42298RFP26-Moses Residence Purchase.pdf

Rev. 5.15.26 42298RFP26 | Page 1 of 50

It is the responsibility of Respondents who receive this solicitation from sources other than the portals identified above or St. Johns River Water Management District to contact the District’s Procurement staff prior to the due date to ensure any updates/addenda are received in order to submit a responsible and responsive offer. If you fail to submit a complete and accurate document, the District may deem the offer non-responsive and reject your submittal.

ADDENDA ACKNOWLEDGMENT: Prior to submitting my offer, I have verified that all addenda issued to date are considered as part of my offer:

Addendum No. Date Addendum No. Date Addendum No. Date

RESPONDENT NAME:

STREET ADDRESS:

MAILING ADDRESS (IF DIFFERENT):

PRIMARY E-MAIL ADDRESS (required)

SECONDARY E-MAIL ADDRESS (required)

TELEPHONE: ( ) YEAR COMPANY WAS ESTABLISHED

NAME/TITLE OF PERSON SUBMITTING PROPOSAL:

SIGNATURE OF PERSON SUBMITTING PROPOSAL:

This document must be completed and returned with your submittal

THE GOVERNING BOARD OF THE ST. JOHNS RIVER WATER MANAGEMENT DISTRICT

REQUEST FOR PROPOSALS

42298RFP26 MOSES CREEK SECURITY RESIDENCE

The St. Johns River Water Management District (“District”) is issuing this Request for Proposals (“RFP”) to solicit proposals from qualified, licensed, and insured dealers, contractors, or installers (“Seller”) for the purchase, delivery, setup, and turnkey installation of one double-wide manufactured/mobile home (“Home”). The Home shall be a new three-bedroom, two-bath double-wide manufactured/mobile home, approximately 1,280 square feet, plus or minus ten percent. The estimated budget for this project is $100,000. All Work must be completed no later than September 25, 2026.

Interested and qualified Respondents are invited to submit a complete submittal package in accordance with the requirements and specifications detailed in this solicitation. Submittals must address all elements of the Scope of Work and comply with the terms and conditions set forth herein.

Further information is available through DemandStar at demandstar.com, Central Bidding at centralbidding.com, the state of Florida’s MyFloridaMarketPlace at myfloridamarketplace.com or the District’s website at sjrwmd.com. Solicitation packages may be obtained from the above portals. Respondents may also request the solicitation package directly from the District.

For all requests or questions relating to this solicitation, please contact:

LaDonna Johnson, Procurement Specialist

Phone: 386-329-4592 or E-Mail: LJohnson@sjrwmd.com

PRE-SUBMITTAL MEETING – NO PRE-BID SCHEDULED

LAST DAY FOR QUESTIONS – JUNE 22, 2026 5:00 PM

SUBMITTAL DUE DATE – JULY 7, 2026 2:00 PM

PLEASE NOTE! Submittal must include all required documents and forms requested in this solicitation or the submittal may be rejected and deemed non-responsive.

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42298RFP26 MOSES CREEK SECURITY RESIDENCE

TABLE OF CONTENTS

Cover Sheet Page 1

Table of Contents Page 2

PART 1 – Scope of Work Pages 3-7

PART 2 – Submittal Requirements & General Information Pages 8-19

PART 3 – Forms Pages 20-29 (NOTE! Additional documents not included in this section may be required)

PART 4 – Draft Agreement Pages 30-50

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42298RFP26 MOSES CREEK SECURITY RESIDENCE

PART 1 - SCOPE OF WORK

I. INTRODUCTION/BACKGROUND

The St. Johns River Water Management District (“District”) is reestablishing a security residence at the Moses Creek Conservation Area (“MCCA”), located at 1300 SR 206 E., St. Augustine, Florida 32086.

II. OBJECTIVE

The objective of this project is to provide a secure, durable, energy-efficient, HUD-certified manufactured/mobile home that complies with the HUD Manufactured Home Construction and Safety Standards, 24 CFR Part 3280, Florida Administrative Code Chapter 15C-1, the Florida Building Code, St. Johns County requirements, manufacturer specifications, and all other applicable federal, state, and local laws, codes, rules, regulations, permitting requirements, and safety requirements.

III. GENERAL REQUIREMENTS

Seller shall provide all labor, materials, equipment, transportation, supervision, permitting, coordination, and incidentals necessary to furnish, deliver, set up, install, inspect, and complete the Home for immediate occupancy.

Before beginning work, Seller shall submit the following to the District for review and approval:

1. Floor plan and specifications;

2. Manufacturer data sheets;

3. HUD certification documentation;

4. Foundation design;

5. Installation details;

6. Product warranty information; and

7. Any other documentation required by the District or the authority having jurisdiction.

Seller shall not begin installation until all required approvals and permits have been obtained.

IV. HOME REQUIREMENTS

Seller shall furnish one new, unused, and never previously installed or occupied double-wide manufactured/mobile home meeting the following minimum requirements:

1. Size and Layout: The Home shall be approximately 1,280 square feet, plus or minus ten percent, and shall include three bedrooms and two bathrooms.

2. Model Year: The Home shall be the current model year or no more than one model year prior to the proposal submission date, unless otherwise approved by the District.

