4006123361attachment05_bidderinfoquestionnaire.xlsx
XLSX spreadsheet 36 KB Posted
- Contract number
- Not on record
- Issued by
- New York
About this file
This document is a Bidder Information Questionnaire for New York State's Invitation for Bids (IFB) 23361, specifically for Protective Outerwear (Firefighting, Emergency/Rescue, and Safety) on a Statewide contract. The procurement is being conducted by the New York Office of General Services (OGS) for Group 40061, targeting governmental entities within New York State. The questionnaire is designed to collect comprehensive information from potential bidders about their business capabilities, ownership status, tax information, and previous government contracting experience.
The contract appears to be focused on procuring protective outerwear for emergency and safety personnel, with provisions for bidders to demonstrate their ability to process and ship large orders across New York State's 62 counties. The questionnaire includes detailed inquiries about manufacturing locations, business size (specifically noting small business definitions), minority/women-owned business status, and capabilities for order fulfillment. Additional noteworthy elements include potential acceptance of NYS Purchasing Cards, options for online ordering, prompt payment discounts, and requirements for product specifications such as recycled materials, remanufactured items, and Energy Star compliance. The document suggests the contract will enable authorized users to make purchases through various means, including potential brick-and-mortar stores and mobile purchasing units.
View the file
Other files
Show all 23
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
General Questions
| ATTACHMENT 5 - BIDDER INFORMATION QUESTIONNAIRE |
| General Questions |
Bidder Name
Instructions: Complete all questions below. Questions may have a drop-down menu from which to select your response.
NOTE TO BIDDER: FAILURE TO ANSWER THE QUESTIONS WILL DELAY THE EVALUATION OF YOUR BID AND MAY RESULT IN REJECTION OF YOUR BID.
| # | Question | Response |
| 1 | Bidder Company Business Name | |
| 2 | D/B/A – Doing Business As (if applicable) | |
| 3 | Federal Tax ID # | |
| 4 | Address | |
| 5 | City | |
| 6 | State | |
| 7 | Zip Code | |
| 8 | Bidder Contact Name | |
| 9 | Bidder Contact Phone | |
| 10 | Bidder Contact Email | |
| 11 | Bidder's PRINCIPAL PLACE OF BUSINESS: "Principal Place of Business" is the location of the primary control, direction and management of the enterprise (State of): | |
| 12 | Does Bidder have the required 10-digit NYS Vendor ID Number? | |
| 13 | If yes, please provide | |
| 14 | If no, did Bidder complete and submit the OSC Substitute W-9 form to OGS as described in the Solicitation Section titled NYS Vendor File Registration, prior to submitting this bid document? | |
| 15 | Is Bidder a disregarded entity for tax purposes? | |
| 16 | If yes, please list the name of Bidder’s owner/parent company | |
| 17 | If yes, please list the Federal Tax ID # of Bidder’s owner/parent company | |
| 18 | Does Bidder have a contract with any other federal, state or local governmental entity, including General Services Administration (GSA) / Veterans Affairs (VA), on similar products, quantities, terms and conditions? If yes, provide a link for each contract, if available. | |
| 19 | Are prices quoted for this solicitation the same as or lower than those quoted other federal, state or local governmental entities (including GSA/VA contracts) on similar products, quantities, terms and conditions? | |
| 20 | If Bidder answered "No" to question above, please explain: | |
| 21 | Does Bidder offer an online web-based ordering system? | |
| 22 | If awarded a contract, will Bidder accept the NYS Purchasing Card (see Appendix B, Purchasing Card) at no additional charge, for orders up to and including $50,000? | |
| 23 | If Bidder requires a minimum purchase amount for orders placed using the NYS Purchasing Card, please indicate the minimum purchase amount: | |
| 24 | If Bidder limits the maximum acceptable purchase amount for orders placed using the NYS Purchasing Card, please indicate the maximum purchase amount: | |
| 25 | If Bidder offers an additional discount for purchases made with the NYS Purchasing Card, enter it here (%): | |
| 26 | Does Bidder offer a prompt payment discount for payments made in less than 30 days after receipt of a proper invoice? | |
| 27 | If yes, please detail the additional discounts by providing the percentage of discounts and the specific number of days within which payment must be made for the discounts to apply (for example: 2% / 15 days; 1% / 20 days): | |
| 28 | Are any Products offered manufactured from recycled materials? If yes, please attach price list with noted products. | |
| 29 | Are any Products offered remanufactured (i.e., restored to their original performance standards and function)? If yes, please attach price list with noted products. | |
| 30 | Are any Products offered Energy Star Compliant? If yes, please attach price list with noted products. | |
| 31 | Entity information that will appear on invoices, for orders placed directly with the Contractor, if different from Bidder Company Business information above. | |
