140T0119R0001_with_PWS.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

D50

Herndon VA 20170 Suite 3000 381 Elden Street OIG Procurement Division

CODE 16. ADMINISTERED BYCODE

X

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED ORD50

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

01/14/2019 1700 ET

12/14/2018

(703) 487-5447Mary Fryer (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBERa. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

140T0119R0001

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 16 OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

15. DELIVER TO

Herndon VA 20170 381 Elden Street

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULE

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)X

DOI, OIG Procurement Division

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

This RFQ is anticipated to be a single award task order for the services described in the attached Performance Work Statement.

It is a competitive aside for Service Disabled Veteran Owned Small Business under GSA Schedule 00CORP Category 520 7.

Evaluation Factors and other criteria are discussed in the Statement of Work.

The Period of Performance is intended to be a one(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

XX

DATED

Mary Fryer

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

year from the date of award.

Questions regarding the RFP must be received by 5 pm Eastern December 21, 2018 via email to mary_fryer@doioig.gov and

Gretchen_riley@doioig.gov.

Proposals are due via email tomary_fryer@doioig.gov and

Gretchen_riley@doioig.gov by 5:00 pm Eastern on

January 14, 2019. Any proposals received after the deadline, or in any other way not meeting the standards in the RFP will be considered non-responsive.

Legacy Doc #: DO

00010 Audit Services as described in the attached

Performance Work Statement

00020 Optional CLIN for reimbursable travel

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

16 2 of

PERFORMANCE WORK STATEMENT

Wildlife Restoration and Sport Fish Restoration Programs Audit

1. BACKGROUND

The Wildlife Restoration and the Sport Fish Restoration programs (WR&SFR) are the responsibility of the Secretary of the Interior (Secretary) as per Pittman-Robertson Wildlife

Restoration Act (16 U.S.C. 669 et seq.) and Dingell-Johnson Sport Fish Restoration Act (16

U.S.C. 777 et seq., except 777e–1 and g–1) (the Acts). The Secretary has delegated the administration of the Acts to the Fish and Wildlife Service (FWS). The Acts require the Office of Inspector General (OIG) to procure the performance of biennial audits of “. . . expenses for administration that directly support the implementation of this chapter that consist of. . .” the allowable categories of expenditures detailed in 16 U.S.C Sections 669h and 777h.

2. OBJECTIVE AND SCOPE

The contractor will perform a compliance audit of the administrative expenditures and obligations of the WR&SFR to ensure compliance with the authorized expenses for administration outlined in the Acts. This engagement will focus on determining whether expenditures and obligations reported by FWS for administration of the Acts for fiscal years

(FY) 2017-2018 were appropriate and per the criteria set forth in the Acts. As such, any financial internal control reviews should be minimal due to the objective of the audit.

3. AUDIT REQUIREMENTS

The audit shall be performed in accordance with the most current version of GAO’s Government

Auditing Standards (GAS). The audit shall be designed to determine whether the expenditures and obligations reported by FWS for the administration of the Acts for FY 2017 and FY 2018 were appropriate and in accordance with criteria set forth in the Acts. The audit should also determine whether the expenditures and obligations reported by FWS were adequately supported by appropriate documentation. As required by GAS, the audit shall include a review of the relevant internal controls and compliance with applicable laws and regulations. The OIG retains the right to request that all deliverables prepared by the Contractor be modified to fulfill OIG requirements.