3. Structure: The Home shall consist of two separate longitudinal sections designed to be joined along a central marriage line.

4. HUD Compliance: The Home shall be constructed in compliance with applicable HUD Manufactured Home Construction and Safety Standards.

5. Wind Zone: The Home shall be suitable for HUD Wind Zone III.

6. Exterior Wall Framing: Exterior wall studs shall be 2-inch by 6-inch studs, spaced 16 inches or 24 inches on center.

7. Chassis: The Home shall include dual integrated steel I-beams with cross-members and outriggers for structural support and rigidity.

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8. Subflooring: Subflooring shall be a minimum of 5/8-inch or 3/4-inch exterior-grade plywood or wood composite panels.

9. Roof: Roof construction shall include prefabricated engineered truss systems with shingles and a 2/12 or 3/12 pitch.

10. Exterior Finishes: Seller shall install ridge cap, roofing shingles, siding, and all required exterior finishes at the marriage line. Siding shall be vinyl siding or Hardie plank, as proposed by Seller and approved by the District.

11. Doors and Windows: Doors and windows shall be insulated and energy efficient.

12. Interior Finishes: Ceilings shall be 9 feet in height. Drywall shall be 1/2-inch gypsum board.

13. Certification Labels: Red HUD certification labels shall be affixed to the tail end of each transportable section.

14. Data Plate: The Home shall include a permanent data plate identifying, at a minimum, the manufacturer, wind zone, snow load, and other required information.

V. DELIVERY AND TRANSPORTATION

Seller shall transport the Home to the project site at 1300 SR 206 E., St. Augustine, Florida 32086. The roof shall be covered during transport. Seller shall be responsible for all transportation, delivery, unloading, staging, and protection of the Home until final acceptance by the District.

VI. PERMITTING, SITE VERIFICATION, AND SITE PREPARATION

Seller shall obtain all permits required for the setup, installation, electrical, plumbing, mechanical, foundation, stairs, decking, skirting, and any other work required to complete the project.

Seller shall verify property boundaries, setbacks, flood zone elevations, site conditions, access, and utility connection points before beginning work.

Seller shall perform or coordinate all site preparation required for the installation, including, but not limited to:

1. Clearing and grading;

2. Soil testing, if required;

3. Erosion control measures;

4. Drainage improvements necessary for the installation;

5. Foundation preparation;

6. Site leveling; and

7. Grading to direct water away from the Home.

The site shall be graded so that water drains away from the Home. At a minimum, the site shall slope 1/2 inch per foot away from the Home for the first 10 feet, unless otherwise required by code, site conditions, or the approved foundation design.

VII. FOUNDATION, SUPPORT, ANCHORING, AND INSTALLATION

Seller shall be responsible for providing and installing a permanent, engineered foundation system for the Home. The foundation system shall be designed, permitted, and installed in accordance with Florida Administrative Code Chapter 15C-1, the Florida Building Code, St. Johns County requirements, manufacturer installation specifications, and the approved foundation design.

Seller shall install the Home on a permanent, engineered foundation system in accordance with Florida Administrative Code Chapter 15C-1, the Florida Building Code, St. Johns County requirements, manufacturer installation specifications, and the approved foundation design.

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Foundation and installation work shall include, at a minimum:

1. Concrete block piers spaced 6 feet to 8 feet apart along the main I-beams, or as otherwise required by the approved foundation design;

2. Ground anchors and tie-down straps installed in accordance with applicable Florida requirements;

3. Anchoring components certified by the Florida Department of Highway Safety and Motor Vehicles, as applicable;

4. Leveling of the Home with a maximum allowable difference of 1/4 inch between adjacent pier supports;

5. A 6-mil polyethylene vapor retarder covering the entire ground surface beneath the Home;

6. Proper joining and sealing of both sections along the marriage line;

7. Installation of all required ridge caps, shingles, siding, trim, and finishes at the marriage line; and

8. Any other foundation, support, anchoring, or installation components required for a complete and code-compliant installation.

VIII. MECHANICAL, ELECTRICAL, PLUMBING, AND UTILITY CONNECTIONS

Seller shall provide and coordinate all mechanical, electrical, plumbing, HVAC, and utility connections required for immediate occupancy.

At a minimum, Seller shall provide the following:

1. Plumbing: Plumbing shall include PEX or CPVC piping, a standard electric water heater, and PEX or CPVC supply lines with a central manifold.

2. Sewer/Septic Connection: Seller shall connect the Home to the existing septic system. The District warrants the availability of an existing septic system for connection. Seller is responsible for the connection only. Any required upgrades due to insufficient septic capacity shall be addressed by the District.

3. Second Sewer Drop: The Home shall include a second sewer drop to prevent long horizontal runs beneath the Home.

4. HVAC: HVAC ducts shall be routed through the floor system. The exterior HVAC unit shall be properly sized for the Home’s square footage and manufacturer specifications.

5. Electrical: Electrical service shall meet applicable NEC standards as incorporated into the HUD Code and shall include 200-amp service.

6. Utility Connections: Seller shall connect the Home to existing utilities and shall coordinate all required inspections, testing, and approvals.

Seller shall conduct all required pressure tests, operational tests, and system checks, including plumbing, HVAC, electrical, and other systems necessary to confirm the Home is ready for occupancy.

