41094.pdf

FLORIDA TAX EXEMPT

NO.: 858012621681C-8

FACSIMILE: 407-688-5021

VENDOR NO.:

TO: SHIP TO:

APPROVED BY: APPROVED BY:

PURCHASING AGENT CITY MANAGER

DELIVER BY TERMS

DATE:

F.O.B. DESTINATION

UNLESS OTHERWISE INDICATED

BID OR QUOTATION

NO.

PO NUMBER:

REQUISITION NO.

ACCOUNT NO.: PROJECT NO.:

NO DEVIATION FROM THIS PURCHASE ORDER WILL BE ALLOWED UNLESS AUTHORIZED BY THE PURCHASING MANAGER - CITY OF SANFORD

ITEM NO. DESCRIPTION QUANTITY UNIT OF

ISSUE

UNIT

COST

EXTENDED

COST

All packages and Invoices applicable to this P.O. must bear this P.O. Number. The Vendor shall comply with all specified and reference herein before and after.

Any attempts to insert language to change these terms and conditions are hereby rejected and will be resolved in favor of the City of Sanford. Standard terms and conditions hereby incorporated into this purchase order may be found at http://www.sanfordfl.gov/index.aspex?page=879

PURCHASE ORDER

SUBMIT INVOICES TO:

01/21/25 041094

12709

WESCO TURF, INC

2101 CANTU CT

SARASOTA, FL 34232

09/30/25 NET/30 72561

001-7979-594.02-00

1 BLANKET PO FOR TORO PARTS & 49999.00 NA 1.00 49999.00

SERVICES

SS 24/25-109 JUSTIFICATION FORM

SS 24/25-109 PUBLIC NOTICE OF

INTENT

VENDOR LETTER

VENDOR ITEM NO.- 12709

SUB-TOTAL 49999.00

TOTAL 49999.00

INVOICE_MM@SANFORDFL.GOV

CITY OF SANFORD

800 WEST FULTON

SANFORD, FL 32164

PURCHASE ORDER TERMS AND CONDITIONS

1. By accepting this Purchase Order (PO) the Vendor accepts all of the Terms and Conditions included herein. The Buyer is the City of Sanford, Florida, hereinafter referred to as the "City". The term "City" is used in a broad sense to include its employees, directors, officers, agents, volunteers, etc.

2. All information referenced is hereby incorporated into the PO. These Terms and Conditions may be varied only by written amendment signed by the parties. All modifications in performance, including but not limited to, extensions of time, renewal, or substitution are void absent dually signed amendment by the parties. Time is of the essence of the lawful performance of the duties and obligations contained in the Purchase Order. The Vendor agrees that Vendor shall diligently and expeditiously pursue Vendor's obligations.

3. Cancellation rights reserved by the City. The City may cancel this PO in whole or in part at any time for default by written notice to the Vendor. The City shall have no liability to the Vendor beyond payment of any balance owing for Material purchased hereunder and delivered to and accepted by the City prior to the Vendor's receipt of the notice of termination.

4. Terms of shipping are F.O.B. the City's delivery location unless otherwise noted within the terms of this PO. Regardless of the indicated F.O.B. point, the City does not accept title until the delivery is acknowledged by an authorized City representative.

5. Prices stated on this PO are firm, all inclusive and consistent with applicable negotiations, bid(s) and/or quotations. The City is exempt from the Florida Sales and Use Tax and will furnish the Vendor with proof of tax exemption upon request. Extra charges for any purpose will not be allowed unless explicitly indicated on the PO. This order is hereby cancelled, if pricing is omitted.

6. The Vendor warrants that any material or equipment supplied hereunder is new, unused condition and free from defects in title, workmanship, defects in design and in full compliance with the specifications defined by the City in the order. The goods or services furnished under this PO are covered by commercial warranties for such goods or services and that the rights and remedies provided therein are in addition to and do not limit those available to the City. A copy of these warranties and all applicable manufacturers warranties shall be furnished at the time of delivery.

7. The City reserves the right to conduct any inspection or investigation to verify compliance of the goods and/or services with the requirements of this purchase order and to reject any delivery not in compliance If any deficiency is not visible at the time of delivery the City reserves the right to take and/or require appropriate corrective action upon the discovery of any deficiency, non-compliance, or defect.

8. All tools or property furnished to the Vendor by the City shall remain the property of the City, be subject to removal upon the City's demand, be used only on behalf of the City, be maintained in good order, and be clearly identified as property of the City. The Vendor assumes any and all liability of whatsoever type or nature for loss or damage to such property.

9. The Vendor agrees to comply with all Federal, State of Florida, Seminole County, City laws, ordinances, regulations, authority and codes and authority having jurisdiction over the purchase.

