40946_Special_Provisions.pdf

[Revised April 18, 2022]

COUNTY OF SACRAMENTO

DEPARTMENT OF GENERAL SERVICES

CONTRACT

SPECIAL PROVISIONS

711 G STREET-4th FLOOR CARPET

REPLACEMENT

CONTRACT NO. 40946

APRIL 26, 2022

NOTE: The County of Sacramento Standard Construction Specifications dated

September 2001, revised March 2004, revised January 2008, revised January 1, 2016, revised January 1, 2017 and revised February 1, 2017 are hereby made a part of these Specifications. A copy of the Standard Construction Specifications may be downloaded from the County website at www.saccountyspecs.net.

LOG NO. 6237

JEFFREY A. GASAWAY, DIRECTOR

DEPARTMENT OF GENERAL SERVICES

[Revised April 18, 2022]

SPECIAL PROVISIONS

711 G STREET-4th FLOOR CARPET REPLACEMENT

711 G STREET, SACRAMENTO, CA 95814

PROJECT MANAGER

BRIDGETT VASQUEZ

County of Sacramento Department of General Services Architectural Services Division

9660 Ecology Lane Sacramento CA 95827

Email: vasquezb@saccounty.net

TOC 1

711 G STREET-4th FLOOR CARPET REPLACEMENT

TABLE OF CONTENTS FOR CONTRACT DOCUMENTS

DIVISION 1 - GENERAL REQUIREMENTS

MODIFICATIONS TO STANDARD CONSTRUCTION SPECIFICATIONS

1-1 GENERAL

2-1 BID PROPOSAL

2-2 PREPARATION AND SUBMISSION OF BIDS

2-8 SUBCONTRACTORS

2-9 ADDENDA

2-11 BID GURANTEE

2-12 WITHDRAWL OF BID

2-13 PUBLIC OPENING OF BIDS

3-1 TIME OF AWARD

3-2 CONSIDERATION OF BIDS

3-3 AWARD OF CONTRACT

3-7 EXECUTION OF CONTRACT

4-1 INTENT OF CONTRACT DOCUMENTS

4-1.02 WORK AND LIMITATIONS

4-2 PLANS AND SPECIFICATIONS FURNISHED

5-1 AUTHORITY OF AGENCY

5-8.01 SUBMITTALS – GENERAL

5-9.01 AGENCY-FURNISHED SURVEYS

6-1.02 PREVAILING WAGE

7-8.01 ALLOWABLE TIMES AND HOURS OF WORK

7-9 TEMPORARY FACILITIES

7-9.02 CONSTRUCTION SITE UTILITIES

7-10 PROTECTION OF WORK, PERSONS AND PROPERTY

7-15 TIME OF COMPLETION

8-10 LIQUIDATED DAMAGES

10-4.03 AGENCY REQUIREMENTS

APPENDIX B – Required Submittal List

DIVISION 1-1

DIVISION 1 - GENERAL REQUIREMENTS

Sections 1-1 through 12-6 of the County of Sacramento Standard Construction Specifications dated September 2001, revised March 2004, revised January 2008, revised January 1, 2016, revised January 1, 2017 and revised February 1, 2017 are hereby made part of these specifications. Modifications to the Standard Construction Specifications are noted below. The Standard Construction Specifications along with these project specifications shall be considered as one body of specifications.

MODIFICATIONS TO STANDARD CONSTRUCTION SPECIFICATIONS

CUPCCAA PROJECTS

1-1 GENERAL

Pursuant to Section 22034 of the Public Contract Code and 2.61.058 of the Sacramento County Code, the CUPCCAA Contract will be awarded by the Director of General Services.

2-1 BID PROPOSAL

The following is added before the last sentence of the first paragraph:

Signatures scanned or transmitted electronically shall be deemed original signatures for purposes of the Bid, with such scanned signatures having the same legal effect as original signatures.

