estimate and responsibility for negligent error is the Bidder’s responsibility.

Reference is made to the Supplemental General Conditions and/or Special Provisions for identification of:

Those reports of explorations and tests of subsurface conditions at the site that have been utilized by Engineer in preparation of the contract documents. Bidder may rely upon the accuracy of the technical data contained in such reports, but not upon non-technical data, interpretations or opinions contained therein or for the completeness thereof for the purposes of bidding or construction.

Those drawings of physical conditions in or relating to existing surface and subsurface conditions (except Underground Facilities) which are at or contiguous to the site which have been utilized by Engineer in preparation of the Contract Documents. Bidder may rely upon the accuracy of the technical data contained in such drawings, but not upon the completeness thereof for the purposes of bidding or constructions.

Owner will make copies of such reports and drawings available to any Bidder on request. Those reports and drawings are not part of the Contract Documents, but the technical data contained therein upon which Bidder is entitled to rely is incorporated herein by reference. Such technical data has been identified and established in the Supplemental General Conditions and/or the Special Provisions.

Information and data reflected in the Contract Documents with respect to Underground Facilities at or contiguous to the site is based upon information and data furnished to Owner and Engineer by owners of such Underground Facilities or others, and Owner does not assume responsibility for the accuracy or

(Rev 02/26) IB-6 completeness thereof unless it is expressly provided in the Supplementary General Conditions.

Provisions concerning responsibilities for the adequacy of data furnished to prospective Bidders on subsurface conditions, and possible changes in the Contract Documents due to differing conditions appear in MAG Sections 102 and 104 of the General Conditions.

Before submitting a Bid, each Bidder will, at Bidder’s own expense, make or obtain any additional examination, investigations, explorations, tests and studies and obtain any additional information and data which pertain to the physical conditions (surface, subsurface and Underground Facilities) at or contiguous to the site or otherwise which may affect cost, progress, performance or furnishing of the Work and which Bidder deems necessary to determine its Bid for performing and furnishing the Work in accordance with the time, price, and other terms and conditions of the Contract Documents.

On request in advance, Owner will provide each Bidder access to the site to conduct such explorations and tests as each Bidder deems necessary for submission of a Bid. Bidder shall fill all holes, clean up and restore the site to its former condition upon completion of such explorations.

The lands upon which the Work is to be performed, rights-of-way and/or easements for access thereto and other lands designated for use by Contractor in performing the Work are identified in the Contract Documents. All additional lands and access thereto required for temporary construction facilities or storage of materials and equipment are to be provided by Contractor. Easements for permanent structures or permanent changes in existing structures are to be obtained and paid for by Owner unless otherwise provided in the Contract Documents.

The submission of a Bid will constitute an incontrovertible representation by Bidder that Bidder has complied with every requirement of this Article 4, that without exception the Bid is premised upon performing and furnishing the Work required by the Contract Documents and such means, methods, techniques, sequences or procedures of construction as may be indicated in or required by the Contract Documents, and that the Contract Documents are sufficient in scope and detail to indicate and convey understanding of all terms and conditions for performance and furnishing of the Work.

5. Interpretations and Addenda:

5.1 All questions about the meaning or intent of the Contract Documents are to be directed to Engineer. Interpretations or clarifications considered necessary by Engineer in response to such questions will be in the form of Addenda and posted on the City’s website. It is the bidder’s responsibility

(Rev 02/26) IB-7 to ensure they have obtained all bid documents including Addenda. The bidder is encouraged to sign up for NOTIFICATIONS on the City website to receive all bid related documents. Questions received less than ten days prior to the date for opening of Bids may not be answered. Only questions answered by formal written Addenda will be binding. Oral and other interpretations or clarifications will be without legal effect.

5.2 Addenda may also be issued to modify the Bidding Documents as deemed advisable by Owner or Engineer.

5.3 A Pre-Bid Conference may be invoked at option of the Engineer to establish a formal question and answer forum that may lead to issuance of Addenda. Time and date of such conference is elaborated in the Invitation to Bid. Also refer to Section 19 of Information for Bidders.

6. Bid Security:

Each Bid must be accompanied by Bid Security made payable to Owner in an amount of Ten Percent of the Bidder’s maximum Bid price, in the form of a certified or bank check or a Bid Bond (on form attached) issued by a surety meeting the requirements of ARS 41-2573.