4. ADDITIONAL INFORMATION

For the following fiscal years, the funds for administration of each program were limited as follows (in thousands of dollars):

WR & SFR - FY 2017 $23,103

WR & SFR - FY 2018 $23,534

Following are the administrative costs reported by FWS for WR & SFR for FYs 2017 and 2018:

Administrative Cost Categories for Fiscal Year 2017 (in thousands of dollars)

Costs Distributed by Improvement Act Category (Section 133(c)(1)) Wildlife

Restoration

Sport Fish

Restoration

Total

1 Personnel working full time to administer the Act (salary plus benefits) 6,624 6,326 12,950

2 Personnel working part time to administer the Act (salary plus benefits) 43 29 72

3 Support costs for personnel 1,489 1,358 2,847

4 Determining substantiality of character and design of State plans and projects 0 0 ---

5a Overhead – Based on Actual Costs 488 610 1,098

5b Overhead – Based on FTE 1,062 1,228 2,290

6 Audits of States 680 1,167 1,847

7 Audits of Administration expenditures 0 0 ---

8 Training of Federal and State full-time personnel 25 20 45

9 Travel to the States, territories, Canada 344 402 746

10 Travel outside of the United States 0 0 ---

11 Relocation of personnel 140 91 231

12 Audit, evaluate, approve, etc., concerning grants under Section 6, 10, 11 0 0 ---

FY 2017 Costs to Administer the Restoration Under P.L. 106-408 10,895 11,231 22,126

Administrative Cost Categories for Fiscal Year 2018 - (in thousands of dollars)

Restoration

Sport Fish

Restoration

Total

1 Personnel working full time to administer the Act (salary plus benefits) 6,582 6,091 12,673

2 Personnel working part time to administer the Act (salary plus benefits) 49 45 94

3 Support costs for personnel 1,463 856 2,319

4 Determining substantiality of character and design of State plans and projects 0 0 ---

5a Overhead – Based on Actual Costs 593 621 1,214

5b Overhead – Based on FTE 1,105 1,203 2,308

6 Audits of States 1,075 939 2,014

7 Audits of Administration expenditures 0 0 ---

8 Training of Federal and State full-time personnel 27 23 50

9 Travel to the States, territories, Canada 283 319 602

10 Travel outside of the United States 0 0 ---

Restoration

Sport Fish

Restoration

Total

11 Relocation of personnel -11 203 192

12 Audit, evaluate, approve, etc., concerning grants under Section 6, 10, 11 0 0 ---

FY 2018 Costs to Administer the Restoration Under P.L. 106-408 11,166 10,300 21,466

5. PRIOR AUDIT COVERAGE

An independent public accounting firm audited the administrative activity for FY 2015 and FY

2016. A copy of the report is included as Attachment 1.

6. CONTRACTOR QUALIFICATIONS

The partners and managers of the contracted independent public accounting organization shall be licensed Certified Public Accountants. The contractor shall also be certified or licensed by the regulatory authority of a state or other political subdivision of the United States and must meet the applicable State Board of Accountancy requirements. The contractor should submit its latest peer review and any related documentation received related to the review with its proposal.

7. SECURITY REQUIREMENTS

Contractor personnel will be required to have the appropriate level of investigation at the time the contract is awarded. All vendors are required to submit a completed Optional Form (OF) 306 for any incumbent and a Contractor Consent Form. Furthermore; resources, who are approved to provide support on the contract, will be required to report any arrests, illegal activities, or changes in the information in their background investigation to the OIG security staff. The contractor shall observe and comply with the security provisions in effect at each selected site.

Contractors are not required to possess an active security clearance. However, they must have a

Tier 2S/Moderate Risk Public Trust investigation completed and favorably adjudicated within the last 5 years. Once selected, Contractors will be required to provide a set of fingerprints for necessary law enforcement inquiries.

8. AUDITOR INDEPENDENCE

The contractor, in a separate statement, as a part of its proposal, shall represent that it is independent with respect to FWS and the Department of the Interior (DOI). In this separate statement, the contractor will briefly describe all work, including non-audit services, with DOI and FWS in the past three years.

Throughout the audit, the contractor will also immediately inform the Contracting Officer’s

Representative (COR) in writing if the contractor is considering to propose or has already proposed on any contracts involving this reporting entity or involving a DOI entity that may impact this reporting entity. The COR will then evaluate whether award of this contract could impair the contractor’s independence with respect to the audit of this reporting entity. The contractor will notify the COR of the type of contract services to be provided, and the period covered.