IX. STAIRS, DECKING, AND SKIRTING

Seller shall furnish and install skirting, stairs, 4' x 4' porch landing, handrails, guardrails, and all related appurtenances required for a complete and code-compliant installation. The stairs and porch landing shall be constructed of treated wood. Stairs, landing, handrails, guardrails, and related components shall comply with the Florida Building Code, applicable accessibility requirements, local code requirements, and the requirements of the authority having jurisdiction.

X. SUBCONTRACTORS

Seller may use subcontractors for electrical, plumbing, HVAC, foundation, decking, stairs, site preparation, or other regulated work. Seller shall remain fully responsible for all work performed by subcontractors.

All subcontractors shall be properly licensed, insured, and qualified to perform their respective trades in the State of Florida and the local jurisdiction.

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XI. INSPECTIONS, FINAL APPROVAL, AND CERTIFICATE OF OCCUPANCY

Seller shall coordinate and schedule all inspections and approvals required by the applicable local building department or authority having jurisdiction.

The project shall not be considered complete until:

1. All required inspections have been successfully passed;

2. Final approval has been issued by the authority having jurisdiction;

3. A Certificate of Occupancy, or equivalent final occupancy approval, has been obtained;

4. All punch list items have been completed to the satisfaction of the District Project Manager; and

5. All required closeout documents have been provided to the District.

Seller shall be responsible for all reinspection costs resulting from deficient, incomplete, or noncompliant work.

XII. PUNCH LIST AND FINAL ACCEPTANCE

Before final acceptance, the District may inspect the completed work and identify deficiencies, incomplete items, or corrective work required.

Seller shall complete all punch list items to the satisfaction of the District Project Manager before the project is considered complete or eligible for final payment.

XIII. SITE CLEANUP

Seller shall remove all construction debris, leftover materials, packaging, temporary facilities, and equipment from the project site. The site shall be left clean, safe, properly graded, and free of debris.

Final grading shall ensure that water drains away from the Home and foundation.

XIV. DELIVERABLES AND PROJECT MILESTONES

Seller shall complete the following deliverables and milestones:

Milestone Required Deliverable

Site Preparation Site verification, required soil testing, clearing, grading, erosion control, and site leveling completed

Unit Delivery Home delivered to the site, set, joined at the marriage line, and protected from damage

Foundation and Installation Engineered foundation, piers, anchors, tie-downs, vapor barrier, leveling, and setup completed

Utility Connections Electrical, plumbing, HVAC, water, and sewer/septic connections completed and tested

Finishing Work Skirting, decking, stairs, handrails, guardrails, siding, trim, and marriage line finishes completed

Final Inspection All required inspections passed and final approval received from the authority having jurisdiction

Certificate of Occupancy Certificate of Occupancy, or equivalent final occupancy approval, obtained and provided to the District

Closeout Documentation Final inspection approvals, warranty documentation, as-built utility connection information, and all required closeout documents provided

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XV. PROJECT MANAGEMENT AND ADMINISTRATION

Seller shall have sufficient personnel, equipment, transportation resources, subcontractor coordination, and project management capacity to complete the project as a turnkey installation within the required schedule.

Seller shall coordinate with the District Project Manager throughout the project and shall promptly notify the District of any condition that may affect cost, schedule, permitting, inspections, installation, or final approval.

Seller shall provide the following closeout documents before final payment:

1. Final inspection approvals;

2. Certificate of Occupancy, or equivalent final occupancy approval;

3. Manufacturer warranty documentation;

4. Installation warranty documentation;

5. As-built utility connection information;

6. Manufacturer data plate and HUD certification label confirmation; and

7. Any other documents required by the District or authority having jurisdiction.

XVI. WARRANTY

Seller shall provide, at a minimum:

1. A one-year manufacturer warranty on the Home; and

2. A one-year warranty on installation.

The warranty periods shall begin upon final acceptance by the District.

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PART 2 – GENERAL INFORMATION AND REQUIREMENTS

Thank you for your interest in working with the St. Johns River Water Management District. Please direct questions regarding the submittal documents and specifications to the District’s procurement staff member identified on the first page of this solicitation, in writing. We look forward to working with you. Pertinent information and required documents regarding this solicitation as part of a responsive submittal are listed below.

The District will publish notice of specifications and criteria, including addenda, intended agency decisions, or other matters pertinent to this solicitation on portals identified on the first page of this document.

2.1 MINIMUM QUALIFICATIONS

Respondent must satisfy the following minimum qualifications. Instructions for providing this documentation is provided herein. Failure to provide required documentation as instructed may result in a submittal being rejected as non-responsive.

(a) Respondent must be a licensed, authorized dealer, contractor, or installer qualified to sell, furnish, deliver, set up, and install manufactured/mobile homes in the State of Florida.

(b) Licensing: Respondent, or its designated installer, must hold a current and valid Florida mobile home installer, dealer installer, or manufacturer installer license issued by the Florida Department of Highway Safety and Motor Vehicles, as applicable to the work being performed.

(c) Experience: Respondent must have a minimum of 5 years’ experience providing manufactured homes constructed in accordance with Florida Administrative Code Chapter 15C-1 and compliance with HUD Manufactured Home Construction and Safety Standards, including homes with HUD certification labels and required data plates.