The Bid Security of the Successful Bidder will be retained until such Bidder has executed the Agreement and furnished the required contract security, whereupon the Bid Security will be returned. If the Successful Bidder fails to execute and deliver the Agreement and furnish the required contract security within fifteen days after the Notice of Award, Owner may annul the Notice of Award and the Bid Security of the Bidder will be forfeited. The Bid Security of other Bidders whom Owner believes to have a reasonable chance of receiving the award may be retained by Owner until the earlier of the seventh day after the Effective Date of the Agreement or the forty-sixth day after the Bid Opening, whereupon Bid Security furnished by such Bidders will be returned if Bid is not offered to and accepted by another qualified Bidder. Bid Security with Bids that are not competitive will be returned within seven days after the Bid Opening.

7. Contract Time:

The number of consecutive calendar days within which the Work is to be completed and ready for final payment (the Contract Time) are set forth in the Bid Form and the Agreement.

8. Liquidated Damages:

Provisions for liquidated damages are set forth in the Agreement.

(Rev 02/26) IB-8

9. Substitute or “Or-Equal” Items:

The Contract, if awarded, will be on the basis of materials and equipment described in the Drawings or specified in the Specifications without consideration of possible substitute or “or-equal” items. Whenever it is indicated in the Drawings or specified in the Specifications that a substitute or “or-equal” item of material or equipment may be furnished or used by Contractor if acceptable to Engineer, application for such acceptance will not be considered by Engineer until after the Effective Date of the Agreement. The procedure for submission of any such application by Contractor and consideration by Engineer is set forth in the General Requirements.

10. Subcontractors:

It is not permissible to subcontract more than 49% of the total bid price of this project. This requirement may be waived by the City Engineer on a case-by-case basis if a single line item or group of related line items performed by a single sub-contractor will account for a majority of the total bid amount.

Subcontractor List (page BF-8) must be filled out and submitted as part of the Bid package.

11. Bid Form:

The Bid Form is included with the Bidding Documents. The Bid Form shall not be removed from the Contract Documents.

All blanks on the Bid Form must be completed in ink or by typewriter. Failure to fill in all blanks properly may disqualify your Bid.

Bids by corporations must be executed in the corporate name by the president or vice-president (or other corporate officer accompanied by evidence of authority to sign) and the separate seal must be affixed and attested by the Secretary or an Assistant Secretary. The corporate address and state of incorporation must be shown below the signature.

All names must be typed or printed below the signature.

The Bid shall contain an acknowledgement of receipt of all Addenda (the numbers of which must be filled in on the Bid Form).

The address and telephone number for communications regarding the Bid must be shown.

(Rev 02/26) IB-9

12. Submission of Bids:

Bids shall be submitted at the time and place indicated in the Advertisement or Invitation to Bid and shall be enclosed in an opaque sealed envelope, marked with the Project title (and, if applicable, the designated portion of the Project for which the Bid is submitted) and name and address of the Bidder and accompanied by the Bid Security and the required documents. If the Bid is sent through the mail or other delivery system, the sealed envelope shall be enclosed in a separate envelope with the notation “BID ENCLOSED” on the face of it.

13. Modification and Withdrawal of Bids:

Bids may be modified or withdrawn by an appropriate document duly executed (in the manner that a Bid must be executed) and delivered to the place where Bids are to be submitted at any time prior to the opening of Bids.

If, within twenty-four hours after Bids are opened, any Bidder files a duly signed, written notice with Owner and promptly thereafter demonstrates to the reasonable satisfaction of Owner that there was a material and substantial mistake in the preparation of its Bid, that Bidder may withdraw its Bid and the Bid Security will be returned. Thereafter, that Bidder will be disqualified from further bidding on the work to be provided under the Contract Documents. Failure to send written notice of material and substantial mistakes within twenty-four hours will leave the Bidder at full risk liable at law for performance of contract, if contract is awarded, or for liquidated damages in lieu of performance, or for forfeiture of Bid Security, at Owner option in an amount not less than 10% of the Bid.

14. Opening of Bids:

Bids will be opened and (unless obviously nonresponsive) read aloud publicly.

An abstract of the amounts of the base Bids and major alternates (if any) will be made available to Bidders after the opening of Bids. Any Bids received after the time indicated in the Invitation to Bid shall be returned unopened to the Bidder.

15. Bids to Remain Subject to Acceptance:

All Bids will remain subject to acceptance for forty-five days after the day of the Bid Opening, but Owner may, in its sole discretion, release any Bid and return the Bid Security prior to that date.