10. To the fullest extent permitted by law, the Vendor shall indemnify, hold harmless and defend the City, its agents, servants, officers, officials and employees,or any of them, from and against any and all claims, damages, losses, and expenses including, but not limited to, attorney's fees and other legal costs such as those for paralegal, investigative, and legal support services, and the actual costs incurred for expert witness testimony, arising out of or resulting from the performance or provision of services required under this Agreement, provided that same is caused in whole or in part by the error, omission, act, failure to act, breach of contract obligation, malfeasance, officers, officials,employees, or agents.

Additionally, the Vendor accepts responsibilityfor all damages resulting in any way related to the procurement and delivery of goods or services contemplated in this purchase order. Nothing herein shall be deemed to affect the rights, privileges, and immunities of the City as set forth in Section 768.28, Florida Statutes.

11. The Vendor shall not assign this PO, any rights under this PO or any monies due or to become due hereunder nor delegate or subcontract any obligations or work hereunder without the prior written consent of the City.

12. The Vendor shall not disclose the existence of this PO without prior written consent of the City except as may be required to perform this PO.

13. All Material purchased hereunder must be packaged to ensure its security and delivery in accordance with the City's shipping and packaging specification and good commercial practice. Each package shall be labeled indicating the addressee of each package or shipment and the applicable PO number. All shipmentsshall comply with HAZMAT requirements including, but not limited to, (DOT) regulations published in 49CFR 1399, OSHA regulations 29 CFR 4999.

14. The Vendor shall perform the obligations of this PO as an independent contractor and under no circumstances shall it be considered as agent or employee of the City.

15. The Vendor ensures that its personnel shall comply with reasonable conduct guidelines and City policies and procedures.

16. After each delivery, the Vendor shall provide to the bill to address an original, proper invoice (single copy) which includes: a) Vendor's name(dba), telephone number, mailing address; b) City's P.O. Number; c) Date of invoice; d) Shipping date; e) Delivery date; f) Payment terms; g) Description of goods/services; h) quantity; i) Unit price; j) Extended price; k) Total. The City has the right to reconcile invoice with the PO and adjust payment accordingly to comply with the PO. Payment will be made only to the Vendor identified on the PO and for received and accepted goods/services. The City shall have right at any time to set-off any amounts due to the Vendor against any amounts owed to the City by the Vendor and shall in the case of Vendor default retain the right to further adjust payments as consistent with the best interests of the City.

17. Payment of invoices will be in compliance with Chapter 218, Part VII of Florida Statutes, City Ordinance No. 3029, Purchasing Policy of the City and the stipulations, terms and conditions of this PO. Any cash discount period will date from receipt of invoice, receipt of actual delivery or date of invoice, which ever is later.

18. If this PO involves the Vendor's performance on the City's premises or at any place where the City conducts operations, the Vendor shall request information from the Purchasing Manager regarding insurance coverage requirements. In circumstances where insurance is required, Vendor shall provide proofs of insurance required by the City, or City reserves the right to cancel this Purchase Order, immediately suspend performance by the Vendor atVendor's expense and prohibit access to City premises until such proofs of insurance is verified. Noncompliance with this item shall place the Vendor in default and subject to disbarment from the City's Vendor List.

19. The failure of the city to enforce any provision of this PO, exercise any right or privilege granted to the City hereunder shall not constitute or be construed as a waiver of any such provision or right and the same shall continue in force.

20. The Vendor shall notify the Purchasing Manager of any inherent hazard and applicable precautions, protective measures and provide any additional relevant information, including MSDS, related to the Material being purchased herein.

21. The City shall have the right at no additional charge to use all or portions of material found in the Vendor's applicable literature relevant to the purchase. The Vendor agrees to advise the City of any updated information relative to the foregoing literature and documentation with timely written notice.

22. A person or affiliate who has been removed from the City's Vendor List may not submit a bid or transact business with the City in excess of Category Two for a period of thirty-six (36) months from the date of being removed from the City's Vendor List.

23. In compliance with 8 U.S.C. Section 1324a(e) [Section 274A(e) of the Immigration and Nationality Act (INA)], the City will not intentionally make an award or upon discovery of a violation will unilaterally cancel this PO with any contractor who knowingly employs unauthorized alien workers.

24. This PO shall be governed by and interpreted in accordance with the laws of the State of Florida.

In any action or proceeding required to enforce or interpret the terms of this Agreement, venue shall be of the Eighteenth Judicial Circuit in and for Seminole County, Florida

Finance/Purchasing Division, Tel 407.688.5028 or 5030 (300 N Park Ave Sanford, FL 32771 Ste. 236)

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE

THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN

ACCORDANCE WITH THE POLICY PROVISIONS.