Respondent must also have a minimum of 5 years’ experience installing or coordinating engineered foundation systems, pier supports, anchoring systems, tie-downs, vapor barriers, leveling, and related installation components required for manufactured/mobile homes in Florida, including HUD Wind Zone III requirements where applicable.

(d) Similar projects: Respondent must have successfully completed at least three turnkey manufactured/mobile home projects of similar size, scope, and complexity within the past five years. Similar projects should include furnishing, delivery, setup, utility connections, inspections, and final approval for occupancy as set forth on the SIMILAR PROJECTS FORM. The District reserves right to determine whether a project shall be considered “similar.”

Irrespective of the minimum qualifications stated above, the District may make such investigations as it deems necessary to determine the ability of the Respondent to perform the Work. The District reserves the right to reject any submittal if the evidence submitted by such Respondent and/or the District’s independent investigation of such Respondent fails to satisfy the District that such Respondent is properly qualified to carry out the obligations of the Agreement and complete the Work in a manner acceptable to the District within the time period specified.

2.2 BUDGET ESTIMATE

The estimated budget is an estimate only and does not limit the District in awarding the Agreement.

Respondents are cautioned to not make any assumptions from the District Project Manager’s construction estimate about the total funds available for the Work. The District retains the right to adjust the estimate in awarding the Agreement.

The District also reserves the right to reject all Bids if subsequent negotiations with qualified Respondents result in costs over the engineer's construction estimate. In addition, the District reserves the right to increase, decrease, or delete any class, item, or part of the Work in order to reduce costs for any reason. The District may discuss alternatives for reducing the cost of the Work with Respondents and make such modifications as it determines to be in its best interest.

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2.3 SUBMITTAL LAYOUT/ORDER OF DOCUMENTS

Tab 1

A. Respondent Qualifications, Licensing, and Project Team/Introduction Letter.

The letter must address the following:

1. How is Respondent qualified to provide the required functions of this RFP?

(a) Provide a brief history of Respondent’s firm, including the number of years in operation, an overview of its organizational structure, and specific experience as it relates to the services outlined in this solicitation. Include information demonstrating the adequacy of staffing and proposed project management approach. Identify proposed project manager, installer, and key personnel who will be assigned to this project, specifying their names, roles and responsibilities, qualifications and experience.

(b) Resumes of key individuals and personnel assigned to this project.

(c) Detail Respondent’s experience with and knowledge of HUD Manufactured Home Construction and Safety Standards, Florida Administrative Code Chapter 15C-1, Florida Building Code, local permitting requirements, and manufacturer installation specifications.

(d) Provide a description of Respondent’s experience installing or coordinating engineered foundation systems, pier supports, anchoring systems, tie-downs, vapor barriers, leveling, and related installation components required for manufactured/mobile homes in Florida, including HUD Wind Zone III requirements.

2. Describe any prior or pending litigation or investigation, either civil or criminal, involving a governmental agency or which may affect the performance of the services to be rendered herein, in which Respondent or any of its employees intended for this project is, or has been involved within the last three (3) years.

3. Please describe the nature and result of any proceedings and the entity involved if Respondent has ever been adjudicated bankrupt, initiated bankruptcy, or been the subject of bankruptcy proceedings on behalf of the current entity submitting on this solicitation or a prior entity that Respondent substantially operated or controlled.

4. Provide a detailed explanation if Respondent (including any parent, subsidiary, affiliate, or predecessor) has ever been debarred, suspended, or otherwise excluded from doing business with any federal, state, or local government entity in the United States of America.

5. List any current or past clients, projects, or engagements that may present a potential conflict of interest if Respondent is selected to provide services for the District. Include a brief description of the nature of the potential conflict. If no such conflicts exist, please state so explicitly.

B. Client Experience

1. Similar Projects Form

Tab 2

C. Quality of Unit/Specifications

1. Provide sufficient information for the District to evaluate the manufactured/mobile home being proposed, including, at a minimum, floor plans, specifications, manufacturer data sheets, photographs or renderings, exterior and interior features, construction details, energy-efficiency features, warranty information, HUD certification information, and any available options or upgrades included in the proposed cost.

Tab 3

D. Project Methodology and Timeline

1. Provide a complete, practical, and organized plan for furnishing, delivering, installing, inspecting, and completing the Home on a turnkey basis.

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2. Provide a clear and realistic project timeline demonstrating Respondent’s ability to complete the project within the required schedule. The timeline should address all major phases of the project, including submittals, permitting, site preparation, delivery, foundation installation, setup, utility connections, stairs, decking, skirting, inspections, punch list completion, final approval, and Certificate of Occupancy.

Tab 4

E. Cost Proposal

1. Proposed cost should be complete, reasonable, and appropriate for the Home, materials, services, installation, permits, foundation system, utility connections, stairs, decking, skirting, inspections, closeout, warranties, and all other work required for immediate occupancy. Costs shall be broken down by home cost, transport, site prep, and installation.

Tab 5

F. Insurance Requirements (Proof of Insurability)

1. The submittal shall contain proof of insurability issued by a company authorized to do business in the State of Florida and with an A.M. Best Company rating of at least A- or greater for the required insurance(s) as set forth in the Agreement.