(Rev 02/26) IB-10

16. Award of Contract:

Owner reserves the right to reject any and all Bids, to waive any and all informalities not involving price, time or charges in the work and to negotiate contract terms with the Successful Bidder, and the right to disregard all nonconforming, nonresponsive, unbalanced or conditional Bids. Also, Owner reserves the right to reject the Bid of any Bidder if Owner believes that it would not be in the best interest of the project to make an award to that Bidder, whether because the Bid is not responsive or the Bidder is unqualified or of doubtful financial ability or fails to meet any other pertinent standard or criteria established by Owner. Discrepancies in the multiplication of units of Work and Unit prices will be resolved in favor of the unit prices. Discrepancies between the indicated sum of any column of figures and the correct sum thereof, will be resolved in favor of the correct sum.

In evaluating Bids, Owner will consider the qualifications of the Bidders, whether or not the Bids comply with the prescribed requirements, and such alternates, unit prices and other data, as may be requested in the Bid Form or prior to the Notice of Award.

Owner may consider the qualifications and experience of subcontractors, suppliers, and other persons and organizations proposed for those portions of the Work as to which the identity of subcontractors, suppliers, and other persons and organizations must be submitted as provided in the Special Provisions.

Owner also may consider the operating costs, maintenance requirements, performance data and guarantees of major items of materials and equipment proposed for incorporation in the Work when such data is required to be submitted prior to the Notice of Award.

Owner may conduct such investigations as Owner deems necessary to assist in the evaluation of any Bid and to establish the responsibility, qualifications and financial ability of Bidders, proposed subcontractors, suppliers and other persons and organizations to perform and further that Work in accordance with the Contract Documents to Owner’s satisfaction within the prescribed time.

If the Contract is to be awarded, it will be awarded to the lowest Bidder whose evaluation by Owner indicates to Owner that the award will be in the best interests of the Project.

If the Contract is to be awarded, Owner will give the Successful Bidder a Notice of Award within forty-five days after the day of the Bid Opening.

(Rev 02/26) IB-11

17. Contract Security:

MAG Subsection 103.5 sets forth Owner’s requirements as to performance and Payment Bonds. When the Successful Bidder delivers the executed Agreement to Owner, the required Performance and Payment Bonds must accompany it.

18. Signing of Agreement:

When Owner gives a Notice of Award to the Successful Bidder, it will be accompanied by the required number of unsigned counterparts of the Agreement with all other written Contract Documents attached. Within fifteen days thereafter, Contractor shall sign and deliver the required number of counterparts of the Agreement and attached documents to Owner with the required Bonds.

Within ten days thereafter, Owner shall deliver one fully signed counterpart to Contractor. Each counterpart is to be accompanied by a complete set of the approved Drawings with appropriate identification.

19. Taxes and Licenses:

Sales Tax:

CONTRACTOR and SUBCONTRACTORS will be subject to City of Show Low privilege (sales) tax. All sales taxes shall be included in the Bid prices.

State of Arizona Transaction Privilege Tax License:

The CONTRACTOR will have a valid Arizona Transaction Privilege Tax License.

The Arizona Department of revenue licenses and collects transaction privilege tax (sales tax) for the City of Show Low; therefore, no separate City Privilege Tax License is required.

City of Show Low Business License:

All Contractors and Subcontractors operating on behalf of the City of Show Low must possess a current City Business License.

20. Retainage:

Provisions concerning retainage and Contractors’ rights to deposit securities in lieu of retainage are set forth in the Agreement.

(Rev 02/26) BF-1

BID FORM

Project Name: City Hall Elevator Modernization Project No.: 44527001

This Bid is Submitted to: Engineering Project Manager City of Show Low 180 N. 9th Street Show Low, AZ 85901

1. The undersigned BIDDER proposes and agrees, if this Bid is accepted, to enter an Agreement with OWNER in the form included in the Contract Documents to perform and furnish all Work as specified or indicated in the Contract Documents for the Contract Price and within the Contract Time indicated in this Bid, and in accordance with the other terms and conditions of the Contract Documents.

2. BIDDER accepts all of the terms and conditions of the advertisement or Invitation to Bid and Instructions to Bidders, including without limitation, those dealing with the disposition of Bid Security. This Bid will remain subject to acceptance for forty-five days after the day of Bid Opening. BIDDER will sign and submit the Agreement with the Bonds and other documents required by the Bidding requirements within fifteen days after the date of Owner’s Notice of Award.

3. In submitting this Bid, BIDDER represents, as more fully set forth in the

Agreement that:

a. BIDDER has examined copies of all Bidding Documents and of the following Addenda (receipt of all is hereby acknowledged):

Date Addenda Number Date Addenda Number

b. BIDDER has familiarized itself with the nature and extent of the Contract Documents, work, site, locality, and all local conditions and Laws and Regulations that in any manner may affect cost, progress, performance or furnishing of the Work.