| Invoicing Entity Company Name: | ||
| Federal Tax ID #: | ||
| NYS Vendor ID #: | ||
| Is payment made to the above Entity/Federal Tax ID#? |
Note: If yes, the invoicing entity NYS Vendor ID must be referenced on Purchase Orders
| 32 | Is Bidder listed as a certified Minority- or Women-Owned Business Enterprise in the NYS Empire State Development Directory of Certified Minority- and Women-Owned Businesses, located at https://ny.newnycontracts.com (click on "Search the Directory" under "NYS Directory of Certified Firms"). |
| 33 | If yes, please indicate Minority-Owned (MBE), Women-Owned (WBE), or Minority- and Women-Owned (MWBE). |
| 34 | Is Bidder listed in the Directory of New York State Service-Disabled Veteran-Owned Businesses located at: https://online.ogs.ny.gov/sdvob/search? |
| A Bidder that is a Small Business as defined in New York State Finance Law Section 160(8) will be identified by OGS in the OGS Contract Award Notification upon award of the Contract. |
"Small Business" means a business which:
(a) is resident in New York State;
(b) is independently owned and operated;
(c) is not dominant in its field; and,
(d) employs one hundred or fewer persons
| 35 | Is Bidder a New York Small Business as defined above? |
| 36 | Total number of people employed by your business: |
| 37 | Total number of people employed by your business in New York State: |
| 38 | Place of manufacture of Product(s) bid: |
| 39 | Are all Product(s) bid manufactured in NYS? |
| 40 | Are all Product(s) bid manufactured outside NYS? |
| 41 | Are the Product(s) bid manufactured both in NYS and outside NYS? |
BIDDER/OFFERER DISCLOSURE OF PRIOR NON-RESPONSIBILITY DETERMINATIONS
Pursuant to Procurement Lobbying Law (SFL § 139-j)
| 42 | Has any Governmental Entity made a finding of non-responsibility regarding the Bidder in the previous four years? |
| 43 | If yes, was the basis for the finding of non-responsibility due to a violation of State Finance Law § 139-j? |
| 44 | If yes, was the basis for the finding of non-responsibility due to the intentional provision of false or incomplete information to a Governmental Entity? |
If yes, please provide details regarding the finding of non-responsibility below.
| Governmental Entity: |
| Date of Finding of Non-Responsibility: |
| Basis of Finding of Non-Responsibility: |
(add additional pages if necessary with content clearly labeled)
| 45 | Has any Governmental Entity terminated a Procurement Contract with or withheld a Procurement Contract from the Bidder due to the intentional provision of false or incomplete information? If yes, please provide details below. |
| Governmental Entity: | |
| Date of Termination or Withholding of Contract: | |
| Basis of Termination or Withholding: |
(add additional pages if necessary with content clearly labeled)
GROUP 40061, INVITATION FOR BIDS 23361
PROTECTIVE OUTERWEAR (FIREFIGHTING, EMERGENCY/RESCUE, AND SAFETY) (STATEWIDE)
&"Times New Roman,Regular"&K000000&F &A
&"Times New Roman,Regular"Page &P of &N
IFB Specific Questions
| ATTACHMENT 5 - BIDDER INFORMATION QUESTIONNAIRE |
| Invitation for Bids Specific Questions |
Bidder Name 0
Instructions: Complete all questions below. Questions may have a drop-down menu from which to select your response.
NOTE TO BIDDER: FAILURE TO ANSWER THE QUESTIONS WILL DELAY THE EVALUATION OF YOUR BID AND MAY RESULT IN REJECTION OF YOUR BID.
| # | Question | Response |
| 1 | Does Bidder maintain a business establishment capable of processing and shipping large numbers of orders (e.g., orders for over 100 Units) to any ordering entity? | |
| 2 | Please indicate if Bidder is bidding as a Manufacturer or as an Reseller? | |
| 3 | Lot 7 Bidders, please answer the following questions about Product Delivery | |
| a | Does Bidder operate one or more 'brick and mortar' store(s) in New York State from which Authorized Users can make contract purchases? | |
| b | Does Bidder operate a 'Shoe Mobile' or truck from which Authorized Users can make contract purchases according to a prearranged schedule? |
GROUP 40061, INVITATION FOR BIDS 23361
PROTECTIVE OUTERWEAR (FIREFIGHTING, EMERGENCY/RESCUE, AND SAFETY) (STATEWIDE)
&"Times New Roman,Regular"&F &A &"Times New Roman,Regular"Page &P of &N
Control
| Valid answers for County |
| Albany |
| Allegany |
| Bronx |
| Broome |
| Cattaraugus |
| Cayuga |
| Chautauqua |
| Chemung |
| Chenango |
| Clinton |
| Columbia |
| Cortland |
| Delaware |
| Dutchess |
| Erie |
| Essex |
| Franklin |
| Fulton |
| Genesee |
| Greene |
| Hamilton |
| Herkimer |
| Jefferson |
| Kings |
| Lewis |
| Livingston |
| Madison |
| Monroe |
| Montgomery |
| Nassau |
| New York |
| Niagara |
| Oneida |
| Onondaga |
| Ontario |
| Orange |
| Orleans |
| Oswego |
| Otsego |
| Putnam |
| Queens |
| Rensselaer |
| Richmond |
| Rockland |
| Saratoga |
| Schenectady |
| Schoharie |
| Schuyler |
| Seneca |
| St. Lawrence |
| Steuben |
| Suffolk |
| Sullivan |
| Tioga |
| Tompkins |
| Ulster |
| Warren |
| Washington |
| Wayne |
| Westchester |
| Wyoming |
| Yates |
General Questions - &A GROUP 73003 - Administrative Services
&D Attachment 6 of 12 Page &P of &N
File details come from the government source that posted it. Updated .