The first sentence of the second paragraph is deleted and replaced with the following:

The Bid must be made on the bid proposal form furnished by the Agency as follows:

2-2 PREPARATION AND SUBMISSION OF BIDS

The fifth and sixth paragraphs of this section are deleted in their entirety and replaced as follows:

Bids must be submitted on the Agency's eProcurement system website as indicated in the Notice to Bidders. All Bid pricing, forms, and attachments requested in the online Bid posting must be completed and submitted by the date and time indicated in the Notice to Bidders or subsequent Addendum in order for the Bid to be considered by the Agency. Bidders will receive a confirmation email from the Agency’s eProcurement system providing the date and time that the Bid was received by the Agency’s eProcurement system. Late Bids will not be accepted by the Agency. Bids delivered by hand, fax, telephone, e-mail, or any postal carrier will not be accepted by the Agency.

2-8 SUBCONTRACTORS

The first three paragraphs shall be deleted. The last sentence of the fourth paragraph shall be deleted and replaced with the following:

DIVISION 1-2

Bidders must complete all requested fields for each Subcontractor listed on the designation of subcontractors form provided in the Agency's eProcurement system and upload and submit a completed form with their Bid, failure to do so may be cause to reject the Bid.

2-9 ADDENDA

This section is deleted in its entirety and replaced with the following:

The correction of material discrepancies in, or material additions to/omissions from, the Plans, Specifications, or other Contract document, or an interpretation thereof, during the bidding period will be made only by an Addendum issued by the Agency. Addenda will be posted on the Agency's eProcurement system website and available for review by all Bidders. Bidders must acknowledge any and all Addenda before submitting a Bid.

Addenda become part of the Contract upon issuance. Interpretations or explanations not included in an Addenda will not be considered binding.

2-11 BID GURANTEE

The following is added as the third paragraph to this section:

Bidders must upload a copy of their Bid Guarantee and submit it with their Bid in the Agency's eProcurement system. After Bids are opened and the apparent low bidder is identified, the apparent low Bidder must deliver their original Bid Guarantee to the Agency by 4:00 PM the first Monday following Bid Opening, to: County of Sacramento, Contracts & Purchasing Division, 9660 Ecology Lane, Sacramento, CA 95827.

The County does not have a standard bid bond/guaranty form. The bid bond/guaranty form may be provided by the corporate surety.

2-12 WITHDRAWAL OF BID

This section is deleted in its entirety and replaced with the following:

A Bid can be withdrawn prior to the time for the submission of Bids in the Notice to Bidders by canceling or deleting the submitted Bid in the Agency's eProcurement system. The withdrawal of a Bid does not prejudice the right of a Bidder to file a new or revised Bid in accordance with the Notice to Bidders. Bids can be revised in the Agency's eProcurement system prior to the Bid due date and time.

2-13 PUBLIC OPENING OF BIDS

Bids will be publicly opened by electronically unsealing the Bids on the Agency's eProcurement system website as indicated in the Notice to Bidders or a subsequent Addendum. Bidders and the public can view Bids received on the Agency's eProcurement system website after the Bid due date and time.

3-1 TIME OF AWARD

CUPCCAA PROJECTS

DIVISION 1-3

If the Contract is awarded, the award is expected to be made within 30 Calendar Days after Bid Opening.

3-2 CONSIDERATION OF BIDS

Sentence three of paragraph two shall be deleted and replaced with the following:

If the bid is missing a lump sum price or a unit price, in either the base bid or any alternate, then the bid will be deemed incomplete and the bid will be rejected as non-responsive.

3-3 AWARD OF CONTRACT

Delete section and replace with the following:

If the Contract is awarded, the award will be to the lowest responsive, responsible Bidder and as noted on Agency's eProcurement system.

3-7 EXECUTION OF CONTRACT

Agreement forms shall be those shown in Sample Forms of the Standard Construction Specifications.

4-1 INTENT OF CONTRACT DOCUMENTS

The project specifications use the Construction Specifications Institute (CSI) format.