(Rev 02/26) BF-2

c. BIDDER has studied carefully all reports and drawings of subsurface conditions and drawings of physical conditions that are identified in the Supplemental General Conditions and/or Special Provisions.

d. BIDDER has obtained and carefully studied (or assumes responsibility for obtaining and carefully studying) all such examinations, investigations, explorations, tests and studies which pertain to the subsurface or physical conditions at the site or otherwise may affect the cost, progress, performance or furnishing of the Work as BIDDER considers necessary for the performance or furnishing of the Work at the Contract Price, within the Contract Time and in accordance with the other terms and conditions of the Contract Documents, including specifically the provisions for examinations, investigations, explorations, tests, reports or similar information or data are or will be required by BIDDER for such purposes.

e. BIDDER has reviewed and checked all information and data shown or indicated on the Contract Documents with respect to existing Underground Facilities at or contiguous to the site and assumes responsibility for the accurate location of said Underground Facilities. No additional examinations, investigations, explorations, tests, reports or similar information or data with respect to said Underground Facilities are or will be required by BIDDER in order to perform and furnish the Work at the Contract Price, within the Contract Time and in accordance with the other terms and conditions to the Contract Documents.

f. BIDDER has correlated the results of all such observations, examinations, investigations, explorations, tests, reports and studies with the terms and conditions of the Contract Documents.

g. BIDDER has given ENGINEER written notice of all conflicts, errors or discrepancies that it has discovered in the Contract Documents and the written resolution thereof by ENGINEER is acceptable to BIDDER.

h. This Bid is genuine and not made in the interest of or on behalf of any undisclosed firm or corporations and is not submitted in conformity with any Agreement or rules of any group, association, organization or corporation; BIDDER has not directly or indirectly induced or solicited any other BIDDER to submit a false or sham Bid; BIDDER has not solicited or induced any person, firm, or corporation to obtain for itself any advantage over any other Bidder or over OWNER.

i. BIDDER understands, has read and accepts full responsibility and liability for the provisions of Paragraph 13, Information for Bidders.

(Rev 02/26) BF-3

4. BIDDER will complete the Work for the following price(s):

BID SCHEDULEA

Show Low, Arizona Project Number: 44527001

Company Name:

180 N. 9th Street

Show Low, Arizona 85901

Item Description Unit Number of Units B

Unit Price Total Price

1 Mobilization LS 1 2 Remove Existing Elevator LS 1

Complete Elevator Modernization LS 1

4 Force Account C LS 1 $10,000.00 $10,000.00

Grand Total

Grand Total in Written Words

Notes:

A The Contractor’s Total Bid is based upon unit prices and allowances. If there is an error in the Total Bid or other computed totals by the bidder it shall be changed and the unit price amounts shall govern. Unit prices shall include all costs for the required labor, equipment, and materials, and unit prices will also include all applicable Federal, State, County, and local taxes.

B Quantities are not guaranteed. Final payment will be based on actual quantities. If the required quantities of the items listed above are increased or decreased by Change Order, the adjustment unit prices set forth above shall apply to such increased or decreased quantities unless the change is greater than 25 percent at which point the unit prices may be renegotiated.

C Force Account line item is provided for City approved work outlined during construction based on site conditions. The cost of any approved work shall be mutually agreed upon between the City and the Contractor prior to performing any work. Only those costs agreed upon by both parties shall be charged to this line item. The dollar amount in the Bid Schedule is an estimate only and the actual work shall determine payment.

*NOTE: All unit bid prices and extended bid prices shall include ALL applicable taxes.

(Rev 02/26) BF-4

TOTAL BID: ___________________________________________________________

(Words)

TOTAL BID: $__________________________________

(Numerals)

Bidder: ________________________________________________

(Rev 02/26) BF-5

BIDDER agrees that the Work will be complete within 90 (ninety) calendar days after the date when the Contract Time commences to run.

5. The following documents are attached to and made a condition of the Bid:

a. Required Bid Security in the form of a Certified Check, Cashier’s Check or a Bid Bond in the amount of 10% of maximum Bid price.

b. Subcontractor List.

c. Required BIDDER’s Qualification Statement supporting data.

d. Non-Collusion Affidavit.

6. Communications concerning this Bid shall be addressed to:

Attn: Trampas Johnston, Engineering Project Manager 180 N 9th Street

SUBMITTED ON: __________________________________, 20____.

