402225 OP Buy Decision.pdf

PDF 188 KB Posted Nov 29, 2022

Attached to: Agency Business Case Assessment
Solicitation number: S-69000-00005049
Issued by: Marion County, Oregon

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Written by GovTribe AI · Mar 9, 2026

This is a Buy Decision document from the State of Oregon outlining procurement sourcing methods and filing requirements for state and local contract opportunities. The document serves as a procedural guide for determining which procurement method must be used when making purchases, referencing the Oregon Revised Statutes (ORS) and Oregon Administrative Rules (OAR) that govern public procurement. The document presents a decision tree beginning with exemptions from standard sourcing requirements, such as purchases through price agreements, DAS contracts, and open market purchases. If exemptions do not apply, the document specifies seven mandatory sourcing methods: Invitations to Bid (ITB), Formal Request for Proposal (RFP), Small Procurement, Intermediate Procurement, Sole-Source procurement, Emergency Procurement, and Special Procurement. Each method is cross-referenced with specific statutory authority and administrative rule citations.

The Buy Decision document establishes filing requirements and documentation standards for all procurement methods, requiring submission of purchase orders, ORPIN postings, evaluation summaries, original solicitation documents, contract awards, addenda, notification lists, vendor bids organized from lowest to highest, insurance certificates, correspondence, and other relevant materials. The document also addresses alternative procurement methods, including purchases through federal programs under OAR 125-246-0360 and references to the Electronic Government Act of 2002. Additionally, the document notes COBID limitations on competition under ORS 279A.142, indicating that Oregon's procurement regulations prioritize fair competition and documented decision-making processes across all purchasing activities regardless of the selected sourcing method.

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File	Type	Posted
RFP - Document Amendment I.docx	DOCX document	Nov 29, 2022
RFP Document~1.zip	ZIP file	Nov 29, 2022

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Surplus ORS 279A.260 and OAR 125-246-0110(170)

QRF ORS 279.835-830 and OAR 125-055-0045

I/M Labor Constitution, Article1, Section 41(11)

Price Agreement 279B.140; 125-247-0296

DAS PA ___________ DOC PA ___________

ORS 190 OAR 125-246-0365 *can be used at anytime

Open Market _IF ABOVE DO NOT APPLY - Use 1 of the 7 Sourcing Methods Below

Buy Decision 125-247-0200

Sourcing Methods: OAR 125-247-0200(5) One of the below must be used, unless sourcing method exemption applies.

ITB ORS279B.055, OAR 125-247-0255 Authority OAR 125-246-0170

Formal RFP ORS279B.060, OAR 125-247-0260;

Authority OAR 125-246-0170

Small Procurement ORS279B.065, OAR 125-247-0265; Authority OAR 125-246-0170

Intermediate Procurement ORS279B.070, OAR 125-247-0270;

Authority OAR 125-246-0170

Sole-Source ORS279B.075, OAR 125-247-0270; Authority OAR 125-246-0170

Brand name specification done (if needed)

ORS 279B.215 _________________________

Emergency Procurement ORS279B.080, Authority OAR 125-246-0170

Emerg. Log Order# ____________________ Special Procurement ORS279B.085 SP355-09, Authority OAR 125-246-0170

SP Name & # _________________________

Filing (front to back): check applicable Purchase Order

Blue Sheet

Email to vendor placing the order

ORPIN Evaluation & Summary

Original ITB

ORPIN Contract (Award Document)

Addenda

ORPIN Opportunity Posting

Notification list

Vendor Bids in order, lowest to highest

Insurance Certificate

Correspondence Emails

Other Alternatives

Purchases through federal programs: OAR 125-246-0360; 279A.180 NOTE: ORS 279B.050-085 not required provided:

1. Proc. made in accord. w/rules adopted by contracting agency

2. Made under the Elect. Govt. Act of 2002

COBID - Limitation of competition ORS279A.142; <100k Authority 279A.050, Alternative Procurement Methods ORS291-164-0140 Opportunity Buy ORS421.438

Direct Award under Disabled Veterans preference OAR 125-246-0314

ODOC PROCUREMENT

BEST PRACTICE CHECKLIST

Notes:

ORS 279A050(6)(i) authority to procure goods, services, & personal services under ORS

179.040 for its institutions. 421.438

Contains DOJ comments/review

Procurement Rule Used

DAS Rule OAR 125-246/247

DOJ Rule OAR 137-046/047

ODOC Rule OAR 291-163/164

Updated: 7.12.17 P://Purchasing/Forms/Procurement Checklist file:///P:/Purchasing/Forms/Procurement Checklist.pdf

David Gillies 11.0.0.20130303.1.892433 Surplus ORS 279A.260 and OAR 125-246-0110(170) QRF ORS 279.835-830 and OAR 125-055-0045 I/M Labor Constitution, Article1, Section 41(11) Price Agreement 279B.140; 125-247-0296

DAS PA ___________ DOC PA ___________

ORS 190 OAR 125-246-0365 *can be used at anytime Open Market _IF ABOVE DO NOT APPLY - Use 1 of the 7 Sourcing Methods Below Buy Decision 125-247-0200 Sourcing Methods: OAR 125-247-0200(5) One of the below must be used, unless sourcing method exemption applies.

ITB ORS279B.055, OAR 125-247-0255 Authority OAR 125-246-0170 Formal RFP ORS279B.060, OAR 125-247-0260;

Authority OAR 125-246-0170 Small Procurement ORS279B.065, OAR 125-247-0265; Authority OAR 125-246-0170 Intermediate Procurement ORS279B.070, OAR 125-247-0270; Authority OAR 125-246-0170 Sole-Source ORS279B.075, OAR 125-247-0270; Authority OAR 125-246-0170 Brand name specification done (if needed)

ORS 279B.215 _________________________

Emergency Procurement ORS279B.080, Authority OAR 125-246-0170 Emerg. Log Order# ____________________ Special Procurement ORS279B.085 SP355-09, Authority OAR 125-246-0170 SP Name & # _________________________ Filing (front to back): check applicable Purchase Order Blue Sheet Email to vendor placing the order ORPIN Evaluation & Summary Original ITB ORPIN Contract (Award Document) Addenda ORPIN Opportunity Posting Notification list Vendor Bids in order, lowest to highest Insurance Certificate Correspondence Emails Other Alternatives Purchases through federal programs: OAR 125-246-0360; 279A.180 NOTE: ORS 279B.050-085 not required provided:

1. Proc. made in accord. w/rules adopted by contracting agency

2. Made under the Elect. Govt. Act of 2002 COBID - Limitation of competition ORS279A.142; <100k Authority 279A.050, Alternative Procurement Methods ORS291-164-0140 Opportunity Buy ORS421.438 Direct Award under Disabled Veterans preference OAR 125-246-0314

ODOC PROCUREMENT

BEST PRACTICE CHECKLIST

Notes:

ORS 279A050(6)(i) authority to procure goods, services, & personal services under ORS 179.040 for its institutions. 421.438 Contains DOJ comments/review Procurement Rule Used DAS Rule OAR 125-246/247 DOJ Rule OAR 137-046/047 ODOC Rule OAR 291-163/164 Updated: 7.12.17 P://Purchasing/Forms/Procurement Checklist

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File details come from the government source that posted it. Updated Mar 9, 2026.