INSURER(S) AFFORDING COVERAGE

INSURER F :

INSURER E :

INSURER D :

INSURER C :

INSURER B :

INSURER A :

NAIC #

NAME:

CONTACT

(A/C, No):

FAX

E-MAIL

ADDRESS:

PRODUCER

(A/C, No, Ext):

PHONE

INSURED

REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES

IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.

If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).

THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED

REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

OTHER:

(Per accident)

(Ea accident)

N / A

SUBR

WVD

ADDL

INSD

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.

$PROPERTY DAMAGE

BODILY INJURY (Per accident)

BODILY INJURY (Per person)

COMBINED SINGLE LIMIT

AUTOS ONLY

AUTOSAUTOS ONLY

NON-OWNED

SCHEDULEDOWNED

ANY AUTO

AUTOMOBILE LIABILITY

Y / N

WORKERS COMPENSATION

AND EMPLOYERS' LIABILITY

OFFICER/MEMBER EXCLUDED?

(Mandatory in NH)

DESCRIPTION OF OPERATIONS below If yes, describe under

ANY PROPRIETOR/PARTNER/EXECUTIVE

E.L. DISEASE - POLICY LIMIT

E.L. DISEASE - EA EMPLOYEE

E.L. EACH ACCIDENT

ER

OTH-

STATUTE

PER

LIMITS(MM/DD/YYYY)

POLICY EXP

(MM/DD/YYYY)

POLICY EFF

POLICY NUMBERTYPE OF INSURANCELTR

INSR

DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)

EXCESS LIAB

UMBRELLA LIAB $EACH OCCURRENCE

$AGGREGATE

OCCUR

CLAIMS-MADE

DED RETENTION $

$PRODUCTS - COMP/OP AGG

$GENERAL AGGREGATE

$PERSONAL & ADV INJURY

$MED EXP (Any one person)

$EACH OCCURRENCE

DAMAGE TO RENTED

$PREMISES (Ea occurrence)

COMMERCIAL GENERAL LIABILITY

CLAIMS-MADE OCCUR

GEN'L AGGREGATE LIMIT APPLIES PER:

POLICY

PRO-

JECT LOC

CERTIFICATE OF LIABILITY INSURANCE

DATE (MM/DD/YYYY)

CANCELLATION

AUTHORIZED REPRESENTATIVE

ACORD 25 (2016/03)

© 1988-2015 ACORD CORPORATION. All rights reserved.

CERTIFICATE HOLDER

The ACORD name and logo are registered marks of ACORD

HIRED

AUTOS ONLY

12/4/2024

Wallace Welch & Willingham, Inc.

300 1st Ave S, 5th Floor St. Petersburg FL 33701

727-522-7777 727-521-2902 certificates@w3ins.com

Zenith Insurance Company 13269 WESCINC-01 Great Northern Insurance Company 20303

Wesco-Turf Inc Gamble Partners LLC 2101 Cantu Ct Sarasota FL 34232

Federal Insurance Company 20281 Underwriters at Lloyd's, London 15792

1330616394

B X 1,000,000 X 1,000,000

5,000

1,000,000

2,000,000 X X

Y 36069372 10/1/2024 10/1/2025

2,000,000

C 1,000,000

X Y 73624111 10/1/2024 10/1/2025

C X X 10,000,00078194806 10/1/2024 10/1/2025

X 0

A XZ126406212 1/1/2025 1/1/2026

1,000,000

1,000,000

1,000,000 D Stock Throughput FAL10000568 10/1/2024 10/1/2025 Total Limit $52,500,000

Automatic additional insured and waiver of subrogation applies in favor of City of Sanford if required by written contract, subject to terms, conditions, and exclusions of the policies, per attached blanket endorsement forms.

Umbrella follows form and applies excess of General Liability, Auto Liability and Employers Liability

City of Sanford 300 N Park Ave Sanford FL 32771

Prospective contractors are requested to provide information regarding their ability to supply the commodities or contractual services described. If it is determined in writing by the City, after reviewing any information received from prospective contractors, that the commodities or contractual services are available only from a single source, the City shall publicly post a Notice of Intent to Award for its intended decision to enter a single-source purchase contract in the manner specified in the City’s Purchasing Policy and Section 120.57(3) Florida Statutes, as applicable.