The CSI format divisions shall not operate to make the County an arbiter to establish subcontract limits between Contractor and/or subcontractors. The General Contractor is responsible to the County for all phases of construction and a complete job.

The existing conditions depicted on the drawings and specifications are developed from record information. Exact locations, distances, dimensions, elevations, etc., shall be governed by actual field conditions and verified by the Contractor.

4-1.02 WORK AND LIMITATIONS

1. During the progress of work, the existing facilities shall be maintained without interruption, except by specific arrangement with the Project Inspector and then only at such times as approved in writing by the Project Inspector.

DIVISION 1-4

2. The Contractor shall coordinate the work of this contract through the Project Inspector assigned by the Engineer.

4-2 PLANS AND SPECIFICATIONS FURNISHED

The first paragraph shall be deleted and replaced with the following:

The Agency will provide the fully executed Contract for the Contractor’s use in prosecuting the Work. The Agency will not provide copies of Project Plans, Standard Drawings or State Plans, Project Specifications, Standard Construction Specifications or the State Specifications, and Special Provisions. Project Plans and Project Specifications can be downloaded from OpenGov Procurement (see Notice to Contractors (NTC)).

5-1 AUTHORITY OF AGENCY

Add the following:

5-1.01 SPECIAL SECURITY REQUIREMENTS

The Contractor’s workers and equipment shall be limited to the work areas as designated by this contract.

1. In the event the Contractor, his/her employees, or subcontractors fail to adhere to the County’s security provisions, the County has the right to deny access to the work site to that employee or subcontractor without an extension of time being granted to the Contractor.

Security badges will be issued to all personnel working at the project site. This badge must be worn at all times when in the facility or on the project site. The badge shall be turned in and shall remain at the site each time an individual leaves the site. The badge will allow workers to only be in the immediate vicinity of the construction work.

5-8.01 SUBMITTALS – GENERAL

The last sentence of the first paragraph shall be replaced with the following:

Submittals shall be submitted within 30 days of execution of the contract, or at least 60 days prior to when the material will be ordered.

Sentence one of paragraph three shall be replaced by the following:

Copies of all submittals shall be furnished electronically, an electronic copy will be returned after review.

DIVISION 1-5

Add the following paragraph:

Appendix B lists the submittals required from the Contractor for this project. This submittal list is provided for the Contractor’s convenience and may not represent all submittals required by the contract documents. The Contractor is ultimately responsible for identifying and providing all required submittals.

5-9.01 AGENCY-FURNISHED SURVEYS

The entire section shall be deleted and replaced with the following:

The contractor shall be responsible for and shall perform all surveys and measurements necessary for layout and control of work in accordance with Section 5-

9.03 of the Standard Construction Specifications.

6-1.02 PREVAILING WAGE

All questions regarding labor compliance regulations, including job classifications and pay scales should be directed to the Agency Labor Compliance Program, telephone

(916) 875-2700.

7-8.01 ALLOWABLE TIMES AND HOURS OF WORK

Work hours are during the day 7am -6pm.

7-9 TEMPORARY FACILITIES

The Contractor shall obtain the prior approval of the Project Inspector for acceptable site access or before using any area or space for Contractor’s storage during construction operations. Materials, equipment, etc., shall not be piled or stored in any location which shall interfere with the conduct of normal functions of the building and/or facilities, and shall not constitute a hazard to persons or property. Any required safety precautions such as signs, danger signals, lanterns, barricades, etc., shall be installed by the Contractor during construction operations.

No advertising signs of any kind will be permitted except by written permission of the Engineer.

7-9.02 CONSTRUCTION SITE UTILITIES

1. ELECTRICAL POWER: The facility’s electrical power shall be made available for the Contractor’s use as long as the Contractor’s power requirements are below the

DIVISION 1-6

available capacities in the immediate area of work. The Contractor shall be responsible to verify all existing conditions associated with an electrical connection. Connections to existing electrical services shall be coordinated with and accepted by the Project Inspector. The Contractor shall provide a portable generator for any power needs in excess of available electrical power.