NOTE! Successful Respondent will be required to obtain and provide a Certificate of Insurance that meets all requirements as stated, references the Agreement number and shows St. Johns River Water Management District named as additional insured.

Forms included in this Solicitation

G. Cover Page /Addenda Acknowledgement H. Proposal Acknowledgement Form

I. Proposed Subcontractors

J. Certificate as to Respondent’s Ability to do Business in the State of Florida

K. Affidavit as to Non-Collusion and Certification of Material Conformance with Specifications

Respondent provided documentation

L. Proof of Respondent’s active registration on www.sunbiz.com M. Proof of Respondent’s active registration with the U.S. Department of Homeland Security’s E-Verify system.

N. Provide a letter from a financial institution with which Respondent has conducted business for at least the last 12 months stating that Respondent is in good standing (Note: this letter should be generic enough to not be considered confidential).

O. Provide copies of Respondent’s applicable licensing, certifications, and authorization to sell, deliver, and install manufactured/mobile homes in Florida.

2.4 PROPOSAL SPECIFICATIONS, ASSEMBLY, AND SUBMITTAL

(a) Proposal requirements:

(1) One (1) Original Document – uploaded into DemandStar or Central Bidding as a single .pdf file.

(2) Page Limit – none, if not otherwise specified herein this document.

(3) Page Size – 8 ½ x 11; oversized pages must be scanned to print out to appropriate page sizes, if necessary.

(b) Assembly requirements:

Submitted in order of submittal layout as listed above – documents should be scanned as PDF or similar format as one complete package.

(c) Submittal requirements:

Complete submittal package – Complete package shall consist of all required information and documents as listed in the Section titled SUBMITTAL LAYOUT/ORDER OF DOCUMENTS. A submittal returned

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2.5 SCORING GUIDELINES AND EVALUATION CRITERIA

All submittals received in accordance with this solicitation will be evaluated using the following scoring guidelines (multiplied by weights when applicable) unless other scoring is specifically identified in the category. Respondent must adhere to the organized structure for its submittal as described in section titled SUBMITTAL CONTENTS/ORDER OF

DOCUMENTS.

Respondent must adhere to the following organized structure for its submittal as described above.

0 No response provided or does not address the criterion.

1-2 Poor - Response is minimal, unclear; fails to adequately address the criterion and demonstrates limited capability.

3-5 Fair – Partially addresses the criterion but lacks sufficient detail or completeness; includes notable weaknesses.

6-9 Good – Clearly addresses the criterion with adequate to thorough detail; demonstrates solid capability with minor or no weaknesses.

10 Excellent – Exceeds requirements with exceptional detail, clarity, and detailed capability, provides added value.

Failure by Respondent to include the required information may result in the submittal being considered non-responsive or may receive a correspondingly low score pursuant to the evaluation rating scale.

CRITERIA WEIGHT SCORE TOTAL

1. RESPONDENT QUALIFICATIONS, LICENSING, AND PROJECT TEAM

Respondent demonstrated its experience, qualifications, and capacity to furnish, deliver, set up, install, and complete the manufactured/mobile home on a turnkey basis in accordance with the Scope of Work. The submittal identified the proposed project manager, installer, subcontractors, and key personnel, including their relevant experience, roles, responsibilities, and applicable licenses or certifications.

Respondent provided a minimum of three similar projects completed within the last three years. Similar projects demonstrated experience with manufactured/mobile home sales, delivery, setup, installation, foundation systems, utility connections, permitting, inspections, and final occupancy approval.

2. QUALITY OF UNIT/SPECIFICATIONS

Respondent provided sufficient information for the District to evaluate the manufactured/mobile home being proposed, including, at a minimum, floor plans, specifications, manufacturer data sheets, photographs or renderings, exterior and interior features, construction details, energy-efficiency features, warranty information, HUD certification information, and any available options or upgrades included in the proposed cost.

. 3. TIMELINE TO COMPLETION

Respondent provided a clear and realistic project timeline demonstrating its ability to complete the project within the required schedule. The timeline addressed all major phases of the project, including submittals, permitting, site preparation, delivery, foundation installation, setup, utility connections, stairs, decking, skirting, inspections, punch list completion, final approval, and Certificate of Occupancy.

4. COST PROPOSAL

Proposed costs for tasks identified in the scope of work are within budgeted amounts, appropriate for the services offered, and within acceptable range of comparable service providers. The responsive and responsible Respondent who submits the lowest proposed overall cost will receive a raw score of “10.” All other responsive and responsible proposed costs will be scored proportionately.

TOTAL 100

*Scores are per Committee member; to gain maximum points, verify that each item above is supported by all necessary and required documentation listed in the tabs below.

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2.6 HOW TO SUBMIT A RESPONSE TO THIS SOLICITATION

(a) Respondent’s submittal must be submitted in electronic format (no paper copies) either by uploading to DemandStar directly at www.demandstar.com OR to Central Bidding directly at www.centralbidding.com (NOT BOTH); OR by delivering all files on a single pin/thumb/jump drive either by mail or hand delivery in a sealed envelope.