To ensure independence, the contractor will require staff members assigned to the contract to submit documentation certifying that they are free from personal, external or organizational impairments to independence, and from appearance of such impairments.

9. DELIVERABLES

# SOW Ref. Title Due Date Format

1 Section 8.1 Staffing List 15 working days from issuance of contract award

Electronic PDF or

Microsoft Word document submitted via email to the

COR.

2 Section 8.2 Audit Planning

Document

45 calendar days from issuance of contract award

Electronic PDF or

Microsoft Word document submitted via email to the

COR.

3 Section 8.3 Audit Programs Draft due 90 calendar days from issuance of contract award; Final due last day of fieldwork

Electronic PDF or

Microsoft Word document submitted via email to the

COR.

4 Section 8.4 Notification of

Findings and

Recommendations

(NFR)

As audit issues are identified but no later than issuance of draft audit report

Electronic PDF or

Microsoft Word document submitted via email to the COR and FWS management.

5 Section 8.5 Status and Other

Meetings

One working day prior to each meeting

Electronic PDF or

Microsoft Word document submitted via email to the COR and FWS management.

6 Section 8.6 Progress Reports 5th working day of each month

Electronic PDF or

Microsoft Word document submitted via email to the

COR.

7 Section 8.7 Audit Report – preliminary draft report

TBD Electronic PDF or

Microsoft Word document submitted via email to the

COR.

8 Section 8.7 Audit Report – draft report

TBD Electronic PDF or

Microsoft Word document submitted via email to the COR and FWS management.

9 Section 8.7 Audit Report – final report

Five calendar days from receipt of

FWS response to draft audit report

Electronic PDF submitted via email to the Secretary of the Interior and the

Inspector General.

10 Section 8.8 Audit Working

Papers

15 calendar days after issuance of the final audit report

Hard copy or software version submitted to the

COR via USPS or similar.

8.1 Key Personnel and Staffing List

The contractor must identify in the technical proposal the key personnel at the senior level and above assigned to the audit and include a resume for each proposed staff member. Individual resumes for proposed staff should not exceed three pages. Resumes should include education;

certifications, professional licenses, and professional affiliations; relevant experience for the past three (3) years; list of CPE courses taken during the past two (2) years, clearly indicating how the

CPE requirements under GAS have been met; and proposed position on the audit team. The CO must approve any subsequent changes in key personnel from those listed in the technical proposal in advance. Within 15 working days of the contract award, the contractor shall submit to the COR a list of individuals scheduled to work on the audit as well as a resume for each individual (if not included with the proposal).

8.2 Audit Planning Document

The contractor shall submit a detailed audit planning document within 45 calendar days of issuance of the contract award. At a minimum the planning document must include the audit objectives, scope, and methodology. The COR is responsible for review and acceptance of the detailed audit planning document. The COR will provide review comments to the contractor no later than seven (7) working days after receipt of the document.

8.3 Audit Programs

The contractor shall submit draft audit programs within 90 calendar days of issuance of the contract award and final signed-off audit programs on the last day of fieldwork. The COR is responsible for review and acceptance of the audit programs. The COR will provide review comments to the contractor no later than seven (7) working days after receipt of the documents.

8.4 Notification of Findings and Recommendations

A Notification of Finding and Recommendations (NFR) should be issued for all audit issues, as they are identified, that may be included in the audit report. The Notification of Finding will be provided to the COR for review and approval prior to issuance to FWS officials. The contractor shall request FWS concurrence or nonconcurrence with the NFR and provide five (5) working days for FWS to respond to the NFR.