The Name, Address, Phone, and Email of BIDDER indicated below:

(Rev 02/26) BF-6

ARIZONA STATE CONTRACTOR’S LICENSE CLASSIFICATION

Issued: ___________________________________________ No. _________________

UNITED STATES UNIQUE ENTITY IDENTIFICATION NUMBER (UEI)*

No. __________________________________________________________________

*Required for all Federally funded grant projects. Register on sam.gov. Note that registration can take several weeks.

If BIDDER is:

An Individual

By: _____________________________________________________________(SEAL)

(Individual)

Doing Business As: _____________________________________________________

Business Address: _____________________________________________________

Phone Number: _____________________________________________________

A Partnership

By: _____________________________________________________________(SEAL)

(Firm Name)

(General Partner)

Phone Number: _____________________________________________________

(Rev 02/26) BF-7

A Corporation

By: ___________________________________________________________________

(Corporation Name)

(State of Incorporation)

(Name and Title of Person Authorized to Sign)

Corporate Seal

Attest: ________________________________________________________________

(Secretary)

Phone Number: _____________________________________________________

A Joint Venture

(Name)

Address: ___________________________________________________________

(Name)

(Each joint venture must sign. The manner of signing for each individual, partnership and corporation that is a part to the joint venture should be in the manner indicated above.)

(Rev 02/26) BF-8

STATUTORY BID BOND

PURSUANT TO A.R.S. SECTION 41-2573

(Penalty of this bond must be not less than 10% of the bid amount)

KNOW ALL MEN BY THESE PRESENTS:

THAT, ________________________________________________________________

(hereinafter called Principal), as Principal, and ________________________________

(hereinafter called Surety), a corporation duly organized and existing under the laws of the State of __________________, with its principal office in the City of ____________

_________________, holding a certificate of authority to transact surety business in

Arizona issued by the Director of the Department of Insurance, as Surety, are held and firmly bound into the City of Show Low (hereinafter called the Obligee) in the amount of

____________________________________________ Dollars ($________________), for the payment whereof the said Principal and Surety bind themselves and their heirs, administrators, executors, successors and assigns jointly and severally, firmly by these presents.

WHEREAS the Principal has submitted a bid for City Hall Elevator Modernization, Project No. 44527001

NOW, THEREFORE, if the Obligee shall accept the Bid of the Principal and the Principal shall enter into a Contract with the Obligee in accordance with the terms of such bid and give such bond or bonds as may be of such Contract and for the prompt payment of labor and material furnished in the prosecution thereof, or in the event of the failure of the Principal to enter such Contract and give such bond or bonds if the Principal shall pay to the Obligee the difference not to exceed the penalty hereof between the amount specified in said bid and such larger amount for which the oblige may in good faith contract with another party to perform the Work covered by said bid, then this obligation shall be null and void, otherwise to remain in full force and effect.

PROVIDED, HOWEVER, that this bond is executed pursuant to the provisions of A.R.S. Section 41-2573, and all liabilities on this bond shall be determined in accordance with the provisions of the Section to the extent as if it was copied at length herein.

(Rev 02/26) BF-9

The prevailing party in a suit on this bond shall recover as a part of his judgment such reasonable attorney’s fees as may be fixed by a judge of the Court.

Witness our hands this ____________ day of __________________________, 20____.

Principal Seal

By: _______________________

Surety Seal

By: _______________________

Agency of Record

(Rev 02/26) BF-10

SUBCONTRACTOR LIST

This form must be completed and submitted with the Bid Form, but enclosed in a separate sealed envelope identified as “List of Subcontractors”. The envelopes of unsuccessful bidders will be returned unopened.

I propose to use the following Subcontractors for appropriate portions of the construction of:

SUBCONTRACTOR-ADDRESS-SPECIALTY TELEPHONE

Contractor: ____________________________

By: __________________________________

Title: _________________________________

Address: ______________________________

(Rev 02/26) BF-11

BIDDER’S QUALIFICATION STATEMENT

Submit this Statement with Proposal.

SUBMITTED TO:

Engineering Project Manager City of Show Low 180 N. 9th Street

SUBMITTED BY:

Name

(Print or Type Name of Bidder) (A Corporation / A Partnership / An Individual / A Joint Venture)

(Bidder to strike out inapplicable terms)

Signature: ________________________________ Title: _____________________

Arizona Privilege License No.: ___________________________________________

Similar Projects the Bidder has Completed or is Working on:

Owner/Client Project Name Contact Phone # Amount

(Rev 02/26) BF-12

NON-COLLUSION AFFIDAVIT

State of Arizona ) ) ss.

