40004-23059-1.pdf

This Addendum #1 is issued by Fletcher Technical Community College's Purchasing Office in Schriever, Louisiana, clarifying procedural details for Invitation to Bid No. 40004-23059 regarding HVAC Preventive Maintenance services. The College is soliciting bids for comprehensive HVAC preventive maintenance and building automation system services across its campuses in Schriever, Thibodaux, and Houma, Louisiana. The solicitation requires contractors to provide quarterly preventive maintenance inspections, 24/7 emergency response capability within two hours, onsite technician support during normal business hours, and remote monitoring services for complex HVAC systems including two Trane and two York chillers, eight Trane air handler units, 96 VAVs, boilers, fan coil units, and VRF systems. The mandatory pre-bid conference is scheduled for Thursday, January 8, 2026, at 9:00 a.m. Central Time at the location specified in the original solicitation. Bidder inquiries are due by January 14, 2026, with the bid opening and due date set for January 28, 2026, at 2:00 p.m. Central Time. The initial contract term is 36 months (March 2, 2026, through March 1, 2029), with options for two additional 12-month renewals, not to exceed 60 months total.

Contractors must meet stringent qualifications, including Louisiana licensure, a minimum of 20 years of commercial HVAC services experience, and proof of maintaining equipment from specified manufacturers. The bidder must provide 10 customer references and employ a minimum of five full-time technicians within 70 miles of the college, with an engineering department staffed by at least two professional engineers and one certified energy manager. A performance bond equal to 50 percent of the total annual award price is required. Replacement parts will be provided at cost plus 15 percent overhead and 10 percent profit margin. Major repairs exceeding four hours or requiring refrigeration circuit opening require written approval from the College's Maintenance Supervisor. All bids remain binding for 90 calendar days, with the award going to the lowest responsible and responsive bidder meeting all ITB requirements. This addendum requires acknowledgment by signature from interested bidders.