8.5 Status and Other Meetings

Status meetings between the contractor, FWS management, and the COR will be held on a regularly scheduled basis as mutually agreed to by the aforementioned individuals. At least one

(1) working day in advance of each status meeting, the contractor will provide a proposed written briefing agenda to the COR and FWS via e-mail. At a minimum, the agenda shall include the following:

• The time, date and location of the meeting, including call-in information for teleconference capabilities (if applicable);

• Contact information for staff currently on site;

• The status of action items from the last meeting including any corrective action undertaken;

• The results of work performed since the last status meeting;

• Outstanding documentation requests/potential delays;

• A listing of current issues to date;

• Planned review areas/work to be completed by the next status meeting;

• Upcoming deadlines; and

• The time and date of the next status meeting.

Other potential areas of discussion may include access to records and documents, significant accomplishments, and any other areas where the contractor, FWS and COR may need clarification or assistance. The contractor shall notify the COR in advance of other meetings held with FWS to discuss audit issues.

8.6 Progress Reports

The contractor shall deliver, via e-mail, a monthly progress report to the COR no later than the close of business on the fifth (5th) working day of each month following the reported month. The monthly written progress report shall detail objectives, accomplishments, complications, unresolved issues, delays, or adverse conditions. The report shall also include a staffing list and hours incurred to date.

8.7 Audit Reports

The contractor shall provide one combined audit report for FY 2017 and FY 2018 that shall include at a minimum:

• Objective, scope, and background of the audit.

• Conclusions reached on whether expenditures and obligations reported by the FWS were appropriate and in accordance with the criteria set by the Acts, appropriation law and applicable comptroller general and GAO rulings. In addition to a written conclusion, the reports shall include a schedule of questioned and unsupported costs (as defined by the

Inspector General Act of 1978, as amended, 5 U.S.C.S. app.3. § 5), broken out by fiscal year and type of expenditure. Each type of expenditure reported as a questioned or unsupported cost shall be explained in the body of the reports.

• Findings and recommendations on internal controls and compliance with laws and regulations.

A preliminary draft report shall be provided to the COR, prior to issuing the draft report. The

COR shall review the preliminary draft report, and within five (5) working days of receipt, the

COR shall provide comments to the contractor. The contractor will issue the draft report to FWS for official response. Within thirty (30) working days of receipt of the draft report from the contractor, the FWS will provide an official response to the contractor and OIG. The contractor will consider the FWS response when preparing the final report. The contractor will issue the final report to the Secretary of the Interior and the Inspector General (pursuant to the Act) within five (5) calendar days of receiving the FWS response. All reports will be compliant with the requirements of Section 508 of the Rehabilitation Act (29 U.S.C. 794d as amended). If the reports produced and submitted are not Section 508 compliant, then the contractor will provide a remedy at no cost to the Government.

8.8 Access to Working Papers

The COR will require reasonable access to the contractor’s working papers on an ongoing basis to facilitate (1) the understanding of the audit, its progress, and conclusions and results and (2) the timely issuance of the report. During the progress of the audit, upon the request of the COR, the contractor will provide access to and/or copies of (at no additional cost to the Government) all working papers, audit notes, and other documentation developed in connection with the audit.

All of the contractor’s working papers must be available for review at the end of each audit phase and upon delivery of the draft report to the COR. The contractor will provide to the COR, 15 calendar days after the Contractor delivers the final report, a complete copy of the audit workpapers (at no additional cost to the Government). If the Contractor uses proprietary software to prepare the workpapers, the software must be made available to the COR throughout the term of the contract. One copy of the software and any updates will be provided to the COR at no cost.

9 PAYMENT SCHEDULE Percentage of

Contract Amount

The Contractor payments will be based on the following schedule:

Acceptance and approval of the overall planning document by the COR. 20

Acceptance and approval of the draft audit program(s) by the COR. 20

Acceptance and approval of the draft report by the COR. 20

Acceptance and approval of the final report by the COR. 20

Receipt and acceptance of the final work papers by the COR. 20

The contractor will be reimbursed by the government for travel costs incurred in accordance with federal travel regulations. In this regard, the contractor will be required to submit receipts for hotel, rental car and airfare or any other costs in excess of $75. In addition to submitting such receipts, the contractor must also submit travel vouchers indicating the purpose of the trip in order to receive reimbursement. See 41 CFR 301, et.seq. Local travel costs within the

Washington D.C. metropolitan area are not reimbursable.