Label all sealed envelopes as follows:

SEALED SUBMITTAL – DO NOT OPEN

Respondent’s Name: ___________________________________________ Request for Proposals: 42298RFP26, Moses Creek Security Residence Opening Time: 2:00 PM Opening Date: July 7, 2026 LaDonna Johnson, Procurement Specialist St. Johns River Water Management District District Headquarters 4049 Reid Street Palatka, FL 32177

**Please note that the U.S. Postal Service does not deliver regular mail or express mail to the above address.

The District’s experience is that Federal Express and United Parcel Service will. The District is not responsible for and will not accept or consider late submittals due to delays caused by any mail, package or courier service, including the U.S. mail, or caused by any other occurrence.

DO NOT SUBMIT VIA EMAIL — THIS WILL RESULT IN THE SUBMITTAL BEING REJECTED AS NON-

RESPONSIVE.

(b) All blank spaces on the solicitation documents must be typewritten or legibly printed in ink. In the event you decline to submit a response, the District would appreciate submittal of the “No Response Form” provided in this solicitation to describe the reason for not submitting a response.

(c) Please do not password protect files saved to a pin/thumb/jump drive. The District recommends that Respondents confirm their submittal documents will open correctly on a non-Respondent-owned computer.

Any electronic submittal received by the District that does not open on a District-owned computer is subject to rejection as a defective response. The file naming conventions for the solicitation must clearly identify specific information such as the solicitation number and Respondent’s name (Example: 12345RFP78, ABC Company).

NOTE! A Respondent’s submittal may be rejected as non-responsive for:

(1) Failing to complete all forms.

(2) Failure to provide all required materials; or

(3) Otherwise failing to comply with instructions for preparation and organization of submittal.

2.7 SIGNATURE AND CERTIFICATION REQUIREMENTS

If an individual submits a response to this solicitation must sign his/her name therein and state his/her address and the name and address of every other person interested in this solicitation as principal.

If a partnership submits a response to this solicitation, state the name and address of each member of the partnership.

If a corporation or limited liability company submits a response to this solicitation, an authorized agent or officer/member must sign the submittal, subscribing the name of the entity with the individual’s own name and affixing the corporate seal (if applicable). Such agent or officer/member must also provide the name of the state under which the entity is chartered/formed, and the names and business addresses of the officers/members.

All Respondents must submit evidence of registration with the Florida Secretary of State for doing business in the state of Florida.

All Respondents must certify that all persons or entities having an interest as principal in this solicitation or in substantial performance of the Work have been identified in the submittal forms.

http://www.demandstar.com/ http://www.centralbidding.com/

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2.8 PROHIBITED COMMUNICATION

To ensure a fair and impartial evaluation process, the District strictly prohibits any communication related to this solicitation with any District office, department, bureau, or employee during the submission and evaluation period, except as expressly authorized in this solicitation. Respondents are specifically prohibited from initiating any contact or communication with any District official or employee involved in the evaluation or consideration of submittals, including but not limited to the Executive Director and members of the Governing Board of the St. Johns River Water Management District, prior to the issuance of an award decision. All communication regarding this solicitation shall be initiated by the District’s Procurement staff, and solely for the purpose of obtaining information or clarification necessary for the proper evaluation of submittals. Any attempt by a Respondent to engage in unauthorized communication may result in disqualification from consideration for award under this solicitation and may further result in exclusion from future procurement opportunities with the District.

2.9 PRE-SUBMITTAL MEETINGS, INQUIRIES AND ADDENDA

If scheduled, the pre-submittal meeting information will appear on the first page of this solicitation. If the pre-submittal meeting is not designated as mandatory, then attendance at the pre-submittal meeting is strongly recommended. If the pre-submittal meeting is designated as MANDATORY, each Respondent must attend or its submittal will not be accepted.

During this meeting, the project scope, procedures, and specifications will be discussed. It is also the only opportunity during the open solicitation period for attendees to ask questions directly to the end user.

District staff are not authorized to provide oral interpretations or clarifications of the solicitation documents, including specifications or other agreement terms. All binding interpretations or corrections must be provided in writing, come only from Procurement staff, and be issued as part of an official addendum to this solicitation. The assigned Procurement Specialist may provide general guidance on District procedures and assist in referencing applicable sections of the solicitation documents; however, Respondents remain fully responsible for understanding and following all written requirements and submit accordingly.

In order to be considered. all requests for a written interpretation or correction must be submitted via e-mail before the deadline for questions as stated in this solicitation. All official responses, including clarifications, corrections, or supplemental instructions, will be issued in writing via addenda and posted on the solicitation portals listed on Page 1 of this document, prior to the submittal due date.

By submitting on this solicitation, Respondent is bound by and must acknowledge receipt of all issued addenda.

Submittals will be interpreted as if all addenda were received, whether or not Respondent actually reviewed the addenda.

Failure to receive or review an addendum does not relieve Respondent of any obligations under the solicitation or resulting Agreement. All addenda become an official part of the Contract Documents (defined in the Agreement).

2.10 OPENING OF SUBMITTALS

Submittals will be opened on or as reasonably feasible after the due date, after which time a Respondents List will be identified and uploaded to DemandStar, Central Bidding, and MyFloridaMarketPlace; pricing (if applicable) is not part of this detail. The Florida Public Records Act, §119.071(1)(b), Fla. Stat., exempts sealed submittals from inspection and copying until such time as the District provides notice of an intended decision pursuant to §120.57(3)(a), Fla. Stat., or until 30 days after opening of submittals or final replies, whichever is earlier. This exemption is not waived by the public opening of the submittals.

