443244_District_4_2025_Street_Sweeping.pdf
PDF 28 KB Posted
- Attached to
- 443244 District 4 2025 Street Sweeping
- Solicitation number
- 2000016870
- Issued by
- Beltrami County, Minnesota
About this file
This document is a Request for Proposal (RFP) from the Minnesota Department of Transportation (MnDOT), specifically District 4 in Detroit Lakes, for roadway sweeping services. The project involves street sweeping of designated areas in District 4, to be completed by May 16, 2025, with sweepings to be dumped at MnDOT Truck Stations 7-24. The bid event is open from March 19, 2025, to March 27, 2025, at 2:00 PM, with a total project scope that includes mobilization. Bidders must use equipment with specific capabilities, including a pickup-style broom, dual gutter broom, high-lift hopper, highway road speed, and dust control water spray.
The solicitation requires bidders to submit proof of insurance, include applicable taxes in their pricing, and comply with prevailing wage requirements for construction trade work. Electronic invoices should be sent to d4acountspayable.dot@state.mn.us, with receiving times between 7:00 AM and 4:00 PM Monday through Thursday. The bid encourages participation from small businesses, minority-owned, women-owned, and veteran-owned businesses, and those located in economically disadvantaged counties. Bidders must be registered in the SWIFT Vendor Portal and can contact the buyer, Joel Anderson, at 218/846-3641 with any questions about the solicitation.
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Other files
| File | Type | Posted |
|---|---|---|
| 2025_Bid_Scope_of_Work.docx | DOCX document | |
| SampleContractandExhibits2025_DHB.docx | DOCX document | |
| Declarations-Attachment-A-B-C.docx | DOCX document |
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Text version
Event Description ROADWAY SWEEPING SERVICE on designated District 4 areas.
PROJECT:
Sweeping of the designated areas listed on the attached map and detailed list to be completed by May 16, 2025 as shown on the map, weather permitting. See Exhibit C.
Bid total project, including mobilization.
Sweepings can be dumped at MnDOT Truck Stations 7-24, access will be provided. See Exhibit C document for the list of MnDOT Truck Stations.
EQUIPMENT USED FOR SWEEPING MUST HAVE THE FOLLOWING CAPABILITIES:
1) MUST be Pickup Style Broom
2) Dual Gutter Broom
3) High lift hopper that can unload directly into a dump truck.
4) Obtain highway road speed
5) Spray water for dust control
REVIEW & RETURN ATTACHMENTS:
(A) Responder Declarations, (B) Pricing, (C) Veterans Preference
INSURANCE:
Each bidder should include with their bid proof of insurance for general liability, automobile liability and workers compensation. Failure to do so may result in rejection of the bid. A completed Certificate of Insurance is required prior to final award and before the work can begin. See Exhibit B Insurance Requirements.
STATE EXCISE AND USE TAX:
The responder is understood to include in its response price any applicable State or Federal sales, excise or use tax on all materials, supplies and equipment that are to be utilized. The state's Direct Pay permit will not apply.
MOBILIZATION: Mobilization should be included in the project price.
This solicitation includes construction trade work as defined by the MN Department of Labor and Industry, Prevailing Wage Requirements DO apply.
Please send electronic invoices to d4acountspayable.dot@state.mn.us
RECEIVING TIME: 7:00 AM - 4:00 PM MONDAY THROUGH THURSDAY.
PLEASE CONTACT THE BUYER BY PHONE WITH ANY QUESTIONS.
RESPONSES AND SUPPLIER PORTAL:
Responses received after End Date above will not be considered, even if errors or delays were caused by issues outside of responders’ control. If you need assistance, please contact the SWIFT Vendor Assistance Helpline at 651-201-8100, Option 1, and then Option 1.
General Comments
- all attachments must be reviewed
Event Details
PUBLIC EVENT DETAILS
Submit To: Transportation Department Contact: Anderson,Joel B Phone: 218/846-3641
Email: Joel.Anderson@state.mn.us
Event ID Format Type Page T7901-2000016870 Sell RFx 1 Event Round Version 1 1 Event Name 443244 District 4 2025 Street Sweeping Start Time Finish Time 03/19/2025 11:40:00 03/27/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.
General Questions Question Response
DELIVERY TIME FRAME:
Can you meet the completion date requirement as stated on the solicitation?