CONTRACT TYPE

Firm Fixed Price Task Order; Travel will be an optional CLIN to be exercised if necessary.

CONFIDENTIALITY OF INFORMATION

To the extent that work under this contract requires that the contractor be given access to confidential or proprietary information belonging to the Government or its supporting contractors, the contractor will after receipt thereof treat such information as confidential and agrees not to appropriate such information to its own use or disclose such information to third parties unless specifically authorized by the Contracting Officer in writing

For knowingly disclosing information in violation of the Privacy Act, 5 U.S.C. 552a, the contractor and contractor’s employees may be subject to the criminal penalties as set in 5 U.S.C.

Section 552a(i)(1).

The contractor will assure that each employee with access to confidential or proprietary information knows the prescribed rules of conduct and is aware that he/she may be subject to criminal penalties for violations of the Privacy Act.

The contractor will ensure that confidential or proprietary information and documentation, including workpapers, are kept in a locked, secure place when not in use by contractor staff, and must ensure that Government property is kept locked up after regular working hours.

The Government reserves the right to conduct scheduled or unscheduled on-site visits to review the contractor’s documentation and in-house procedures for protection of confidential information.

SUBCONTRACTING RESTRICTION

Except as specifically approved in writing and in advance by the CO, the contractor will not subcontract any work procured hereunder. Requests for approval to subcontract shall be submitted, in writing, to the Contracting Officer.

PERIOD OF PERFORMANCE

The period of performance for the proposed task order shall be 365 calendar days from the date of award.

PLACE OF PERFORMANCE

It is anticipated that most of the work under this task order will be performed at FWS’s facilities at 5275 Leesburg Pike, Falls Church, Virginia. However, work under this task order may be required at other FWS sites. The FWS sites selected for review must be done in consultation and approval of the COR.

Any travel required for this requirement is subject to pre-approval by the COR. The Contractor is responsible to ensure that billable incurred travel costs do not exceed funding obligated for travel for any individual period of performance. The Government is not obligated to pay travel costs in excess of obligated funding.

Travel costs shall be incurred and billed in accordance with FAR 31.205-46 Travel Costs and the

Federal Travel Regulations (FTR). The FTR is available at https://www.gsa.gov/policy-regulations/regulations/federal-travel-regulation/federal-travel-regulation-and-related-files.

WORK SPACE FOR CONTRACTOR

The contractor will provide all services, personnel, facilities, equipment, and materials necessary to perform the work described in this Statement of Work. During the period in which this task order is performed, FWS will make workspace available for the contractor at FWS facilities in

Falls Church, Virginia or other locations as necessary. FWS will also provide telephone reproductive, and facsimile support to the contractor. All other equipment such as file cabinets, binders, calculators, computers and printers are to be provided by the contractor.

CONTRACTING OFFICER’S REPRESENTATIVE AND TASK MONITOR

The Contracting Officer’s Representative (COR) for the audit is:

Mr. Jeffrey P. Wilson Auditor

Office of Inspector General

Department of the Interior

381 Elden Street

Suite 3000

Herndon VA, 20170

Telephone: (703) 487-8034

Jeffrey_Wilson@doioig.gov

QUALITY ASSURANCE

The OIG will provide oversight of the audit by making quality control reviews of the audit work completed by the contractor. This oversight is required by the Inspector General Act.

The COR and CO will evaluate the contractor’s performance under this contract. The standards of performance are the standards applicable to performance audits contained in Government

Auditing Standards, issued by the Comptroller General of the United States. The OIG will observe the contractor’s performance of audit procedures. Any OIG observations leading to a conclusion that the audit is not being performed in accordance with professional standards will be discussed with the contractor.

