405 C SOW Small Facility Improvements revised.docx

VA New England Healthcare System | White River Junction VA Medical Center (405) 163 Veterans Drive White River Junction, VT 05001 802-295-9363 https://www.va.gov/white-river-junction-health-care/

Scope of Work 11/13/2023 Project Number: 405-24-115 Project Name: Small Facilities Improvements 2023 Table of Contents

Project Scope

1. The White River Junction VA Healthcare System requires the services of the SATOC in place to provide remodel services. Work is to include widening a door frame in building 31, installing a new cementitious urethane flooring system in Building 1, room 104A and the removal and reinstallation of the fixtures in Building 1, room 104A.

2. The Contractor shall also be responsible for all damages to persons or property that occurs because of the Contractor’s fault or negligence.

3. The Contractor shall also be responsible for all materials delivered and work performed until completion and acceptance of the entire work, except for any completed unit of work which may have been accepted under the contract.

4. Existing Site Conditions. The project will take place in an occupied healthcare facility, the design/build activities will require construction to be phased in such a way as to minimize impact to staff and patients. Infection Control measures will always be required as defined in the ICRA assessment, Class III, Group 2, Type C. Construction activity will require constant coordination with VA personnel.

5. Site Investigation is required for this project to ensure accuracy of design. The Contractor shall be responsible for field verifying all conditions and quantities that may affect the project work prior to bid of this project. Site investigation is to be included in the cost proposal. This work can be performed directly by the General Contracting firm, or indirectly via contract to a third party (Sub-Contractors). The person(s) conducting the site investigation are to check in with the VA Facilities Management Services department and will be escorted to review by the VA Contracting Officer Representative (COR). This work can be done in advance and is intended to limit unforeseen site conditions.

6. The final construction shall conform to all VA requirements outlined in the FGI Guidelines for Design and Construction of Hospitals, Facilities Guideline Institute (FGI), ADA, Joint Commission Accreditation Standards, ANSI, SMACNA, IBC, NEC, NFPA as well all requirements of the VA design manuals posted by discipline in the VA Technical Information Library at the following web address: http://www.cfm.va.gov/til/dManual.asp

7. Work shall be completed in conformance with the time schedule requested by the VA Contracting Officer’s Representative (COR) or Resident Engineer (RE). The Contractor is solely responsible for preparing all necessary regulatory notifications to meet the time schedule.

8. Due to requirements in NFPA 101 Life Safety Code, a minimum of two egress routes for each occupied space must be maintained. To ensure the safety of VA patients, staff, and tenants, work is to be structured to allow for egress routes to be maintained throughout the course of construction. Work requiring relocation of tenants, is subject to notification requirements. If Contractor provides a schedule resulting in any violations of NFPA 101 Life Safety Code during any work, they must also submit proposed interim life safety measures for VA review. Any action necessitated by NFPA 101 Life Safety Code will be the responsibility of the Contractor.

Tasks and Requirements General Contractor Requirements

1. Submittals must be reviewed and approved by the VA prior to the start of work.

2. Any new remodeling shall match surrounding finishes unless indicated otherwise.

3. Contractor and their Sub-contractors are to provide necessary submittals and plans for approval prior to commencing with any “new work” not shown or provided.

4. All damage to floors, walls, ceilings, or any other VA property to be repaired/replaced by the contractor.

5. Contractor shall be responsible for all construction debris removal. The contractor shall provide their own dumpster as needed.

a. For interior construction the contractor shall provide dump carts and HEPA carts as indicted by the provide draft ICRA. Dump carts are to be sealed with a tight-fitting lid during travel to and from the jobsite to the designated dumpster location. Dumpster location and debris removal pathway to be approved by the VA COR.

6. Temporary egress and life safety signage to be provided by contractor and any ILSMs required shall be coordinated with VA COR and VA safety personnel.

7. Contractor shall remove the door frame in Building 31, basement floor, room B-15, then reinstall a new 55” metal doorframe to be wide enough to let a 50” bed pass through. This will require the cutting and removal of cinder blocks. Picture of current door frame attached.

8. Door frame shall be anchored according to Manufacturer specifications. The door frame shall be painted to match adjoining wall.

9. Contractor shall remove the plumbing fixtures in room 104A, Building1. The fixtures need to be saved to be reinstalled back into the room once the floor is installed.

10. Contractor shall install the new cementitious urethane flooring system in room 104A with a multi color, double broadcast aggregate (Dur-a-flex, HYBRI FLEX EC) color shall be the Claystone Blend - HAVEN, with a nominal thickness in accordance to Manufacturer specifications in the room which measures 4.5 ft X 5.5 ft. The floor should extend up all four walls 4” as an integral cove base. The floor surface should be ground as needed to remove contaminants to achieve the required profile for the installation of the new floor. Cracks, joints, and seams shall be filled as needed.

Period of Performance Within 30 days of notice to proceed.

Work Schedule

1. Normal working hours are from 7:30 AM to 4:30 PM.

2. To maintain schedule, work performed over the weekend or after hours may be allowed. Contractor to coordinate these efforts with VA COR with a minimum 48-hour notice.

Privacy Statement Information Security: The C&A requirements do not apply; a Security Accreditation Package is not required. Incidental exposure to protected health information may occur from accessing the work site. Staff will follow all Privacy & Security policies and procedures.

Record Management The following standard items relate to records generated in executing the contract and should be included in a typical procurement contract:

1. Citations to pertinent laws, codes, and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.

2. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

3. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

4. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

5. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

6. The Government Agency owns the rights to all data/records produced as part of this contract.

7. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

8. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

9. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any sub-contractor) is required to abide by Agency guidance for protecting sensitive and proprietary information.

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Dur-A-Flex-Hybri-Flex-EC-Product-Sell-Sheet-v1.pdf

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