2. TELEPHONE: Contractor shall not have access to phones on site and therefore, shall arrange for his mobile phone if needed for on-site communication.

7-10 PROTECTION OF WORK, PERSONS AND PROPERTY

Provide temporary fencing, lock boxes etc., as required to protect material storage, equipment and building under construction from theft, vandalism and unauthorized entry.

The Contractor shall be responsible for the protection of all furniture, walls, doors, etc., from damage, cosmetic or real, during the Work. The Contractor shall be responsible for all damage in the area of Work, or any other area in the building or on the site, caused by Contractor, his employees or subcontractors.

7-15 TIME OF COMPLETION

The time for completion of this contract shall be 60 calendar days commencing as specified in Section 7-1 of the Standard Construction Specifications

8-10 LIQUIDATED DAMAGES

Liquidated damages shall be $_330____ for each calendar day(s) delay beyond the established contract completion date that all work, is not completed.

10-9 SANITARY REGULATIONS

Add the following paragraph:

Designated existing restrooms will be available for use by all workers, subcontractors, consultants, and County personnel associated with the project. The restrooms shall not be used for project cleanup.

Until Further Notice:

The Contractor shall be solely and completely responsible for implementing the applicable COVID-19 guidelines from the California Department of Industrial Relations, Division of Occupational Safety and Health, and the applicable COVID-19 guidance from the Centers for Disease Control and Prevention for the protection of workers, including regulations concerning education, training, routine cleaning, on-site washing facilities, and the use of Personal Protective Equipment (PPE) at the workplace (collectively, "Guidelines"). The Contractor shall submit a plan and/or narrative description to the Agency for compliance with these Guidelines prior to commencement of the Work. This safety plan and/or narrative description shall describe all education, training, routine

DIVISION 1-7

cleaning, on-site washing facilities, Personal Protective Equipment (PPE), or similar to be used at the Project Site. Full compensation for implementing the Guidelines, and any required updates to the safety plan and/or narrative description, shall be considered as included in the prices paid for the various items of Work involved as specified in Section 8-3, “Work to be Done Without Direct Payment,” of the Standard Construction Specifications and therefore no additional compensation shall be made.

END OF SECTION

APPENDIX B

REQUIRED SUBMITTAL LIST

Appendix B

APPENDIX B

711 G Street –4th Floor Carpet Replacement

Contract No. 40946

Note: This submittal list is provided for the contractor's convenience and may not represent ALL submittals required by the contract documents.

Contractor is ultimately responsible for identifying and providing ALL required submittals.

P Product Data / List of Materials SD Shop Drawings TE Testing Results, Certificates or Data Q Quality Control Submittals S Samples or mockups OM Operation and Maintenance Manuals W Warranty Over One Year Period SP Spare Parts T Training O Other SCS Standard Construction Specifications SP Special Provisions

REQUIRED SUBMITTAL LIST

SPEC.

SECTION

ITEM REQUIRING A

SUBMITTAL

REQUIRED SUBMITTAL TYPE

P SD TE Q S OM W SP TR O

SCS

12-1.02 24-Hour Contact Information X

SCS

7-5 Construction Baseline Schedule

SCS

7-5.03 Four-Week Rolling Schedule

SCS

8-1.02 Schedule of Values

SCS

12-1.01.A

Injury and Illness Prevention Program (IIPP)

SCS

12-1.01.A

Code of Safe Work Practices

(CSWP)

SCS

12-1.01.B

Contract Specific Safety Plan

(CSSP)

SCS

12-1.01.C Task Specific Safety Plan (TSSP)

SCS

096800 Carpeting, Glue, Rubber Base

SCS

12-1.01.C.8

SDS (Safety Data Sheets) for all products used on site

Appendix B

REQUIRED SUBMITTAL LIST

SPEC.

SECTION

ITEM REQUIRING A

SUBMITTAL

REQUIRED SUBMITTAL TYPE

P SD TE Q S OM W SP TR O