Unless otherwise exempt, Respondent’s submittal is a public record subject to disclosure upon expiration of the above exemption period. If any information included in the submittal is a trade secret as defined in §812.081, Fla. Stat., and exempt from disclosure pursuant to §815.04, Fla. Stat., Respondent must clearly identify any such material as “CONFIDENTIAL TRADE SECRET” in its submittal and explain the basis for such exemption. The District reserves the right, in its sole judgment and discretion, to reject a submittal for excessive or unwarranted assertion of trade secret confidentiality and return the submittal to Respondent.

2.11 DISQUALIFICATION OF RESPONDENTS

Any of the following causes will be considered as sufficient grounds for disqualification of a Respondent and rejection of the submittal:

(a) Contacting a District employee or officer other than the procurement employee named in this solicitation about any aspect of this solicitation before the notice of intended decision is posted.

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(b) Submission of more than one submittal for the same subject matter by an individual, firm, partnership, or corporation under the same or different names.

(c) Evidence of collusion among Respondents.

(d) Submission of materially false information.

(e) Information gained through checking references or other sources which indicates that Respondent may not successfully perform the Work.

(f) Respondent is failing to adequately perform on any existing agreement with the District.

(g) Respondent has defaulted on a previous agreement with the District.

(h) (The evidence submitted by Respondent, or the District’s investigation of Respondent, fails to satisfy the District that Respondent is properly qualified to carry out the obligations of the Agreement in a manner acceptable to the District and within the time period specified.

(i) Any unsatisfactory past performance by Respondent on work performed on a District project.

(j) (Any other cause that is sufficient to raise doubt regarding the ability of a Respondent to perform the Work in a manner that meets the District’s objectives for the Work.

2.12 REJECTION OF SUBMITTAL

Submittals must be delivered to the specified location and received before the designated due date and time in order to be considered. Untimely submittals will be returned to Respondent unopened. Submittals will be considered irregular and may be rejected if they show material omissions, alterations of form, additions not called for, conditions, limitations, or other material irregularities. The District may consider incomplete any submittal not prepared and submitted in accordance with the provisions specified herein and the District reserves the right to waive any minor deviations or irregularities in an otherwise valid submittal.

The District reserves the right to reject any and all submittals and cancel this solicitation when it determines, in its sole judgment and discretion, that it is not in its best interest to award the Agreement.

2.13 WITHDRAWAL OF SUBMITTALS

Respondent may withdraw its submittal if it submits such a written request to the District prior to the designated date and hour of opening. Respondent may be permitted to withdraw its submittal no later than 72 hours after the submittal opening for good cause, as determined by the District in its sole judgment and discretion.

2.14 EVALUATION OF SUBMITTALS AND AWARD PROCEDURES

Submittals will be reviewed and evaluated by a staff Evaluation Committee (“Committee”) based on the criteria and weighting outlined in the Section titled SCORING GUIDELINES AND EVALUATION CRITERIA, herein.

A Committee meeting will be scheduled, and notice of the meeting, including the date, time, and location, will be posted at least five (5) days in advance on DemandStar, Central Bidding, MyFloridaMarketPlace and Florida Administrative Register. The Committee will meet at District headquarters or another suitable location to discuss and score the submittals. Each Committee member will complete an evaluation form during the meeting, and the compiled results will be used to determine the overall ranking.

(a) Evaluation Process

(1) The Committee will evaluate and rank the submittals, based upon the established evaluation criteria. If the Committee determines that oral presentations will assist in the evaluation, presentations may be conducted at District headquarters, at another designated location, or remotely, as deemed appropriate by the District.

(2) If the Committee determines that not all Respondents will be asked to make an oral presentation, the Committee will complete an initial evaluation to develop a preliminary ranked list. This list will be used to determine which Respondents will be asked to make an oral presentation.

(3) After oral presentations are completed, the Committee members will conduct a final evaluation and ranking using the same criteria. Scores from the initial evaluation will not be carried over. All Respondents will be notified in writing of the Committee’s final ranking results.

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(b) Confidentiality of Evaluation Meetings

Under §286.0113, Fla. Stat., certain portions of meetings related to the solicitation process are exempt from public attendance. These include any part of a meeting where (1) a negotiation with a Respondent is conducted pursuant to a competitive solicitation; (2) a Respondent makes an oral presentation as part of a competitive solicitation; (3) a Respondent answers questions as part of a competitive solicitation; or

(4) negotiation strategies are discussed. Recordings and materials from exempt meetings are confidential and exempt from public disclosure under §119.07(1), Fla. Stat., and §24(a), Article I of the Florida Constitution until the District issues a notice of intended decision or until thirty (30) days after the submittal opening, whichever comes first. All exempt portions of meetings must be fully recorded. No portion of the exempt meeting may be held off the record.