Response Comments
DIVERSITY AND INCLUSION
Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size
And:
Is your business a for-profit business that is majority owned, operated and controlled by:
• a racial minority,
• a woman,
• a person with a substantial physical disability,
• a veteran or service-disabled veteran, or is your business
• located in, or the owner lives in, an economically disadvantaged county?
http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/co unties )
If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/. You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.
• Do you believe your company meets the criteria listed above?
• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Transportation Department Contact: Anderson,Joel B Phone: 218/846-3641
Email: Joel.Anderson@state.mn.us
Event ID Format Type Page T7901-2000016870 Sell RFx 2 Event Round Version 1 1 Event Name 443244 District 4 2025 Street Sweeping Start Time Finish Time 03/19/2025 11:40:00 03/27/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)
Yes
Response Comments
PREPARED BY:
Name, Title, e-mail, phone and fax numbers of individual who prepared the response.
Response Comments
INSURANCE:
If awarded, will you provide proof of insurance as detailed in the event?
Yes
Response Comments
GENERAL TERMS:
Do you accept the General Terms and Conditions stated in the Event? If no, detail all exceptions. All exceptions must be detailed in the space provided below. If no exceptions are detailed below your response will be held in strict compliance with the General Terms and Conditions. Exceptions detailed in other locations within the response will not be considered.
WARNING: Any exceptions taken may be cause for rejection of your response or portions thereof.
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Transportation Department Contact: Anderson,Joel B Phone: 218/846-3641
Email: Joel.Anderson@state.mn.us
Event ID Format Type Page T7901-2000016870 Sell RFx 3 Event Round Version 1 1 Event Name 443244 District 4 2025 Street Sweeping Start Time Finish Time 03/19/2025 11:40:00 03/27/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Question Response
Yes
Response Comments
Upload all required or requested attachments here.
A file attachment is required to satisfy this question.
Response Comments
If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments?
(Yes / No)
Yes
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Transportation Department Contact: Anderson,Joel B Phone: 218/846-3641
Email: Joel.Anderson@state.mn.us
Event ID Format Type Page T7901-2000016870 Sell RFx 4 Event Round Version 1 1 Event Name 443244 District 4 2025 Street Sweeping Start Time Finish Time 03/19/2025 11:40:00 03/27/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Line Details
Line: 1 Item ID: Line Qty: 1 UOM: JOB Bid Qty: 1
Reserve Price: No
Description: Street Sweeping - District 4 Detroit Lakes/Morris Comments:
- District 4 Detroit Lakes/Morris Justin Sweirs
Question Response What is the price per unit?
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Transportation Department Contact: Anderson,Joel B Phone: 218/846-3641
Email: Joel.Anderson@state.mn.us
Event ID Format Type Page T7901-2000016870 Sell RFx 5 Event Round Version 1 1 Event Name 443244 District 4 2025 Street Sweeping Start Time Finish Time 03/19/2025 11:40:00 03/27/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Transportation Department Contact: Anderson,Joel B Phone: 218/846-3641
Email: Joel.Anderson@state.mn.us
Event ID Format Type Page T7901-2000016870 Sell RFx 6 Event Round Version 1 1 Event Name 443244 District 4 2025 Street Sweeping Start Time Finish Time 03/19/2025 11:40:00 03/27/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: JOB Description: Street Sweeping - District 4 Detroit Lakes/Morris
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: MNDOT DISTRICT 4
DETROIT LAKES
1000 HWY 10 WEST
DETROIT LAKES MN 56501-2205
United States
Quantity: 1 Due Date: 03/26/2025 Freight Terms:
Ship Via: Ground
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Transportation Department Contact: Anderson,Joel B Phone: 218/846-3641
Email: Joel.Anderson@state.mn.us
Event ID Format Type Page T7901-2000016870 Sell RFx 7 Event Round Version 1 1 Event Name 443244 District 4 2025 Street Sweeping Start Time Finish Time 03/19/2025 11:40:00 03/27/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix B - Terms & Conditions
1. Please review the attached Terms and Conditions attached to the event.
Last Updated: 12/24/2018
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Transportation Department Contact: Anderson,Joel B Phone: 218/846-3641
Email: Joel.Anderson@state.mn.us
Event ID Format Type Page T7901-2000016870 Sell RFx 8 Event Round Version 1 1 Event Name 443244 District 4 2025 Street Sweeping Start Time Finish Time 03/19/2025 11:40:00 03/27/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
File details come from the government source that posted it. Updated .