4440-2464049000_IFB.pdf

This document is an Invitation for Bids (IFB) issued by the New York State Office of General Services (OGS) for the implementation and maintenance of a statewide Electronic Document Management System (EDMS). The project overview outlines the need for a comprehensive EDMS solution to digitize and manage physical and electronic records for various state agencies. The IFB specifies the required hardware, software, implementation, training, and ongoing support services, as well as estimated annual transaction volumes. Bids are due on June 30, 2023, with a contract term of five years and two optional one-year renewals.

The pricing terms require bidders to provide both a one-time implementation cost and an annual recurring fee structure based on the estimated transaction volumes. No set-asides or preferences are indicated, and the current environment suggests this is a new initiative without an incumbent provider. The project is funded through the OGS budget, with the total estimated contract value ranging from $15 million to $20 million over the initial five-year term.