County of )

____________________________________________________________, Affiant, the

(Title)

(Contractor) the persons, corporation, or company who makes the accompanying Bid/Proposal, having first been duly sworn, deposes and says:

That such Bid/Proposal is genuine and not sham or collusive, nor made in the interest or behalf of any person not herein named, and that the Bidder has not directly or indirectly induced or solicited from any other Bidder to put in a sham bid, or any other person, firm, or corporation to refrain from bidding, and that the Bidder has not in any manner sought by collusion to secure for itself an advantage over any other Bidder.

Subscribed and sworn to before me this ______ day of ______________, 20____.

My Commission Expires on:

(Notary Public)

*This Affidavit must accompany the Bid/Proposal.

A-1 (April 2025)

A G R E E M E N T

BETWEEN OWNER AND CONTRACTOR

ON THE BASIS OF A STIPULATED PRICE

THIS AGREEMENT is dated as of July 21, 2026, by and between the CITY of SHOW LOW, a Municipal Corporation organized and existing under and by virtue of the laws of the State of Arizona (hereinafter called OWNER), and

Click here to enter name of Contractor, an Arizona Click here to enter type of business

(hereinafter called CONTRACTOR)

OWNER AND CONTRACTOR, in consideration of the mutual covenants hereinafter set forth, agree as follows:

Article 1. WORK

CONTRACTOR shall complete all Work as specified or indicated in the Contract Documents. The Work is generally described as follows: but is not necessarily limited to, replacement of existing hydraulic elevator controller, fixtures, machinery, and car.

The existing hydraulic elevator is well beyond its service life, is no longer operable, and replacement parts are unavailable. This work shall take place at City Hall, 180 N 9th Street, Show Low, Arizona, 85901.

The Project for which the Work under the Contract Documents, in whole or in part, is generally described as follows: City Hall Elevator Modernization , City of Show Low Project No. 44527001

Article 2. PUBLIC WORKS DIRECTOR

The City PUBLIC WORKS DIRECTOR, or authorized representative who is hereinafter called PUBLIC WORKS DIRECTOR, and who is to act as OWNER’S representative, assumes all duties and responsibilities, and has the rights and authority assigned to PUBLIC WORKS DIRECTOR in the Contract Documents in connection with completion of the Work in accordance with the Contract Documents.

Article 3. AGREEMENT TIME

3.1 The Work will be completed within 90 (ninety) calendar days from the date when the Contract Time commences to run as provided in the General Conditions of the Uniform Standard Specifications and Details for Public Works Construction (Maricopa Association of Governments - MAG).

3.2 FAILURE TO COMPLETE ON TIME: OWNER and CONTRACTOR

recognize that time is of the essence of this Agreement and that OWNER may suffer financial loss if the Work is not completed within the times specified in Paragraph 3.1 above, plus any extensions thereof allowed in accordance with Section 108 of the General Conditions (MAG

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Specifications). They also recognize the delays, expenses, and difficulties involved in proving in a legal or arbitration proceeding the actual loss suffered by OWNER if the Work is not completed on time. Accordingly, instead of requiring any such proof, OWNER and CONTRACTOR agree that liquidated damages for failure to complete on time (but not as a penalty) will be in accordance with Section 108.

Article 4. AGREEMENT PRICE

4.1 OWNER shall pay CONTRACTOR for completion of the Work in

accordance with the Contract Documents and according to the Bid Schedule attached in an amount not to exceed $Click here to enter amount.

Article 5. PAYMENT PROCEDURES

CONTRACTOR shall submit Applications for Payment in accordance with the Supplementary Conditions. Applications for Payment will be processed by PUBLIC WORKS DIRECTOR as provided in the General Conditions.

5.1 Progress Payments: OWNER shall make progress payments on the basis of CONTRACTOR’S Applications for Payment as recommended by PUBLIC WORKS DIRECTOR, on or about 15 days after PUBLIC WORKS DIRECTOR'S approval. All progress payments will be on the basis of the progress of the Work measured by actual percentage of Work accomplished or by the schedule of values established in the General Conditions (and in the case of Unit Price Work based on the number of units completed) or, in the event there is no schedule of values, as provided in the General Requirements.

5.1.1 Prior to Final Completion, progress payments will be made in an amount equal to the percentage indicated below, but, in each case, less the aggregate of payments previously made and less such amounts as PUBLIC WORKS DIRECTOR shall determine, or OWNER may withhold, in accordance with the General Conditions.

90% of Work Completed. The 10% withheld from the work completed shall be known as retainage. In lieu of the 10% retainage provided in this paragraph, the OWNER shall, at the option of the CONTRACTOR, accept as a substitute an assignment of these funds, as outlined in A.R.S. 34-221, Subsection C, paragraph 5.