PUR-F-237 Rev. 02/2017

City of Sanford | Finance Department | Purchasing Division 300 N. Park Avenue, Sanford, Florida 32771

Phone: 407-688-5030 or extension 5028 | Fax: 407-688-5021 PUBLIC NOTICE OF INTENT TO ENTER INTO A

SINGLE SOURCE PURCHASE

Date: 12/2/2024 Department: Fleet Tracking Number: SS 24/25-109 Requested Amount: $49,999.00 Project Title: Wesco Turf Contract Term: 1 Year Notice Posting Date: 12/2/2024 Notice Expiration Date: 12/23/2024

RECOMMENDED | INTENDED CONTRACTOR INFORMATION

Name: Wesco Turf, Inc. Contact: Troy Von Holdt Address: 2101 Cantu Court, Sarasota, FL 34232 Phone #: 941-377-6777 Email: Jacob.hardy@wescoturf.com

SINGLE SOURCE PURCHASE DESCRIPTION

This information is designed to inform the supplier community and the public that the City of Sanford, a municipal corporation existing under the laws of the State of Florida, intends to enter into a non-competitive Agreement to purchase a product and or service.

This description of commodities or contractual services intended for purchase from a single source is posted in accordance with sections 120.57(3) and 287.057(3), Florida Statutes and will remain posted for a period of at least seven (7) business days. Pursuant to Florida Statutes, notice is hereby given that the following product/service may be a single source.

Commodity Code of Requested Product/Service:

515 015, 515 056, 515 035

Manufacturer, Model, and Description, as appropriate:

City of Sanford owns several Toro units, all of which are serviced by Fleet Maintenance.

Quantity:

$49,999.00 Requestor:

Robert Ferguson Performance and/or Design Requirements: (e.g.. intended use, function or application, compatibility, requirements; reference to policy, rule, statute or other act of the Legislature, etc., as appropriate) Highly technical repairs required on certain hydraulic systems on Toro equipment can only be performed by technicians employed by Wesco, Inc.. Including cloud services and software updates performed by technicians with proprietary computer tools

Justification for single source acquisition: (what is necessary and unique about the product, service or source; steps taken to confirm unavailability of competition, as appropriate) Wesco Turf, Inc. is the sole distributor for OEM parts and warranty repair services on Toro equipment in all of Florida.

If you believe you are a qualified supplier capable of providing the same type of product/service, please submit a statement of qualifications, product information and or capabilities as applicable to the below listed Purchasing Division contact person.

PROCUREMENT DIVISION CONTACT INFORMATION

Procurement Contact Person: Chase Kaiser, Purchasing Coordinator Address: 300 N. Park Avenue, 2nd Floor, Suite 243 Sanford, Florida 32771 Phone #: 407-688-5030 Extension: Fax #: 407-688-5021 Email: Chase.kaiser@sanford.fl.gov mailto:Chase.kaiser@sanford.fl.gov

8111 Lyndale Avenue South, Bloomington, Minnesota 55420-1196 ▪ Phone 952-888-8801 ▪ www.thetorocompany.com ▪ Fax 952/887-8258

September 30, 2024

Jose Ortiz Grounds Maintenance Supervisor City of Sanford Parks 480 East 1st St Sanford, FL 32771

Dear Mr. Jose Ortiz, This letter is to inform you that Wesco Turf, Inc. at 2101 Cantu Court, Sarasota, FL (941-377-6777) is the sole source distributor for Toro commercial turf equipment, parts and service and Toro golf course irrigation products for your geographic area.

If you have any questions, please contact me.

Sincerely, Troy von Holdt

Troy von Holdt District Sales Manager-Sports Fields and Grounds The Toro Company Commercial Products Division

The Toro Company

SS 24/25-109

Wesco Turf

01/21/2025Cynthia Lindsay

01/21/2025Craig Radzak

041094 Final Audit Report 2025-01-21

Created: 2025-01-21

By: Chase Kaiser (chase.kaiser@sanfordfl.gov)

Status: Signed

Transaction ID: CBJCHBCAABAAc4p1x0RuO24Kxy81eClum3bC4bj3ozkY

"041094" History Document created by Chase Kaiser (chase.kaiser@sanfordfl.gov)

2025-01-21 - 3:51:32 PM GMT

Document emailed to Cynthia Lindsay (Cynthia.Lindsay@Sanfordfl.gov) for signature

2025-01-21 - 3:51:38 PM GMT

Email viewed by Cynthia Lindsay (Cynthia.Lindsay@Sanfordfl.gov)

2025-01-21 - 3:52:20 PM GMT

Document e-signed by Cynthia Lindsay (Cynthia.Lindsay@Sanfordfl.gov) Signature Date: 2025-01-21 - 5:15:03 PM GMT - Time Source: server

Document emailed to Craig Radzak (craig.radzak@sanfordfl.gov) for signature

2025-01-21 - 5:15:05 PM GMT

Email viewed by Craig Radzak (craig.radzak@sanfordfl.gov)

2025-01-21 - 5:15:37 PM GMT

Document e-signed by Craig Radzak (craig.radzak@sanfordfl.gov) Signature Date: 2025-01-21 - 6:02:56 PM GMT - Time Source: server

Agreement completed.

2025-01-21 - 6:02:56 PM GMT