The CO may require the contractor to meet with the CO, COR, and other Government personnel as deemed necessary for contract performance evaluations. The contractor may request a meeting with the CO when he or she believes such a meeting is necessary. Written minutes of any performance evaluation meeting shall be recorded in the contract file and signed by the contractor and the CO. If the contractor does not concur with any part, or all, of the minutes, such nonconcurrence shall be provided in writing to the CO within fifteen calendar days https://www.gsa.gov/policy-regulations/regulations/federal-travel-regulation/federal-travel-regulation-and-related-files https://www.gsa.gov/policy-regulations/regulations/federal-travel-regulation/federal-travel-regulation-and-related-files following receipt of the minutes.

SUBMISSION OF PROPOSALS

Proposals are due by the time and date specified on the Requests For Proposal. All proposals must be received by the date and time specified. Submission of a late proposal may result in such a proposal being deemed not in accordance with the instructions of the solicitation and therefore non-responsive.

Failure to submit any of the requested information or follow any of the stated guidelines may result in the proposal being determined technically unacceptable without being evaluated.

The government anticipated making an award without discussions but reserves the right to hold discussions should the need arise.

Proposals shall consist of two volumes: Volume I – Technical (no more than 15 pages) and

Volume II – Price (no more than 5 pages). A cover sheet shall precede Volume I with the following information (it does not count against Volume I page limitations):

• Point of Contact for Proposal include Contact Information

• Tax Identification Number (TIN)

• Dun & Bradstreet Number (DUNS)

• Complete Business Mailing Address

• Contact Name

• Contact Phone Number

• Contact Fax Number

• Contact Email Address

• Quotation Number

• Quotation Date

• Quotation Expiration Date (90 days)

• GSA Contract Number

• GSA Contract Number NAICS

• GSA Schedule Special Item Number(s) (SIN) Offered

In order to participate in this RFP, all interested parties must submit the aforementioned cover letter and volumes responding to the requirements identified herein.

Your proposal shall become the property of the Government and will not be returned. If your proposal contains information that you do not wish disclosed to the public or used by the

Government for any purpose other than evaluation of your proposal, such restrictions shall be clearly indicated on each sheet containing such information.

The Government reserves the right to request such additional information as may be necessary to determine the qualifications for award or to clarify any aspects of the technical and/or price submissions. Such information shall be furnished promptly upon the Government’s request.

In order to participate on this acquisition, Vendors must submit a response in accordance with the instructions contained herein. Vendors will not be reimbursed for any costs incurred in developing these submissions in response to this RFP.

Your Technical Proposal shall provide a demonstration of your understanding of the objectives/requirements of the Statement of Work. The Proposal shall provide information in order to demonstrate the capability and competence to provide the services that meets the PWS’s requirements.

Volume I – Technical is limited in length to 15 pages. Pages in excess of 15 pages will not be evaluated. Pages may be single spaced and the font size shall be no smaller than 11 point, standard margins should be used, for instance, the default margins found in MS Word (but no less than 0.5” on all sides). No URLs shall be used. Paper size should be 8.5” x 11”. A double sided page will count as 2 pages. Fold-outs will be counted as the appropriate number of pages based upon an 8.5” by 11” sheet of paper; partial pages will be rounded up (e.g., 1.5 pages will be treated as 2 pages). Resumes of key personnel shall be included but will not be counted toward the page limitation.

The proposal shall indicate, in this section only, if any technical related assumptions have been made, conditions have been stipulated or exceptions have been taken with the Statement of Work as written. If technical assumptions are not noted in this volume and this section of the proposal, it will be assumed that your proposal reflects no technical assumptions or exceptions for award and agrees to comply with all of the terms and conditions set forth herein. It is not the responsibility of the Government to seek out and identify assumptions, conditions, or exceptions placed elsewhere within the proposal. Accordingly, any technical related assumptions, conditions, or exceptions listed in any other volume or section shall be null and void.