90% of the materials and equipment not incorporated in the Work (but delivered, suitably stored, and accompanied by paid invoice and other documentation satisfactory to OWNER as provided in the General Conditions).

5.2 Final Payment: Upon final completion, receipt of completed as-builts, and acceptance of the Work in accordance with the General Conditions, A-3

OWNER shall pay the remainder of the Contract Price, including retainage, as recommended by PUBLIC WORKS DIRECTOR.

Article 6. CONTRACTOR’S REPRESENTATIONS

In order to induce OWNER to enter into this Agreement, CONTRACTOR makes the following representations:

6.1 CONTRACTOR has familiarized itself with the nature and extent of the Contract Documents, Work, site locality, and all local conditions and Laws and Regulations that in any manner may affect cost, progress, performance, or furnishing of the Work.

6.2 CONTRACTOR has studied carefully all reports of explorations and tests of subsurface conditions and drawings of physical conditions and accepts the determination set forth in the Supplementary Conditions of the extent of the technical data contained in such reports and drawings upon which the CONTRACTOR is entitled to reply.

6.3 CONTRACTOR has obtained and carefully studied (or assumes responsibility for obtaining and carefully studying) all such examinations, investigations, explorations, tests, reports, and studies (in addition to or to supplement those referred to in Article 7 below) which pertain to the subsurface or physical conditions at or contiguous to the site or otherwise may affect the cost, progress, performance or furnishing of the Work at the Contract Price, within the Contract Time and in accordance with the other terms and conditions of the Contract Documents, including specifically the provisions of the General Conditions; and no additional examinations, investigations, explorations, tests, reports, studies or similar information or data are or will be required by CONTRACTOR for such purposes. Costs for performing such functions are considered incidental to this Contract or Agreement.

6.4 CONTRACTOR has reviewed and checked all information and data shown or indicated on the Contract Documents with respect to existing Underground Facilities at or contiguous to the site and assumes responsibility for the accurate location of said Underground Facilities. No additional examinations, investigations, explorations, tests, reports, studies, or similar information or data in respect of said Underground Facilities are or will be required by CONTRACTOR in order to perform and furnish the Work at the Contract Price within the Contract Time and in accordance with the other terms and conditions of the Contract Documents, including specifically, the provisions of the General Conditions.

6.5 CONTRACTOR has correlated the results of all such observations, examinations, investigations, explorations, tests, reports, and studies with the terms and conditions of the Contract Documents.

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6.6 CONTRACTOR has given PUBLIC WORKS DIRECTOR written notices of all conflicts, errors, or discrepancies that CONTRACTOR has discovered in the Contract Documents, and the written resolution thereof by PUBLIC WORKS DIRECTOR is acceptable to CONTRACTOR.

Article 7. CONTRACT DOCUMENTS

The Contract Documents, which comprise the entire Agreement between OWNER and CONTRACTOR concerning the Work, consists of the following:

7.1 This Agreement (pages A-1 to A-21, inclusive).

7.2 Performance and other Bonds (pages PB-1 to PB-4, inclusive).

7.3 Notice of Award (page NOA-1).

7.4 Notice to Proceed (page NTP-1).

7.5 Special Provisions (if applicable, pages SP-1 to SP-4, inclusive).

7.6 Addenda Numbers (1 to Click to enter number, inclusive).

7.7 CONTRACTOR’S Bid (pages BF-1 to BF-12, inclusive).

7.8 Documentation (including Instructions to Bidders) submitted by CONTRACTOR prior to Notice of Award (pages IB-1 to IB-12, inclusive).

7.9 The following which may be delivered or issued after the Effective Date of the Agreement and are not attached hereto: All Written Amendments and other documents amending, modifying, or supplementing the Contract Documents pursuant to the General Conditions.

7.10 The documents listed in Paragraphs 7.1 et seq. above are attached to this

Agreement (except as expressly noted otherwise above).

There are no Contract Documents other than those listed above in this Article 7. The Contract Documents may only be amended, modified, or supplemented as provided in MAG 104 of the General Conditions.

Article 8. MISCELLANEOUS

8.1 Terms used in this Agreement have the meanings indicated in the General Conditions of the Uniform Standard Specifications and Details for Public Works Construction.

8.2 No Assignment by a party hereto of any rights under or interest in the

Contract Documents will be binding on another party hereto without the written consent of the party sought to be bound; and specifically, but without

A-5 limitation, moneys that may become due and moneys that are due may not be assigned without such consent (except to the extent that the effect of this restriction may be limited by law), and unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under the Contract Documents.