(c) Rejection and Reissuance

Pursuant to §286.0113 Fla. Stat., if the District rejects all submittals and concurrently provides notice of its intent to reissue the competitive solicitation, the recording and any records presented at any exempt meeting shall remain exempt from §119.07(1) Fla. Stat., and §24(a), Art. I of the State Constitution (Public Records) until such time as the District provides notice of an intended decision concerning the reissued competitive solicitation or until the District withdraws the reissued competitive solicitation. A recording and any records presented at an exempt meeting are not exempt for longer than 12 months after the initial District notice rejecting all submittals.

(d) Approval of Ranking

Once the evaluation process is complete, the Committee’s final ranking will be presented to the Governing Board for approval, unless the Governing Board has delegated authority to the Executive Director or designee to approve and execute the Agreement.

(e) Negotiations and Award

Negotiations will begin with the highest-ranked Respondent. If negotiations are unsuccessful, the District may end discussions and proceed to the next highest-ranked Respondent, and so on, until an agreement is reached. The Agreement will be awarded to the highest-ranked Respondent being the Respondent with the highest total score as reflected on the solicitation tabulation sheet, who demonstrates, in accordance with the requirements of the submittal documents, a verifiable history of the skill, ability, integrity, and reliability necessary for the faithful performance of the Agreement, and that successfully completes negotiations with the District (“Successful Respondent”). The District may include in the Agreement any proposed alternatives determined to be in its best interest.

(f) Equal Scores

If two or more submittals are equal in all respects, the Agreement will be awarded as follows: (1) to the Respondent that certifies compliance with §287.087, Fla. Stat., via the Drug-Free Workplace Form; (2) to a Respondent university in the State University System pursuant to §373.63, Fla. Stat.; (3) to a Respondent whose submittal contains commodities manufactured, grown, or produced within the state of Florida pursuant to §287.082 Fla. Stat.; or (4) by lot.

(g) Notice of Intent to Award

All Respondents will be notified of the District's intent to award or decision to award the Agreement. For the purpose of filing a protest under §120.57(3), Fla. Stat., the time period will commence as provided in the Section titled PROTEST PROCEDURES, herein.

(h) Reservation of Rights

In the event the Successful Respondent fails to enter into the Agreement or the Agreement with said Respondent is terminated within 90 days of the effective date, the District reserves the right to negotiate and award the Agreement to the next highest-ranked Respondent, if available.

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(i) Notice of Award

All Respondents will be notified of the District’s intent to award or decision to award the Agreement. The time period for filing a protest under §120.57(3), Fla. Stat., will begin as provided in Section titled PROTEST PROCEDURES, herein.

2.15 PROTEST PROCEDURES

Notices of Intended Decision will be posted for a minimum of 72 hours. The time period for filing a Notice of Protest pursuant to §120.57(3), Fla. Stat., and Rule 28-110.003, Fla. Admin. Code commences at the time notices are posted.

As a courtesy to Respondents, the District may send copies of the notices of intended agency decisions via email to Respondent. These courtesy communications neither constitute official notice nor vary the times of receipt set forth above.

(a) Pursuant to §120.57(3), Fla. Stat., and Rule 28-110.003, Fla. Admin. Code, any person adversely affected by the terms, conditions, or specifications contained in a solicitation, including addenda, must file a Notice of Protest with the District Clerk within 72 hours after its posting.

(b) Pursuant to §120.57(3), Fla. Stat., and Rule 28-110.003, Fla. Admin. Code, any person adversely affected by a District decision or intended decision to award a contract, or to reject all submittals, proposals, or qualifications, must file a written Notice of Protest with the District Clerk within 72 hours after posting of the decision or intended decision.

(c) Pursuant to §120.57(3), Fla. Stat., and Rule 28-110.004, Fla. Admin. Code, a Formal Written Protest must be filed with the District Clerk within ten (10) days after the date the Notice of Protest is filed with the District. The Formal Written Protest must state with particularity the facts and law upon which the protest is based. Pursuant to §287.042(2)(c), Fla. Stat., any person who files an action protesting the decision or intended decision must post with the District Clerk at the time of filing the formal written protest a bond, cashier’s check, or money order made payable to the St. Johns River Water Management District in an amount equal to one percent (1%) of the District’s estimated Agreement amount.

(d) No additional time will be added for mailing. All filings must comply with Rule 28-106.104, Fla. Admin.

Code, and must be addressed to and received by the District Clerk at the District Headquarters in Palatka, Florida within the prescribed time periods. The District will not accept any electronically transmitted facsimile pleadings, petitions, Notice of Protest or other documents.

(e) The District’s acceptance of pleadings, petitions, Notice of Protest, Formal Written Protest, or other documents filed by email is subject to certain conditions set forth in the District’s Statement of Agency Organization and Operation (issued pursuant to Rule 28-101.001, Fla. Admin. Code), which is available for viewing at sjrwmd.com. These conditions include, but are not limited to, the document being in the form of a PDF or TIFF file and being capable of being stored and printed by the District.

(f) Failure to file a protest within the time prescribed in §120.57(3), Fla. Stat., or failure to post the bond or other security required by law within the time allowed for filing a bond will constitute a waiver of proceedings under chapter 120, Fla. Stat. Mediation under §120.573, Fla. Stat., is not available.

2.16 EXAMINATION OF CONTRACT DOCUMENTS

Respondent is solely responsible for being fully informed of the conditions under which the Work is to be performed in relation to existing conditions.