Note that Technical Assumptions, Conditions, or Exceptions, does not count toward the technical proposal page limitation.

EVALUATION FACTORS

Each proposal will be evaluated against the following evaluation factors.

Factor 1 Technical Capability – Composed of 3 Sub-Factors:

Sub-Factor A - Corporate Experience

This factor will be evaluated on the basis of the following evaluation elements:

1. Demonstrates expertise and experience in the field and the resources available to fulfill the requirements of the size, scope, and complexity anticipated by the Statement of Work.

2. Provides evidence of the organization’s activities contributing to the development of expertise and capabilities related to this requirement.

3. Demonstrates the organizational and accounting controls and manpower in-house of the ability to acquire the accounting controls and manpower necessary for successful performance.

Sub-Factor B – Key Personnel and Staffing

This factor will be evaluated on the basis of the following evaluation elements:

1. Relevant experience of the members of the proposed auditing team.

2. The skills and experience of the key personnel in consideration of their assigned areas and the percentage of time allotted to each task.

Sub-Factor C – Technical Understanding and Approach

This factor will be evaluated on the basis of the following evaluation elements:

1. Demonstrates it can complete an audit of a large complex organization in a timely manner, as required by applicable auditing standards. As part of this factor, we will evaluate the contractor’s quality control policies and procedures as they relate directly to this audit.

2. Audit approach as related to government auditing standards and guidance that is applicable to this audit.

3. Approach to overcome potential troublesome areas from an audit perspective such as geographic dispersion, complex systems, volume of transactions, etc.

Factor 2 – Past Performance

Past Performance is a measure of the degree to which the offeror, as an organization, has satisfied its customers. Offeror’s shall provide documentation and/or examples from previous organizations, either Government or non-Government, that shows past performance. Documentation shall include size of organization, total project length for completion and any special considerations. Offerors are asked to provide the contact information including telephone number and email of a contact person at the organizations for whom the referenced work was performed. OIG may contact the point of contact listed and ask whether or not they believe: (1) work was performed timely, efficiently, and effectively; (2) that the Contractor’s performance conformed to the terms and conditions of the Delivery Order; (3) that the Contractor was reasonable and cooperative during the performance; (4) that the Contractor was committed to customer satisfaction; (5) whether the work performed by the Contractor was similar and relevant to the work requested by the

OIG under this order; and (6) whether the services provided by the Contractor were of a high quality. The OIG may expand the evaluation to include references not contained in the offeror’s submission. The actual number of references checked is entirely at the OIG’s discretion.

Lack of past performance will be considered to be neutral in the past performance evaluation.

Factor 3 – Price

To be considered for award, the offeror must submit prices which comply with the requirements of this PWS. Offerors that fail to comply with all of these requirements will receive no further consideration and may be eliminated from this evaluation. The OIG will evaluate the reasonableness of each offeror's proposed unit prices by comparing them to each other and (where available and necessary) other contracts for similar items.

Technical Capability and Past Performance when combined are more important than price.

RESPONSES

Instructions:

Questions shall be submitted via e-mail to Contracting Officers: Mary_Fryer@doioig.gov and

Gretchen_Riley@doioig.gov by 5 pm Eastern on Friday, December 21, 2018. Responses to questions shall be posted as an Amendment to the Solicitation the following week.

Final proposals must be submitted electronically in pdf format and other formats as required by this Performance Work Statement by 5 pm Eastern on Monday, January 14, 2019. The proposals shall be submitted via email to Contracting Officers mary_fryer@doioig.gov and

Gretchen_Riley@doioig.gov. Proposals must be submitted under the appropriate GSA Contract following the requirements described in this PWS. Any award that is made will be a Task Order under the respective GSA Contract. All Terms and Conditions in the GSA Contract will flow through to an awarded Task Order.

mailto:mary_fryer@doioig.gov mailto:Gretchen_Riley@doioig.gov