8.3 OWNER and CONTRACTOR each binds itself, its partners, successors, assigns, and legal representatives to the other party hereto, its partners, successors, assigns, and legal representatives in respect to all covenants, agreements, and obligations contained in the Contract Documents.

Article 9. SEVERABILITY

If any portion of this Agreement (Contract) is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions shall nevertheless continue in full force without being impaired, voided, or invalidated in any way.

Article 10. GOVERNING LAW

This Agreement shall be interpreted and construed according to and governed by the laws of the State of Arizona. The Navajo County Superior Court shall be the exclusive jurisdiction to hear any dispute under this Agreement.

Article 11. MEDIATION

The parties hereto agree that any and all disputes, claims, or controversies arising out of or relating to this Agreement shall be submitted to neutral, non-binding mediation prior to the commencement of arbitration, litigation, or any other proceeding before a trier of fact.

The parties to the dispute or claim agree to act in good faith to participate in mediation and to identify a mutually acceptable mediator. If the parties cannot agree upon a mediator, each party shall designate a mediator, and those mediators shall select a third mediator who shall act as the neutral mediator, assisting the parties in attempting to reach a resolution. All parties to the mediation shall share equally in its cost. If the dispute or claim is resolved successfully through mediation, the resolution will be documented by a written agreement executed by all parties. If the mediation does not successfully resolve the dispute or claim, the mediator shall provide written notice to the parties reflecting the same, and the parties may then proceed to seek an alternative form of resolution of the dispute or claim in accordance with the remaining terms of this Agreement and other rights remedies afforded to them by law.

Article 12. INSURANCE

12.1 CONTRACTOR’S INSURANCE. Prior to the execution of the contract, the Contractor shall file with the Owner a certificate or certificates of insurance executed by an insurance company doing business in the State of Arizona and acceptable to the Owner. The certificate of insurance shall state that, with respect to the contract awarded the Contractor, the Contractor carries

A-6 insurance in accordance with the requirements of this subsection. All insurance policies shall be primary and non-contributory.

On all policies, the City of Show Low shall be named as an additional insured, and an additional insured endorsement must accompany the certificate of insurance.

The policy shall contain a waiver of subrogation endorsement in favor of the City of Show Low, its department, boards, commissions, and employees for losses arising from this Agreement.

All insurance policies or certificates shall include an endorsement providing for thirty (30) days prior written notice to the Owner of any cancellation or reduction of coverage. The Contractor shall cease operations on the occurrence of any such cancellation or reduction and shall not resume operations until the required insurance is in force and new certificates of insurance have been filed with the Owner. The insurance policy or policies provided by the Contractor may contain deductibles not to exceed $500 for any one accident or occurrence, excluding bodily injury.

Contractor must comply with all State of Arizona regulations concerning Workers’ Compensation insurance and supply the City with proof of such insurance (certificate of insurance) if Contractor utilizes employees to complete the services outlined in this Agreement.

In addition to statutory Worker’s Compensation Insurance, the Contractor, with respect to all operations performed by the Contractor or their subcontractors, shall have in force regular general liability insurance in not less than the following amount: $1,000,000 Combined Single Limit of Liability per Occurrence/$2,000,000 aggregate.

Such insurance shall include, but not be limited to, coverage for underground damage to facilities because of drilling and excavating with mechanical equipment and for collapse of or structural injury to structures or utilities because of blasting or explosion, excavation, tunneling, pile driving, cofferdam work, or demolition.

With respect to the operation of all motor vehicles, including those hired or borrowed, used in connection with the contract, the Contractor shall have in force automobile liability insurance in not less than the following amount:

$1,000,000 Combined Single Limit of Liability per Occurrence.

12.2 Third Party Beneficiary Clause. It is specifically agreed between the parties executing the contract that it is not intended by any of the provisions of any part of the contract to create to the public or any member thereof a third-party beneficiary or to authorize anyone not a party to the contract to maintain a suit for personal injuries or property damage pursuant to the terms or provisions of the contract.

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12.3 Indemnity. To the fullest extent permitted by law, CONTRACTOR shall defend, indemnify and hold harmless the City, its agents, officers, officials, and employees from and against all claims, damages, losses, and expenses (including but not limited to attorney fees, court costs, and the costs of appellate proceedings) relating to, arising out of or resulting from the negligent acts, errors, mistakes, omissions, work or services of the CONTRACTOR, its agents, employees or subcontractors in the performance of this Agreement.